Autovie Venete S.p.A. Integrates Business Intelligence and Performance Management to Improve Efficiency and Speed for Managing Public Works Projects
 
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Autovie Venete S.p.A. Integrates Business Intelligence and Performance Management to Improve Efficiency and Speed for Managing Public Works Projects

Autovie Venete S.p.A., established in 1928, constructs and manages motorway routes A4 Venice-Trieste, A23 Palmanova-Udine Sud, and A28 Portogruaro-Pordenone-Conegliano. Its motorway network is traveled by more than 47 million vehicles annually and includes 14 toll booths, 16 service stations, four parking areas, and three maintenance centers. Autovie Venete provides information services, traffic assistance, and parking areas. With more than 600 employees, the company is currently working on constructing a third lane on the Trieste-Venice segment of the A4 and transforming the junction Villesse-Gorizia into a motorway—important strategically to improve connections with Central and Eastern Europe.

For companies like Autovie Venete—that work on publicly-bidded projects and concessions—ensuring complete control over public works projects is complicated by restrictions and regulations. To manage the complexity and improve control, Autovie Venete sought an enterprisewide system that would integrate financial and operational planning and improve business predictability.

The company deployed Oracle Hyperion Planning to more tightly align operations with strategies, ensure shorter planning cycles, and enable more predictable financial performance. With Oracle, the company now has an in-depth view of business operations and their related financial impact. In addition, by eliminating a cumbersome spreadsheet-based process and improving data accuracy, Autovie Venete can consolidate quarterly financial analysis data in just 15 minutes—a process that previously took a week.

 
 

 
 

Challenges

A word from Autovie Venete S.p.A.

  • "Oracle Hyperion Planning has radically changed the way we work by providing the agility we need to capitalize on business opportunities, optimize resources, and link strategic goals to operational plans. We are now able to complete tasks that previously took weeks in just a few minutes." – Vito Mauro, Project Manager, Autovie Venete S.p.A.

  • Integrate financial and operative data in a dependable, shared infrastructure to support the complexity of implementing public works projects, such as highway construction and operation
  • Provide various company departments—including IT, accounting, management control, work monitoring, and procurement—with an purchasing cycle audit system that provides real time information on account statuses, expenses, and order progress
  • Enable tracking all purchases, even those of small-value, which were not tracked in the previous system, to provide comprehensive insight into expenditure commitments
  • Allow users to easily access the company’s operational data, and facilitate ad hoc analyses with quick response times, using reporting tools that do not require technical support
  • Create and distribute comprehensive reports and other documents by integrating the previous document management application into the procurement and accounting systems, while accommodating various data sources and approval processesa

Solutions

Oracle Product and Services

  • Worked with Partner Alfa Sistemi to implement a system that supports the entire purchasing cycle, including forecasting and budgeting, public works project expenditure, other expenses, and revenue to provide a consistent audit trail and understand the source of all numbers reported
  • Integrated the system with existing applications, such as the accounting and document filing systems, optimizing the purchasing cycle, reducing input errors and paper-related costs, and improving information distribution and approval processes
  • Consolidated data (including application source data) into a unique, analytical database, centralizing and sharing the list of 8,000 suppliers (current and historic) involved in the company’s highway construction and maintenance operations, covering more than 4,000 cost centers, and all of the various activities and types of investments to improve governing budgets and expenses
  • Used Oracle Hyperion Planning and the system’s business intelligence tools to enable a sophisticated forecasting process that analyzes root causes of variance between planned and actual results for the prior fiscal periods, enabling identifying key areas for course corrections
  • Enabled data consolidation for quarterly financial analysis in just 15 minutes—a process that previously took a week—by improving data accuracy and eliminating spreadsheet-based processes
  • Provided an effective and timely information flow using Oracle Essbase’s strong calculation engine that allows the company to analyze and cross-process complex operating data related to public tenders, highway maintenance projects, and other areas

Why Oracle

“We chose Oracle over other solutions because of its ability to cover all Autovie Venete’s technical, functional, and strategic requirements,” saidVito Mauro, project manager, Autovie Venete S.p.A.

Implementation Process

Autovie Venete S.p.A. and Oracle Partner Alfa Sistemi worked together to identify and implement a system that would improve the efficiency and speed of project management—an initiative the two companies dubbed the Monitoring of Work Progress and Reporting on Investment (MAORI) project. After selecting Oracle’s solutions, the company worked with its various departments—including information systems, accounting, management control, works monitoring, and procurement—as well as consultants from Multiconsult of Vicenza to help map processes (from budget definition to expense commitments, formal order placement, reporting, and invoicing). Analyzing and mapping the processes approximately a year to complete. The company implemented Oracle in just six months.

Partner

Alfa Sistemi was founded in 1995 by a group of professionals with experience in Information technology and organization, and it is now a leader in the sectors of organizational consulting and system integration (especially related to Oracle JD Edwards EnterpriseOne). Alfa Sistemi provides consulting and implementations for market-leading enterprise resource planning systems, such as the Oracle applications, particularly suitable for midsize as well as complex and innovative multinational companies and groups, and for smaller companies that want to become more competitive in the global market. Headquartered in Udine, Italy, with a core operational structure of about 50 highly-skilled people, Alfa Sistemi facilitates and supports the growth of its customers worldwide.