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Oracle Customer Success — Melbourne Grammar School

Melbourne Grammar School

Melbourne Grammar School Cuts Administration Tasks 5x, Recruits Candidates Faster, and Reduces Agency Costs by US$64,000 with Cloud HCM Solution

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Oracle Talent Acquisition Cloud enabled us to reduce HR administration tasks by 5x and cut agency costs by US$64,000 in 18 months. Our hiring managers also gained real-time insight into candidate information, created timely reports for school council, and made faster hiring decisions.

— Nathan Hamilton, Human Resources Officer, Melbourne Grammar School

Founded in 1858 by the Church of England Bishop in Melbourne, Melbourne Grammar School is one of Australia’s oldest and most prestigious independent schools. It has a strong tradition of providing academic excellence, comprehensive learning, and leadership opportunities to 1,800 students across three campuses—junior school, middle school, and senior school. With its distinct culture of philanthropy and holistic education approach, the school encourages parents to participate in many aspects of school life and allows students to grow and achieve within a strong and supportive community.

 
Challenges
  • Reduce significant overhead by automating recruitment processes, such as screening teacher applications, rather than hiring temporary administrative staff to compile the shortlisting packs, a process involving printing each applicant’s resume and cover letter and sending them to the interview panel via internal mail
  • Enable HR team members to track complete recruitment lifecycle and create accurate and faster annual reports for members of school council
  • Rebrand the school as a technological leader in the education industry by ensuring seamless processes for candidate applications
Results
  • Reduced agency costs by approximately US$64,000 in 18 months by automating prescreening and ranking of up to 2,500 candidate applications each year with Oracle Human Capital Management Cloud (Oracle HCM Cloud), eliminating the school’s need to hire temporary staff to process candidate information
  • Increased the school’s hiring efficiency by capturing up to 130 resumes for each vacant position directly into Oracle Talent Acquisition Cloud rather than sending emails, enabling hiring managers to instantly access and shortlist candidates without needing to spend up to two days with the manual process
  • Delivered timely reports to school council members and provided greater insight for recruitment, such as source of hire or number of interviews conducted annually, by using Oracle HCM Cloud’s dashboard capability to rapidly view and create reports in less than one minute rather than taking 1.5 days to consolidate the information in spreadsheets
  • Improved HR productivity by 5x by reducing time spent on printing and compiling 40,000 pages of candidate information per year—enabling HR staff members to utilize 90% of their time on strategic tasks, such as appraisal development policies, and 10% on administration instead of 50/50 previously
  • Supported faster hiring decisions by gaining real-time insight into candidate information and allowing hiring managers to start interviewing candidates right away without relying on an individual or waiting for a job advertisement to close
  • Simplified application processes and enhanced candidate experience by integrating Oracle HCM Cloud with mobile devices, such as iPhone or iPad, enabling applicants to complete an online job application within one minute rather than 15 minutes
  • Gained the ability to develop a talent pool by automatically offering rejected candidates the opportunity to subscribe to relevant job alerts and encouraging good quality candidates to reapply for other job opportunities
  • Enhanced competitive advantage by enabling recruiters and hiring managers to track the entire recruitment lifecycle in a single Oracle HCM Cloud
  • Enhanced school image and attracted more talent in the education industry by integrating the school’s website and personalized email templates with Oracle Talent Acquisition Cloud, ensuring consistent messaging and response to applicants, such as acknowledgement and shortlisted emails
     

 

We selected Oracle HCM Cloud over other applicant tracking systems because of Oracle’s leading position in the market and local support availability. We were confident that Oracle HCM Cloud is reliable and would meet our business requirements.

— Nathan Hamilton, Human Resources Officer, Melbourne Grammar School

Execution

After evaluating various vendors during the selection process, Melbourne Grammar School adopted Oracle Recruiting Cloud Service, part of Oracle Talent Acquisition Cloud, for its recruitment processes.  With assistance from the Oracle account manager and Oracle Partner, Pinpoint HRM, the school configured Oracle HCM Cloud based on its business requirements. It also involved its internal IT team to ensure security for the cloud solutions.  Melbourne Grammar School completed the first stage of the project in approximately eight weeks. The school is currently implementing the onboarding module in stage two to further improve communication process to new hires.  

“We realized significant improvement in HR process efficiency. Oracle Talent Acquisition Cloud is an asset rather than a cost to us,” Hamilton said.
 


About Melbourne Grammar School

Headquarters

 
Melbourne, Australia

Employees

 
400

Partners

Pinpoint HRM assisted Melbourne Grammar School to configure templates, including acknowledgement and rejection emails, and provided support throughout the implementation process.

“Pinpoint HRM are professional and helpful.  We gained the flexibility to integrate email templates with Oracle Talent Acquisition Cloud, helping us to ensure consistent internal and external communication and encourage more candidates to sign up to job alerts via LinkedIn,” Hamilton said.

Published:  Oct 04, 2016