Webcor Builders Coordinates Construction Schedules and Mitigates Potential Delays More Efficiently with Integrated Project Management
 
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Webcor Builders Coordinates Construction Schedules and Mitigates Potential Delays More Efficiently with Integrated Project Management

With more than 40 years of commercial construction experience, Webcor Builders is a leading builder of distinguished, high-profile projects, including high-rise condominiums and hotels, laboratories, healthcare centers, and public works projects. Webcor is also known for its award-winning concrete, interior construction, historic restoration, and seismic renovation work. The company has completed more than 50 million square feet of projects to date.

Considering the variety and complexity of the construction projects Webcor undertakes, an integrated project management solution is critical to ensuring optimal efficiency and completing client projects on time and on budget. The company previously used a number of scheduling systems for its various building projects. These packages provided different levels of schedule detail and required schedulers, engineers, and other employees to learn multiple systems. From an IT cost and complexity perspective, the company had to manage multiple scheduling systems and pay for multiple sets of licenses.

The company looked to standardize on an enterprise project management system, and selected Oracle’s Primavera P6 Enterprise Project Portfolio Management. Webcor uses the solution’s advanced capabilities to schedule complex projects, analyze delays, model and propose multiple scenarios to demonstrate and mitigate delays and cost overruns, and process that information efficiently to deliver the scheduling precision that public and private projects require. In fact, the solution was instrumental in helping the company’s expansion into public sector projects during the recent economic downturn, and with Primavera P6 in place, it can deliver the precise schedule reporting required for large public projects.

With Primavera P6 in place, the company could deliver the precise scheduling and milestone reporting capabilities required for large public projects.

The solution is in managing the high-profile University of California – Berkeley Memorial Stadium project. Webcor was hired as construction manager and general contractor for the stadium renovation project, which is a fast-paced project located near the seismically active Hayward Fault Zone. Due to the University of California’s football schedule, meeting the Universities deadline for the coming season placed Webcor in a situation where risk awareness and early warnings of issues would be paramount. Webcor and the extended project team needed a solution that could instantly analyze alternate scenarios to mitigate potential delays; Primavera would deliver those answers.The team would also need to enable multiple stakeholders to use an internet-based platform to access the schedule from various locations, and model complicated sequencing requirements where swift decisions would be made to keep the project on track.

The schedule is an integral part of Webcor’s construction management process for the stadium project. Rather than providing the client with the industry-standard monthly update, Webcor updates the critical path method (CPM) schedule on a weekly basis. The project team also reviews the schedule and updates weekly to confirm that progress and forecasted performance are accurate.

Hired by the University for their ability to deliver in high risk environments The Webcor team was hit recently with a design supplement that could have added up to 70 days to the project. Using Oracle Primavera P6 the team sprung into action analyzing multiple “what if” scenarios to review mitigation means and methods.  Determined to make sure the Bears could take the field in the coming season the project team nearly eliminated the impact with their creative analysis in working the schedule. The total time from the issuance of the final design supplement to an agreed mitigation response was less than one week; leveraging the Oracle Primavera solution Webcor was able to deliver superior customer value

With the ability to efficiently manage projects and schedules, Webcor can ensure it completes its projects on time and on budget, as well as inform clients about what changes to plans will mean in terms of delays and additional costs.

 
 

 
 

Challenges

A word from Webcor Builders

  • “The purpose of a schedule is to effectively communicate how a project will be executed. Most solutions don’t organize a schedule well, and, as a result, don’t effectively communicate the plan well. When this happens, the schedule becomes a useless piece of paper that merely fulfills a contractual obligation. Oracle’s Primavera P6 Enterprise Project Portfolio Management enables us to cleanly organize our projects, so that the plan is effectively communicated. The schedule then becomes the primary communication tool, which is absolutely essential for the type of large-scale projects we build.” – Mark Jenkins, Senior Scheduling Manager, Webcor Builders.

  • Standardize on an enterprise project management solution that provides the robust functionality required to manage complex construction projects while meeting the needs of a diverse user group consisting of project managers, schedulers, engineers, construction managers, and subcontractors
  • Improve the ability to identify and mitigate potential delays that scope changes can have on large construction projects to ensure on-time and on-budget completion
  • Reduce IT costs and complexity with a single, enterprisewide project management solution
  • Provide the project management tools required to pursue construction projects in private and public sectors
  • Complete the California Memorial Stadium Seismic Safety Improvements, University of California Berkeley project on-time to ensure it is available for the 2012 football season

Solutions

  • Standardized on Oracle’s Primavera P6 Enterprise Project Portfolio Management as the company’s enterprisewide project management tool, due to its robust functionality, flexibility, and adaptability to meet the needs of many different stakeholders consolidated on a single platform, eliminating the need for users to learn multiple programs, reducing IT complexity, and lowering management and licensing costs associated with multiple scheduling systems
  • Provided the company with the agility and tools needed to successfully penetrate the public sector market——which requires scheduling precision, tracking and reporting—during the economic downturn
  • Enabled rapidly identifying and analyzing events that could cause delay and provided the ability to model various scenarios to mitigate them and associated cost overruns
  • Benefitted from numerous prebuilt templates—such as structural, mechanical, electrical, plumbing and fire protection—to facilitate project scheduling and improve accuracy
  • Acquired the ability to respond more quickly to potential schedule slips by placing a delay into the system and seeing, in real-time, where the team can perform workarounds to remain on schedule
  • Benefited from account control settings and the ability to filter information to meet the needs of specific user groups, such as engineers, architects, and on-site personnel, providing the level of detail that is appropriate to ensure ease-of-use
  • Enabled many internal and external project team members to use an internet-based platform to access the stadium construction schedule from various locations and to model complicated sequencing requirements
  • Gained the ability to update the stadium project’s CPM schedule on a weekly rather than monthly basis, and enabled the project team to review the schedule weekly to confirm that progress reporting and forecasted performance are accurate
  • Enabled Webcor to nearly eliminate a projected 70-day delay to the stadium project due to a design supplement by employing multiple what-if modeling scenarios to identify options that mitigated schedule slippage
  • Finalized a mitigation response to the design supplement in less than one week

Why Oracle

Webcor Builders chose Primavera P6 Enterprise Project Portfolio Management as it provides the best combination of functionality and ease-of-use. In addition, as many government organizations require Primavera P6 Enterprise Project Portfolio Management, switching to the program companywide allowed it to avoid having to create new platform solutions for each government project.

“We reviewed a number of options before choosing Oracle’s Primavera P6 Enterprise Project Portfolio Management as our enterprise project management solution. After a thorough examination, we found the competition could not fully meet our needs. Primavera P6 is the only solution that provides the power we need while remaining easy to use. For the California Memorial Stadium, it was the only package that could fit the bill,” said Mark Jenkins, senior scheduling manager, Webcor Builders.