ValleyCrest Landscape Companies Manages More Than 1,000 Landscaping Projects by Integrating Contract Management and Financial Management Environments
 
 

ValleyCrest Landscape Companies Manages More Than 1,000 Landscaping Projects by Integrating Contract Management and Financial Management Environments

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Founded in 1949, ValleyCrest Landscape Companies is the nation’s largest integrated landscape services company, with more than 100 locations in the United States. The company is commissioned by architects, developers, commercial real estate owners, public agencies, property managers, and luxury home builders to create, build, and maintain some of the world’s most extraordinary natural environments. ValleyCrest operates eight business units that deliver a full array of landscape services to commercial and residential customers across the globe.

To properly manage more than 1,000 active projects in its Landscape Development and Residential business units, ValleyCrest needed a contract management module that could deliver comprehensive project visibility, scale to meet future growth, and integrate easily with a financial management system, so project managers could analyze budgetary numbers efficiently.
ValleyCrest worked with Oracle Partner Partners Consulting to implement Oracle’s Primavera Contract Management and integrate it with Oracle’s JD Edwards EnterpriseOne Financials. With the implementation, ValleyCrest integrated information and processes across the accounting and project management functions to provide managers with easy access to comprehensive project overviews.

Project managers can now effectively monitor commitments and accounts receivables, as well as produce up-to-date recovery rate and cost-to-complete reports from an easy-to-use interface. By providing these valuable reports to project managers, the company can work proactively to reduce project cost overruns and enhance operational efficiency. In addition, the company acquired the scalability and system flexibility needed to expand into new markets, such as the United Arab Emirates, China, Puerto Rico, Bahamas, the Dominican Republic, and Hawaii.

 
 

 
 

Challenges

A word from ValleyCrest Landscape Companies

  • “With Oracle’s Primavera Contract Management and JD Edwards EnterpriseOne Financials, we have been able to integrate our accounting and contract management departments to greatly simplify our project management processes—ultimately saving time and money.” – Sandy Kayser, Contract Management Administrator, ValleyCrest Landscape Companies

  • Deploy a flexible solution to enable more than 100 project managers responsible for large-scale landscape development and residential landscape contracts to easily and effectively manage more than 1,000 active projects
  • Enable company administrators to easily and accurately track and manage project progress and costs—such as man hours and future projected costs—to help avoid budget overruns and delays
  • Ensure that the system can scale to meet current projects and future growth and can provide the flexibility needed to expand into new regions, such as the Caribbean and the Middle East

Solutions

Oracle Product and Services

  • Implemented Oracle’s Primavera Contract Management and integrated the solution with Oracle’s JD Edwards EnterpriseOne Financials to enable ValleyCrest to effectively manage the progress of and costs associated with more than 1,000 active landscape development projects in the United States and abroad
  • Met the needs of managers, clients, and subcontractors by integrating information and processes across the accounting and project management departments to simplify project management processes and save time and money
  • Provided project managers with easy-to-access and comprehensive up-to-date project overviews, enabling them to analyze details for each project—such as commitments, accounts receivables, recovery rate reports, and cost-to-complete reports
  • Gained the ability to effectively track budgets, cost variances, and project changes―and then analyze comparative trends and cause and effect among projects to proactively address and manage possible budget issues
  • Reduced cost overruns and delays, and avoided surprises for managers and clients with near real-time visibility into budget spent on a project and how much is needed to complete each project
  • Enabled ValleyCrest to execute weekly and monthly audits quickly and accurately
  • Eliminated the need for cumbersome spreadsheets, e-mails, and paper trails to track projects by providing online access to all project-related items on a single screen
  • Created a highly scalable and flexible contract and financial management environment that has supported expansion into new markets

Partner

ValleyCrest has a long-standing relationship with Partners Consulting. It first retained Partners Consulting in 2001 for its initial integration of Primavera Contract Management version 7 and JD Edwards World, and has continued to tap the group’s resources and expertise for upgrades and new deployments. In 2008, ValleyCrest worked with Partners Consulting to upgrade their integrated system to Primavera Contract Manager 11 and JD Edwards EnterpriseOne Financials.

“Our relationship with Partners Consulting is a well-oiled machine. The Partners team knows our organization and environment and are definitely our front-line for support,” said Sandy Kayser, Contract Management Administrator, ValleyCrest Landscape Companies.