This lesson demonstrates how to manage calendar resources,
define a default calendar resource profile, grant rights to access calendar
resources, and manage resource categories.
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A resource is an inanimate object, such as a conference room
or a piece of equipment that has its own account on the calendar server. When
creating an event in their agenda, users can reserve resources (by inviting
them) in the same way that they invite other users. Local users who act as designates
can also manage these resources. Resources can be set up to: permit reservations
on a first-come-first-served basis to prevent double-bookings, permit multiple
reservations at a time, or require approval by a resource manager.
You can use resource accounts to create calendars for tracking
related enterprise-wide information, such as company holidays or employees'
travel schedules. For example, to create a Travel Planner for an organization,
add a resource to the node and name it "Travel Planner". Whenever
an employee is scheduled to travel, he/she can create an event in his/her personal
agenda and invite the resource. The result is a calendar for the resource Travel
Planner that contains all entries related to the employees' travel.
Lesson Scenario
The company has bought a new projector machine, Projector1.
Greg, the administrator, has to add the resource to the calendar node.
Don, a member in Greg's team, has to first search for resource(s) before
changing the setting of the new projector machineto allow double-booking.
He must also set the projector such that anyone requesting a resource will need
approval by a resource manager.Apart from this, Don must delete
the television, TV1001, from the calendar node, define
a default resource profile, assign designate rights to users to access
calendar resources, restrict a resource, allow specific users to book the restricted
resource, and associate a category to a resource.
The company has bought a new projector machine. Olive,
the Facilities coordinator, checks with Greg (the administrator)
whether this machine can be included in the Calendar for users to book in the
future. To make this happen, Greg has to add the resource, Projector1,
to the calendar node.
Perform the following steps to add a resource to the directory
server calendar node:
1.
Open a browser and enter the following URL:
http://<hostname>:7778/
Click the Oracle Calendar Administrator link.
2.
Login as calendar_admin/<your password>
and click Login.
3.
Fill in the Host Name and Node-ID fields
in the Calendar Server section. In the Administrator section, enter your
Password. Click the Log In button.
Greg has to first search for resource(s) before performing
tasks such as changing properties to allow double-booking of a resource. Greg
wants to check whether the recently acquired resource Projector1 was
added successfully to the calendar node.
Perform the following:
1.
Open a browser and enter the following URL:
http://<hostname>:7778/
Click the Oracle Calendar Administrator link.
2.
Login as calendar_admin/<your password>
and click Login.
3.
Fill in the Host Name and Node-ID fields
in the Calendar Server section. In the Administrator section, enter your
Password. Click the Log In button.
4.
Click the Calendar Management tab.
5.
Click the Resources subtab.
6.
Search for the resource that was added, Projector1.
Enter a value in the Search edit box and click the Go button.
7.
Verify that details of the specified resource is displayed.
8.
To see all the resources, click the Go button.
9.
Details of all the available resources in the calendar
node are displayed.
Greg asks Don (his team member) to change the
setting of the new projector machineto allow double-booking.
This is because users book in advance to confirm resource availability for their
meetings but do not cancel the requests as promptly, if a meeting is cancelled.
This overbooking leads to underuse of existing resources and in some cases hiring
of resources from external sources to meet this created demand.
Greg explains to Don that although a resource
is reserved for a first come first served basis by default, an administrator
can control resource reservation settings at the level of individual resources.
This means that the first user to reserve the resource gets the accepted reply
automatically and any subsequent resource reserve request for the same time
slot is refused.Therefore, if a resource is set to allow double-booking, the
resource can be booked by more than one user for the same time slot. Then, the
resource designate can choose which user gets the resource by accepting one
of the requests and declining the others.
Greg also asks Don to set the projector up such
that anyone requesting a resource will need approval by a resource manager before
the resource can be booked.
For this Approval mechanism to work, Oracle calendar
sends an e-mail to the approver which explains that a resource has been requested.
This e-mail message includes a link to the calendar Web client where the approver
can either approve or refuse the request. This e-mail is sent in the language,
set for the resource.
Perform the following steps to set a resource such that it
can be double-booked and it needs approval for booking:
1.
Open a browser and enter the following URL:
http://<hostname>:7778/
Click the Oracle Calendar Administrator link.
2.
Login as calendar_admin/<your password>
and click Login.
3.
Fill in the Host Name and Node-ID fields
in the Calendar Server section. In the Administrator section, enter your
Password. Click the Log In button.
4.
Click the Calendar Management tab.
5.
Click the Resources subtab.
6.
Search for the resource name, Projector1, and
click the Go button.
7.
Select the Update icon associated with the resource
name. Click the pencil icon next to Projector1.
8.
Scroll down to the Scheduling Options section
and set the required options:
Select Yes - Requires Approval in the Allow Double-booking
pull-down list
Click the Notify Approver by E-mail box
Fill in the Approver E-mail field
Change the language that will be used to send the
e-mail using the pull-down list, if needed
Greg informs Don that a television, TV1001,
is being replaced as they have been getting many complaints regarding this.
Don has to delete the television from the calendar node. Greg informs Don to be careful while doing this task because deleting
a resource from a node results in removal of the resource's directory entry
and records from the local node. The resource no longer appears as invited in
user's agendas, nor will it appear in any directory listings. Greg also reminds Don that before deleting the resource, he can
transfer the calendar entries owned by the resource to another resource, or
take a copy of the resource's agenda and subsequently copy it back to any calendar
server node.
Perform the following steps to delete a calendar resource:
1.
Open a browser and enter the following URL:
http://<hostname>:7778/
Click the Oracle Calendar Administrator link.
2.
Login as calendar_admin/<your password>
and click Login.
3.
Fill in the Host Name and Node-ID fields
in the Calendar Server section. In the Administrator section, enter your
Password. Click the Log In button.
4.
Click the Calendar Management tab.
5.
Click the Resources subtab.
6.
Search for the resource name, TV1001, and click
the Go button.
2. An administrator can define a default resource profile
to apply while adding resources to the database. This profile can also be applied
to existing resources.The resource profile is applied during resource creation.
The default resource profile is outlined under the section heading [GEN]
in the $ORACLE_HOME/ocal/misc/resource.ini
file. Multiple profiles can be created from this template and appended
to the file under different section heading names. These profiles can then be
specified during resource creation or modification.
Perform the following steps to define a default resource profile
using resource.ini:
1.
Open a browser and enter the following URL:
http://<hostname>:7778/
Click the Oracle Calendar Administrator link.
2.
Login as calendar_admin/<your password>
and click Login.
3.
Fill in the Host Name and Node-ID fields
in the Calendar Server section. In the Administrator section, enter your
Password. Click the Log In button.
4.
Click the Server Administration tab.
5.
The calendar nodes are displayed.
6.
Click the Update icon for your calendar node.
7.
Click the Default Resource Profile link.
8.
The $ORACLE_HOME/ocal/misc/resource.ini
file is displayed. Delete the old value(s) and insert the new value(s)
to edit the resource default profile.
3.As an administrator, you can grant designate rights to users
to be able to access calendar resources. You can also restrict a resource from
being booked and allow only specific users to be able to book the restricted
resource.
To complete this task, perform the following subtasks:
4.Once all resource types have been entered in the category.ini
file, each resource entered in the database can be associated with a resource
type category. Associating a category to a resource will ensure that this resource
is found when the user selects the right category type from the pull-down list.
Perform the following steps to assign a category to a resource:
1.
Open a browser and enter the following URL:
http://<hostname>:7778/
Click the Oracle Calendar Administrator link.
2.
Login as calendar_admin/<your password>
and click Login.
3.
Fill in the Host Name and Node-ID fields
in the Calendar Server section. In the Administrator section, enter your
Password. Click the Log In button.
4.
Click the Calendar Management tab.
5.
Click the Resources subtab.
6.
Search for resource name, Crystal Conf Room and
click the Go button
7.
Select the Update icon associated with the resource
name. Click the pencil icon next to Crystal Conf Room.
8.
Click the Categories link.
9.
Click the View Tree button to view all categories
available.
10.
Click to select the categories check boxes to associate
them to the resource and then click Apply.
11.
In the confirmation screen, click the Go button.
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