East-West University Implements Oracle’s PeopleSoft Campus Solutions to Automate Administrative Processes and Improve Information Management
University Leverages Unique Implementation Model to Receive Oracle’s Industry-Leading Solutions at an Affordable Cost
EDUCAUSE, Denver, CO – November 6, 2012
East-West University (EWU), a small but rapidly growing school in Chicago, IL with 800 students, has implemented Oracle's PeopleSoft Campus Solutions applications via a cost-effective implementation model to automate administrative processes and improve information management for the entire university system.
The institution’s legacy information management system was unable to integrate information from different campus departments, providing administration with a non-holistic view of student activity. In addition, class registration was a manual process requiring face-to-face interaction between students and staff, taking significant administrative time and preventing consistent student access to real-time enrollment information. The institution required a new student, financial, and human resources solution to meet student needs, transfer data between departments, and ensure efficient and cost effective maintenance.
Looking to take advantage of a Department of Education Title III Grant in its inaugural year (Fiscal Year 2010-2011), EWU selected PeopleSoft Campus Solutions to integrate administrative services, admissions, financial aid, and other critical campus systems into one comprehensive solution. PeopleSoft’s holistic structure enables East-West University to enhance strategic decision-making, facilitate more efficient information sharing between departments, and lessen the administrative burden.
PeopleSoft Campus Solutions also offers EWU’s students self-registration options and provides students, academic departments, and advising staff with long-term planning capabilities. The new system will also integrate the institution’s alumni database with fundraising activities to provide more consistent and streamlined communication.
As a small university, EWU did not have the funds for a high-cost, heavily-customized implementation. To meet both short-term and long-term maintenance needs, EWU selected the Optimized Campus implementation model for Oracle's PeopleSoft Campus Solutions – a unique implementation approach developed by Oracle and Higher Technology Solutions (HTS) to deliver native PeopleSoft Campus Solutions functionality at an affordable and predictable cost. The Optimized Campus model can reduce the standard implementation time from 18-24 months to as little as six months. In addition, Oracle and HTS based the solution on a prescribed pricing model, where student head count determines cost, making Optimized Campus affordable to institutions of all types and sizes.
East-West University worked with HTS to implement Oracle’s PeopleSoft Campus Solutions in seven months – on time and on budget – going live in July 2012.
“As a relatively small school with a very manageable archive of student and cognate institutional records, we felt it best to take full advantage of this unique implementation model that avoided a high-cost, overly-customized implementation. By selecting the Optimized Campus implementation model for Oracle's PeopleSoft Campus Solutions we receive the benefits of Oracle’s complete, integrated solutions that enable higher education institutions to adapt to the changing needs and demands of all their constituents, at an affordable cost,” said Dr. Farid I. Muhammad, director of title III, East-West University.
“To meet performance goals and reduce IT costs, smaller universities must overcome the limitations of conventional implementations. As the first customer to utilize this implementation model, East-West University demonstrates that this approach can help schools with smaller enrollment numbers realize rapid benefits – offering them the same state-of-the-art systems used at larger universities to stay competitive in today's ever-evolving industry,” said Cole Clark, global vice president of education and research, Oracle.
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