Update 19C

Revision History

This document will continue to evolve as existing sections change and new information is added. All updates appear in the following table:

Overview

This guide outlines the information you need to know about new or improved functionality in this update.

Disclaimer

The information contained in this document may include statements about Oracle’s product development plans. Many factors can materially affect Oracle’s product development plans and the nature and timing of future product releases. Accordingly, this Information is provided to you solely for information only, is not a commitment to deliver any material, code, or functionality, and should not be relied upon in making purchasing decisions. The development, release, and timing of any features or functionality described remains at the sole discretion of Oracle.

This information may not be incorporated into any contractual agreement with Oracle or its subsidiaries or affiliates. Oracle specifically disclaims any liability with respect to this information. Refer to the Legal Notices and Terms of Use for further information.

Campus Community

Oracle Campus Community includes everything that is shared among different Student Management product areas, whether person records or common setup objects for implementing Student Management.

Manage External Organizations

Use the redesigned JET External Organization pages to create and edit your external organizations.

Define a Branding Style for Each Storefront

Specify the branding style for each storefront. Each storefront, such as an Undergraduate storefront or a Continuing Education storefront, can display a different logo and color theme.

Send Communications for Various Events

Send communications to students and applicants when these events occur:

• A student selected manual fee payment option.
• A checklist is assigned to an applicant.
• A checklist is completed by an applicant.

View Communication Status

View the latest statuses of emails sent to students and applicants. Use the activity page that you can access from the Communications work area to view these statuses.

Categorize Communication Events

Categorize events that trigger communications using the redesigned category page. For example, organize events such as admissions application submitted and admit decision made into an admissions category. To access the page from the home page, select Setup and Maintenance > Setup: Student Management > Student Structures > Manage Student Management Categories.

Manage Person Details: Admissions Applications

As an administrator, view a summary of a person’s applications after searching for a person in the Person Search page. From a person page, you can navigate to the admissions pages to get more details about an application.

Check for Duplicate Users

The cloud application prevents duplication of user accounts by automatically checking for existing user names and email IDs. This check is done when a student or applicant attempts to create a user account.

Self-Service: Find Add-Ons

Students and applicants can quickly find add-ons such as parking and insurance services, while browsing for courses and programs.

Student Financials

Oracle Student Financials is a tool for higher education institutions to manage student receivables, billing, and payment collection. Using Student Financials, both staff and students can quickly find and use the financial information they need to make critical decisions. Staff can actively manage student accounts by performing functions such as creating charges, accepting payments, processing refunds, and generating receipts.

Process Manual Payments

Set up the manual payment option to allow students to pay fees over the counter or phone.

Student Records

Oracle Student Records enables you to set up and maintain your academic structures, curriculum structures and items, and academic calendars. You can enter, track, and process all academic information – from the course catalog and schedule of courses to student programs. You can enroll, grade, and evaluate students.

Set Up Enrollment Repeat Checking

Set up enrollment repeat checking controls at the course level and the academic level. Together, these controls impact what happens when a student tries to enroll in a course that the student has previously completed.

Override Enrollment Repeat Checking

Override repeat checking validations to enroll a student in a course where a repeat is not allowed or the student exceeds the allowable number of units or completions.

Set Up Enrollment Permissions for Courses

Set up enrollment permissions for a course to indicate that students must obtain permission to enroll in the course.

Process Student Withdrawals

When you process a student’s withdrawal from a reporting period, the student is automatically dropped from all enrolled courses.

Use Smart List Search for Course Lists

Use the smart list search option to create a set of broadly defined search criteria and preview the search results.

Manage Result Types

Use predefined result types to enable statistics calculation for courses for which the result doesn’t earn grade points and isn't calculated for GPA.

Student Admissions

Oracle Student Admissions enables users to enter, track, and process the submission of the admissions applications.

View Improved User Interface on Admissions Pages

View the improved user interface on admissions pages to complete your admissions tasks intuitively.

Create Admissions Activity Reports

Create reports to monitor admissions activity and decrease response time to student inquiries.

Set the Evaluation Status on an Admissions Application

Set the evaluation status on an admissions application so that you can monitor the completion of applicant checklists, as well as other administrative tasks associated with an application.

Add a Category to Admissions Attachments

Configure and select an attachment category, such as Transcript or Essay, to organize and identify the attachments associated with an application.

View Program Fee on Admissions Notification

View the program fee on the notification you receive upon admission to a program so that you are informed of any required payments.

Process Admissions Applications

Search for and assign a checklist as part of an admissions application. You can assign a checklist to an application and an administrator can mark checklist tasks as complete after receiving relevant documents from the applicant. The assignment and completion of a checklist triggers automated emails to the applicant notifying them of the details for each event.

Send Recommendation Invitations

Applicants can strengthen their admissions submissions by sending an email invitation to a recommender to complete a recommendation on their behalf from the admissions application form.

Add Branding to Admissions Pages

Admissions pages can now match any branding and theme changes made by an institution.

Transactional Business Intelligence for Student Management

Oracle Fusion Transactional Business Intelligence is a real time, self-service reporting solution offered to all Oracle Cloud application users to create ad hoc reports and analyze them for daily decision-making. Oracle Transactional Business Intelligence provides admissions coordinators, academic coordinators, registrars, bursars, academic advisors, and student services managers the critical information to analyze admissions, enrollment, course capacity planning, and student tuition billing accounts.

New Subject Area: Higher Education - Sponsor Agreement Real Time

Enhance your Student Management reporting with this new subject area. You can use this subject area to report on sponsor agreements for external organizations. Details such as agreement name, agreement maximum amount, organization type, and organization name are available for reporting.