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Workload Description: Account Payables
AP
Enter Asset Invoice
AP Enter Inv Multi Dist
AP Invoice Dist Inquiry
AP Invoice Inquiry
AP_EAI
Responsibility:
Payables
Transaction:
Enter Asset Invoice
Transaction to enter a batch asset invoice. The vendor name
and account are supplied at random from external data files called respectively
"vendor_names.dat" and "codecom_asset.dat".
| Main Steps Performed |
Timed Events (Y/N) |
Initialization phase
1. Navigate to the Invoice Batches Window |
N |
Action phase (iterations): steps 2 to 14
2. Enter Batch Name, Control Count and Control amount |
N |
| 3. Click on Invoices (open Invoices window) |
Y |
| 4. Enter Supplier, Site, Invoice date, Invoice number
and Invoice amount |
N |
| 5. Click on Distributions (open Distributions window) |
Y |
| 6. Enter Amount and Account number |
N |
| 7. Save (Select Menu Item Action->Save) |
Y |
| 8. Close Distributions Window |
N |
| 9. Click on Actions (opens Invoice Actions window) |
Y |
| 10. Select Approve |
Y |
| 11. Click on OK |
Y |
| 12. Click OK (Message box) |
N |
| 13. Close Invoices Window |
N |
| 14. Clear Invoice Batches Window |
N |
Back
to Atomic Group
AP_EIMD
Responsibility:
Payables
Transaction:
Enter Invoice with Multiple Distributions
Transaction to enter a batch invoice with 3 lines of distribution.
The supplier name and site are retrieved from an external data file called "vendor_names.dat".
The account is retrieved from the file named "codecom.dat". After the batch
invoice is entered, it is then approved and saved to complete the transaction.
| Main Steps Performed |
Timed Events (Y/N) |
Initialization phase
1. Navigate to the Invoice Batches Window |
N |
Actions phase (n iterations): steps
2 to 17
2. Enter Batch name, Control count and Control amount |
N |
| 3. Click on Invoices (open Invoices window) |
Y |
| 4. Enter Supplier, Site, Invoice Date, Invoice
Number, Invoice Amount, Description, Tax name and Tax amount |
N |
| 5. Click on Distributions (opens Distributions
window) |
Y |
| 6. Enter tax amount |
N |
| 7. Edit new record (Distributions) |
Y |
| 8. Enter Amount |
N |
| 9. Enter Account # |
N |
| 10. Edit new record (Distributions) |
Y |
| 11. Enter amount |
N |
| 12. Enter account # |
N |
| 13. Save Distributions (Menu Item Action->Save) |
Y |
| 14. Close Distributions Window |
N |
| 15. Edit new record (Invoices) |
N |
| 16. Save Invoice |
Y |
| 17. Clear Invoice Batches window |
N |
Back
to Atomic Group
AP_IDI
Responsibility:
Payables
Transaction:
Invoice Distributions Inquiry
Transaction that reviews invoice distributions information.
Company, Department, Account, Sub-account and Product values are retrieved from
the external file Company.dat.
| Main Steps Performed |
Timed Events (Y/N) |
Initialization
1. Navigate to the Invoice Distributions Summary
and Find Invoice Distributions windows
(Invoice->Inquiry->Invoice Distributions) |
N |
Actions (n iterations): steps 2 to 13
2. Select Account type (Expense) |
N |
| 3. Click on Account field (opens Operations Accounting
Flex window) |
N |
| 4. Enter Company , Department, Account, Sub-Account and
Product |
N |
| 5. Click on OK (closes Operations Accounting Flex window) |
N |
| 6. Click on Find (brings the Invoice Distributions Summary
window on top) |
Y |
| 7. Click on Invoice Overview (opens Invoice Overview
window) |
Y |
| 8. Click on Invoices (opens Invoices window) |
Y |
| 9. Click on Distributions (open Distributions window) |
Y |
| 10. Close Distributions window |
N |
| 11. Close Invoices window |
N |
| 12. Close Invoice Overview window |
N |
| 13. Click on Clear (Find Invoice Distributions window)
|
Y |
Back
to Atomic Group
AP_II
Responsibility:
Payables
Transaction:
Invoice Inquiry
Transaction to view invoice information. The invoice is found
based on an invoice number which is retrieved randomly from an external file
called "invoice.dat". The transaction reviews the invoice's status and distributions
information.
| Main Steps Performed |
Timed Events (Y/N) |
Initialization phase
1. Select Invoices->Inquiry |
N |
Action phase (iterations): steps 2 to 9
2. Select Invoices (opens Invoices and Find Invoices
windows) |
N |
| 3. Enter invoice number |
N |
| 4. Click on Find |
Y |
| 5. Get supplier name from Invoices window |
N |
| 6. Click on Overview (opens Invoice Overview window) |
Y |
| 7. Click on Distributions (opens Distributions window) |
Y |
| 8. Close Invoice Overview window |
N |
| 9. Close Invoices window |
N |
Back
to Atomic Group
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