The University of Utah is a leading education and research institution that serves more than 33,000 students. The university offers more than 90 undergraduate degree programs and more than 100 fields of study at the graduate level, including law and medicine. The campus is growing rapidly and has approximately 300 capital projects in progress, totaling more than US$900 million.
Prior to the acquisition of Primavera Unifier, the University of Utah used an in-house, ad hoc, Pick database for construction project tracking. A lack of control and accountability of the system led the university to seek a more robust and secure system which could better meet its current and foreseeable future needs. The university issued an RFP and evaluated several respondents and, after presentations, narrowed the selection to two finalists —one of those being Primavera Unifier. Site visits to an established customer for each finalist were performed. Finalists were evaluated through a weighted point system that included site visits, an extensive cost analysis, and several other factors. The Primavera Unifier system was determined to be the best value for the university. The cloud-based approach employed by Primavera Unifier provided a lower total cost of ownership, reduced IT management costs, and greater flexibility in deployment to end-users.
After acquiring Primavera Unifier, the university examined its project management processes to leverage best practices that the flexible solution supports.
“We created several teams to look at our processes, how we could best model existing processes in the system, and where we could change to improve efficiency. We also took a look at our decision process and who needed to be involved in key decisions, making sure that they were actively involved with the application, as well,” said Greg Colf, senior business systems analyst, University of Utah.
The university also integrated Oracle’s Primavera Unifier with its PeopleSoft Financial environment, also from Oracle to automate payments to vendors and ensure fiscal transparency. It is now looking to integrate the system with its facility operations, maintenance management, and geographic information systems for greater data sharing and integrity.