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The University of Texas MD Anderson Cancer Center, which marked its 70th anniversary in 2011, is one of the world’s most respected centers devoted exclusively to cancer patient care, research, education, and prevention. It is located in central Houston on the campus of the Texas Medical Center. MD Anderson was created in 1941 as a part of The University of Texas System. It is one of the nation’s original three comprehensive cancer centers designated by the National Cancer Act of 1971 and is one of 40 National Cancer Institute-designated comprehensive cancer centers today. In 2011, U.S. News & World Report’s “America’s Best Hospitals” survey ranked MD Anderson as the top hospital in the nation for cancer care.
As an innovator in cancer care and research, MD Anderson increasingly relies on a sophisticated and growing IT infrastructure to support its end-to-end operations, from care delivery, to research and education, to core business processes. To efficiently manage its rapidly expanding portfolio of IT initiatives and to ensure their on-time, on-budget completion, MD Anderson required greater visibility into and more rigorous governance over these projects, including improved information about budgeted versus actual expenditures each month. In addition, the Project Support and Coordination Services group looked to automate key workflows and reporting processes, improve team productivity, and allow more time for analysis. It also wanted to be able to identify where various projects might have synergies or conflicts to optimize resources and avoid unnecessary delays.
MD Anderson deployed Oracle’s Primavera Portfolio Management and built Web services to Oracle Hyperion Planning to extend visibility into and control over the progress and costs of its IT projects. MD Anderson has also automated key project workflows, such as project set up and steering group assignment, and has significantly streamlined reporting using scorecards.
Prior to integrating the two systems, MD Anderson’s portfolio managers spent up to two days each month transposing data from the Hyperion financial system to paper spreadsheets. Now, financial information is available instantly, freeing managers for value-added activities, such as project analysis.
MD Anderson considered several options when selecting a project portfolio management solution. One of the features that set Oracle’s Primavera Portfolio Management apart was its governance approach. It offered a top-down versus bottom-up governance model, which fit the organization’s environment and existing processes, according to Patti Layne, director of project support and coordination services, MD Anderson. The level of visibility and detail that it affords are also important to the institution, as is the flexibility to make scorecards for any group of projects. In addition, the organization looks forward to leveraging the solution’s electronic signature capabilities in the future.