Revision History

This document will continue to evolve as existing sections change and new information is added. All updates appear in the following table.

The new functionality referenced in this document may not be immediately available to you if your organization has chosen not to receive optional monthly updates.  Rest assured you will receive the new functionality in the next quarterly update which is required and cumulative. Quarterly updates are applied in February, May, August, and November.

Date

Feature

Notes

28 SEP 2017

Supplier Model: Create Suppliers from Existing Party Using Supplier Import

Updated document. Added new feature delivered in update 9 (September), which will also be included in the November quarterly update.

28 AUG 2017

Sourcing: Consolidate Negotiation lines on a Purchase Order, Communicate Negotiation Changes to Suppliers

Delivered new feature in the August quarterly update.

28 AUG 2017

Supplier Model: Communicate New Supplier Documents, Import Supplier Profile Attachments, Support Batch Processing in Supplier Import

Delivered new feature in the August quarterly update.

28 AUG 2017

Self Service Procurement: Reassign Multiple Requisitions, Restart Approvals after Preparer and Requester Update, Use Requisition Flexfield Parameters to Configure Descriptive Flexfield Value Sets

Updated document. Added new feature delivered in update 7 (July), which is also included in the August quarterly update.

28 AUG 2017

Purchasing: Period-End Processing

Updated document. Added new feature delivered in update 7 (July), which is also included in the August quarterly update.

28 AUG 2017

Purchasing: Update Purchase Agreements Using File-Based Data Import, Override First Approver for Purchase Orders

Updated document. Added new feature delivered in update 6 (June), which is also included in the August quarterly update.

19 MAY 2017

Created initial document.

Overview

This guide outlines the information you need to know about new or improved functionality in this release.

Disclaimer

The Information contained in this document may include statements about Oracle’s product development plans. Many factors can materially affect Oracle’s product development plans and the nature and timing of future product releases. Accordingly, this Information is provided to you solely for information only, is not a commitment to deliver any material, code, or functionality, and should not be relied upon in making purchasing decisions. The development, release, and timing of any features or functionality described remains at the sole discretion of Oracle.

This information may not be incorporated into any contractual agreement with Oracle or its subsidiaries or affiliates. Oracle specifically disclaims any liability with respect to this information. Refer to the Legal Notices and Terms of Use for further information.

Purchasing

Oracle Cloud Purchasing enables you to manage supplier agreements to ensure accurate pricing, terms and conditions, and policies with suppliers. It also enables you to manage purchase orders with suppliers to ensure timely delivery of goods and services.

Override First Approver for Purchase Orders

Currently, requesters can be given the option to specify the overriding approver used to start requisition approval routing.

You can now use the original overriding approver from the originating requisition on purchase orders and related change orders to determine the approval routing of the resulting purchase order and related change orders. This ensures that the approvers of the originating requisition are able to approve any changes introduced later in the procurement process and maintain compliance with approval policies.

This capability provides additional approval flexibility, maintains the integrity of the approval process (change orders have the same functionality as the original requisition), and ensures consistent business controls throughout the purchasing process.

Update Purchase Agreements Using File-Based Data Import

Oracle Purchasing Cloud has extended the number of agreement attributes available for update through file-based data import. When using file-based data import to update agreement information from a third-party system, a broad set of agreement attributes are needed to enable a complete, automated integration. Without these, many of the updates would have to be managed manually, a time-consuming and error-prone process. 

Period-End Processing

Period-end processing can be time consuming. You must carefully examine transactions to determine whether they must be closed or carried over to the next period.

You can now accomplish period-end processing more efficiently by using a simplified Microsoft Excel spreadsheet with upload and download functions to perform mass-close operations. This enhancement makes it easier for users to quickly update the status of open transactions that may be holding residual accruals or obligations and that have been inactive or overdue for closure.

Self Service Procurement

Oracle Self Service Procurement Cloud streamlines the purchase requisitioning process using a consumer-centric approach and helps control employee spending by enforcing procurement policies. Requisitions are validated and submitted for approval before they are processed as purchase orders in Oracle Purchasing Cloud.

Reassign Multiple Requisitions

Managing the requisition process can include the reassignment of requisitions from one user to another for situations such as a temporary absence. Reassigning a large number of requisitions individually can be a very cumbersome and time-consuming process. With this enhancement to the existing requisition reassignment capability (in the Manage Requisitions page of Oracle Self Service Procurement), users can now select multiple requisitions to assign to a temporary delegated owner. In a single, efficient operation, a user can select all the requisitions to be reassigned, greatly reducing the time to perform these operations.

Restart Approvals After Preparer and Requester Update

When requisitions are reassigned to a new owner, approvals might have to be restarted from the beginning of the approval routing, based on the new owner. Restarting approvals manually is time-consuming, and there is a risk that requisitions could be incorrectly approved. You can now opt to automatically restart approvals at the time the Update action for the requisition is taken.

Use Requisition Flexfield Parameters to Configure Descriptive Flexfield Value Sets

Values exposed using descriptive flexfields during requisition creation should be appropriate to the current user, based on attributes in the requisition. If incorrect values are selected in the shopping flow, problems with requisition execution can result, such as erroneous accounting, an incorrect supplier, delivery delays, or purchase of the wrong item. Procurement administrators can define parameters to limit the display of descriptive flexfield value sets based on attributes in a requisition, such as the attributes for requisitioning business unit and source agreement. This ensures that Self Service Procurement users can see and select only valid descriptive flexfield values within the context of a requisition.

The following requisition attributes are enabled as descriptive flexfield parameters that can be used to define value set initial values and validations for the descriptive flexfield segments:

Supplier Model

Oracle Supplier Model Cloud enables you to manage your supplier data to support critical business processes that leverage suppliers such as procure-to-pay. You can maintain external supplier profile information, including addresses, contacts, and tax information. In addition, you can maintain internal business controls to govern transaction processing based on the supplier relationship.

Communicate New Supplier Documents

Purchasing departments must communicate important information to the new suppliers. The information can vary from being a simple terms-and-conditions document to a more detailed document including payment terms and contract information. Organizations that deal with suppliers globally might have different versions of the information based upon the country of the suppliers to support different languages and other country specific business requirements. Organizations now have the ability to configure the documents that they want automatically communicated to new suppliers. This can be configured based upon the supplier’s country to accommodate regional differences. A system-generated email is sent to the supplier contacts along with the documents. The documents are sent as attachments to the email notification. 

Import Supplier Profile Attachments

When importing suppliers to Oracle Procurement Cloud, file attachments are often required to complete the supplier profiles.  Adding file attachments manually through the user interface is time consuming, error prone, and expensive. Oracle Procurement Cloud automates the process by enabling mass uploads of supplier profile attachments. With supplier import, you can quickly import all of the supported attachment types and categories, which greatly reduces the time needed to complete a supplier profile. After import, the attachments are immediately available.  Support for attachment import is especially significant for migration activities, during which you must import large volumes of suppliers with attachment data from existing systems.

Support Batch Processing in Supplier Import

Supplier import allows you to enter or update large volumes of supplier data in Oracle Procurement Cloud. When the import is processed, all records in the staging or interface tables are picked up for processing, which can occasionally affect performance and take longer than desired. Additionally, if an import process is scheduled more than once, all instances will attempt to process all records, affecting performance.

You can now specify which records you want processed when you schedule a supplier import process. You can organize import records into batches by assigning them a Batch ID. Batches can be processed in parallel.

Create Suppliers from Existing Party Using Supplier Import

Often, a supplier is also a customer. Many companies want to manage both aspects of that relationship in an integrated fashion to ensure the best relationship possible. Sharing parties reduces duplicate maintenance and improves data quality. If separate unique records are required for the supplier and customer, the difficulty of getting accurate, timely information about their activities greatly increases. Using Oracle Supplier Import, supplier records can be created as part of the same existing global party that includes the customer record information. Actionable information from reporting and analysis enables enhanced management of the relationship.

Sourcing

Oracle Sourcing Cloud delivers the structure, tools, and information that you require to maximize the value of supplier negotiations. You can improve your negotiation position, drive strategic savings initiatives, and achieve bottom-line savings results.

Consolidate Negotiation Lines on Purchase Order

Category Managers often create negotiations from requisitions to consolidate demand or negotiate for better pricing. They may need to add additional negotiation lines or increase quantities on the line items in the negotiation, in accordance with their business needs. Category Managers can now leverage discounted pricing based on increased quantities of items, or additional items purchased from the supplier by providing suppliers with a single, consolidated purchase order based on the award decisions. The supplier can also keep track of the negotiated results on a single, consolidated purchase order. Category Managers can now take advantage of better pricing and communicate effectively when buying additional items from the supplier.

Communicate Negotiation Amendments to Suppliers

Communicating negotiation changes to suppliers is a key part of an effective negotiation strategy.  When a negotiation is amended, category managers can now notify suppliers with an email notification that includes the updated negotiation PDF as an attachment.  Supplier contacts and additional email recipients will receive the email with PDF attachment, where they can easily review the negotiation details and take the appropriate next action.  Effective supplier communication is paramount to achieving negotiation success.

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