Miscellaneous Transactions

Accounts Payable

The Invoice Workbench provides functionality to enter, adjust, and review invoices and invoice batches. The following is the window hierarchy in the Invoice Workbench:

Invoice Batches

  • Find Invoice Batches

Invoices

  • Find Invoice Batches
    —Calculate Balance Owed
  • Distributions
    —Find Invoice Distributions
  • Invoice Actions
    —Apply/Unapply Prepayments
  • Invoice Actions

Fixed Assets Flow
Oracle Assets workbench provides functionality to search assets based on asset detail, assignment, invoice, or lease information. For the asset review assignments and other detailed asset information, an action can be taken such as performing transfers, reviewing the purchasing or other source information, or retiring the asset. Most of the transactions can be performed in Oracle Assets using the following three workbench functions:

  • Assets Workbench
  • Mass Additions Workbench
  • Tax Workbench

GL Journal Voucher
Enter various types of journal entries, including general, recurring, mass allocation, and reversing journal entries. Journals are entered through the following hierarchy:

  • Journal Batches
  • Journals
  • Journal Lines

Posting Journals
Post journal batches to update the account balances and summary accounts. Actual, budget, or encumbrance journal batches can be posted.

AR_Customer_Summary (ARCS)

Main Steps Performed Timed Events (Y/N)
Initialization phase
1. Click on "Apps Local Login Page"
N
2. Enter USERNAME / PASSWORD: "OPERATIONS" / "WELCOME" N
3. Select Responsibility: "Receivables, Vision Operations (USA)" N
4. Navigate to: "Customers" → "Standard" N
Action phase (iterations)
1. Enter Customer Number
N
2. Click on [FIND] N
3. On the next Form "Organizations", click on [OK] N
4. On the next Form "Customers Standard", click on [OPEN] N
5. On the next Form "Customer Addresses", click on [OPEN] Y
6. Come Back to the "Customer Addresses" Form N
7. Click on [Ship To] Row Y
8. Click on [OPEN] N
9. Close All Forms N

AR_View_Customer_Transactions (ARVCT)

Main Steps Performed Timed Events (Y/N)
Initialization phase
1. Click on "Apps Local Login Page"
N
2. Enter USERNAME / PASSWORD: "OPERATIONS" / "WELCOME" N
3. Select Responsibility: "Receivables, Vision Operations (USA)" N
4. Navigate to: "Collections" → "Customer Accounts" N
Action phase (iterations)
1. Enter Customer Number
N
2. Click on [FIND] Y
3. On the next Form "Customer Accounts", click on [AGING] Y
4. On the same Form "Customers Standard", click on [ACCOUNT OVERVIEW] Y
5. On the same Form "Customer Addresses", click on [ACCOUNT DETAILS] Y
6. On the next Form "Account Details", click on [DETAILS] for the first line Y
7. On the next Form "Transactions", click on [LINE ITEMS] Y
8. On the next Form "Lines", click on [DISTRIBUTION] N
9. On the same Form "Lines", click on [SALES CREDIT] N
10. On the same Form "Lines", click on [TAX] Y

FA_Create_Asset (FACA)

Main Steps Performed Timed Events (Y/N)
Initialization phase
1. Click on "Apps Local Login Page"
N
2. Enter USERNAME / PASSWORD: "OPERATIONS" / "WELCOME" N
3. Select Responsibility: "Assets, Vision Operations (USA)" N
4. Navigate to "Asset Workbench" N
Action phase (iterations)
1. Click on "QuickAdditions" to go to the next Form
N
2. Enter the following: N
   Description: "Parameter Value" N
   Category: "Parameter Value" N
   Book : "OPS" N
   Cost: "2000" N
   Expense Account: "01-000-7320-0000-000" N
   Location: "USA-DC-WASHINGTON-NONE" N
3. Click on [DONE] Y
4. Click on [OK] on the Note N
5. Press F11 and enter the Asset Number and then enter CTL-F11 N
6. Click on [FINANCIAL INQUIRY] Y
7. Click on [CLEAR-FORM] N

GL_Journal_Entry (GLJE)

Main Steps Performed Timed Events (Y/N)
Initialization phase
1. Click on "Apps Local Login Page"
N
2. Enter USERNAME / PASSWORD: "OPERATIONS" / "WELCOME" N
3. Select Responsibility: "General Ledger, Vision Operations (USA)" N
4. Navigate to "Journal/Enter" N
Action phase (iterations)
1. Enter the following:
N
   Batch Name: "Parameter Value" N
2. Click on "NEW" N
3. Enter the following: N
   Header Name: "Parameter Value" N
   Period Name: "Current Month-Year" N
   Category Name: "Manual" N
4. Click on Accounting Lines N
5. Enter the following: N
   Line Number: "1" N
   Flexfield Combination: "Parameter Value" N
   Debit Amount: "100" N
6. Enter 4 more Debit lines as above N
7. Enter 5 more Lines as Credit Lines N
8. Save the Transaction Y
9. Close the Form N
10. Navigate to (Inquiry/Account/Account) N
11. Enter the Current Month-Year N
12. The Code Combination is a Parameter Value N
13. Press the "Find Account" Button Y
14. Press the "Show Balances" Button N
15. Press the "Journal Details" Button N
16. Close all Forms N

INV_Insert_Miscll_Transactions (INVIMT)

Main Steps Performed Timed Events (Y/N)
Initialization phase
1. Click on "Apps Local Login Page"
N
2. Enter USERNAME / PASSWORD: "OPERATIONS" / "WELCOME" N
3. Select Responsibility: "Inventory, Vision Operations (USA)" N
4. Navigate to "Transactions/Miscellaneous Transaction" N
Action phase (iterations)
1. Select Vision Operations as the Organization for the first iteration
N
2. Enter Type: "Miscellaneous receipt" N
3. Click on [TRANSACTION LINES] N
4. On the next Form "Miscellaneous receipt", enter the following: N
   ITEM "Item" N
   Sub Inventory "EB" N
   Quantity "100" N
   Account "01-000-1410-0000-000" N
   Add 5 lines to this Form as above N
5. Save the Form Y

INV_View_Item_Attributes (INVVIA)

Main Steps Performed Timed Events (Y/N)
Initialization phase
1. Click on "Apps Local Login Page"
N
2. Enter USERNAME / PASSWORD: "OPERATIONS" / "WELCOME" N
3. Select Responsibility: "Inventory, Vision Operations (USA)" N
4. Navigate to "On hand Availability/On hand Quantity" N
Action phase (iterations)
1. Select Vision Operations as the Organization for the first iteration
N
2. Enter Item/Revision N
3. Click on [FIND] Y
4. On the next Form "Material Workbench", click on [AVAILABILITY] N
5. Close the Form "AVAILABILITY" Y
6. On the previous Form "Material Workbench", query the next ITEM N
 
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