Update 20B

Revision History

This document will continue to evolve as existing sections change and new information is added. All updates appear in the following table:

Overview

This guide outlines the information you need to know about new or improved functionality in this update.

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Common Technology and User Experience

Common Financials Features

Configure Workflow Rules Using Additional Project Attributes

Use new project-related attributes to configure workflow rules, modify notification assignees, and set conditional routing for notifications. These attributes let you route invoice approval notifications to project team members, project task manager, and the hierarchy of the project task manager.

Intercompany

Configurable Intercompany Workflow Notifications

Enhanced workflow notifications for intercompany approval workflows are available for use. You can use and configure the Oracle Business Intelligence Publisher templates to generate the email and in-app notifications for intercompany workflows. The predefined template can be modified by you to display information based on your business requirements and policies.

Preview Intercompany Accounts Before Approving the Transaction

Preview intercompany accounts in intercompany approval notifications and transaction pages before approving or rejecting transactions. Approvers can validate the intercompany accounts before the transaction is approved.

REST APIs for Financials

Receivables

Retrieve Customers, Customer Accounts, and Customer Sites Using a REST Service

Retrieve customers, customer accounts, and customer sites using the Receivables Inquire Customer Accounts and Sites REST Service.

Tax

Create Party Tax Profile Using a REST Service

Create party tax profiles for suppliers, supplier sites, customers, and customer sites using the Create Party Tax Profile REST Service.

Financials

Advanced Collections

Capture Notes for Collections Strategy Tasks

Create and view notes associated with Collections strategy tasks. This improves collectors' productivity when processing strategy tasks.

Employ Query By Example in Collector Searches on the Manage Resources Page

Find collectors quickly using Query By Example on the Manage Resources page, improving Collections Managers' efficiency.

Budgetary Control

Maintain Account Hierarchy Levels for Budgetary Control Reporting Using File-Based Data Import

Assign tree labels to segment values in the Segment Values and Hierarchy File-Based Data Import.  Application administrators can label segment values to indicate at which hierarchy level to enforce budgetary controls.   This eliminates the need to create the tree labels separately using the application page.

Populate Control Budget Supplemental Segment Values by Range or Parent Value

Budget managers can quickly enter segment values for control budget supplemental rules using a range or parent value.

Synchronize Expense Budget Balances Across Budgetary Control and General Ledger Using File-Based Data Import

Create and synchronize budget balances in primary ledgers for both budgetary control validation and for general ledger reporting and inquiry. When budget managers create budget entries for the primary ledger, they can synchronize the budgetary control balances at the same time.

Cash Management

Drill Down to Bank Statement or External Transaction from OTBI

Drill down from Oracle Transactional Business Intelligence (OTBI) reports to Bank Statement or External Transaction. Add an action link on a column, such as Statement or Transaction number, to enable the drill down using a deep link. A deep link is a URL to open a page without navigating through the application menu structure. Team members can easily navigate back and forth from the analysis to the application to review details.

Expenses

Actionable Cards for Expense Reports

Easily find expenses and expense reports that require your action from the list of reports presented in a carousel display in the Expenses work area.

Enable Maps with Oracle Maps Cloud Service

Calculate trip distance in mileage expense entry using Oracle Maps Cloud Service. Expense managers can configure preferred locations to allow employees to easily select destinations in Oracle Maps. Additionally, employees can enter the commute distance, which is deducted from the total distance to derive trip distance eligible for mileage reimbursement.

Expenses Digital Assistant

Create expense items automatically by texting receipt images to the Expenses Digital Assistant. The Digital Assistant either provides immediate confirmation that the expense item is created or asks for specific guidance to complete the expense item. Expense items are automatically matched to corporate card charges when applicable. If configured, the application automatically submits expenses for approval.

Request Cash Advances on Behalf of Other Employees

Delegates can request cash advances for authorized employees. When a delegate requests cash advances, the advances then proceed either to final verification by employees or directly to approval based on the approval rules. Employees and their delegates are notified when approval is complete.

Split Expense Reports Across Projects and Accounts

Split all expense items in an expense report across multiple projects or general ledger accounts by entering the split percentage at the expense report header.  Expense report approvers and auditors can review the distributions for accuracy.

General Ledger

Transfer Income Statement and Balance Sheet Account Balances to Different Closing Accounts

Select account ranges to close income statement account balances to different retained earnings accounts using the Create Income Statement Closing Journals process; or select account ranges to close balance sheet account balances to different closing accounts using the Create Balance Sheet Closing Journals process. This provides more detailed tracking and reporting on closing activities related to the income statement and the balance sheet accounts.

Joint Venture Management

Joint Venture Management

Joint Venture Management gives companies, who are the managing partners in a joint venture, the ability to manage the costs and revenue related to a joint venture and distribute those amounts to the joint venture partners according to the ownership percentage as defined in the joint operating agreement. This product provides touchless processes that automate the joint venture flow which are currently managed manually throughout the month and help the Joint Venture Accounting Manager and Joint Venture Accountant be on top of any issues or trends related to a joint venture to ensure:

• Minimized time to close the financial books.
• Accurate calculation of distributed amounts to joint venture partners.
• Ability to quickly research and resolve any questions or disputes brought up by joint venture partners related to their distributions.

Payables

Specify URL Attachments When Creating Supplier Invoices Using a Spreadsheet

Specify URL attachments when creating supplier invoices using Create Invoice Spreadsheet. Previously, invoices created through spreadsheet required manual editing of each invoice to add URL attachments.

Payments

Settle Customer Receipts Using External Applications

Perform credit card and bank account settlements with payment systems using external applications when creating customer receipts. The option to use external applications for settlements provides flexibility to meet bank-specific, region-specific, or regulatory compliance requirements.

Receivables

Retain Receipt Method and Payment Instrument on Complete Transactions

The receipt method and payment instrument are retained if a completed transaction needs to be set to incomplete.

Support Receivables Detailed Distributions for Invoices with Rules

Create detailed distributions on invoices associated with revenue scheduling rules, and on all subsequent activities created on such invoices. This feature applies to customers who set up and use Multifund Accounting.

Subledger Accounting

Set Completion Status for All Journals in One Go and Pick Accounting Period While Importing Subledger Journals

Use the enhanced Create Subledger Journals ADFdi spreadsheet to define completion status across all journals. You can also set an accounting period for a journal and choose to search and select a journal category using this spreadsheet.

Tax

Highlight Configuration Elements That Aren't Optimized

Display a message on the Manage Taxes page highlighting configuration elements that aren't optimized. For example, an unusually large number of taxes that stops you from selecting the Enable tax for transaction option.

Leverage Online Help During Tax Configuration and Tax Line Review

Leverage the enhanced online help on these setup pages – Manage Taxes, Manage Tax Rates and Tax Recovery Rates, and Manage Party Tax Profiles – for information about the impact of enabling one or more of these options: Apply single rate on total taxable basis; Geography Type; Override Geography Type; Set as offset tax; Tax Classification Code Set Assignments; Party Name and Party Site Number. Read more information about the tax lines in the Taxes region of the Payables Create and Edit Invoice pages.

Report Taxable Amount Based on Ledger Accounted Amounts in Tax Reporting

Optionally use the accounted taxable amount in Tax reports instead of the tax repository taxable amount, when there is no complex taxable basis definition such as compound Tax.

Transactional Business Intelligence for Financials

Use Additional Attributes in Receivables Subject Areas

Oracle Transactional Business Intelligence Receivables subject areas contain additional reporting attributes for profile classes and contact information, at both the customer account and customer account site level.

Regional and Country-Specific Features

Financials for the Americas

Brazil

Allow Multiple Bank Return Codes for Brazil

Allow processing of multiple bank return codes in Collection Documents for Brazil, if your bank uses more than one bank occurrence code for the same electronic payment or collection return event.

Conditional Validation of State Inscription During Fiscal Document Generation Process for Brazil

The Fiscal Document Generation process for Brazil validates the state inscriptions for customers based on the State Inscription classification previously configured for the ship-to party site. This allows generation of fiscal documents for customers and ship-to party sites who are not required to have a state inscription.

Financials for Asia/Pacific

India

Extract Purchase Register and Complete Input Tax Recovery As per the Revised GST Reporting Structure for India

Extract the purchase register from Payables Cloud and match the supplier data to the Annexure-2 supplier data of the revised GST reporting structure for India. Upload the output file generated by the matching process to complete the input tax recovery process.

Japan

Process Lockbox Customer Payments Using Zengin Format for Japan

Process lockbox customer payments using the Zengin format for Japan. A new control file supporting Zengin format identifies customers using the alternate payer name, creates the customer receipts, and processes all receipt applications. The lockbox process optionally uses the customer bank name and customer branch name, along with the alternate payer name, to identify the customer associated to the payment.

Financials for EMEA

Israel

Process SHAAM Supplier Certificates for Israel

Israeli Tax Authorities provide a computerized processing system known as SHAAM to maintain bookkeeping and withholding tax certificates for suppliers that trade goods or services in Israel. Tax Managers can send supplier information electronically and receive back a file with the valid certificate details. Use the Process SHAAM Certificates for Israel feature to identify the supplier details to send, and update the returned certificate and withholding tax exemption information.

Portugal

Integrate Document Printing and Delivery for Portugal

Integrate the country-specific Portugal commercial document print and delivery process with the Receivables transaction print and delivery process. This integration provides Portuguese users with a unified bill presentment solution. Use this feature after completion of Oracle ERP Cloud certification for Portugal. Refer to MOS Note 2470182.1 for updates on the certification progress.

Spain

Generate Online VAT Registers for Spain with Legal Format Changes

Generate Online VAT Registers for Spain with support for version 1.1 of the XML format used in Spain.

Generate VAT Reports for Spain with Online VAT Registers for Spain Reporting Attributes

View Online VAT Registers for Spain reporting attributes in the VAT reports for Spain. This helps with reconciliation across different types of reporting.

Financials for Regional Localizations

Use SAF-T Data Extract to Report Source Documents, Payments and Assets

Use the SAF-T data extract to report source documents, payments, and assets. These, along with accounting information currently extracted, support audit report requirements in Austria, Germany, Lithuania, Luxembourg, Norway, and UAE.