Before Primavera Submittal Exchange Cloud Service (formerly Textura Submittal Exchange), Clark County’s document management solution was stored on an internal server and not accessible to the external project team. As a result, Mamer estimates just 25 percent of documents were uploaded to the system with the remaining documents stored as paper copies. Not only time consuming, this practice put the county at risk if documents were lost or damaged. With Primavera Submittal Exchange Cloud Service, all the documents are saved digitally and archived at the end of the project. Now, the file cabinets in Clark County’s construction office are empty and the warehouse storing old documents is gone. “That was the old way of doing business,” Mamer adds. “We figured if we were going to be indirectly paying for the document management system anyway, we might as well decide how it is done.” There is a value to consistency and owning the documentation.
Selecting Primavera Submittal Exchange Cloud Service and moving CCPW’s document management system to the cloud helped Mamer and his team eliminate disaster recovery concerns, become the owner of record for all their construction documents and make the entire project team more effective. “We now have a great cloud-based storage solution that gives you piece of mind that all of the documents are at your fingertips,” Mamer says. “Knowing that these documents are going to be retrievable in the future is huge for government agencies.”
The Clark County Department of Public Works immediately saw improvements in efficiency, Mamer said. By configuring Primavera Submittal Exchange Cloud Service to create more than 30 logs including survey requests, submittals, quality control and close outs Mamer’s team is able to automate the approval workflows to ensure the team is able to review necessary documents. Now they can schedule due dates for critical documents, send automated reminders for upcoming deadlines, identify if someone from the project team is causing a delay and intervene before it impacts the project schedule.