• TIES, a joint powers technology and services cooperative owned by 38 school districts in Minnesota, is using Oracle(r) Universal Records Management and Oracle Distributed Document Capture as the foundation for its award-winning TIES Records Management Project (TRMP).
• Using TRMP, districts are able to replace aging microfiche systems, paper files and siloed document management software with an integrated records management solution that enables them to simplify and automate the capture, management and disposition of multiple record types within a single, easily managed platform.
• As a result of the Oracle-powered deployment, districts have achieved significant results including:
• Reduced storage costs - multiple pallets of paper files have been captured and stored on the system, eliminating the need to pay for physical housing for the records;
• Improved access to records - by creating a central, electronic repository for records, employees no longer have to find the correct location of the physical files or search through multiple files to find the information they need; the records are now easily and securely accessible by authorized district personnel right at their desks;
• Time savings - the process of converting documents to microfiche, and retrieving the microfiche when needed, was resource intensive; using the new system, records are quickly scanned and loaded into the system, and then immediately available to users.
• Because Oracle Universal Records Management provides Department of Defense 5015.2 Chapter 2 and 4 certification, TRMP meets the State of Minnesota's security standards for records management.

Supporting Quotes

• "Districts are required to retain student records permanently. Some employee records and payroll information have to be stored for as many as 30 years. On paper, those records begin to take up a lot of space, and the cost of housing those files goes up every year. One district scanned eight pallets of records into the system and made a large room usable for other functions in the process," said Elizabeth Schweizer, Chief Executive Officer, TIES
• "The district employees really appreciate the process improvements. Capturing documents and loading them into the system is much easier than the previous process of managing thousands of paper files or converting everything to microfiche," said Helmut Porcher, Director, Systems Software and Operations, TIES

Supporting Resources

Analyst Reports

• Independent Analyst Reports on Oracle Enterprise Content Management

Podcasts

• Reduce Risk and Storage Costs with Universal Records Management
• Streamline Paper-Intensive Business Processes with Oracle Document Capture

Related Press Releases

• Oracle Expands Enterprise Content Management Portfolio with Launch of Oracle Universal Online Archive
• Oracle Strengthens Content Security, Enhances Content Management Platform

Related Articles

• InfoWorld 2008 Technology of the Year Awards
• Controlling the Content Evolution

Whitepaper

• Lowering eDiscovery Costs Through Enterprise Records and Retention Management

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About Oracle Content Management Software
Oracle enterprise content management software is a unified enterprise content management platform that enables customers to leverage industry-leading document management, Web content management, digital asset management, and records management functionality to build their business applications. Building a strategic enterprise content management infrastructure for content and applications helps customers to reduce costs, easily share content across the enterprise, minimize risk, automate expensive, time-intensive and manual processes, and consolidate multiple Web sites onto a single platform. For more information about Oracle enterprise content management software, visit http://www.oracle.com/goto/contentmanagement.

About TIES
TIES offers cutting-edge software applications, data services, Internet services and professional development designed by educators for education. For more information, visit TIES Web site at www.ties.k12.mn.us.