Oracle OpenWorld 2013 Registration

Terms and Conditions

Per Oracle Global Security rules and regulations, every Oracle OpenWorld attendee must register for the conference him/herself using his/her own Oracle.com single sign-on (SSO) login. If an attendee does not have an Oracle.com account already created, he/she must create one.

Oracle OpenWorld attendees must use their own badge while onsite at Oracle OpenWorld. Badges are non-transferrable and may not be shared onsite. Any person found to be in violation of this policy will have their badge confiscated by event personnel and will be asked to leave the conference.

Students are welcome at Oracle OpenWorld 2013. They must be 18 years or older to attend any program or activity at the conference. If you’re a student and interested in attending, details will be posted on the conference Website soon.

Group Pass Purchase

Register as a Group and Save

If you plan to register two or more attendees for Oracle OpenWorld 2013, take advantage of the group purchase option. Purchases must be prepaid by credit card; the purchaser will receive a priority code for each registration purchased. The purchaser can then give out the priority codes to whomever will be attending (from their company or user group, for example), and people can register at their convenience using the priority code that they have been given.

Register 5 or more attendees and receive a savings of up to 20 percent off the price of each registration. Register 14 or more attendees and receive a savings of up to 28 percent off. The more passes you purchase, the greater the discount. Note: for convenience you can use the group purchase option to buy four registrations in a single credit card transaction, but only five or more registrations earn a discount.

The following guidelines apply for group purchases:

• You can purchase two or more passes per order, but you will not receive a discount unless you purchase five or more passes.
• Discounts are not cumulative across multiple orders; discounts are based on the quantity being purchased for each individual order.
• Discounts are not cumulative across conference packages—they apply only to the quantity purchased per package per order. For example, the purchase of 25 full-conference passes to Oracle OpenWorld and 25 passes to JavaOne does not qualify for the 50-registration discount.
• If you purchased codes for more than one event, they should not be used together on the same registration record as group pass codes are not valid for any Add-On package(s). Any Add-On package(s) can be added/processed by contacting the help desk to purchase and add to your record.
• These group pass purchases cannot be combined with other offers/discounts.
• Government special rates are not offered within this discounted structure.
• Payment may only be made by credit card.
• NO refunds are allowed for any group passes purchased.
• For any group passes up to four there is no discount.

Refer-A-Friend Program Guidelines

Spread the word to your friends and colleagues about Oracle OpenWorld or JavaOne, and be rewarded with a complimentary gift. Simply give them the Refer-A-Friend code that you will receive when you complete your registration to one of these conferences. If they register and use the Refer-A-Friend code you gave them, you’ll receive one of these cool gifts:

• 5 or more registration referrals: A Jawbone JAMBOX portable speaker
• 2–4 registration referrals: A custom-designed t-shirt

If you have not yet registered, you will receive your Refer-A-Friend code upon completing your registration. You’ll find the code on the confirmation page, in your registration confirmation e-mail, and from My Account.

If you have already registered, you can locate your Refer-A-Friend code within My Account, after logging in with your single sign-on (SSO) account details. From My Account you can also invite your friends and colleagues to register for the conferences by sending them an e-mail from the registration system.

The following guidelines apply to the Refer-A-Friend program:

• The program is valid for Oracle OpenWorld and JavaOne full-conference packages only, including complimentary, discount, or group purchase registrations.
• Discover, Exhibitor Staff, and Oracle employee pass registrants are not eligible to participate in this program.
• Government attendees are not eligible to participate in the Refer-A-Friend program, as they are not authorized to receive gifts due to compliance guidelines. However, government attendees who register may enter a non-government colleague’s Refer-A-Friend code to help the non-government colleague qualify for a Refer-A-Friend gift.
• The Refer-A-Friend code MUST be entered at the time of registration to qualify; codes cannot be applied once registration has been completed.
• Only one Refer-A-Friend code can be used per registration.
• Codes must be used by September 13, 2013 to qualify.
• This promotion is valid while supplies last.
• In order to receive your Refer-A-Friend gift, all attendees using the code you provided them must be paid in full by September 13, 2013. Registrations made using discount or complimentary codes do not qualify towards your gift.
• If a referred attendee subsequently cancels their registration, their canceled registration will not count towards their colleague’s referral qualification.

Government Rate Eligibility

The government rate is open to bona fide employees of a national/federal, state, provincial, or local government entity, including public higher education institutions and government-owned utilities. US and Canadian attendees registering under the government rate will be required to show their employer-issued government ID or other proof of government employment during check-in at Moscone Center. Attendees from outside the US and Canada registering under the government rate will be required to fax or e-mail proof of government employee status (copy of government photo ID or a letter on official organization letterhead stating that they are an employee of that organization) to the Oracle OpenWorld registration team in order to receive the discounted rate. Oracle may, at its sole discretion, charge the standard Oracle OpenWorld conference rate to anyone not satisfying these requirements.

Substitutions

Substitutions must be requested by sending an e-mail to the Oracle OpenWorld 2013 registration team at OpenWorldReg@gpj.com with the names of both the original and substitute registrants. All requests for substitutions must be received no later than 5:00 p.m. (Pacific) on September 20, 2013. Onsite substitutions will incur a US$100 processing fee.

Cancellations

Refund policy does not apply to packages with no registration fees. Cancellation of travel reservations and hotel reservations is the exclusive responsibility of the registrant. All cancellations must be received via e-mail sent to the Oracle OpenWorld 2013 registration team at OpenWorldReg@gpj.com. Refunds will not be given to attendees who do not pick up their badge credentials onsite.

• Full refund: Cancellations must be received by 5:00 p.m. (Pacific) on August 2, 2013.
• 50% refund: Cancellations must be received between August 2, 2013 and 5:00 p.m. (Pacific) August 23, 2013.
• No refunds will be given for cancellations received after 5:00 p.m. (Pacific) on August 23, 2013.

Registration Add-On packages are subject to the cancellation dates and policies above. The following conditions also apply:

• Refunds will not be given if the Add-On package has been opened or accessed.
• Refunds will not be given for the conference materials Add-On package if those materials are picked up onsite.

Onsite Reprints for Lost Badges

If you lose your badge onsite, it can be reprinted for a processing fee of US$75. Just go to any registration counter and provide a valid photo ID.

Registration Deadlines*

Cutoff for deadlines is 11:59 p.m. (Pacific).

Questions?

If you have any further questions, please contact the Oracle OpenWorld 2013 Registration and Housing help desk Monday through Friday, 6:00 a.m. to 6:00 p.m. (Pacific).

• 1.866.382.7147 (US and Canada)
• +1.650.226.0812 (International)

Or e-mail OpenWorldReg@gpj.com or OpenWorldHousing@gpj.com.