Abu Dhabi Education Council Now Delivers Shared Services to Over 300 Locations—Uses 90% Less Energy and Paper
 
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Abu Dhabi Education Council Now Delivers Shared Services to Over 300 Locations—Uses 90% Less Energy and Paper

Abu Dhabi Education Council (ADEC) seeks to develop educational institutions in the emirate of Abu Dhabi, implement innovative educational policies, create plans and programs that improve education, and support educational institutions and staff to advance national development in accordance with the highest international standards.

Founded in 2005, ADEC is responsible primarily for the management and administration of the emirate’s public schools. Higher education in the emirate also falls under ADEC’s authority. Additionally, ADEC issues licenses, monitors, and inspects the emirate’s various private schools. Since 2009, ADEC has implemented a project that it calls the New School Model, to improve teaching standards in the emirate by increasing the quality of teaching, curriculum, and administration.

 
 

 
 

Challenges

A word from Abu Dhabi Education Council

  • “We balanced technical requirements and total cost of ownership, which made Oracle E-Business Suite and Oracle Business Intelligence Standard Edition our preferred choice.” – Mohammed Younes, ICT Division Manager, Abu Dhabi Education Council

  • Save employee time and cut IT costs associated with developing educational institutions in the emirate by establishing shared services based on a single enterprise resource planning system
  • Enforce environmental practices that meet international standards for a greener environment by reducing consumables and energy usage at ADEC headquarters, regional directorates, and more than 300 schools across the emirate
  • Eliminate costs and efforts of duplicated systems and services by unifying business logic and business procedures in headquarters, regional directorates, and schools
  • Improve employee efficiency and the user experience by providing staff across all locations with access to human resources (HR), procurement, and financial applications
  • Comply with regulatory requirements to meet international environmental, health, and safety standards as defined by ISO 14001

Solutions

  • Deployed Oracle E-Business Suite as the foundation for a shared services environment that provides more than 300 locations in three regions with identical enterprise applications and services—significantly reducing IT infrastructure total cost of ownership
  • Unified business logic and procedures by using shared Oracle E-Business Suite applications, which are hosted in a demilitarized zone—dramatically improving business performance and data availability and security
  • Reduced by 90% the workforce and time needed to develop educational institutions in the emirate, while consuming 95% less energy than before when delivering HR, procurement, and financial services
  • Empowered employees with Oracle Self-Service Human Resources to complete more than 95% of all HR tasks online at their convenience, increasing employee satisfaction and giving HR managers across the organization more time for strategic initiatives
  • Increased employee and school efficiency by delivering business functions and applications—such as HR management and procurement—to employees’ desktops instead of requiring them to travel to offices and expend time for transportation, paperwork, and follow-up
  • Used Oracle E-Business Suite to centralize all business information, store it in standardized formats, and share it with employees across numerous functions—from financials and HR, to procurements and contracts—which enhanced staff productivity and efficiency and improved the organization’s business agility
  • Streamlined procure-to-pay processes with Oracle Advanced Procurement, reducing paper usage in daily HR and procurement operations by more than 90% by almost fully automating services such as payroll reporting, leave requests, and training requests
  • Used Oracle Business Intelligence Standard Edition to measure adherence to key performance indicators—such as amount of waste produced and energy consumed—to enable ongoing sustainability that meets international environmental standards
  • Helped ADEC better comply with regulatory directives, such as proactive and retroactive corrective environmental, health, and safety measures, with Oracle’s Agile Product Governance and Compliance


Why Oracle

“Our idea was that it’s the quality of deliverables that makes the implementation process easier and accelerates time to value. Oracle features a cutting-edge procurement cycle with strong reporting tools that suit the education industry in this part of the world. We chose Oracle because it is a robust partner offering what we need,” said Mohammed Younes, ICT division manager, ADEC.