Cloud Readiness / Oracle Taleo Enterprise Cloud
What's New
  1. Update 19A
  1. Revision History
  2. Overview
  3. Feature Summary
  4. Oracle Talent Acquisition Cloud
    1. Career Section
        1. Privacy Agreement Acknowledgement Tracking
    2. Sourcing
        1. Synchronized User Delete
        2. Additional Requisition Data Available for Keyword Search
    3. Onboarding
        1. Terminate In Progress Onboarding Steps Using TCC
    4. Fluid Recruiting
        1. Submit Requisitions for Approval
        2. Post Requisitions on Existing Career Sections
        3. Extend Offers to Candidates
        4. Send Offers to Candidates
        5. Find Requisition Templates Using OLF Filters

Update 19A

Revision History

This document will continue to evolve as existing sections change and new information is added. All updates appear in the following table:

Date Feature Notes
28 JAN 2019   Created initial document.

Overview

This guide outlines the information you need to know about new or improved functionality in Oracle Talent Acquisition Cloud Update 19A and describes any tasks you might need to perform for the update. Each section includes a brief description of the feature, the steps you need to take to enable or begin using the feature, any tips or considerations that you should keep in mind, and the resources available to help you.

Give Us Feedback

We welcome your comments and suggestions to improve the content. Please send us your feedback at talent_acquisition_doc_feedback_ww_grp@oracle.com.

Feature Summary

Column Definitions:

Report = New or modified, Oracle-delivered, ready to run reports.

UI or Process-Based: Small Scale = These UI or process-based features are typically comprised of minor field, validation, or program changes. Therefore, the potential impact to users is minimal.

UI or Process-Based: Larger Scale* = These UI or process-based features have more complex designs. Therefore, the potential impact to users is higher.


Features Delivered Disabled = Action is needed BEFORE these features can be used by END USERS. These features are delivered disabled and you choose if and when to enable them. For example, a) new or expanded BI subject areas need to first be incorporated into reports, b) Integration is required to utilize new web services, or c) features must be assigned to user roles before they can be accessed.

Ready for Use by End Users
(Feature Delivered Enabled)

Reports plus Small Scale UI or Process-Based new features will have minimal user impact after an update. Therefore, customer acceptance testing should focus on the Larger Scale UI or Process-Based* new features.

Customer Must Take Action before Use by End Users
(Feature Delivered Disabled)

Not disruptive as action is required to make these features ready to use. As you selectively choose to leverage, you set your test and roll out timing.

Feature

Report

UI or
Process-Based:
Small Scale

UI or
Process-Based:
Larger Scale*

Oracle Talent Acquisition Cloud

Career Section

Privacy Agreement Acknowledgement Tracking

Sourcing

Synchronized User Delete

Additional Requisition Data Available for Keyword Search

Onboarding

Terminate In Progress Onboarding Steps Using TCC

Fluid Recruiting

Submit Requisitions for Approval

Post Requisitions on Existing Career Sections

Extend Offers to Candidates

Send Offers to Candidates

Find Requisition Templates Using OLF Filters

Oracle Talent Acquisition Cloud

Oracle Talent Acquisition Cloud family of products drives effective talent acquisition within the modern enterprise. The cloud solution enables scalable approval and management of job requisitions, superior candidate experience (sourcing and branding of modern career sites, relationship management, and job application), candidate selection workflow (qualification, evaluation, and interview), job offer, and employee onboarding.

Oracle continues its ongoing investments around intuitive user experience for external and internal candidates, recruiters, hiring managers, and HR administrators. This includes development of core areas such as modern interfaces with multi-device support, configurable decision and approval workflow processes, actionable business insights and reporting, tighter integration with other HCM functions, and adherence to hiring compliance rules.

Career Section

Privacy Agreement Acknowledgement Tracking

Captures each instance that a candidate agreed to a Privacy Agreement on the Career Section, helping to audit the Privacy Agreement terms that apply to your candidates. This allows you to identify which candidates agreed to which Privacy Agreements, at which points in time. The context of the agreement, such as the Career Section, job submission and language is also tracked.

Steps to Enable

You don't need to do anything to enable this feature.

Tips And Considerations

At upgrade to Update 19A, OTAC will automatically begin logging every instance that a candidate agreed to a Privacy Agreement.

The names and codes of the Privacy Agreements and Career Sections that are tracked are snapshots from the moment of the agree action. Future changes to the Privacy Agreement or Career Section naming will not change this history logging.

Privacy Agreement names and Career Section names are logged as unilingual values in the base language of those entities.

When a submission is deleted from the system, only the submission number is removed from the history table. The candidate's profile under Privacy Agreement terms persists. The instance of the agree action on the Privacy Agreement is retained as the agree action is related to all their data, not just a single submission.

Sourcing

Synchronized User Delete

Improves data integrity between Recruiting and Sourcing for candidate files. When a candidate is deleted from Recruiting, users in Sourcing with the same Candidate ID number or email address are also deleted. All personally identifiable information (PII) is permanently purged from Sourcing. This applies to candidates who initiate their own account removal on a Career Section, a recruiter manually deleting the candidate, or a task that purges aging data.

Sourcing queries Recruiting every 15 minutes and receives the candidates deleted in that last 15-minute window. 

Steps to Enable

This feature is delivered disabled. To enable: 

  1. Click Configuration.
  2. Click Users.
  3. Toggle the Synchronized User Delete setting to enable.

To leverage this feature, the View Type must be configured to otac_17.4, and both Sourcing and Recruiting must be on Update 19A.

Tips And Considerations

This capability does not interact with the SmartOrg user deactivation or delete, only the candidate delete capability.

It's recommended that Privacy Agreements and data management practices be audited prior to activating this feature.

Additional Requisition Data Available for Keyword Search

Leverages keyword search capabilities by allowing job seekers to search for jobs using keyword search criteria that includes additional requisition data beyond the title and job description. Both standard and user-defined fields configured to display across all sites on the Job Details page are now searchable.

Keyword searches by employees query the requisition data configured for display to employees, while non-employees query the data configured for display to them.

Steps to Enable

This feature is delivered disabled. To enable the feature:

  1. Click Configuration.
  2. Click Search.
  3. Toggle the Index Supplementary Fields on Job Details Page setting to enable.

Tips And Considerations

As needed, refine the fields which are displayed on the Job Details page for each audience type prior to feature activation to optimize the search experience.

Dates, numbers and currency amounts are not searchable.

Onboarding

Terminate In Progress Onboarding Steps Using TCC

Simplifies the process of terminating Onboarding steps with a status of In Progress by giving Administrators the ability to use Taleo Connect Client (TCC) to terminate those steps.

A new method, Terminate Task, is available within the existing Transition Process entity. At upgrade you will need to download the latest PIP file containing the new method to be able to terminate steps using TCC.

Steps to Enable

You don't need to do anything to enable this feature.

Fluid Recruiting

Submit Requisitions for Approval

Submit requisitions for approval once the content of requisitions is ready.

When you are creating a requisition and are done entering all the details, you can submit the requisition for approval using the Submit for Approval action. If the dynamic approval routing (DAR) process is used, a predefined list of approvers is displayed. If you have the permissions, you can modify the list of approvers by adding and removing approvers. You can also define the order of approval by assigning a sequence number to each approver.

List of Approvers for a Requisition

Once you submit the requisition for approval, the approvers receive an approval request notification in the order set in the approval path. You can see the progress of the approval such as the decision made and the date and time of the approval in the job requisition Approvals tab.

Progress of Approval in Job Requisition Approvals Tab

Steps to Enable

You don't need to do anything to enable this feature.

Post Requisitions on Existing Career Sections

Manage posting of requisitions on existing career sections.

When a job requisition has been approved, you can post it to internal and external career sections. From the requisition Sourcing tab, you click the Add career sections button to access the career sections selector. A list of default career sections and their posting schedule is displayed. You can select other career sections. Once you have selected the career sections, you can:

  • Use the default posting schedule or modify it.
  • Mark the posting as urgent.
  • Set the Apply Online option before posting the requisition.
  • Add and remove career sections.
  • Unpost the requisition from a career section.
  • View the list of career section along with their posting status.

Steps to Enable

You don't need to do anything to enable this feature.

Extend Offers to Candidates

Extend offers to candidates verbally, by email, using a printed letter, or using E-offer.

Once the offer for a candidate is approved, you can extend it to the candidate using the Extend Offer action. These options are available:

  • E-offer : When you use the E-offer option, the candidate can access the extended offer in their career section portal.
  • Email: When you use the email option, you can review and edit the content of the message before sending it to the candidate. When you are satisfied with the content, you click the Extend Offer button to send the offer.
  • Printed Letter: When you use the printed letter option, you can review and edit the content of the letter before sending it to the candidate. When you are satisfied with the content, you click the Print button to print the offer.
  • Verbally: For verbal offers, you enter the date when the offer was extended to the candidate. You then click the Mark as Extended Verbally button.

Extend Offer Page

Steps to Enable

You don't need to do anything to enable this feature.

Send Offers to Candidates

Send offers to candidates by email or printed letter once offers have been extended.

Once an offer is extended to a candidate whether verbally, by email, or using a printed letter, you can use the Send Offer action to send the offer to the candidate. You can send the offer by email or printed letter. You can edit the content of the message or letter before sending it.

This feature is mostly used when an offer is extended verbally and then mailed to the candidate.

Send Offer Page

Steps to Enable

You don't need to do anything to enable this feature.

Find Requisition Templates Using OLF Filters

When you create a requisition using a template, you can use the Organization, Location, and Job Field (OLF)  filters to narrow down the list of templates to choose from.  You can use more filters to find the correct template.

Organization, Location, Job Field Filters in Template Selector

Steps to Enable

You don't need to do anything to enable this feature.