Document management

Information is powerful—when it’s captured, processed, and viewed efficiently within the EHR, healthcare teams, and ultimately patients, benefit.

Modernizing healthcare document management

The products shown are intended as examples of what has been provided in specific cases. Each medical device/product is designed to comply with the regulations of the geography where it is used. However, we cannot assure its availability or compliance in other specific regions. Local adaptations may be necessary to meet regional requirements.

Oracle Health Document Management

Capture, store, and retrieve documents with our enterprise solution for document management. With connectivity to our Oracle Health EHR, Document Management can provide you with information where it’s needed to help reduce costs and improve care.

Simplify document-intensive processes with automation

Document Management enables you to

  • Facilitate a holistic medical record via the connection to our EHR.
  • Scan items into a patient’s record through point-of-care capture. Items are stored in context and made available to authorized users across the organization.
  • Bring electronic documents from non-Oracle Health systems into the patient record using document import capabilities.
  • Streamline department-specific workflows, including registration and laboratory workflows.

Batch capture

Oracle Health Advanced Capture is a document capture solution that helps you tackle the manual tasks involved in indexing documents to an electronic chart. This cloud-deployed web application provides streamlined workflows for your staff and analytics dashboards for your organization to track activity.

Strengthen your document capture process with an integrated workflow

Our Oracle Health Advanced Capture solution enables you to

  • Capture and track scanned batches in a queue, view their status, and act as necessary.
  • Filter batches to readily access relevant work in the task queue or review a batch’s status to track progress.
  • Leverage barcode recognition, optical character recognition, and intelligent form recognition to index documents to the correct patient and document type within the EHR.
  • View batch summaries, detailed batch reports, trending dashboards, and pages processed per validation hour as key performance indicators.

Electronic signature capture

Oracle Health Patient Electronic Signature solution offers forms management and patient electronic signature capabilities across the enterprise. These offerings support the capture of clinical and informed consents and registration forms. With connectivity to the EHR, our electronic consent solutions aim to reduce human error and lost forms.

Deliver advanced form management support

Patient Electronic Signature enables you to

  • Support data accuracy by prepopulating information from the EHR.
  • Capture key documents for compliance with workflow rules that preselect forms and ensure completion.
  • Complete forms accessed through the patient’s EHR.

External enterprise image management

Work queue management is an imaging capability of Oracle Health Document Management that manages external electronic documentation in our EHR. This solution manages inbound documentation electronically with the goal of moving healthcare organizations one step closer to becoming paperless.

Manage external electronic documentation in the EHR

Work queue management enables you to

  • Streamline the posting of faxed images into the EHR.
  • Route documents to clinic or department queues for processing by the appropriate personnel.
  • Fax documents that require clarification back to the originator for follow-up.

Oracle Health document management solutions FAQs

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    • How do I view document images?

      Documents open in an embedded viewer within our various EHR workflows, allowing the end user to continue their tasks while viewing necessary images. End users view posted documents within the context of the patient and encounter while performing clinical workflows. Documents will be grouped together by the document type. Certain workflows allow for document viewing across encounters if needed. Images can be processed and stored in black and white or color to keep the integrity of the original document.

    • How many customers use document management solutions?

      As per data collected from Lights On Network:*

      • A total of 2,661,963,738 documents were viewed from our EHR using our document management solutions.
      • Our clients captured electronic patient consent 115,098,009 times using our enterprise document management solutions.
      • More than 319 clients used our enterprise document management solutions during 2021.

      * Lights On Network data sourced from January 2021 through December 2021.

Related document management resources


Customer success story

CoxHealth uses document intelligence technology to help eliminate the paper burden.

Read the CoxHealth story

Customer success story

St. Joseph’s Health improves care management Medicare compliance and patient form efficiency.

Read the St. Joseph’s Health story

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