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Oracle Customer Success—KU Children’s Services

KU Children’s Services

KU Children’s Services Lowers Costs and Drives Revenue with Oracle Cloud


By modernizing our financial system with Oracle Enterprise Resource Planning Cloud, we no longer need external vendor support and substantially cut costs. Our account team can also devote 70% more time on analysis and assist the business to drive revenue rather than punching in numbers.

— Ajay Patankar, Systems Accountant, KU Children’s Services

KU Children’s Services Closes Month-End 50% Faster, Elevates User Productivity, and Saves Significant Maintenance Costs with Oracle Financials Cloud

KU Children’s Services (KU) is a not-for-profit organization that provides early childhood education and childcare centers across multiple locations in Australia. With over 120 years of experience, KU aims to encourage children of all different ages and stages to connect, wonder, explore, and discover through its education programs and childcare services.

Previously, KU used Oracle E-Business Suite and various third-party systems—GL1, DM1, and Quickets—to manage financial processes and create management reports. This on-premises environment required significant external resources to keep all the systems up to date. With the growth of childcare centers, KU wanted to modernize its financial system and minimize ongoing operating costs.
Business Challenge
  • Reduce complexity and lower maintenance costs by moving to a financial cloud solution instead of paying multiple vendors to manage and update on-premises systems 
  • Gain visibility into business performance with a single source of financial truth, making it easier to run analysis, such as the profitability of each childcare center
  • Free up time for finance staff to focus on understanding the numbers rather than building spreadsheets
  • With support from Oracle and Oracle Platinum Partner Evolutionary Systems Pvt., Ltd. (Evosys), KU successfully migrated the legacy Oracle E-Business Suite to Oracle ERP Cloud in just three months.
  • “Oracle was with us every step of the way, enabling us to smoothly transition from the on-premises environment to Oracle ERP Cloud. Even after implementation, we got a dedicated Oracle Customer Success Manager to meet with me once a month to check our needs,” Patankar said.
  • Cut significant maintenance costs by upgrading to Oracle Enterprise Resource Planning (ERP) Cloud and eliminating the need to pay multiple vendors to manage financial systems
  • Halved month-end closing time—from 10 days to 5 days—by seamlessly integrating multiple third-party systems with Oracle ERP Cloud and enabling finance users to quickly process transactions, such as invoices payments, through a single interface 
  • Reduced the number of manual journals to create each month by 40%—from 50 to just 30—by linking data from DM1 to Oracle ERP Cloud and automatically generating and posting journals, such as payroll and prepayment, to the general ledger
  • Enabled finance staff to spend 70% more time on analysis instead of crunching the numbers by giving users access to live financial data via intuitive dashboards 
  • Gained greater visibility into spending, such as lease payment for childcare centers, and supported better decisions to control costs by using Oracle ERP Cloud to analyze data based on multiple dimensions or drilldown to expanded level of details 
  • Ensured the accuracy of balance sheet reconciliation by using Oracle SmartView for Office to view, import, manipulate, and share data from Oracle ERP Cloud in the same interface as Microsoft Excel

Why They Chose Oracle

"We were already familiar and happy with Oracle E-Business Suite, so the upgrade to Oracle ERP Cloud was an obvious decision. Oracle’s reputation also gave us confidence that it would meet our business needs and support future growth."
—Ajay Patankar, Systems Accountant, KU Children’s Services

About KU Children’s Services


Sydney, Australia


Established in 1895, KU Children’s Services is one of the largest early-childhood education and child-care service providers in Australia. Its services include preschool, early learning, school-age care, and inclusion support. KU operates childcare centers across different states, including New South Wales, Queensland, Australian Capital Territory and Victoria. The Australian National Quality Standards also rated KU’s centers as amongst the highest quality in the country.


Evosys assisted KU to upgrade the legacy system to Oracle ERP Cloud. Evosys provided consultancy services and support throughout the implementation. 

“Thanks to Evosys’ expertise and experience in Oracle ERP Cloud, we rolled out the cloud solution across different locations within the required timeline,” Patankar said.
Published:  Sep 01, 2019