iProcure to Pay

Creating Requisitions

  • The web based requisitions allows creation and appropriate management approval before creating purchase orders from requisitions. A requisition has a header, lines, and distributions, and can be created using Requisition Templates

Creating Purchase Orders

  • The purchasing module allows querying previously created requisitions and attaching a supplier to the requisitions to create a purchase order. It is sent for approval to the appropriate level.

Creating AP Invoices

  • The next step falls in the Payables Module wherein a manual invoice is created. The items and the supplier for which the Purchase Order was created are used for this purpose.

In order to complete the business cycle, these manually created invoices are then moved to the General Ledger Module by way of a Concurrent Program, and finally after a review of these Journal Entries in the General Ledger they are Auto-Posted in the respective accounts.

SS_Create_Query_Requisition (SSCQR)

Main Steps Performed Timed Events (Y/N)
Initialization phase
1. Click on "Apps Local Login Page"
N
2. Enter USERNAME / PASSWORD: "OPERATIONS" / "WELCOME" N
3. Select Responsibility: "iProcurement" N
Action phase (iterations): steps 2 to 15
1. Enter Item Name in the "Search Main Store" field
N
2. Search for Item Name N
3. Add selected Item to the Shopping Cart N
4. Add 4 more Items to the Shopping Cart N
5. "Proceed to Checkout" on same Page N
6. "Checkout" again on next Page Y
7. Accept default shipping and delivery details and Proceed to next Page N
8. Accept the default revenue billing account and Proceed to next Page N
9. Accept the notes attachment information and Proceed to next Page N
10. Page displays the Auto Approval Process and Proceed to next Page to Submit Report N
11. Submit the Requisition created above Y
12. Click on the REQUISITIONS tab N
13. Get the Requisition Number from the VTS table in the "Requisition Number" column N
14. Click on "GO" to commence search for Requisition Y
15. Click on the Requisition Number which is displayed after the search N
16. Logout of the Responsibility N

Create_Approve_Purchase_Order (CAPO)

Main Steps Performed Timed Events (Y/N)
Initialization phase
1. Click on "Apps Local Login Page"
N
2. Enter USERNAME / PASSWORD: "OPERATIONS" / "WELCOME" N
3. Select Responsibility: "Purchasing, Vision Operations (USA)" N
4. Navigate to AutoCreate N
Action phase (iterations)
1. Enter the following:
N
   Approved "NULL" N
   Buyer "NULL" N
2. Click on [FIND] N
3. On the next Form "AutoCreate Documents", click on [Radio Button] on the left side for all the lines. N
4. On the same Form "AutoCreate Documents", click on [Automatic] N
5. On the next Form "New Document":
Enter Supplier
N
6. Click on [CREATE] Y
7. On the next form "AutoCreate to Purchase Orders":
Enter Vendor Site
N
8. Click on [Approve] Y
9. On the next Form "Approve Document":
Uncheck the Email column
N
10. Click on [OK] N

Create_Payables_Invoice (CPI)

Main Steps Performed Timed Events (Y/N)
Initialization phase
1. Click on "Apps Local Login Page"
N
2. Enter USERNAME / PASSWORD: "OPERATIONS" / "WELCOME" N
3. Select Responsibility: "Payables, Vision Operations (USA)" N
4. Navigate to "Invoices/Entry/Invoices" N
Action phase (iterations)
1. Enter the following:
N
   Type: "Quick" N
   PO Number N
2. Click on [OK] N
3. On the Form "INVOICES", enter the following: N
   Invoice Number N
   Invoice Amount N
4. Save this Form Y
5. Click on [Distributions] N
6. On the next Form "DISTRIBUTIONS", enter the following: N
   Amount N
   Account N
7. Save the Form Y

View_Payables_Invoice (VPI)

Main Steps Performed Timed Events (Y/N)
Initialization phase
1. Click on "Apps Local Login Page"
N
2. Enter USERNAME / PASSWORD: "OPERATIONS" / "WELCOME" N
3. Select Responsibility: "Payables, Vision Operations (USA)" N
4. Navigate Invoices/Inquiry/Invoice Overview N
Action phase (iterations)
1. Enter Invoice Number
N
2. Click on [Find] Y
3. On the next Form "Invoice Overview", Click on [Invoices] Y
4. On the next Form "Invoices", click on [Distributions] Y

View_Purchase_Order (VPO)

Main Steps Performed Timed Events (Y/N)
Initialization phase
1. Click on "Apps Local Login Page"
N
2. Enter USERNAME / PASSWORD: "OPERATIONS" / "WELCOME" N
3. Select Responsibility: "Purchasing, Vision Operations (USA)" N
4. Navigate to Purchase Order/Purchase Order Summary N
Action phase (iterations)
1. Enter P O Number
N
2. Click on [FIND] Y
3. On the next Form "Purchase Order Headers", click on [LINES] Y
4. On the next Form "Purchase Order Lines", click on [SHIPMENTS] Y
5. On the next Form "Purchase Order Shipments", click on [DISTRIBUTIONS] Y
Oracle 1-800-633-0738