Update 21D

Revision History

This document will continue to evolve as existing sections change and new information is added. All updates appear in the following table:

Date	Product	Feature	Notes
28 JAN 2022	HCM Common Architecture	Enhancements to Approvals and Notifications	Updated document. Revised feature information.
22 DEC 2021	HCM Common Architecture	Enhancements to Approvals and Notifications	Updated document. Revised feature information.
24 NOV 2021	HCM Common Architecture	Enhancements to Approvals and Notifications	Updated document. Revised feature information.
29 OCT 2021	HCM Common Architecture	Enhancements to Approvals and Notifications	Updated document. Revised feature information.
09 SEP 2021			Created initial document.

Overview

HCM Cloud applications have two types of patches you can receive that are documented in this What’s New:

• Release Updates (21A, 21B, 21C, and 21D)
• Optional Monthly Maintenance Packs to each update

It is important for you to know what Release Update your environment is on. You can find this in your Cloud Portal.

____________________

HAVE AN IDEA?

We’re here and we’re listening. If you have a suggestion on how to make our products better, please let us know. To enter an idea go to the Ideas Lab on Oracle Customer Connect. In this document wherever you see the light bulb icon after the feature name it means we delivered one of your ideas.

____________________

Suggested Reading for all HCM Products:

• Human Resources What’s New – In the Global Human Resources section you will find features on the base application in which other application are built upon. 

NOTE: Not all Global Human Resource features are available for Talent and Compensation products.

• Oracle Human Capital Management Cloud Functional Known Issues and Maintenance Packs (Document ID 1554838.1). These documents identify bug fixes and possible known issues. You will also need to review these documents based in the release update version you are currently on or will be moving to.
• Oracle Help Center – Here you will find guides, videos and searchable help.
• Release Readiness – New Feature Summary, What’s New, Feature Listing Spreadsheet, Spotlights and Release Training

GIVE US FEEDBACK

We welcome your comments and suggestions to improve the content. Please send us your feedback at oracle_fusion_applications_help_ww_grp@oracle.com. Indicate you are inquiring or providing feedback regarding the HCM Cloud What’s New in the body or title of the email.

Feature Summary

Applications Security

Oracle Applications Security provides a single console where IT Security Managers and Administrators can perform various functions including user lifecycle management, role definition, security policy management(both functional and data), role hierarchy maintenance, username and password policy administration, and certificate management. The console also enables users to simulate the effect of security changes, to run security reports, and download a connector for integration with Microsoft Active Directory.

Regeneration of Security Profiles to Support Document Types

You can now regenerate Document Type security profiles in bulk using the Regenerate Security Profiles process.

Previously, this was supported only for limited security profiles, such as Person, Organization, Legislative Data Group (LDG), and Position.

This enhancement allows you to regenerate Document Type security profiles in bulk using the existing Regenerate Security Profiles process.

Steps to Enable

You don't need to do anything to enable this feature.

Key Resources

For more information please go to:

• Application Help for the following topics: Regenerate Security Profiles
• The HCM Common 19D What's New for the Regenerating Data Security Profiles feature

Support Removal of External Roles On Termination

Currently, when a user is terminated, the externally provisioned roles are not removed. This is by design and will continue in the application.

This optional feature lets you remove the external roles upon termination of the employee, using a configuration option.

If you setup this feature, then the removal of externally provisioned role(s) will be managed by Fusion Application upon termination of the user.

You don’t need to use the external IDM system to remove the roles.

Steps to Enable

Follow these steps to enable this feature:

1. In the Setup and Maintenance work area, go to the following for your offering:

• Functional Area: Workforce Structures
• Task: Manage Enterprise HCM Information

      2. On the Enterprise page, select Edit > Correct.

      3. On the Edit Enterprise page, scroll down to the User and Role Provisioning Information section.

      4. For the Keep External User Roles On Termination drop-down list, select one of the following values as appropriate:

• null/blank - (Default) Select this to keep external roles
• Yes - Select this to keep external roles
• No - Select this to remove external roles

      5. Click Submit to save your changes.

      6. Click OK to close the confirmation dialog.

Key Resources

For more information please go to the Securing HCM Guide on the Oracle Help Center for the following topic:

• User and Role-Provisioning Setup Options

HCM Data Loader

HCM Data Loader provides a flexible and efficient method of bulk loading business object data for data-migration and on-going incremental updates to Oracle Human Capital Management Cloud.

Import and Load Data User Interface Enhancements

You've always been able to provide reconciliation data when supplying files for bulk-loading with HCM Data Loader, now you can review and filter by the first four references supplied against your objects.  The Object Status page has been enhanced to display all reference attributes, only the first three are displayed by default.  Use the View > Column option to display others.

The filter on this page has also been extended to allow you to filter by the values supplied to the first four reference attributes.

Additionally, the Failed Objects page is now renamed to Failed Object Messages to more accurately reflect what is displayed in this page that can be accessed from the Failed Objects count on the Import and Load Data page. The Failed Object Messages table now displays the name of the component that the message is reported against.

Filter your imported objects to identify the status of a specific record.

Steps to Enable

You don't need to do anything to enable this feature.

Business Object Enhancements

Extend your data loading capabilities with these new and enhanced business objects:

NEW BUSINESS OBJECTS

Global Payroll

Business Object	Description
Payroll Event Notification	Notifications resulting from events are either deferred or awaiting processing. These notifications are either related to retroactive processing of payroll, or event action based such as time card reprocessing, retrospective hire payroll processing and so on.

UPDATED BUSINESS OBJECT

Benefits

Business Object	Description
Participant Enrollment	To evaluate life events when loading participant enrollments include this instruction in your ParticipantEnrollment.dat files: SET EVALUATE_LIFE_EVENTS Y You can also configure this in your HCM Spreadsheet Data Loader templates by overriding the Enable Life Events parameter to Yes.

Global HR - Checklists

Business Object	Component	New Attributes
Allocated Checklist	Allocated Checklist	ChecklistDisplayName ForceCompletedTemplateId ForceCompletedTemplateObjectGUID
Checklist Template	Checklist Template	ForceCompletedTemplateId ForceCompletedTemplateObjectGUID
Checklist Template	Tasks	DisplayNameFormat ProcessAutomationConfiguration ProcessAutomationSection
Task Library	Task Library	ProcessAutomationConfiguration ProcessAutoationSection

Global HR - Work Structures

Business Object	Component	New Attributes
Location	Location	EmployeeLocationFlag

Recruiting

Business Object	Component	New Attributes
Job Requisition	Job Requisition	ExternalResp ExternalQual InternalResp InternalQual
Job Requisition Template	Job Requisition Template	ExternalResp ExternalQual InternalResp InternalQual

Expand your bulk loading capabilities.

Steps to Enable

You don't need to do anything to enable this feature.

Key Resources

Use the View Business Objects task to review the latest business object information.

HCM Spreadsheet Data Loader

HCM Spreadsheet Data Loader provides a flexible and efficient method of bulk loading business object data for data-migration and on-going incremental updates to Oracle Human Capital Management Cloud.

Enhanced Reporting

You can now extend your OTBI reports to include row counts for spreadsheet data sets. The following facts have been added to the Spreadsheet Data Sets sub-folder of HCM Data Loader:

• Total Number of Rows
• Number of Failed Rows
• Number of Loaded Rows
• Number of Unprocessed Rows

Additionally, the existing Source System Reference attributes, available in the Imported Objects sub-folder have been renamed to Reference Name and Reference Value.

Extend your data set summary reports in OTBI for HCM Spreadsheet Data Loader.

Steps to Enable

Leverage new subject area(s) by adding to existing reports or using in new reports. For details about creating and editing reports, see the Creating and Administering Analytics and Reports book (available from the Oracle Help Center > your apps service area of interest > Books > Administration).

Role Information

You can access the HCM Integrations Real Time subject area using the Human Capital Management Integration Specialist job role.

Secured Business Objects Now Available to Business Users

You can now extend your business users' bulk-loading capabilities for an object. Spreadsheets based on these objects now implement the user's data security and can be shared with business users.

Global Payroll

• Element Entry With Costing

Your business users can bulk load data for this object using spreadsheets.

Steps to Enable

When creating a new spreadsheet template, the template security automatically defaults to the setting where data is uploaded as the session user. For existing templates based on these objects, you can update the template configuration and set the user type to session user.

Key Resources

For more information, see the following help topics in the HCM Data Loader guide located in the Oracle Help Center:

• HCM Spreadsheet Data Loader Templates
• How You Associate A User Name with a Data Upload

Generate Spreadsheet Templates for Element Entry with Costing

You can now generate the HCM Spreadsheet Data Loader template for a single element or a group of elements using the Generate HCM Spreadsheet Data Loader Template payroll flow. The Generate HCM Spreadsheet Data Loader Template payroll flow automatically configures spreadsheet templates based on your elements definition.

Automatically generate spreadsheet templates for bulk-loading element entries, based on your element definitions.

Steps to Enable

You don't need to do anything to enable this feature.

Tips And Considerations

• The generated template will be in Draft mode. You need to set it to Active to load the data.
• The name of the template is auto-generated and is represented as “<ELEMENT_NAME>” followed by the date and timestamp. For example, CRFL RRF EARNINGS US_20210806_110234 where 'CRFL RRF EARNINGS US' is the element name and '20210806_110234' is the date and timestamp.
• It is recommended to rename the auto-generated template name to a make it more user friendly. It will help users who access it.

• You need to assign the roles that should have access to the template and the data set access that each of these roles must have.

Key Resources

For more details, see the upcoming publication of the HCM Data Loading Business Objects guide.

Role Information

You must have the Payroll Manager or Payroll Administrator job role or privileges.

HCM Extracts

HCM Extracts provide a method for extracting data from your HCM applications that can be used for interfacing data to another source or extracting data to integrate reporting across systems.

Add Vendor Name or External System Name in Extracts Definitions

You can now include the vendor name or the external system to which the HCM Extracts generated data is being sent to or interfaced with in the Consumer field of Create Definition page. You can also add additional details in Additional Details field to capture names of the systems or vendors when extract definitions are created, copied, or imported.

Capturing the vendor name or the external system to which the data is interfaced with enables Oracle to study the integration patterns and requirements from our customers. This, in turn, allows us to simplify the process of extract creation and definition by delivering pre-defined templates that meet specific requirements. Delivering templates will additionally enable optimized and efficient runs of such extracts improving the overall user experience.

Steps to Enable

You don't need to do anything to enable this feature.

Tips And Considerations

- Additional Details field does not appear when you select Report in Consumer.

- Consumer field has a list of values and when your system or consumer name is not found in the list, provide the name in the Additional Details field.

- Consumer and Additional Details fields do not appear for the extract type Archive Retrieval.

- When you select Report in Consumer it indicates that the extract is meant for reporting purposes and that the data is not interfaced with any external systems.

HCM Common Architecture

This section covers features used across all HCM Applications.

Enhancements to Approvals and Notifications

We have made several enhancements to Approvals and Notifications: 

• You can now test approval rules without being required to recreate and submit any new transactions in the HCM Approval Rules page and Transaction Console.

• Users can see a warning message if a duplicate attachment is found in the transaction in the Comments and Attachments section at the time of submission. Users can't submit transactions that have duplicate attachments in the Comments and Attachments section.

• The Transaction Console diagnostic log for failed transactions has been enhanced to list the approval rule conditions and to also highlight the specific rule condition that caused the transaction to fail.

• You can now create rules in the Transaction Design Studio to configure the Save and the Save and Close buttons, and to configure whether an Error or a Warning message appears if mandatory sections have not been visited.

Each enhancement is described in more detail below.

The new simulate feature in the HCM Approval Rules page and Transaction Console gives you an easy way to test approval rule changes without having to recreate and submit any new transactions. You can easily debug and incrementally build conditional logic for approval rules and instantaneously see the impact of the change.

Test Approval Rules

You can search transactions by name, who created them, and transactions created within a date range. Use the Status field to further refine results. These statuses are available: Draft, In Progress, and Failed. From the list of filtered transactions, you can choose any one and then simulate the approval rule results based on the values in the transaction you selected.

Test Approval Rules: Status Filter

Handling of Duplicate Attachments: Users can't submit transactions that have duplicate attachments in the Comments and Attachments section. They can see a warning message if a duplicate attachment is found for the transaction in the Comments and Attachments section at the time of submission.

Changes to the Diagnostic Log: The Transaction Console diagnostic log for failed transactions has been enhanced to list the approval rule conditions and to also highlight the specific rule condition that caused the transaction to fail, as shown in the following image.

Diagnostic Log

Finally, you can now create rules in the Transaction Design Studio to configure the Save and the Save and Close buttons, and to configure whether an error or warning message appears if mandatory sections haven't been visited. Some setup is required for this feature. For more information, see the What's New for Human Resources > Transaction Design Studio for HCM Experience Design Studio Enhancements.

These enhancements improve usability for Approvals and Notifications.

Steps to Enable

For the test approval rule enhancement, you need to create the HCM_TEST_APPROVAL_RULES_ENABLED profile option and set it to true. 

1. Create the HCM_TEST_APPROVAL_RULES_ENABLED profile option:
   1. Navigate to the Setup and Maintenance work area.
   2. Search for and select the Manage Profile Options task.
   3. In the Search Results section, click New. You can see the Create Profile Option page.
   4. Specify the values indicated in this table for the new profile option. 

Field	Value
Profile Option Code	HCM_TEST_APPROVAL_RULES_ENABLED
Profile Display Name	Test approval rules enabled
Application	Global Human Resources
Module	Global Human Resources
Description	A suitable description such as  Enable approval rule simulation
Start Date	1/1/2000

5. Click Save and Close.
6. On the Manage Profile Options page, select the Enabled and Updateable check boxes for the Site level.

7. Click Save and Close.

2. Set the HCM_TEST_APPROVAL_RULES_ENABLED profile option value to true:

1. Navigate to the Setup and Maintenance work area.
2. Search for and select the Manage Administrator Profile Values task.

3. Search for the HCM_TEST_APPROVAL_RULES_ENABLED profile option.

4. Set the Profile Value field to true.
5. Click Save and Close.

Tips And Considerations

This Approval Rules Simulation enhancement is enabled for these transactions:

• Manage Documents of Record

• Approve Development Goal

• Approve Performance Goal

It will be enabled for more transactions in the upcoming releases.

Key Resources

For more information, see these documents on My Oracle Support: Oracle HCM Cloud Common Features Release 13 Transaction Console (Document ID 2430452.1)

• The Basics of Approval Rules 
• The Basics of Transaction Console

Role Information

This table shows the function security privilege that supports this feature and the predefined role that inherits this privilege.

Function Security Privilege Name and Code	Job Role Name
Test Approval Rules PER_TEST_APPROVAL_RULES_PRIV	Review HCM Approval Transactions as Administrator

If you are using the predefined role, then no action is necessary. However, if you are using custom versions of this role, you must add this aggregate privilege to your custom roles to use this feature. See the Release 13 Oracle Human Capital Management Cloud Security Upgrade Guide on My Oracle Support (Document ID 2023523.1) for instructions about implementing new functions in existing roles.

HCM Common

This section covers features used across all HCM Applications.

Lists of Values Configuration

You can centrally configure Lists of Values (LOV) used in HCM. For example, you can configure the searchable fields for the Workers LOV so that the same search fields appear on all pages that have this LOV.

The supported lists of values are shown on the Search Configuration page. If there are multiple implementations of the same list of values available, only the enabled one will be listed.

Lists of Values Configuration Page

Select a list of values to configure the individual list of values.

Individual List of Values Configuration Page

You can configure these options on the individual LOV configuration pages:

1. In Search and Display Fields section:
   1. Choose the fields to display in the search results. You use the Add and Delete (X icon) actions to add or remove fields respectively
   2. Choose the order in which the fields will be displayed. Use up and down arrow icons to reorder the list of fields as needed
   3. Choose the searchable (Search and display option) or not-searchable fields (Display only option)
2. Additionally, in Search Only Fields section:
   1. Choose the fields which are searchable but will not appear in search results. Use Add and Delete (X icon) actions to add or remove such fields respectively
3. Use the Preview section to test your configuration.

This page allows for streamlined and centrally-managed configuration of lists of values that are commonly used throughout HCM.

For example, you can do these actions, based on the particular list of values capabilities and your requirements.

• Hide fields that are not relevant for your organization
• Add additional fields to make results more verbose and ease identification of individual record
• Reorder fields to reflect their relevancy in your organization

Steps to Enable

1. Go to Home > Configuration > Sandboxes.
2. Create and enter a sandbox that has HCM Experience Design Studio enabled

Sandbox selection

3. Go to Tools > HCM Experience Design Studio.

Access the HCM Experience Design Studio

4. Click Search Configuration.

Access Search Configuration

Tips And Considerations

Currently lists of values supported are:

• Workers
• Countries
• Phone Countries
• Positions
• Departments
• Jobs
• Locations

Any configuration defined will be respected in these areas:

• Talent Management areas: Performance Management, Goal Management, Career Development, Talent Review, Succession Management, Profile Management, Requested Feedback.

• Global HR areas: Workers LOV: Share Info (Grantee), Mass Download of Document Records, Position Details, Request a Position Change, Request a New Position, Location Details.

• Global HR areas: Countries LOV: Personal Details, Identification Info, Contact Info, Family and Emergency Contacts, Add a Pending Worker, Edit Pending Worker, Hire an Employee, Add a Contingent Worker, Add a Nonworker, Create Work Relationship, Local and Global Transfer, Location Details, Add Document Record, Edit Document Record, Location Details.

• Global HR areas: Phone Countries LOV: Contact Info, Add a Pending Worker, Edit Pending Worker, Hire an Employee, Add a Contingent Worker, Add a Nonworker, Create Work Relationship, Local and Global Transfer, Location Details.

• Global HR areas: Positions LOV: Add a Pending Worker, Edit Pending Worker, Hire an Employee, Add a Contingent Worker, Add a Nonworker, Create Work Relationship, Local and Global Transfer, Add Assignment, Employment Details, Change Assignment, Promote, Transfer, Manage Job Offers, Position Details, Request a Position Change, Request a New Position, My Team, Vacancy.

• Global HR areas: Departments LOV: Add a Pending Worker, Edit Pending Worker, Hire an Employee, Add a Contingent Worker, Add a Nonworker, Create Work Relationship, Local and Global Transfer, Add Assignment, Employment Details, Change Assignment, Promote, Transfer, Manage Job Offers, Pending Workers, Mass Legal Employer Change, Position Details, Request a Position Change, Request a New Position, Vacancy.

• Global HR areas: Jobs LOV: Add a Pending Worker, Edit Pending Worker, Hire an Employee, Add a Contingent Worker, Add a Nonworker, Create Work Relationship, Local and Global Transfer, Add Assignment, Employment Details, Change Assignment, Promote, Transfer, Manage Job Offers, Pending Workers, Job Details, Position Details, Request a Position Change, Request a New Position, My Team, Vacancy.

• Global HR areas: Locations LOV: Add a Pending Worker, Edit Pending Worker, Hire an Employee, Add a Contingent Worker, Add a Nonworker, Create Work Relationship, Local and Global Transfer, Add Assignment, Employment Details, Change Assignment, Promote, Transfer, Manage Job Offers, Pending Workers, Mass Legal Employer Change, Location Details, Position Details, Request a Position Change, Request a New Position, Vacancy.

Page Composer personalization

• List of Values Configuration is a replacement for any personalization implemented through Page Composer.
• Any personalization done using Page Composer may be overwritten on upgrade.
• It's recommended to revert any such personalization before upgrade and use the List of Values Configuration instead.

Role Information

A user must have a role with the Access HCM Page Configurator (HRC_ACCESS_HCM_TRANSACTION_CONFIGURATOR_PRIV) privilege granted to access the lists of values configuration UI.

Workers List of Values Results Search Behavior Change

We have updated the behavior of the workers list of values (LOV) component that's used throughout HCM.

1. No workers are displayed when you don't enter any search terms in the LOV. This is to prevent showing of random workers initially, before you search for a worker.

No Search Terms Entered

2. You need to enter search terms to display the search results:

Search Terms Entered

3. Searching by business title is disabled out-of-the-box. You can enable it, if needed. Refer to the Steps to Enable section for details on how to enable it.

The changes improve performance of the Workers List of Values component.

Steps to Enable

In order to enable search by business title:

1. Go to Setup and Maintenance and open Manage Administrator Profile Values task.
2. Set the value of the PER_LOV_SEARCH_WORKERS_EXCLUDE_BUSINESS_TITLE profile option to N.
3. Go to Configuration > Sandboxes and enter a sandbox with HCM Experience Design Studio enabled.
4. In the sandbox, select Tools > HCM Experience Design Studio and click Search Configuration.
5. Go to Workers list of values.
6. In the Search and Display Fields section, change the property of the Business Title field from Display only to Search and display.
7. Click Save and Close.

Updated Workers List of Values Search Configuration

A user must have a role with the Access HCM Page Configurator (HRC_ACCESS_HCM_TRANSACTION_CONFIGURATOR_PRIV) privilege granted to access the lists of values configuration page.

Transaction Design Studio for HCM Experience Design Studio Enhancements

Required Sections

Increase your data quality by ensuring that your users complete the required fields before submitting the transaction. In the example below, for the Hire an Employee flow, the Payroll Details and Salary sections have been made mandatory When the user initiates the process, the behavior of the questionnaire remains the same. Payroll Details and Salary are not displayed as options on the questionnaire page as they must be part of the guided process.

While completing the process, the user is prompted with a warning message that they must complete the required information, Payroll and Salary in this case, before submitting the transaction.The severity of the message can be changed from a warning message to an error message for some actions.

By clicking No, the user decides not to submit and visit the regions instead.  Note that they are two different behaviors depending on how the section is rendered in the process .For some sections like Communication Info or Payroll Details where the region is not populated with all fields, you can't submit the transaction without first visiting the required sections, but can submit without entering any fields.

For some sections like Salary where the section is populated with all fields, you can't submit the transaction without first visiting the required regions, and entering the required info  in the required section. The validation will trigger until the user visits the Salary section for the first time. Once visited, the user can go back to Assignment or any other section before Salary, change values and submit. They will not get any warning or error to revisit the Salary section.

As a note, a region is defined as required in the Transaction Design Studio from the Show or Hide Regions section.

Here's a list of the currently available list of actions. More actions will be added in later releases.

• Add Assignment
• Add Contingent Worker
• Add Pending Worker
• Add a Nonworker
• Create Work Relationship
• Edit Pending Worker
• Hire an Employee
• Local and Global Transfer

Personalize the Save and Save and Close Actions in the Toolbar

Enhance the user experience by allowing your users to save their transaction at any point of time. For example, a user is adding a new contractor and has already provided half of the required info. If they need to switch to another task, they can save their work, resume later where they left off. The saved transactions can be resumed from the users' worklist. Out-of-the-box, the two buttons are hidden.

Here's a list of actions for which the feature is available.  More actions will be added in later releases.

• Add Assignment
• Add Contingent Worker
• Add Pending Worker
• Add a Nonworker
• Create Work Relationship
• Edit Pending Worker
• Hire an Employee
• Local and Global Transfer

How You Setup Warning or Error Message and Save Options

Both features are setup from the Page Attributes section of the action in the Transaction Design Studio.

Here are the steps to enable the warning or error display and the save options for the above actions.

1. Navigate to Home > My Client Groups > HCM Experience Design Studio.
2. Click Transaction Design Studio.
3. Select the action for which you want to configure these settings.
4. Click Add and add provide the required rule details.
5. Select Reference Info Regions from the Region list in the Page Attributes section.
6. Click the Edit icon to enable the attributes

• The two action buttons, Save and Save and Close, can be simply set via 2 options. Select the options to make them visible.
• Out-of-the-box, the severity of the message is a warning. Select the Show error message for mandatory sections that haven't been viewed option to change the severity to an error message for the following actions:
  • Add Assignment
  • Add Contingent Worker
  • Add Pending Worker
  • Add a Nonworker
  • Create Work Relationship
  • Edit Pending Worker
  • Hire an Employee
  • Local and Global Transfer

7. Click Done.
8. Click Save and Close.

• Ensures accurate and consistent data by enforcing the entry of the required fields for a specific process.
• Improves your user experience and reduces time spent setting up your solution by simplifying HCM Cloud personalization.
• Streamlines your transactions and processes by allowing your users to save their work at any point of time and resume later where they left off.

Steps to Enable

You don't need to do anything to enable this feature.

Tips And Considerations

Required Sections

From this release onward:

• Users will get a warning message  if they have configured sections as required in the Transaction Design Studio.
• Users will get a warning message if they have not visited the mandatory sections in the following flows:

  • Add Assignment

  • Add Contingent Worker

  • Add Pending Worker

  • Add a Nonworker

  • Create Work Relationship

  • Edit Pending Worker

  • Hire an Employee

  • Local and Global Transfer

Personalize the Save and Save and Close Actions in the Toolbar

A point to note is that rules will be evaluated for each attribute for active rules in the Transaction Design Studio.  If the same attribute is defined in multiple rule definitions, only the first in order of active rule attribute conditions are applied. For example, if you define:

• Rule 1: Generic rule where Save and Close button is available unconditionally, but not Save.
• Rule 2: Save button is available only for a specific legal employer

As a result, rule 1 is evaluated as the the first rule in order of active rules and so the Save button won't be displayed for the legal employer selected in rule 2.

Key Resources

For additional information, refer to this feature in Update 21C - Required Sections During Job Requisition Creation

Role Information

You must be granted the Human Capital Management Application Administrator role to work in a sandbox.

New HCM Digital Assistant Skill Version - HCMV2

Check out the new version of HCM Digital Assistant skill. The enhanced HCM Skill (HcmV2) helps employees and managers manage their actions and tasks through richer conversational experiences across 90+ intents.

The HcmV2 skill attributes recently added platform features and enhancements including:

• More sophisticated natural language processing and natural language understanding models
• Standardized extensibility, lending itself much easier to functional analysts
• Native language support, paving the way for a multilingual implementation

Previously, all requests for each major feature area were fulfilled by one intent that used conversational chat to answer questions and retrieve information for that feature area.

With HcmV2, there are now separate intents for each business flow. For example, a user request to 'Find my coworker's phone number' is fulfilled by a different intent than 'Find my coworker's email.’ These discrete intents each support a specific business case, which makes the skill easier to manage and extend, especially for native language support.

Added to the improved intent classification accuracy, there is also new functionality like “Show me Ravi Chouhan's photo.”

All conversation flows in the new Hcmv2 skill use resource bundle strings with named tokens, which makes the message strings easier to manage and translate.

• Discrete intents support a specific business case, so they are easier to manage, support, and upgrade. It allows for easier extension of intents since it is more localized and user can switch off specific intents without affecting other functionality.
• Selecting employees is easier with employee profile photo cards.
• Resource bundles strings with named tokens make the message strings easier to maintain and translate.
• Native language support eliminates the need for third party translation services.

Steps to Enable

If you want to use the FADigitalAssistant to enable HCM tasks for the first time, we recommend that you implement the most recent version of FADigitalAssistant with the HcmV2 skill from the Oracle Skill Store.

If you have deployed the earlier version of the HCM skill (referred to here as the HcmV1 skill), please find your use case below. We provide scenario-based recommendations to enable your preferred version of the HCM skill.

I am using FADigitalAssistant

These scenarios below assume that you have implemented the FADigitalAssistant and are using the HcmV1 skill. Please drill down to your specific scenario below.

I have modified the HcmV1 skill, and I want to continue using this version:

We recommend you complete the following steps to deploy the most updated HcmV1 skill:

1. If you haven’t already, we recommend downloading the most recent version of the FADigitalAssistant from the skill store, which includes the HcmV2 skill.
2. We recommend downloading the newest version of the HcmV1 skill from skill store and rebase your modified skill to it, to continue using it in your FADigitalAssistant.
3. Delete the HcmV2 skill included in the FADigitalAssistant.

I have modified the HcmV1 skill and I want to use the HcmV2 skill:

We recommend you complete the following steps to deploy the HcmV2 skill:

1. If you haven’t already, we recommend downloading the most recent version of the FADigitalAssistant from the skill store, which includes the HcmV2 skill.
2. Once you have the HcmV2 skill up and running, you will need to recreate your modifications.
3. Remove the HcmV1skill from your digital assitance, but do not delete the skill until you have completed recreating the modifications the new version of the HcmV2 skill.

I have not modified the HcmV1 skill and I want to use the HcmV2 skill:

If you haven’t already, we recommend downloading the most recent version of the FADigitalAssistant from the skill store, which includes the HcmV2 skill that will replace the HcmV1 skill.

I have not modified the HcmV1 skill and I want to keep using this version:

We recommend that complete the following steps to deploy the most updated HcmV1 skill:

1. If you haven’t already, we recommend downloading the most recent version of the FADigitalAssistant from the skill store, which includes the HcmV2 skill.
2. We recommend downloading the newest version of the HcmV1 skill from the skill store and adding it to the FADigitalAssistant.
3. Delete the HcmV2 skill included in the FADigital assistant.

I have created my own Digital Assistant and want to continue using the HcmV1 skill:

This scenario assumes that you have created your own digital assistant and have modified the HcmV1 skill.

We recommend you download the newest version of the HcmV1 skill from the Skill Store and rebase your modified skill to it, to continue using it in your digital asssitant.

Tips And Considerations

• The FADigitalAssistant will no longer include the HcmV1 Skill. It will only include the new HcmV2 skill.

• The HcmV1 skill will be delivered as a standalone skill.

• There is no migration path or rebasing from the HcmV1 skill to the HcmV2 skill.

• Since the structure and names of the intents have changed, existing customers who are using and have modified the HcmV1 skill MUST disable the HcmV1 skill to upgrade to the HcmV2 skill and redo those modifications.

• You can’t have HcmV1 and HcmV2 in the same digital assistant at the same time, whether it is the FADigitalAssistant or a digital assistant you created.

Key Resources

• Enable a digital assistant from the Skill Store:  https://docs.oracle.com/en-us/iaas/digital-assistant/doc/get-started-skills-and-digital-assistants.html
• Getting Started with Oracle Digital Assistant for Cloud Applications in the Oracle Help Center
• Using Oracle Digital Assistant in the Oracle Help Center
• What’s New in Oracle Digital Assistant:  https://docs.oracle.com/en/cloud/paas/digital-assistant/whats-new/index.html#DACWN-GUID-E409CC44-9A8F-4043-82C8-6B95CD939296

Role Information

Some intents are backed by public REST APIs secured by their own function privilege. Some use deep links secured by function privileges. Corresponding function privileges are required to use any intent. Grant required privileges to your custom employee roles as needed.

For additional information on the privileges required to access APIs and Deep links, refer to the Secure Access to Intents section in the HCM Digital Assistant White Paper in following document on My Oracle Support: HCM Digital Assistant(Document ID 2530856.1)

Also refer to Grant Users Access to the Web Channel in Applications section in the white paper to see the user roles required to access the digital assistant in HCM.

IMPORTANT Actions and Considerations for HCM Common

REPLACED OR REMOVED FEATURES

From time to time, Oracle replaces existing Cloud service features with new features or removes existing features. When a feature is replaced the older version may be removed immediately or at a future time. As a best practice, you should use the newer version of a replaced feature as soon as the newer version is available.

Product	Removed Feature	Target Removal	Replacement Feature	Replaced In	Additional Information
HCM Data Loader	HCM Data Loader Must Be Used For All Payroll Objects	21C	HCM Data Loader	More than a year ago.

_________________________

ORACLE DECOMMISSIONED THE HCM CLASSIC SIMPLIFIED USER INTERFACE IN UPDATE 20B

The HCM Responsive User Experience has been available and promoted as our standard since Update 18B. If you are still using the older HCM Classic Simplified User Interface, you must transition to the HCM Responsive User Experience, as these older pages will no longer be supported.

For consolidated information on generic setup information you can refer to My Oracle Support Document ID 2399671.1 - HCM Responsive User Experience Setup Information.

_________________________

KNOWN ISSUES / MONTHLY AND STATUTORY MAINTENANCE PACK

Oracle publishes a Known Issues document for every Update to make customers are aware of potential problems they could run into and the document provides workarounds if they are available.

Oracle also publishes Maintenance Pack and Statutory Maintenance Pack documentation of bugs that are fixed in the monthly or statutory patching.

To review these documents you must have access to My Oracle Support:

Oracle Human Capital Management Cloud Functional Known Issues and Maintenance Packs (Document ID 1554838.1)

Controlled Availability for HCM Common

The following is a list of Controlled Availability features that are being offered by our Controlled Availability Program.

NOTE: These features are not generally available for all customers at this time. These are only available through the Controlled Availability Program and will require approval to become a part of the features program. To be a part of these programs you will be required to participate in testing and providing feedback. Some programs may require other participation as well.

Not to worry if you don't have to time to be a part of these early stage programs. You can uptake this feature when it is generally available for all customers. When these features are available for all customers you will see the features under their product headings as usual.

We invite you all to browse through the list of features to see if there are any features you are interested in implementing in advance of the features scheduled release. The table below will provide information on signing up for features. Please sign up soon, as these programs have limited availability and some are designed for specific types of customers.

The table below gives you a brief description of the features available and how to sign up. Some features are bigger than others, so for more information there may be a What's New describing the feature in more detail below this table.

We look forward to hearing your thoughts and ideas as you participate the Controlled Availability programs!

Product	Feature Name	Feature Description	Type of Customer Needed to Test	How to Sign Up	Controlled Availability Release	Is the Program Still Open?
Across All HCM Products	Oracle Search-Based Global Search	New Global Search for HCM provides faster person search experience and introduces new person search capabilities. It is based on Oracle Search Person Index Updates (feature below), a dedicated search platform for Oracle Cloud.	It is dependent on the Oracle Search for HCM feature below.	See the following My Oracle Support Document on how to apply: Fusion Global HR: How to Apply for Oracle Search-Based Global Search Under Controlled Availability (Doc ID 2743208.1)	Revised 21A - 21D	Open
Across All HCM Products	Oracle Search for HCM	Oracle Search is a dedicated search engine available in your Human Capital Management Cloud environments. It is based on Oracle Search Person Index Updates (feature below), a dedicated search platform for Oracle Cloud.	Is dependent on Oracle Search-Based Global Search above or Connections that can be found in the 21A Global HR What's New under Controlled Availability Features.	Customers cannot request Oracle Search as a standalone feature. It has to be requested as via specific Oracle Search-dependent feature like Connections (In 21A Global HR What's New Under Controlled Availability Features or Oracle Search-based Global Search (In the 21A HCM Common What's New under Controlled Availability Features: Fusion Global HR: How to Apply for Connections Under Controlled Availability (Doc ID 2743183.1) Fusion Global HR: How to Apply for Oracle Search-Based Global Search Under Controlled Availability (Doc ID 2743208.1)	Revised 21A - 21D	Open
Across All HCM Products	Oracle Search Person Index Updates	Oracle Search person index is optimized for better performance. This feature is needed for the Oracle Search-dependent features, see Oracle Search for HCM above. Controlled availability customers using HCM Oracle Search features (Connections, Oracle Search-based Global Search, Succession Organization Chart) are required to rebuild the index.	Use of HCM Oracle Search features (Connections, Oracle Search-based Global Search, Succession Organization Chart).	Only customers using Oracle Search features (Connections, Oracle Search-based Global Search, Succession Organization Chart).	Revised 21C - 21D	Open