Update 20D

Revision History

This document will continue to evolve as existing sections change and new information is added. All updates appear in the following table:

Overview

HCM Cloud applications have two types of patches you can receive that are documented in this New Feature Summary:

• Release Updates (20A, 20B, 20C, and 20D)
• Optional Monthly Maintenance Packs to each update

It is important for you to know what Release Update your environment is on. You can find this in your Cloud Portal.

Oracle HCM Cloud release documents are delivered in five functional groupings:

Suggested Reading for all HCM Products:

• HCM Cloud Common Features (This document pertains to all HCM applications. It is the base human resource information for all products and HCM Tools.)
• Global Human Resources Cloud (Global Human Resources contains the base application in which other application use for common data such as workforce structures and person information. Regardless of what products you have implemented you may want to see the new features for Global Human Resources that could impact your products.)

NOTE: Not all Global Human Resource features are available for the base Talent and Compensation stand alone applications.

Optional Reading for HCM Products (Depending on what products are in your cloud service):

• Talent Management Cloud (All Talent applications)
• Workforce Rewards Cloud (Compensation, Benefits, Payroll and Global Payroll Interface)
• Workforce Management Cloud (Absence Management and Time and Labor)

Additional Optional Reading:

• Common Technologies and User Experience (This documents the common features across all Cloud applications and is not specific to HCM)

NOTE: All of these documents can be found in Release Readiness under Human Capital Management or via the Oracle Help Center under Cloud Applications > Human Capital Management.

DISCLAIMER

The information contained in this document may include statements about Oracle’s product development plans. Many factors can materially affect Oracle’s product development plans and the nature and timing of future product releases. Accordingly, this Information is provided to you solely for information only, is not a commitment to deliver any material, code, or functionality, and should not be relied upon in making purchasing decisions. The development, release, and timing of any features or functionality described remains at the sole discretion of Oracle.

This information may not be incorporated into any contractual agreement with Oracle or its subsidiaries or affiliates. Oracle specifically disclaims any liability with respect to this information. Refer to the Legal Notices and Terms of Use for further information.

Leave Management

Absence Management

Oracle Absence Management is a configurable and flexible global solution that enables organizations to manage absences of their workforce. The framework provides ability to define both complex and diverse absence plans. It integrates with the Oracle Cloud Global Payroll and Time and Labor products and provides dedicated work areas for the roles of Administrator and Employees. Simplified user interface is provided for employees’ absence data entry.

Integration with Third-Party Calendars

Allow employees to download and update absences to their personal calendars by configuring the approval framework. All approval notifications will include an .ics file attachment that follows the global standards.

The .ics file can be processed by your calendar client like Microsoft Outlook. Anyone who receives a notice can download the file and add the absence info to their calendar.

Keyword Search Added to Existing Absence

Search existing absences using the newly added keyword search feature in the Existing Absences page. You can search for absence statuses or types using keywords to locate absences with the specified criteria. This makes it easier to review absences.

More Improvements in Accrual Plan Enrollment and Plan Balance Copy During Local and Global Individual and Mass Transfers

Experience more automation during local and global employee and mass transfer. Plan enrollment and balance copy automation is now available for accrual plans with vesting, waiting period, rollover and/or disbursement options enabled. If employees are eligible for the same plan in the new entity when transferred, all their active absence plans in the old organization will be end dated. Their enrollment into the same plan will be automated in the new entity and the initial plan balance will be re-instated.

Override Payment Percentage Action Has Been Removed

Take Note that the Override Payment Percentage action is no longer available. Use the absence certifications functionality if you want to override the calculated qualification bands.

Absence Type Can't Be Changed When Editing an Absence

Ensure data integrity when the absences are edited. You can no longer change the absence type when editing an absence.

Multi-Assignment

Multi-Assignment Enhancement - Enter Absences for Specific Assignments

Allow employees with multiple assignments to optionally limit an absence to a particular assignment during absence entry using the new configuration option on the absence type setup page. If an assignment is selected during absence entry, the absence will impact only the selected assignment. If the option ‘All’ is selected during absence entry, absence processing will consider all assignments active as of the absence start date.

You can now enter absences for specific assignments with the UOM hours or days without using advanced mode. You can record absences for individual assignments for UOM like calendars days, weeks, etc. You can also enter open ended absences for any one of the existing assignments.

Multi-Assignment Enhancement - Enhanced Handling of Assignment Change Processes

Get more out of the enhanced absence processing that occurs when one of the assignment ends for employees with multiple assignments. The application checks for absences that are impacted by this assignment. It automatically adjusts the absence calculation and ensures that no plan deductions and payroll entries exist after the assignment end date.

If an employee schedules an absence and a new assignment is added before the absence start date, you can use the Evaluate Absences batch job to reevaluate that absence record. The existing absence will impact the new assignment as well.

Multi-Assignment Enhancement - Calculate Accruals Based on Attributes of the Specific Assignment

Take advantage of the new configuration to choose whether to calculate accruals using attributes of the individual assignment to which the plan enrollment belongs or calculate accruals using attributes of the primary assignment. Previously, accruals for enrollments of all assignments were calculated based only on the attributes of the primary assignment.

For example, earlier if the Payroll primary frequency was used, the primary assignment’s payroll frequency was used to calculate accruals for each assignment. Now you can use the payroll frequency of individual assignments to calculate their accruals.

Multi-Assignment Enhancement - Overlap Checks Limited to the Same Assignment

Experience a more streamlined overlap check validation when entering an absence for employees with multiple assignments. Overlap checks are limited to the same assignment. If concurrency is not enabled during the absence type setup, you can enter only one absence for an assignment at any date and time.

If you enter an absence for one assignment, you can now enter another absence for the same date and time from a different assignment. The application will not look for overlaps occurring across two different assignments.

Multi-Assignment Support for Cash Disbursements and Donations

Enable your employees to request cash disbursements and initiate donation from plan enrollments belonging to any active assignments. Previously, employees could do this only for their primary assignment. This function is available to line managers also.

If you enable approvals, you can configure approval rules to send the approval request either to just the primary manager or to all the managers of relevant assignments.

Multi-Assignment Enhancement - Enhanced Balance Transfer Page

Transfer balances from plan enrollments of one assignment to plan enrollments of another assignment for employees with multiple assignments. For example, if an employee has two assignments Teacher and Coach, an administrator can now transfer vacation balance from Teacher assignment to the vacation or sick plan of the Coach assignment.

Absence Management Replaced or Removed Features

From time to time, Oracle replaces existing features with new features, or removes existing features.

Replaced features may be put on a path of removal, the features below will let you know what update you will have to have moved to the newer feature. As a best practice, you should move to the newer feature as soon as possible for full support and to stay up with the latest updates that the product offers.

Any feature that is removed, will have an Update in which that feature is no longer available. Please make necessary plans to move off the feature by the Update indicated, as it will no longer be available.

Self-Service Classic and FUSE Pages To Be Removed in 20D

Employees and managers can manage absences and plan balances only through the responsive user-interface pages. The Classic self-service and FUSE pages will be deprecated in 20D and self-service users will no longer be able to access these pages starting 20D. The responsive profiles will not be relevant for absences as the users will be automatically redirected to the responsive pages.

Time and Labor Management

Time and Labor

Oracle Time and Labor is a comprehensive, easy to use, rule-based time recording and management application. The calendar-based time entry interface and fully configurable time card layout easily address simple and complex time recording needs. Rule templates and the real-time rules engine provide an extensible and robust method to validate time entries and automatically apply pay rules, such as overtime calculations. Time and Labor now integrates completely with the following Oracle Cloud Human Capital Management applications: Global Human Resources, Absence Management, Global Payroll, and Project Costing. This integration insures accurate and consistent data for payroll processing and costing as well as project management billing.

Person Search Performance Enhancements

Get enhanced performance and usability when you use the person search on the Resolve All Exceptions by Worker page and when you create classic time cards.

Work Day Definition Enhancements

Ensure time entries are created in the time card period that contains the earned date when generating time cards and time entries, and when copying time cards. The earned date is determined according to their work day definition.

Team Schedule for Manager Self-Service Pages Enhancement

Let managers reset their responsive team schedules to the employment or published schedule. A reset team schedule process will run asynchronously to remove unwanted changes. In addition we have two usability improvements, shift durations are now displayed in the HH:MM format and shifts that cross midnight and intersect with a public holiday are no longer truncated unless the shift reference day falls on the holiday.

Direct Addition of Group Members Enhancement

Let time and labor administrators define and assign data security policies for worker access to the two delivered audit and exclude member groups. For example, create an Organization Security Profile for a specific department using the Manage Organization Security Profile task. And, assign the profile using the Manage Data Role and Security Profiles task.