Miscellaneous Transactions

Accounts Payable

The Invoice Workbench provides functionality to enter, adjust, and review invoices and invoice batches. The following is the window hierarchy in the Invoice Workbench:

Invoice Batches

  • Find Invoice Batches

Invoices

  • Find Invoice Batches
    —Calculate Balance Owed
  • Distributions
    —Find Invoice Distributions
  • Invoice Actions
    —Apply/Unapply Prepayments
  • Invoice Actions

Fixed Assets Flow
Oracle Assets workbench provides functionality to search assets based on asset detail, assignment, invoice, or lease information. For the asset review assignments and other detailed asset information, an action can be taken such as performing transfers, reviewing the purchasing or other source information, or retiring the asset. Most of the transactions can be performed in Oracle Assets using the following three workbench functions:

  • Assets Workbench
  • Mass Additions Workbench
  • Tax Workbench

GL Journal Voucher
Enter various types of journal entries, including general, recurring, mass allocation, and reversing journal entries. Journals are entered through the following hierarchy:

  • Journal Batches
  • Journals
  • Journal Lines

Posting Journals
Post journal batches to update the account balances and summary accounts. Actual, budget, or encumbrance journal batches can be posted.

AR_Customer_Summary (ARCS)

Main Steps Performed Timed Events (Y/N)
Initialization phase
1. Click on "Apps Local Login Page"
N
2. Enter USERNAME / PASSWORD: "OPERATIONS" / "WELCOME" N
3. Select Responsibility: "Receivables, Vision Operations (USA)" N
4. Navigate to: "Customers" → "Standard" N
Action phase (iterations)
1. Enter Account Number
N
2. Click on [GO] N
3. Click on “Account Description” N
4. Click on Customers hyperlink, top left N
5. Click on Clear N
End Phase  
1. Click on [Logout] N

AR_View_Customer_Transactions (ARVCT)

Main Steps Performed Timed Events (Y/N)
Initialization phase
1. Click on "Apps Local Login Page"
N
2. Enter USERNAME / PASSWORD: "OPERATIONS" / "WELCOME" N
3. Select Responsibility: "Receivables, Vision Operations (USA)" N
4. Navigate to: "Collections" → "Collections" N
Action phase (iterations)
1. Choose 'Account' for “View” Field, enter “Account Number”
N
  Account number is from VTS CUST-NBR shared data queue
2. Click on [LOV] N
3. Click on [AGING] tab Y
4. Click on Transactions tab Y
5. Enter a due date “01-JAN-2004 N
6. Click on “Include Current” N
7. Click on [Display] N
8. Right click on the first transaction N
9. Click on “Transaction Workbench” Y
10. Navigate to “Line Items” screen Y
11. Click on “Sales Credits” Y
12. Close “Sales Credits” screen N
13. Click on “Tax” Y
14. Close “Tax” screen N
15. Close “Item Lines” screen N
16. Close “Transactions” screen N
17. Close “Collections” form N
18. Edit > Clear Form  
END PHASE
1. File > Close Form
2. Exit Application
3. Logoff

FA_Create_Asset (FACA)

Main Steps Performed Timed Events (Y/N)
Initialization phase
1. Click on "Apps Local Login Page"
N
2. Enter USERNAME / PASSWORD: "OPERATIONS" / "WELCOME" N
3. Select Responsibility: "Assets, Vision Operations (USA)" N
4. Navigate to "Asset Workbench" N
Action phase (iterations)
1. Click on "QuickAdditions" to go to the next Form
N
2. Enter the following: N
   Description: "Parameter Value" N
   Category: "Parameter Value" N
   In Vision Category FlexField, enter
   Major Category: Building,
   Minor Category: Arena
   Click OK Button
Book : "OPS CORP" N
Cost: "2000" N
Expense Account: “01-000-7320-0000-000” N
Location: “USA-DC-WASHINGTON-NONE” N
2. Click on [DONE] Y
3. Click on [OK} on the Note N
4. Press F11 and enter the Asset Number and Book: OPS CORP then Click “Find” Button. N
5. Click on [FINANCIAL INQUIRY] Y
6. Click on [CLEAR-FORM] N

GL_Journal_Entry (GLJE)

Main Steps Performed Timed Events (Y/N)
Initialization phase
1. Click on "Apps Local Login Page"
N
2. Enter USERNAME / PASSWORD: "OPERATIONS" / "WELCOME" N
3. Select Responsibility: "General Ledger, Vision Operations (USA)" N
4. Navigate to "Journal/Enter" N
Action phase (iterations)
1. Enter the following:
N
   Batch Name: "Parameter Value" N
2. Click on "NEW" N
3. Enter the following: N
   Header Name: "Parameter Value" N
   Period Name: "Current Month-Year" N
   Category Name: "Manual" N
4. Click on Accounting Lines N
5. Enter the following: N
   Line Number: "1" N
   Flexfield Combination: "Parameter Value" N
   Debit Amount: "100" N
6. Enter 4 more Debit lines as above N
7. Enter 5 more Lines as Credit Lines N
8. Save the Transaction Y
9. Close the Form N
10. Navigate to (Inquiry/Account/Account) N
11. Enter the Current Month-Year N
12. The Code Combination is a Parameter Value N
13. Press the "Find Account" Button Y
14. Press the "Show Balances" Button N
15. Press the "Journal Details" Button N
16. Close all Forms N

INV_Insert_Miscll_Transactions (INVIMT)

Main Steps Performed Timed Events (Y/N)
Initialization phase
1. Click on "Apps Local Login Page"
N
2. Enter USERNAME / PASSWORD: "OPERATIONS" / "WELCOME" N
3. Select Responsibility: "Inventory, Vision Operations (USA)" N
4. Navigate to "Transactions/Miscellaneous Transaction" N
Action phase (iterations)
1. Select Vision Operations as the Organization for the first iteration
N
2. Enter Type: "Miscellaneous receipt" N
3. Click on [TRANSACTION LINES] N
4. On the next Form "Miscellaneous receipt", enter the following: N
   ITEM "Item" N
   Sub Inventory "EB" N
   Quantity "100" N
   Account "01-000-1410-0000-000" N
   Add 5 lines to this Form as above N
5. Save the Form Y

INV_View_Item_Attributes (INVVIA)

Main Steps Performed Timed Events (Y/N)
Initialization phase
1. Click on "Apps Local Login Page"
N
2. Enter USERNAME / PASSWORD: "OPERATIONS" / "WELCOME" N
3. Select Responsibility: "Inventory, Vision Operations (USA)" N
4. Navigate to "On hand Availability/On hand Quantity" N
Action phase (iterations)
1. Select Vision Operations as the Organization for the first iteration
N
2. Enter Item/Revision N
3. Click on [FIND] Y
4. On the next Form "Material Workbench", click on [AVAILABILITY] N
5. Close the Form "AVAILABILITY" Y
6. On the previous Form "Material Workbench", query the next ITEM N
 
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