Revision History

This document will continue to evolve as existing sections change and new information is added. All updates are logged below, with the most recent updates at the top.

Date

What’s Changed

Notes

01 MAY 2017

Self-Service Procurement: Process Requisitions in a Currency Different from the Purchase Agreement Currency, Use a Purchase Agreement Across Supplier Sites, Assign all Lines on a Requisition to the Same Buyer, Retain Last Assigned Buyer for Returned Lines

Added new features delivered in Update 16 (April).

01 MAY 2017

Purchasing: Customize the Default Email Template to Communicate Purchase Orders, Suppress Communication of Purchase Orders, Reassign Purchasing Documents, Enhanced Approval Routing, Update Agreement Headers Using File-Based Data Import, Exchange Attachments Using Collaboration Messaging Framework

Added new features delivered in Update 16 (April).

01 MAY 2017

Removed Purchasing feature: Select the E-Mail Sender for Purchasing Document Communication

Feature is now considered a fixed issue rather than a new feature. Included in patch bundle readme doc.

03 APR 2017

Supplier Model: Automatically Assign Supplier User Roles During Supplier Registration

Added new feature delivered in Update 16 (April).

03 APR 2017

Supplier Model: Search for Products and Services Categories

Added new feature delivered in Update 16 (April).

26 SEP 2016

Purchasing: Select the E-Mail Sender for Purchasing Document Communication

Added new feature delivered in Update 9 (September).

09 MAR 2016

Purchasing: Touchless Self-Service Procurement without Pre-Negotiated Agreements

Added new feature delivered in Update 3 (March).

15 DEC 2015

Initial Document Creation

Cross-Product Procurement Enhancements

Alta Skin Uptake for Superior User Experience

In Release 11, Oracle Procurement Cloud includes a refreshed user experience that uses the new Oracle Alta skin user interface standards, including:

The Alta skin includes the following important features:

Supplier Access to Oracle Social Network Conversations

You can now invite suppliers to join Oracle Social Network conversations with procurement users to improve collaboration and increase productivity.

Purchasing

With Oracle Fusion Purchasing, you can verify the accuracy of supplier agreements that ensure pricing, terms and conditions, and policies with suppliers. Purchasing also enables you to manage purchase orders with suppliers to ensure goods and services are delivered on time.

Manage Your Grants

To support managing grants in the procurement process, Purchasing includes new grant attributes that can be referenced in an approval, encumbrance accounting, or purchase order import:

Include Custom Content in the Resource Catalog

Customize reports and BI Publisher (BIP) analytics to improve reporting and productivity so that they are available as content in the resource catalog. Administrators can add these custom analytics to the Purchasing Overview page.

Use Simplified Setup

Use a simplified setup of the Procurement offering that reduces the number of required tasks, incorporates the Financials Rapid implementation spreadsheet for enterprise structures, and automates creating and configuring business units and inventory organizations.

Use a new Purchasing option in the Procurement offering to simplify sourcing and supplier qualification only implementations. This option allows you to filter the implementation tasks for an implementation that includes Oracle Fusion Sourcing or Oracle Fusion Supplier Qualification, but to not include the tasks that a full Purchasing implementation requires.

Create PDF for Purchase Orders

Customize the BI Publisher data model so that it includes the attributes required to create a PDF for a purchase order.

Use Purchasing Category Hierarchy to Simplify Setup

Use a purchasing category hierarchy to simplify setups for accounting and approvals. You can define rules at any level of the hierarchy instead of for every value of the purchasing category. To improve BI Publisher reporting, you can use the purchasing category hierarchy as a reporting dimension and allow drilling down into the hierarchy.

Indicate Buyer-Managed Transportation

A buying company can now indicate their intent to manage transportation, including specifying shipping methods and arrangements to pick up goods from a supplier facility. Managing transportation allows the buying organization to use their fleet more efficiently and to leverage volume so that they improve their negotiating position for freight rates.

The requisition line and schedule line on the purchase order now include the requested ship date to improve planning integration and drop shipments for outsourced manufacturing. This configuration allows your organization to communicate the desired ship date to a supplier, and allows the supplier to promise or suggest a new ship date through a change order flow.

This functionality changes how you measure supplier performance for delivery. It allows the buyer to manage transportation for orders, and evaluate supplier performance against the ready-for-pickup ship date instead of the delivery date.

The Negotiation line and the Negotiation Response line now include the requested ship date or promised ship date so that the buying company can negotiate ship dates with suppliers.

Use Simplified Approval for E-Mails

Use e-mail notifications that are easier to use in a mobile environment so that you can improve approver reply time.

Use Collaboration Messaging Framework

Use a standardized interface for cloud products so that you can integrate with inbound and outbound messaging and use these integration points as industry standard Open Applications Group Integration Specification (OAGIS) messages.  The framework can publish and receive these messages to or from business-to-business service providers, or can use web services to connect directly with trading partners.

The messaging framework now supports OAGIS 7.2.1 and OAGIS 10.1.

Support Contract Manufacturing

Automate and orchestrate the full contract manufacturing process in a make-to-order environment. Run a touchless process for contract manufacturing that spans your raw material supplier, contract manufacturer, customer, and enterprise:

Use the Configure-to-Order Process

Use the new configure-to-order (CTO) process to efficiently fulfill configured orders. Use this streamlined, end-to-end process to simplify configured product fulfillment and to get complete visibility to every step. Use an intelligent design that reduces item proliferation and data replication, and that improves on-time order fulfillment:

Drop Ship From Supplier to Customer

Effectively manage the physical and financial aspects of your drop shipments that travel from supplier to customer, helping you reduce costs, improve order fulfillment cycle time, and improve working capital:

Use Back-to-Back Orders in Your Supply Chain

Allow your company to buy directly to fulfill a customer order, helping you to reduce inventory while providing a wide variety of products to your customers:

Touchless Self-Service Procurement Without Pre-Negotiated Agreements

Simplify how you configure automated order creation from requisitions by eliminating the need for pre-negotiated agreements.

Customize Your Default Email Template to Communicate Purchase Orders

Customize outgoing emails for your purchasing documents. You can define the content of the subject line and body text by document type (purchase order or agreement) to better identify emails and required actions.

Suppress Communication of Purchase Orders

When you import purchase orders and agreements from your external applications, you can use a new option to suppress supplier communication. On the Import Orders and Import Agreements processes, set the value of the runtime parameters named Communicate Orders and Communicate Agreements toNo” to suppress communication.

Reassign Purchasing Documents

The Reassign Purchasing Documents process has been enhanced to allow procurement administrators to reassign documents based on the requisition business unit and the supplier identified on a purchasing document. This allows more granular reassignment of purchasing documents between buyers.

Enhanced Approval Routing

When procuring goods or services for projects, you can now route purchase orders for approvals to project managers, or to their reporting or position hierarchy.

Enforce different approval policies for different organizations or departments of your company by using the supervisors name or username to identify the organization. To allow this, the name and username of the top 10 supervisors on the requester’s supervisory hierarchy chain are now available as approval attributes. A Level 1 supervisor is the top-most level on the supervisory hierarchy.

Update Agreement Headers Using File-Based Data Import

Manage your supplier agreements in bulk by using an import template to update the agreement amount, amount limit, start date, and end date. Using the import template provides you with a quick and easy way to update multiple agreements upon renegotiation with your suppliers.

Exchange Attachments Using Collaboration Messaging Framework

Business-to-business communications and configuration have already been greatly simplified using Oracle Fusion Collaborative Messaging Framework. You now have the option to deliver, to your suppliers or trading partner networks, "To supplier" purchase order attachments that are embedded within the message body of an OAG 10.1 purchase order outbound message.  This broadens the capabilities of business-to-business communications while ensuring that suppliers have the information they need to process your orders.

Self Service Procurement

Oracle Fusion Self Service Procurement streamlines the purchase requisition process and enforces procurement policy to help control spending. It validates requisitions, submits them for approval, and then processes them into purchase orders in Oracle Fusion Purchasing.

Manage Your Grants

To learn how Self Service Procurement manages your grants, see the Manage Your Grants topic in the Purchasing section of this document.

Override First Approver

To change the routing in a requisition approval, a new option allows the requester to specify an overriding first approver. Use this overriding approver as the first approver instead of the first approver that the system creates. Validations prevent a requester from bypassing approval policies. The overriding first approver can create approval rules and for-your-information rules.

Approve with Simplified E-Mail Notification

View notifications for approval in e-mail in a mobile environment. Use an at-a-glance format in the list of e-mails in the e-mail inbox to get important information about the approval request, such as who is requesting, what they are requesting, and how much they are requesting. Drill down to get more details. After viewing, approve the request directly in the e-mail.

Leverage the Procurement Category Hierarchy

Use the procurement category hierarchy in approval rules, business intelligence reporting, and accounting rules:

Integrate with Purchase Request Web Service

Use the Purchase Request web service to allow an external application to send requests to procurement so that it can create or control requisitions. This web service supports create, populate, submit, change, and hold operations.

Process Requisitions in a Currency Different from the Purchase Agreement Currency

Organizations may have agreements with suppliers that span the many currencies in which a supplier provides goods and services.  You can now leverage a single contract purchase agreement in one currency for a supplier and supplier site, and allow users to create requisitions in a currency different from the purchase agreement currency.  This increases flexibility of agreements without requiring you to create a new agreement for each currency.

Use a Purchase Agreement Across Supplier Sites

Organizations may have agreements with suppliers that span the many locations in which a supplier provides goods and services.  You can now leverage a single contract purchase agreement for a supplier and supplier site and allow smart forms to be defined against that agreement for any supplier site. You can also control whether users can select any other supplier site when they create a requisition against that smart form.   The same option is available with blanket purchase agreements, for users who need to select any supplier site when they create requisitions using the Enter Requisition Line page. This increases flexibility in your use of supplier sites without requiring you to create multiple agreements.

Assign all Lines on a Requisition to the Same Buyer

You can now assign all lines on a requisition to the same buyer. A new site-level profile option (Use Same Buyer for all Lines in a Requisition) is available in this release. If the value of the profile option is Yes, then when a requisition is submitted, the buyer assigned to the first requisition line will be used as the buyer on all lines in the requisition. The default value of the profile option is No.

Retain Last Assigned Buyer for Returned Lines

You can now retain the last assigned buyer on returned requisition lines.  A new site-level profile option (Retain Last Assigned Buyer on Requisition Line) is available in this release. If the value of the profile option is Yes and a requester resubmits a returned line, the line will be reassigned to the buyer who returned that line. The default value of the profile option is No.

Supplier Model

Use Oracle Fusion Supplier Model to manage your supplier data and support the critical business processes, such as procure to pay, that leverage suppliers. Maintain external profile information, including addresses, contacts, and tax information. Maintain internal business controls for governing transaction processing according to the supplier relationship.

Maintain Supplier Approval History

Maintain the history of completed approvals for supplier registration requests and spend authorization promotion. View important approval actions, such as approval or rejection, and important approval information about the actions, such as users who performed the approval actions, date that they performed them, and comments that users entered. The information will be captured and stored in procurement tables so that you can permanently access the approval history.

Update Supplier Sites

You can perform a mass update of supplier site information through supplier site import to update most information that exists in supplier sites. Inactivate or reactivate supplier sites and add supplier site assignments. Use the new Update action in the supplier site import template to mass update supplier sites.

Perform Supplier Reporting

Use reporting tools to create custom reports about your supply base. Use a comprehensive list of attributes on the supplier profile when you do your reporting. For example, use attributes from suppliers, supplier addresses, supplier sites, supplier site assignments, and supplier contacts:

Use Supplier Import Purge

Remove data from the interface tables that supplier import uses to prevent bad data from loading into the supplier master, and to remove rejected import records. Easy-to-use options enable you to specify the interface tables and the import records to process.

Automatically Assign Supplier User Roles During Supplier Registration

User accounts are required for representatives from suppliers who access customer information though Oracle Fusion Supplier Portal. These user accounts must be assigned roles that determine what types of customer information users can access in Supplier Portal. Adding roles manually when a new user account is requested is inefficient, and results in unnecessarily long supplier self-service registration cycles and higher costs for customers to support suppliers. Supplier Portal automates this process with predefined roles that are automatically assigned when a new user account is requested. This streamlines the creation of suppliers and supplier users. The result is happier suppliers, lower support costs for customers, and higher-quality supplier data.

Search for Products and Services Categories

A critical function in creating or managing a supplier profile is identifying and recording the categories of products and services that a supplier provides. If a customer has a very detailed product category structure, browsing through the category structure to identify and select the appropriate categories can be time-consuming and difficult, if not impossible. This leads to frustration and poor data quality. Supplier Model simplifies this process by allowing you to search for products and services categories. Using search saves time, reduces errors, and improves the quality of information contained in the supplier profile.

Sourcing

Oracle Fusion Sourcing delivers the structure, tools, and information that you require to maximize the value of supplier negotiations. Improve your negotiation position, drive strategic savings initiatives, and achieve bottom-line results.

Manage Sourcing Projects

Managing sourcing initiatives can include multiple stages and many stakeholders, so it is often necessary to use project management skills and tools to coordinate and run sourcing initiatives that include manage and schedule tasks. You can use Sourcing to seamlessly integrate with Oracle Fusion Project Management. You can manage strategic sourcing initiatives through a project plan, where you schedule sourcing tasks and associate them with the plan. The system can automatically update project tasks according to negotiation events, and you can easily assign project resources to the negotiation collaboration team.

Propose Alternate Lines

If you choose to allow it, a supplier can propose an alternative product or service that is similar to the being sourced, but where the alternative line provides a unique supply advantage. A category manager can analyze and compare supplier alternates and negotiation lines immediately adjacent to one another, and make an informed decision that awards an alternate line if it meets business needs and reduces cost.

Provide Alternate Responses

A supplier can offer unique alternative proposals that leverage their strengths and potentially drive down costs for the buying organization. A supplier can submit multiple, alternative responses to a negotiation for evaluation. In an alternate response, the supplier contact can provide a completely separate set of responses for header level information, requirements, lines, and line details. A category manager can analyze and consider these responses for award. The supplier contact can mark responses as primary or alternate, and use this mark for internal reference or for further communication with the category manager regarding their bid preference.

Utilize Richer Negotiation Requirement Types

The new negotiation requirement types allow you to build a questionnaire that gathers richer and more relevant information. Use conditional requirements to build a questionnaire that automatically adjusts according to the reply to a previous requirement. Include multiple choice requirements and allow the supplier to provide more comments where needed. Share supporting information through negotiation requirement attachments, and control whether the supplier is required to submit attachments with their replies.

Leverage the Question Library for Requirements

Category managers can leverage the question library that’s shared with Oracle Fusion Supplier Qualification, and can use these predefined questions as negotiation requirements. Questions are version-controlled and support similar attributes as requirements. You can also map questions to supplier profile attributes, such as minority-owned business classification, supplier type, or freight terms. If you map the questions to supplier profile attributes, the requirement responses from suppliers will be updated in the supplier profile after going through the proper approvals

Manage Requirements Spreadsheet

Category managers can use a new, user-friendly spreadsheet to create the entire requirement structure offline. This spreadsheet supports the same actions that you can use online, such as adding sections, requirements, questions, acceptable values, and creating conditional requirements. Validations in the spreadsheet minimize errors during data entry. Color-coded fields identify required and optional attributes. A category manager can download existing requirements and, once the spreadsheet is ready to upload, decide whether or not to append or override the existing requirements.

Collect Responses with Requirements Questionnaire

A supplier who replies to negotiation requirements can use a questionnaire that displays requirements in a very intuitive way. A supplier can select one of the predefined choices for a multiple choice requirement below each requirement text, or can enter a reply in a designated text box. If a conditional requirement exists, then the system displays the relevant requirements dynamically after the supplier selects a predefined value. If you map requirements to questions, then the questionnaire uses replies from previous interactions with the supplier to enter default values on the new reply. The supplier can view and update the values, as necessary.

Gather Supplier Profile Information in Requirements

Use responses gathered during the sourcing process to automatically update the supplier profile. Map various supplier profile attributes to questions that you can include later in negotiation requirements. A supplier replies to the negotiation, and then Sourcing displays the current profile values for each supplier. If the information is obsolete, Sourcing asks the supplier to provide updates. If the supplier updates the values, then the approval process that manages changes to the supplier profile will validate and approve the changes, and then update the profile.

Leverage the Response Repository

Category managers can transfer the requirement responses to update the values in the response repository. Easily update and share supplier information across different procurement processes, such as supplier qualification. Category managers can view the reply history of the questions and view the previous responses when they evaluate the requirement.

Search and Report Across Requirements

Category managers can search negotiations by requirement name. They can search against requirements that map to questions and to the requirements defined in Sourcing. Category managers can create custom reports in Oracle Transactional Business Intelligence on different requirement attributes to analyze the requirement data.

Modify Supplier Notifications

Tailor the content of supplier facing notifications to match your organization’s preferred terminology and style. Use Page Composer to modify the negotiation invitation and award decision notifications within a familiar environment. Changes made to the notifications are preserved through upgrades.

Export Award Negotiation Information

Leverage the web service that handles negotiation awards to easily export award information from Sourcing and to create purchasing documents in existing procurement systems. Export award information for completed requests for quotes (RFQs) and auctions with any purchasing document outcome, such as orders or agreements.

Import Purchasing Document Numbers

To monitor orders and agreements created in the existing purchasing system, import their numbers and references into Sourcing. Sourcing displays the purchasing numbers and allows the user to drill down to the existing purchasing system from the Purchasing Documents page.

Benefit From Simplified Sourcing Setup

If Sourcing is deployed in coexistence with an existing purchasing system, then you can indicate that you do not intend to use Oracle Fusion Purchasing. If you do not select the Purchasing option during setup, then the Oracle Fusion Functional Setup Manager optimizes the implementation plan so that it does not include unnecessary tasks, resulting in a simpler configuration plan. The user interface that Sourcing displays will adapt to meet this new plan. It hides unnecessary fields and improves the user experience.

Indicate Buyer-Managed Transportation

A buying company can now manage transportation, including specifying shipping methods and arrangements to pick up goods from a supplier facility. Managing transportation allows the buying organization to use their fleet more efficiently and to leverage volume so that they improve their negotiating position for freight rates.

A new negotiation attribute allows buyers to specify whether the buying organization will handle transportation. On the negotiation line, buyers can clearly communicate desired ship dates to suppliers.

Use a Procurement Category Hierarchy

For details about this feature, see the Use a Procurement Category Hierarchy topic in the Self Service Procurement section of this document.

Supplier Qualification

Oracle Fusion Supplier Qualification enables you to streamline the process of qualifying suppliers according to predefined criteria that meaningfully support your procurement function. Use Supplier Qualification to define the requirements that a supplier should meet, prequalify suppliers according to a simpler set of requirements, and then perform required verifications to qualify suppliers. You can assess and maintain the qualifications on an ongoing basis.

Gather Qualification Information During Supplier Registration

You might want to ask qualification questions when a new supplier registers. You can define rules that use the information that the supplier provides when they register to dynamically create a questionnaire that asks for additional relevant information:

Improve Collaboration with Oracle Social Network

Use the Oracle Social Network to improve collaboration on the following Supplier Qualification transactions:

Report with Oracle Transactional Business Intelligence (OTBI)

Use predefined subject areas in Oracle Transactional Business Intelligence to create custom reports that facilitate analysis related to supplier qualification:

Use Qualification Information for Researching Suppliers

When searching for suppliers to add to an initiative, you can use current qualification information to refine your selections. This allows you to find the appropriate suppliers to participate in the initiative. You can look for suppliers having combinations of certain qualification and assessment outcomes.

Create the Questionnaire PDF

You can create a hard copy file of a questionnaire, and then share it with responders for reference or for offline view and response.

Integrate with Supplier Model

In the Oracle Fusion Supplier Model, you can identify certain supplier profile entities as change-controlled, and these require approval when updated. When you tie supplier qualification questions to controlled attributes and you receive new responses for these questions, Supplier Qualification respects the profile change management approval process before you can use the response in evaluations.

Integrate with Sourcing

You can use questions from the supplier qualification question library on sourcing negotiations in Oracle Fusion Sourcing. The response repository captures supplier responses submitted during the sourcing process, and you can use that information in future qualifications. This integration ensures that both Sourcing and Supplier Qualification have the most current information available, regardless of where the supplier responded.

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