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Oracle Collaboration Suite mail organizes messages in folders.
All incoming messages are saved in the INBOX folder. The server only creates
the INBOX folder. In addition, you can create new folders and subfolders to
manage your messages.
Filters (also called rules) help you manage your messages. A filter acts on
a message according to a set of conditions you create. You create filters to
flag particular messages in order to perform certain actions on them. For example:
You can notify another address, such as a
cell phone, if a message comes from a
specific person.
You can put a message in a specific folder
that comes from a specific sender, or that contains a specific string of
characters, in the Subject field.
You can delete a message that comes from
a specific sender, or that contains a specific string of characters, in
the Subject field.
A distribution list is a list of users' email addresses grouped
under one alias. A distribution list can contain aliases, email addresses, and
other distribution lists.
In order for this lesson to work successfully, you will need
your Oracle Collaboration Suite Administrator to supply you with a Collaboration
Suite User Account.
Login to the Oracle
Collaboration Suite Portal Page
Since you anticipate that you will receive alot of email pertaining
to the CustomerABC account, you want your email that you receive to go directly
into the CustomerABC folder. To do this, you need to create a filter. Perform
the following:
1.
Click Preferences.
2.
Click Filters in the left navigator.
3.
Click Create.
4.
Enter the following then click Submit:
Filter Name: CustomerABC Active field: Yes (Default option)
Event: Deliver Conditions: any of the following
Attribute 1: Subject
Operator: contains
Value: ABC
Command 1: Move to
Folder: /susie.parker/CustomerABC
To test the filter, you will need to login as another user
and send an email to Susie. When the email is received, it automatically is
moved to the CustomerABC folder. Perform the following:
1.
Open another browser window and enter the following
URL:
The Oracle Collaboration Suite Portal is displayed.
Click Messages.
4.
From your Inbox, click New Message.
5.
Enter susie.parker@oracledemos.com in the To:
field, CustomerABC Report in the Subject field, and enter the following
text in the content area, then click Send.
Susie,
I uploaded the report on CustomerABC presentation on Oracle Files.
Thanks,
Brad
6.
Open the browser window where you have logged in as
Susie. Click Mail.
7.
You see that the mail from Brad is directed to the CustomerABC
folder.
You realize that you will need to send a lot of email to the
account team (Brad, John and Heidi) for the next few weeks so you decide to
create a distribution list so that you don't have to enter all their email addresses
everytime you send an email. Perform the following:
1.
Select the Directory tab.
2.
Click Create List.
3.
Enter the following and click Save.
Name: ABC_List
Description: CustomerABC Account Team
Members: brad.knight@oracledemos.com, john.bell@oracledemos.com, heidi.guthery@oracledemos.com
4.
The distribution list was created. You will now test
it.
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