Oracle Calendar combines advanced group and resource scheduling and extensive personal time management features with a wide range of access methods to give you up-to-date calendar information – anytime, anywhere, and on any platform.
The time management functions in Oracle Calendar are integrated with other Oracle Collaboration Suite applications. For example, you can schedule and join a Web conference directly from Oracle Connector for Outlook and the Oracle Calendar desktop client.
With Oracle Calendar, you can do the following:
Schedule Meetings with Your Coworkers
Control Access to Your Calendar
Organize Yourself
Using Oracle Calendar, you can easily keep track of all of the following, and more:
- Ongoing projects that must be completed within a specific time frame
By creating tasks, you can set reminders, add details, and attach documents to those tasks.
- Who is out of the office, holidays, family members' birthdays, and more
By using daily notes and day events, you can make sure no event is forgotten by setting reminders and notifications.
- Business and personal contacts
By using the Oracle Calendar desktop client or Oracle Connector for Outlook address book, you can add notes to your contacts to be reminded of birthdays or other special events.
Schedule Meetings with Your Coworkers
Oracle Calendar offers real-time checking for schedule conflicts and conflict resolution capabilities to ease the process of scheduling meetings and decrease the likelihood of absent invitees. The following are some ways you can check for conflicts and resolve conflicts when scheduling meetings with your coworkers:
- View schedule conflicts with users or availability of meeting resources such as conference rooms, audio or video equipment, and so forth.
Click Check Conflicts when scheduling a meeting using the Oracle Calendar Web client or desktop client.
- Have Oracle Calendar suggest a series of available times for all invitees.
If a conflict is found, use the Suggest Date and Time feature. The AutoPick feature in Oracle Connector for Outlook offers a similar function.
- Quickly check what date and time best suits the schedules of the invitees and the availability of the meeting resources.
Before you schedule a meeting, click Open Group Agenda to check the Group View. The Group View displays the agendas of the invitees and the available resources, with unavailable time blocked in the Combined column so that mutually free time is clearly indicated.
You can schedule meetings and events with other Oracle Calendar users, regardless of the platform or Oracle Calendar client they are using.
Coordinate Meeting Resources
Administrators can designate shared property, such as a conference room or projector, as a resource, available for all connected users to reserve. You can perform a search for a resource based on a set of parameters (location, size, resource type, and so forth) and "invite" the resource as you would any other user, thereby reserving the resource solely for your use during that time.
Resources can be set up for reserving on a first-come, first-served basis. Oracle Calendar also supports the reserving of resources that require approval from an administrator. If you reserve a resource that requires approval, an e-mail is sent to the resource’s administrator, who then approves or rejects your request.
Control Access to Your Calendar
You can control how much of your calendar can be accessed by other users through the use of access rights. For example, you can grant one user access rights to view all your agenda entries marked as Normal while you grant another user access rights to view all your agenda entries marked as Normal and Personal.
Granting designate rights to other users lets them create, modify, and reply to calendar events on your behalf. When granting designate rights, you can choose which type of calendar entries a particular user has the privilege to create and modify. For example, you can grant one user the right to modify your meetings, notes, day events, and tasks, while you grant another user the right only to modify your tasks.
Synchronize Your Information
To make sure that you always have access to your latest calendar and contact information, use one of the following Oracle Calendar synchronization tools:
- Oracle Calendar Sync
This is a solution that synchronizes your information between the Oracle Calendar desktop client and Palm and Pocket PC devices.
- Oracle Mobile Data Sync
This is a solution that synchronizes calendar and contact information, wirelessly, over the Internet.
Both synchronization tools let you download meetings, daily notes, other calendar data, and your contacts to your mobile device. If you update information on your mobile device, you can then upload that data back to Oracle Calendar.
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