Oracle Talent Acquisition Cloud
What's New
  1. Update 19C
  1. Revision History
  2. Overview
  3. Feature Summary
    1. Oracle Talent Acquisition Cloud
    2. Fluid Recruiting
        1. Edit General Profile of Candidates
        2. View Candidate Submission History
        3. Edit Information in Requisition’s Screening Section
        4. Post Requisitions Using Staffing Agents
        5. Manage Prescreening Competencies and Questions
        6. Use of User-Defined Form Properties
        7. Extend Offers Using E-Offer
        8. Attach Resumes and Other Files to Candidate Submissions
        9. Attach Offer-Related Files to Candidate Submissions
        10. Attach Files in Correspondence Sent to Candidates
        11. View Screening Services Results
        12. Request Screening Services for Candidates
        13. View Referral Information
        14. Manage Pipeline Requisitions
        15. Invite Candidates Who Match Requisition Criteria
        16. Link Candidate Profiles to Requisitions
        17. Capture Offer Responses
    3. Sourcing
        1. Email Confirmed Sign Up
    4. SmartOrg
        1. Generic User Account Prevention
    5. Career Section
        1. Apply as Guest
        2. Usability Enhancement for Apply with LinkedIn and Guest Candidates

Update 19C

Revision History

This document will continue to evolve as existing sections change and new information is added. All updates appear in the following table:

Date Feature Notes
21 OCT 2019 Apply as Guest Updated document. Delivered feature in update 19C.
21 OCT 2019 Usability Enhancement for Apply with LinkedIn and Guest Candidates Updated document. Delivered feature in update 19C.
05 AUG 2019   Created initial document.

Overview

This guide outlines the information you need to know about new or improved functionality in Oracle Talent Acquisition Cloud Update 19C and describes any tasks you might need to perform for the update. Each section includes a brief description of the feature, the steps you need to take to enable or begin using the feature, any tips or considerations that you should keep in mind, and the resources available to help you.

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Feature Summary

Column Definitions:

Report = New or modified, Oracle-delivered, ready to run reports.

UI or Process-Based: Small Scale = These UI or process-based features are typically comprised of minor field, validation, or program changes. Therefore, the potential impact to users is minimal.

UI or Process-Based: Larger Scale* = These UI or process-based features have more complex designs. Therefore, the potential impact to users is higher.


Customer Action Required = You MUST take action before these features can be used by END USERS. These features are delivered disabled and you choose if and when to enable them. For example, a) new or expanded BI subject areas need to first be incorporated into reports, b) Integration is required to utilize new web services, or c) features must be assigned to user roles before they can be accessed.

Ready for Use by End Users
(Feature Delivered Enabled)

Reports plus Small Scale UI or Process-Based new features will have minimal user impact after an update. Therefore, customer acceptance testing should focus on the Larger Scale UI or Process-Based* new features.

Customer Must Take Action before Use by End Users
(Feature Delivered Disabled)

Not disruptive as action is required to make these features ready to use. As you selectively choose to leverage, you set your test and roll out timing.

Feature

Report

UI or
Process-Based:
Small Scale

UI or
Process-Based:
Larger Scale*

Customer Action Required

Oracle Talent Acquisition Cloud

Fluid Recruiting

Edit General Profile of Candidates

View Candidate Submission History

Edit Information in Requisition’s Screening Section

Post Requisitions Using Staffing Agents

Manage Prescreening Competencies and Questions

Use of User-Defined Form Properties

Extend Offers Using E-Offer

Attach Resumes and Other Files to Candidate Submissions

Attach Offer-Related Files to Candidate Submissions

Attach Files in Correspondence Sent to Candidates

View Screening Services Results

Request Screening Services for Candidates

View Referral Information

Manage Pipeline Requisitions

Invite Candidates Who Match Requisition Criteria

Link Candidate Profiles to Requisitions

Capture Offer Responses

Sourcing

Email Confirmed Sign Up

SmartOrg

Generic User Account Prevention

Career Section

Apply as Guest

Usability Enhancement for Apply with LinkedIn and Guest Candidates

Oracle Talent Acquisition Cloud

Oracle Talent Acquisition Cloud family of products drives effective talent acquisition within the modern enterprise. The cloud solution enables scalable approval and management of job requisitions, superior candidate experience (sourcing and branding of modern career sites, relationship management, and job application), candidate selection workflow (qualification, evaluation, and interview), job offer, and employee onboarding.

Oracle continues its ongoing investments around intuitive user experience for external and internal candidates, recruiters, hiring managers, and HR administrators. This includes development of core areas such as modern interfaces with multi-device support, configurable decision and approval workflow processes, actionable business insights and reporting, tighter integration with other HCM functions, and adherence to hiring compliance rules.

Fluid Recruiting

Edit General Profile of Candidates

As a recruiter, you can edit the general profile of candidates.

When you view the general profile of a candidate, click the Edit icon next to a section or the Edit All icon. Once you’re in edit mode, a summary section appears on the left side of the page. You can click section titles to quickly navigate to specific content.

General Profile of Candidate in Edit Mode

Steps to Enable

You don't need to do anything to enable this feature.

View Candidate Submission History

As a recruiter, you can view all the events that occurred for a candidate submission.

When you are on the History tab of a candidate submission, you can view events:

  • For the current submission
  • For all active submissions
  • For the general profile and all submissions

You can select the history event categories you want to display. Click the Modify Categories button and select events you want. You can also sort events by date and by the person who performed the event.

History Tab of Candidate Submission

Steps to Enable

You don't need to do anything to enable this feature.

Edit Information in Requisition’s Screening Section

As a recruiter, you can edit the information in the requisition’s Screening section.

When you view a requisition, click the Edit icon next to the Screening section. You can select, for example, an assessment screening service and the desired version. Save your edits once you’re done.

Requisition's Screening Section in Edit Mode

Steps to Enable

You don't need to do anything to enable this feature.

Post Requisitions Using Staffing Agents

As a recruiter, you can post requisitions using staffing agents.

When a requisition is ready to be posted, go to the requisition’s Sourcing tab and expand the Staffing Agents section. Click Add Agents to access the staffing agents selector. The list of agents available is dependent on the organization, location, and job field selected for the requisition. Once you have selected agents, you need to set the start and end date of the posting. An email is sent to staffing agents inviting them to refer candidates for the job. The staffing agent signs in to the agency portal, locates the requisition, and refers a candidate. Candidates being referred receive an email informing them that they were referred by an agent for a job. Candidates are invited to review the profile information submitted by the agent.

Adding Staffing Agents to a Requisition

When you search candidates in the database, you can easily identify candidates referred by an agent with the Candidate referred by an agent icon.

Candidate Referred by an Agent Icon

The History tab of the candidate submission displays the name of the agent and agency who referred the candidate.

Steps to Enable

You don't need to do anything to enable this feature.

Manage Prescreening Competencies and Questions

As a recruiter, you can perform several actions to prescreening competencies and questions in requisitions.

  • You can add prescreening competencies and questions. Click the Add button. In the selector window, use filters to find the desired competency or question. Then add the competency or question to the requisition.
  • You can reorder prescreening competencies and questions. Select an order number from the list. Click the Reorder button.
  • You can remove prescreening competencies and questions. Select the competency or question. Click the Remove button.
  • You can configure prescreening result criteria. When you add competencies and questions to a requisition, you can specify if the competency or question is required for the position or if it’s an asset. You can also add weight to competencies and questions to give them more consideration when prescreening candidates.

Competencies and Question in Prescreening Section

Steps to Enable

You don't need to do anything to enable this feature.

Use of User-Defined Form Properties

The administrator can use user-defined form properties to control the access, user experience, and mandatory information of fields.

As an administrator, when you configure requisition fields in Recruiting Administration, you can indicate if the content in the field is required to save, approve, source, or if it’s not required. If, for example, a recruiter doesn’t enter details in a field required for saving, an error message is displayed and the recruiter is required to enter a value in the field. A link to the field is available.

Steps to Enable

You don't need to do anything to enable this feature.

Extend Offers Using E-Offer

With the advanced E-Offer process, organizations who have more complex electronic offer requirements can configure advanced electronic offer workflows in Onboarding (Transitions) for use in Recruiting.

As a recruiter, you can extend offers electronically to a candidate using the advanced E-Offer process. When an offer for a candidate is ready to be extended, use the Extend Offer action, then select E-offer. Review the content of the message sent to the candidate and modify it if needed. When you’re satisfied with the content, click the Extend Offer button to send the offer.

Depending on how your administrator configured the process, candidates may receive an email notification containing a URL link that they click to access a secure career section portal where they can view offer details online. Once they signed in into the portal, candidates are brought to the Tasks tab where they can view and print the offer and offer letter attachments, if any. Candidates indicate if they accept or refuse the offer. They must complete any mandatory fields which may include an electronic signature. As soon as candidates respond to the offer, the candidate submission status changes to Offer - Accepted or Offer - Refused, depending on the candidate's response. A tracking event is added in the History tab of the candidate submission.

Depending on how your administrator configured the process, you may receive an email notification which contains the candidate's response, e-signature information, and any relevant info. You can then move the candidates to the next step in the selection process.

Extend an Offer Using E-Offer

Steps to Enable

You don't need to do anything to enable this feature.

Attach Resumes and Other Files to Candidate Submissions

As a recruiter, you can attach files to candidate submissions.

Access the Attachments tab of a candidate submission and click Upload Attachment. Indicate if the attachment is a resume, an offer-related file, or any other type of attachment. You can also indicate if the attachment is visible to the candidate. Once a file is attached to the submission, it appears in the corresponding section in the Attachments tab. You can then preview, edit, and delete it.

Upload Attachment

Steps to Enable

You don't need to do anything to enable this feature.

Attach Offer-Related Files to Candidate Submissions

As a recruiter, you can attach offer-related files to candidate submissions.

Access the Offers tab or Attachments tab of a candidate submission and click Upload Offer Attachment. Indicate if the attachment is visible to the candidate. Once the file is attached to the submission, it appears in the Related to Offer section in the Attachments tab. You can then preview, edit, and delete it.

Upload Attachment of Type Offer

Steps to Enable

You don't need to do anything to enable this feature.

Attach Files in Correspondence Sent to Candidates

As a recruiter, when you send a correspondence to a candidate, you can attach a file to the correspondence.

In the More Actions menu, select the Send Correspondence action. When you are creating the message, click the Browse button, select a file, then click Upload.

You can also remove any attachments associated to the message template you selected. Click the delete icon next to the attachment.

Attachments in Correspondence

Steps to Enable

You don't need to do anything to enable this feature.

View Screening Services Results

As a recruiter, you can view results of screening services performed on candidates such as background checks, tax credit eligibility, candidate assessments.

When you open a candidate submission, go to the Screening Services tab. From there, you can view a summary of the results displayed in a table. Click the Show Details link to view a detailed report of the screening services performed on the candidate. If screening services were previously performed on the candidate, you can access historical results.

Screening Services Results in Job Submission

Steps to Enable

You don't need to do anything to enable this feature.

Request Screening Services for Candidates

As a recruiter, you can request screening services for candidates such as background checks, tax credit eligibility, candidate assessments.

When you open a candidate submission, select the Request a Screening Service action in the More Actions menu. Screening services configured for the requisition are available for selection. Select the service you want to request.

Request a Screening Service

Steps to Enable

You don't need to do anything to enable this feature.

View Referral Information

As a recruiter, you can view referral info for a candidate submission.

You can see details of the referral in the submission’s Referral tab. When a referral is provided, the referral icon appears on the submissions list, next to the candidate name, as well on the summary card of the submission and general profile.

Referral Tab in Submission

Steps to Enable

You don't need to do anything to enable this feature.

Manage Pipeline Requisitions

As a recruiter, you can create and manage pipeline requisitions.

Pipeline requisitions are used to gather candidates who have the skills, background, and experience your organization is looking for. These candidates can later be added to a regular requisition for which they can eventually get hired.

The creation process of a pipeline requisition is similar to a regular requisition. On the requisitions list, click Create Requisition. Select the type of pipeline requisition you want to create:

  • Pipeline - General
  • Pipeline – Executive

Complete the fields as for a regular requisition.

When you are on the requisitions list, you can filter the list using the pipeline hire type filter.

Steps to Enable

You don't need to do anything to enable this feature.

Invite Candidates Who Match Requisition Criteria

As a recruiter, you can invite candidates to apply to a requisition when they match criteria defined for the requisition.

When a requisition is posted on a career section, go to the requisition’s Sourcing tab and expand the Invite Matching Candidates section. From there, you can view default matching criteria, default matching filters, and sources used to match candidates to the requisition.

Invite Matching Candidates

Steps to Enable

You don't need to do anything to enable this feature.

Link Candidate Profiles to Requisitions

As a recruiter, you can link a candidate profile to a requisition to create a prospect candidate profile associated with the job requisition. 

When you're on the submissions list, select a candidate then choose the Link to Requisition action in the More Actions menu. Select a requisition then click the Link to Requisition button. You can then choose to send an email to the candidate if you need more info about their profile. Once the candidate is linked to the requisition, they can continue their application process.

NOTE: Emails are sent only for posted requisitions, to avoid inviting candidates to requisitions they can’t see on the career section.

Steps to Enable

You don't need to do anything to enable this feature.

Tips And Considerations

You can link multiple candidates at a time to more than one requisition.

Capture Offer Responses

As a recruiter, you can capture the response to an offer on behalf of a candidate. For example, you can capture the response if a candidate contacts you to give a response before responding to the offer online.

In the More Actions menu, select Capture Offer Response. Three responses are available:

  • The candidate accepted the offer. Indicate the date when the offer was accepted and the start date of the candidate.
  • The candidate wants to negotiate the offer. Indicate the reasons.
  • The candidate refused the offer. Indicate the reasons. 

Capture Offer Response

Steps to Enable

You don't need to do anything to enable this feature.

Sourcing

Email Confirmed Sign Up

Enables you to require users to confirm their email address as part of the sign up process for job alerts and new user accounts. This helps to ensure that the Talent Community in Sourcing contains only email-confirmed users. Malicious users or users created through bots or human error will be removed.

Users are sent an email with a personalized link. Following that link confirms that this user is the owner of that email address. Unconfirmed accounts will be deleted after a 24-hour period.

Users created in Sourcing through data synchronization with Recruiting do not need to confirm their accounts.

This feature is delivered enabled at upgrade. You can disable this feature at any time.

Steps to Enable

You don't need to do anything to enable this feature.

Tips And Considerations

  • At upgrade, all preexisting users in the application will be marked as email-confirmed. 
  • When the Email Confirmed Sign Up setting is off, all new users who sign up will be marked as email-confirmed.   
  • When the Email Confirmed Sign Up setting is on:
    • All new users who sign up through the UI will be marked as email-unconfirmed. This applies to users who sign up for job alerts and those who sign up for a new user account.
    • Users who are unconfirmed will receive an email from Sourcing with a personalized link.  They must click that link to confirm their email address.
    • Users who sign up are not authenticated into a session.
  • Users who are created in Sourcing through data synchronization with Recruiting are always marked as email-confirmed independent of the value of the setting. This includes employees as well as users created in Sourcing.

SmartOrg

Generic User Account Prevention

Oracle Talent Acquisition Cloud offers a new security policy when creating user accounts.

A two-step validation process has been put in place.

Step 1: When you create a user account, the system checks if the email address is unique among the user accounts created in SmartOrg.

  • If the email address exists, an error message is displayed.
  • If the email address doesn’t exist, the user account is created and is set as Inactive.

Step 2: The user receives an email requesting to activate their account. The email contains a link that the user must use to activate the account. Once the account is activated, the user can log in the system.

NOTE: Administrators can choose to activate an inactive user accounts themselves.

Steps to Enable

By default, the new security policy is disabled. To enable the feature:

  1. Click Configuration.
  2. In the Security section, click Security Policies.
  3. Click Edit next to User Accounts.
  4. Select the option User account validation on creation.
  5. Click Save.

Tips And Considerations

  • There's an option in SmartOrg to send a user’s password by email. This new security policy supersedes this option.
  • Temporary user accounts created through a candidate onboarding process bypasses the email uniqueness criterion but must be activated before the user can log in.
  • The feature also works for user accounts created with TCC. The administrator must enable the setting "Allow Integration Sending Email".

Career Section

Apply as Guest

Allows candidates to easily enter the application flow by entering only their email. The experience friction is mitigated by removing the requirement to create a user name and password to enter the application flow. Candidates are encouraged to create credentials after completing their application so that they are able to later access their account.

A new Apply as Guest button is available on the login page for job applications and general profile submissions. Apply as Guest is only available on the vertical layout of the authentication pages.

This feature is available as of 19C.1.

Steps to Enable

The available values in the existing configuration setting, Allow new users to register in the system, have been modified to include:

  • With Username (renamed)
  • With Username and as Guest (new)
  • No (existing)

This configuration is available on both external and internal career sections on a per career section basis.

  1. Click Configuration.
  2. Click Career Sections.
  3. Click specific career section.
  4. Click Edit next to Sign In.
  5. Select With Username and as Guest as the value for the Allow new users to register in the system setting.
  6. Click Save.

Tips And Considerations

Apply as Guest:

  • is intended to be used a single time during a candidate's first visit.
  • can be activated on both external and internal career sections. 
  • cannot be used standalone without user name-based registration.

We recommend enabling Email Uniqueness to mitigate duplicate candidates introduced through Apply as Guest. If Email Uniqueness is disabled, an email address is still captured and no validation of that email address is performed, leading to a new record being created for each instance that Apply as Guest is used.

Usability Enhancement for Apply with LinkedIn and Guest Candidates

Clarifies the sign up experience for Apply as Guest and Apply with LinkedIn candidates. Labeling on the final page of the application process is optimized to encourage users to create credentials.

The new language states that completing the application is Step 1, and that creating a user name and password is Step 2.

This feature is available as of 19C.1.

Steps to Enable

You don't need to do anything to enable this feature.

Tips And Considerations

Customers should audit their legacy label customizations to ensure voice and continuity work well with the new language.