Ministry of Finance, Republic of Namibia Achieves Real-Time, Interdepartmental Reporting with Financial Management System Upgrade
 
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Ministry of Finance, Republic of Namibia Achieves Real-Time, Interdepartmental Reporting with Financial Management System Upgrade

The Ministry of Finance, Republic of Namibia develops and administers fiscal and financial policies to ensure macroeconomic stability and sustainable and equitable socio-economic development across the country. Republic of Namibia’s territory covers 318,696 miles, and it has a gross domestic product of US$12.3 billion.

The ministry is committed to being a dynamic and reputable institution that excels at government fiscal and financial management.

 
 

 
 

Challenges

A word from Ministry of Finance, Republic of Namibia

  • "We have transformed Ministry of Finance operations by implementing Oracle Financials software with Oracle’s SPARC servers. Today, our financial data is integrated and accessible, helping us to control and minimize over expenditure”. Lusia Hamumokola, Deputy IT Director, Ministry of Finance, Republic of Namibia

  • Adopt an efficient, standardized financial solution that enables centralized budget management, expenditure control, and consolidated reporting across the Namibian government
  • Ensure financial records reflect budget allocations at the time funds are committed, rather than when they are paid out
  • Provide greater financial visibility and control to prevent budget overruns
  • Control access, workflow management, and approval hierarchies for all financial management across the ministry, and streamline reconciliation and reporting processes
  • Ensure staff is properly trained on the financial system as part of a governmentwide initiative to improve capacity and skills in handling the Oracle financial software for treasury accounting.

Solutions

  • Upgraded to Oracle Database, Enterprise Edition 11g and implemented the integrated financial management system of government onto Oracle E-Business Suite Release 12.1.3, for a new chart-of-accounts structure and to enable consolidated reports regarding payments, expenditures, financial commitments, and purchase order progress
  • Centralized software applications for financial management with Oracle Application Server on SPARC Enterprise M4000 and SPARC Enterprise M5000 servers, following consistent, standardized processes for budget management, expenditure control, consolidated reporting and reconciliation across the Government of Namibia
  • Used Oracle Financials to close books centrally each month, for the ability to answer to ad hoc inquiries, and to meet compliance with the Government of Namibia Finance Act and treasury instructions
  • Gained the ability to manage and pay external service providers’ and government contractors’ invoices electronically.
  • Enabled government ministers to receive accurate financial reports within a day.
  • Controlled access, workflow management, and approval hierarchies for financial management across the entire ministry through an electronic system, eliminating in-person financial paperwork submissions
  • Adopted a train-the-trainer approach that trains superusers to train additional resources

Why Oracle

The Oracle Solution was chosen following a tendering process and was provided through Silnam.

Implementation Process

The Ministry of Finance migrated its integrated financial management system to Oracle E-Business Suite Release 12.1.3 between June 2011 and March 2012, going live in April 2012. The project implementation team, including a project manager, technical manager and functional manager, all from different Namibia ministries, were tasked with duplicating the financial system upgrades across the Namibian government and ensuring compatibility across multiple divisions.

Partner

Silnam IT Solutions is an Oracle Specialized Partner that provides and implements IT solutions using skilled and experienced resources and industry best practices. The Ministry of Finance buys licenses directly from Oracle for its financial system. It has contracted with Silnam IT Solutions for support, migration, and training services.