## Maintaining Departments

Step | Action
1. | Begin by navigating to the Maintain Department and Category page. Click the Links link.
2. | Click the Manage eForms link.
3. | Click the Maintain Departments and Categories link.
4. | Use the Maintain Department and Category page to modify the departments and categories made available when adding new eForms.
5. | Use the Department tab to modify the departments made available when adding new eForms.
6. | First, add a department. Click the Add button.
7. | Lookup Codes are unique keys in the data tables and built into the logic of Oracle EFM. Click in the Lookup Code field.
8. | A Lookup Code can be upper or lower case. Enter the desired information into the Lookup Code field. Enter a valid value e.g. "INSURANCE".
9. | Next, specify a short name. The name values appear as the organizational structure when adding eForms. Click in the Display Value field.
10. | Enter the desired information into the Display Value field. Enter a valid value e.g. "Insurance".
11. | Use the Description field to add an optional description. Click in the Description field.
12. | Enter the desired information into the Description field. Enter a valid value e.g. "Insurance lookup code".
13. | Saving the department lookup code makes it available when you add eForms. Click the Save button.
14. | The department Insurance is now added.
15. | Next, modify the Insurance department lookup code by editing the description. Click in the Description field.
16. | Enter the desired information into the Description field. Enter a valid value e.g. "The lookup code for entry for the Department.".
17. | Click the Save button.
18. | The department code Insurance is now modified.
19. | There are two types of delete, a hard delete and soft delete. A hard delete removes the department from the database lookup code table, provided it is not used. First, perform a hard delete on the code Personal. Click an entry in the row.
20. | Click the Delete button.
21. | Confirm that you want to delete the Personal department lookup code. Click the Yes button.
22. | Click the Save button.
23. | The department lookup code Personal is now deleted.
24. | A soft delete inactivates a department lookup code already used. Inactivated codes are not displayed as options in the organizational structure for eForms. Next, perform a soft delete on the State lookup code. Click an entry in the row.
25. | Click the Active option.
26. | Click the Save button.
27. | The department lookup code State is now inactive.
28. | You have completed the Maintaining Departments topic. End of Procedure.