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Overview
Oracle Content Services is a database-centric content management
system that provides an integrated solution for file and document lifecycle
management. Oracle Content Services enables enterprise customers to utilize
one application to manage all of their unstructured information.
Application Administration tasks performed by the Business
Administrator involves managing users, quota, libraries, categories, content,
and records at the Site and Container level. Application administration is divided
into multiple administrator roles that can be assigned at the Site level only
or at both the Site and Container level.
User Administrators manage all groups in a Site. They have
Manager access for all groups in a Site, which allows them to add and remove
members from a group, and assign the Group Manager role to a group member. Once
a Group Manager is assigned, then the manager can modify and delete existing
member properties of the groups they manage.
The focus of this tutorial is to illustrate how to perform administrative
tasks related to groups in Oracle Content Services.
Max the Business Administrator is responsible for administering
all Application Administration tasks in Oracle Content Services. This includes
managing the groups in Oracle Content Services.
As a Business Administrator you can create groups in
Oracle Content Services. This helps in assigning roles and privileges. You can
also create a group based on an existing group.
In this topic, you perfom the following tasks for creating
groups in Oracle Content Services:
Max has to create a group called Business Administrators.
He uses the following steps to perform this task.
To create a group, perform the following steps:
1.
Open a new browser window and enter the following URL:
http://<OCS
host>:7778/content
The Oracle Collaboration Suite Content Services window
is displayed. Click Launch.
2.
In the Sign In window, log on with your <username>
and <password> and then click Sign In.
3.
If this is the first time you are signing in to Oracle Content Services,
you will see the Welcome to Oracle Content Services page. Click OK.
4.
The Oracle Content Services user interface window is displayed in end-user
mode. Click Switch to Administration mode.
5.
Click the Switch to Groups (groups) icon in the left of the window.
Note: To ensure that you are the groups-level, check that the
value "/All Groups" is displayed in the Current Location field.
Tip: You can select the View > Panes > Groups
menu options as an alternative to clicking the icon.
6.
Select File > New > Group.
7.
The Create Group page is displayed. Enter the name and description for
the group being created.
8.
Click Add to add members to the group.
9.
The Find Users or Groups page is displayed. Enter the user name and then
click Search.
10.
Select the user whom you want to add to the group and then click Select.
Tip: You can add more than one user to the group at the same time
by searching for and then selecting the user or users. You see the list
of users in the group under the Selected Users/Groups section.
11.
Click OK when you have added all the required members to the group
being created.
12.
The Create Group page is displayed again. Click OK.
13.
The All Groups page is displayed with the new group listed in the right
pane. Sign out and close the user interface window and the Content Services
window.
Max has to create a group called Administrators based on
an existing group called Business Administrators. He uses the following steps
to perform this task.
To create a group similar to another group, perform the following
steps:
1.
Open a new browser window and enter the following URL:
http://<OCS
host>:7778/content
The Oracle Collaboration Suite Content Services window
is displayed. Click Launch.
2.
In the Sign In window, log on with your <username>
and <password> and then click Sign In.
3.
If this is the first time you are signing in to Oracle Content Services,
you will see the Welcome to Oracle Content Services page. Click OK.
4.
The Oracle Content Services user interface window is displayed in end-user
mode. Click Switch to Administration mode.
5.
Click the Switch to Groups (groups) icon in the left of the window.
Note: To ensure that you are the groups-level, check that the
value "/All Groups" is displayed in the Current Location field.
Tip: You can select the View > Panes > Groups
menu options as an alternative to clicking the icon.
6.
In the right pane, right-click the group based on whose properties you
want to create a group and then click Create Like.
7.
The Create Group page is displayed. Enter the name and description for
the group being created. Notice that the members of the original group
are already displayed as members of this group.
8.
Click Add to add more members to the group.
9.
The Find Users or Groups page is displayed. Enter the user name and then
click Search.
10.
Select the user whom you want to add to the group and then click Select.
Tip: You can add more than one user to the group at the same time
by searching for and then selecting the user or users.
11.
Click OK when you have added all the required members to the group
being created.
12.
The Create Group page is displayed again. Click OK.
13.
The All Groups page is displayed with the new group (Administrators)
and the group on which the new group is based (Business Administrators).
Sign out and close the user interface window and the Content Services
window.
Max has to add a member to the All Administrators group.
He uses the following steps to perform this task.
To add members to a group, perform the following steps:
1.
Open a new browser window and enter the following URL:
http://<OCS
host>:7778/content
The Oracle Collaboration Suite Content Services window
is displayed. Click Launch.
2.
In the Sign In window, log on with your <username>
and <password> and then click Sign In.
3.
If this is the first time you are signing in to Oracle Content Services,
you will see the Welcome to Oracle Content Services page. Click OK.
4.
The Oracle Content Services user interface window is displayed in end-user
mode. Click Switch to Administration mode.
5.
Click the Switch to Groups (groups) icon in the left of the window.
Note: To ensure that you are the groups-level, check that the
value "/All Groups" is displayed in the Current Location field.
Tip: You can select the View > Panes > Groups
menu options as an alternative to clicking the icon.
6.
In the right pane, right-click the group whose properties you want to
change and then click Properties.
7.
The General page is displayed by default. Click Members.
8.
In the Group Members section in the Group Properties page, click Add.
9.
In the Find Users or Groups page, enter the name of the user to search
for the user and then click Search.
10.
In the Search Results section, select the user whom you want to add to
the group and then click Select.
11.
The selected name is listed in the Selected Users/Groups section. Click
OK.
Tip: To add more than one member at the same time, search for
and then select user. Click OK when you have finished adding all
the required users as members to the group.
12.
In the Group Properties page, click OK.
13.
The All Groups page is displayed again. Sign out and close the user interface
window and the Content Services window.
Max has to add the group called Business Administrators
to the All Administrators group. He uses the following steps to perform this task.
To add other groups to a group, perform the following steps:
1.
Open a new browser window and enter the following URL:
http://<OCS
host>:7778/content
The Oracle Collaboration Suite Content Services window
is displayed. Click Launch.
2.
In the Sign In window, log on with your <username>
and <password> and then click Sign In.
3.
If this is the first time you are signing in to Oracle Content Services,
you will see the Welcome to Oracle Content Services page. Click OK.
4.
The Oracle Content Services user interface window is displayed in end-user
mode. Click Switch to Administration mode.
5.
Click the Switch to Groups (groups) icon in the left of the window.
Note: To ensure that you are the groups-level, check that the
value "/All Groups" is displayed in the Current Location field.
Tip: You can select the View > Panes > Groups
menu options as an alternative to clicking the icon.
6.
In the right pane, right-click the group whose properties you want to
change and then click Properties.
7.
The General page is displayed by default. Click Members.
8.
In the Group Members section in the Group Properties page, click Add.
9.
In the Find Users or Groups page, select Groups in the Search
For drop-down list.
10.
Enter the name of the group to be added and then click Search.
11.
In the Search Results section, select the group that you want to add
and then click Select.
12.
The selected name is listed in the Selected Users/Groups section. Click
OK.
Tip: To add more than one group at the same time, search for and
then select the group. Click OK when you have finished adding all
the required groups to the current group.
13.
In the Group Properties page, you see the group added to the group members
list. Click OK.
14.
The All Groups page is displayed again. Sign out and close the user interface
window and the Content Services window.
As a Business Administrator, you are responsible for
deleting groups in Oracle Content Services. Max has to delete groups in Oracle
Content Services. He uses the following steps to perform the task.
Open a new browser window and enter the following URL:
http://<OCS
host>:7778/content
The Oracle Collaboration Suite Content Services window
is displayed. Click Launch.
2.
In the Sign In window, log on with your <username>
and <password> and then click Sign In.
3.
If this is the first time you are signing in to Oracle Content Services,
you will see the Welcome to Oracle Content Services page. Click OK.
4.
The Oracle Content Services user interface window is displayed in end-user
mode. Click Switch to Administration mode.
5.
Click the Switch to Groups (groups) icon in the left of the window.
Note: To ensure that you are the groups-level, check that the
value "/All Groups" is displayed in the Current Location field.
Tip: You can select the View > Panes > Groups
menu options as an alternative to clicking the icon.
6.
Right-click the group that you want to delete and then click the Delete
shortcut menu option.
7.
The Delete Group dialog box is displayed with the message "Are you
sure you want to delete the selected groups?". Click Yes.
8.
The All Groups page is displayed with all groups, except the deleted
group, listed in the right pane. Sign out and close the user interface
window and the Content Services window.
Bookmark
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