Document History

This document will continue to evolve as existing sections change and new information is added. All updates appear in the following table:

Date Update Version Notes
29 NOV 2018 Update 18C Revised update 18C.
20 APR 2018 Update 18B Delivered new features in update 18B.
25 MAY 2018 Update 18A Revised update 18A.

Update 18C

Revision History

This document will continue to evolve as existing sections change and new information is added. All updates appear in the following table:

Date Feature Notes
29 NOV 2018 Usability Enhancements on Invoice Pages

Updated document. Added additional examples and screenshots.

01 OCT 2018 Related Value Sets

Updated document.  The Related Value Sets feature was originally targeted for delivery in 18C, but it is currently postponed to a future release.

21 SEP 2018   Created initial document.

Overview

This guide outlines the information you need to know about new or improved functionality in this update, and describes any tasks you might need to perform for the update. Each section includes a brief description of the feature, the steps you need to take to enable or begin using the feature, any tips or considerations that you should keep in mind, and the resources available to help you.

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Feature Summary

Column Definitions:

Report = New or modified, Oracle-delivered, ready to run reports.

UI or Process-Based: Small Scale = These UI or process-based features are typically comprised of minor field, validation, or program changes. Therefore, the potential impact to users is minimal.

UI or Process-Based: Larger Scale* = These UI or process-based features have more complex designs. Therefore, the potential impact to users is higher.


Opt In Only = These features are made available for use via Opt In. No additional setup steps are required.

Opt In, Plus Additional Steps Required = To use these features you must first Opt In, then perform additional setup steps.

Steps Required (No Opt In) = Setup steps must be performed before these features can be used. For example, new or expanded BI subject areas need to first be incorporated into reports. Integration is required to utilize new web services.

New Features Delivered Ready to Use
(Delivered Enabled)

Reports plus Small Scale UI or Process-Based new features will have minimal user impact after an update. Therefore, customer acceptance testing should focus on the Larger Scale UI or Process-Based* new features.

New Features That Customer Must Take Action to Use (Delivered Disabled)

Not disruptive as action is required to make these features ready to use. As you selectively choose to leverage, you set your test and roll out timing.

Feature

Report

UI or
Process-Based:
Small Scale

UI or
Process-Based:
Larger Scale*

Customer Action:
Opt In Only

Customer Action:
Opt In, Plus Additional Steps Required

Customer Action:
Steps Required (No Opt In)

Common Technology and User Experience

Common Financials Features

Approval Groups Report

Audit History Enablement

Automatic Data Provisioning

Simplified Workflow Rules Configuration

Workflow Rules Report

REST APIs for FINANCIALS

Advanced Collections

REST APIs for Collections Strategy

Cash Management

REST APIs for Banks

REST APIs for Bank Accounts

REST APIs for Bank Branches

REST APIs for External Cash Transactions

Expenses

REST APIs for Expenses

Payables

REST APIs for Payments

REST APIs for Supplier Invoices

Receivables

REST APIs for Receivables Invoices

REST APIs for Standard Receipts

Financials

Advanced Collections

Assignment of Collections Activities to Collector Groups

Automatically Initiate or Fulfill Collections Tasks in Third Party Systems

Send Invoices with Collections Dunning Letters

Assets

Asset Cost and Depreciation Report

Search by Project Asset Name While Preparing Source Lines in Fixed Assets

Budgetary Control

Audit Budgetary Control Setup Changes

Cash Management

Cash to General Ledger Reconciliation Report

Create External Transaction for Foreign Exchange Gain or Loss

Overdue Invoices in Cash Forecast

Expenses

Spend Authorization

General Ledger

Import and Update Account Combinations

Payables

Match in Full

New Predefined Job Roles

Usability Enhancements on Invoice Pages

Payments

Derive Bank Account Number from IBAN

Receivables

Pricing and Billing for Subscriptions

Print Attachments Along with Receivables Transactions

Processing of Late Charges by Legal Entity

Receivables Invoice Delivery in Universal Business Language 2.1 XML Format

Segregated Roles for Receivables

Structured Payment Reference on Receivables Transactions and Receipts

Support Transition to ASC 606 / IFRS 15

Revenue Management

Clear Residual Account Balances on Fully Satisfied Contracts

Import Additional Satisfaction Events for Period-Based Revenue Contracts

Revenue Management for Subscriptions

Subledger Accounting

Segregation of Duty Between Transfer to and Posting in General Ledger in Subledger Accounting

Tax

Purchase Order Inclusive Tax Calculation

Tax Partner Calculation for Non-Financial Applications

Transactional Business Intelligence for Financials

Expenses

Enhancements to OTBI Expenses Subject Areas

New OTBI Subject Area for Cash Advances Reporting

General Ledger

Drill Down from OTBI General Ledger Reports to General Ledger Journals

Journal Approver Name Available in GL Journals Real Time Subject Area

Quarter-To-Date, Year-To-Date and Entered Currency Balance Metrics Added to the General Ledger Transactional Balances Subject Area

Payables

Include Non-Qualified Segments for Distribution in Payables Invoices Transactions

Receivables

Support Notes in OTBI Receivables Subject Areas

Subledger Accounting

Cross-Pillar Reporting Between SLA and Projects

Regional and Country-Specific Features

Financials for Asia/Pacific

India

Computation of GST Tax Liability on Receipt of Payment in Advance

Document Numbering for Receivables Transaction and Advance Receipt

Thailand

Thailand Withholding Tax Certificate Report and Sequence Numbering

Common Technology and User Experience

Common Financials Features

Approval Groups Report

You can now use the Approval Groups Report to view details of approval groups defined in Oracle Business Process Management (BPM), such as the group name, the approvers, and the sequence in which the approvers appear in the approval group.

Steps to submit report:

  1. Navigate to the Schedule Processes page.
  2. Click Schedule New Process.
  3. Search and select Approval Groups Report.
  4. Click OK.
  5. Click Submit.

Screenshot: Approval Groups Report Schedule Process

Steps to Enable

No steps are required to enable this feature.

Role Information

Audit History Enablement

Oracle Financials Cloud currently supports audit history on several key business objects. You can individually configure and enable auditing of each business object. With this release, we have expanded the list of supported business objects to include:

Area

Object

Payables

  • Interest Rates
  • Payables Calendars
  • Invoice
  • Aging Periods
  • Distribution Sets
  • Income Tax Regions
  • Invoice Holds and Releases
  • Invoice Tolerances
  • Payment Terms
  • Reporting Entities
  • Bank Charges

Receivables

  • Customer Profile
  • AutoMatch and Application Exception Rules
  • Application Rule Sets
  • Approval Limits
  • AutoCash Rule Sets
  • Receipt Sources
  • Late Charge Schedules
  • Credit Scoring Models
  • Revenue Contingencies
  • Standard Memo Lines
  • Receivables Activities
  • Receipt Classes and Methods
  • Reference Accounts
  • Remit-to Addresses
  • Standard Messages
  • Statement Cycles
  • Transmission Formats for Lockbox
  • Receivables Customer Profile Classes
  • AutoAccounting Rules
  • Transaction Sources
  • Transaction Types
  • AutoInvoice Line Ordering Rules
  • AutoInvoice Grouping Rules
  • Revenue Scheduling Rules
  • Payment Terms

Bill Management

  • Bill Management System Options

Cash Management

  • Bank Account
  • Bank Statement Parsing Rule Set
  • Bank Transaction Codes
  • Cash Transaction Type Mapping
  • Cash Positioning and Forecasting Transaction Grouping
  • Cash Positioning and Forecasting Options
  • Bank Statement Transaction Creation Rule
  • Bank Statement Reconciliation Matching Rule Set
  • Ad Hoc Payee Information

Expenses

  • Manage Conversion Rates and Policies
  • Manage Expenses System Options
  • Manage Expense Report Templates

Assets

  • Fixed Asset Key Alias
  • Fixed Asset Key
  • Fixed Asset Cash Generating Unit
  • Fixed Asset Distribution Set
  • Fixed Asset Location Alias
  • Fixed Asset Location
  • Fixed Asset Price Index
  • Fixed Asset Bonus Rule
  • Fixed Asset Category Alias
  • Fixed Asset Category
  • Fixed Asset Ceiling
  • Fixed Asset Depreciation Method
  • Fixed Asset Prorate Convention
  • Fixed Asset Book
  • Fixed Asset Calendar
  • Fixed Asset Fiscal Year
  • System Controls

Intercompany

  • Intercompany Customer Supplier Association
  • Intercompany Organization
  • Intercompany Receivables Assignment
  • Intercompany System Option
  • Intercompany Transaction Type

Financials Common Module

  • Business Unit
  • Intercompany Balancing Rules
  • Additional Intercompany Balancing and Clearing Options

General Ledger

  • Statistical Units of Measure
  • Accounting Calendars
  • Currency Conversion Rate Type and Rates
  • Ledgers - Legal Entities and Legal Entity Balancing Segment Values
  • Ledger Set
  • Data Access Set

Payments

  • Disbursement System Options Audit Setup
  • External Bank Account Audit Setup
  • Payment System Audit Setup
  • System Security Options Audit Setup
  • Internal Payees Audit Setup
  • Disbursement Payment Methods Audit Setup
  • External Payees Audit Setup
  • External Payers Audit Setup
  • Validation Sets
  • Credit Card Brands Audit Setup
  • Funds Capture Payment Method Audit Setup
  • Funds Capture Process Profile Audit Setup
  • Payment Codes Audit Setup
  • Payment Process Profile Audit Setup
  • Formats Audit Setup
  • Transmission Configurations Audit Setup

Advanced Collections

  • Collectors
  • Dunning Configurations
  • Backup Collectors
  • Collections Scoring Formula
  • Collection Preferences
  • Collections Scoring and Strategy Assignments

Regional Localizations

  • Fiscal Document Business Unit
  • Fiscal Document Default and Control
  • Fiscal Document Series

Financials for Americas

  • Local Holiday for Brazil 
  • Receivables Bank Instruction for Brazil
  • Collection Remittance Batch Template

Budgetary Control

  • Control Budget
  • Budgetary Control and Encumbrance Accounting

Subledger Accounting

  • Account Rule Service
  • Accounting Method Service
  • Journal Line Rule Service
  • Journal Entry Rule Set Service
  • Mapping Set Service
  • Condition Service
  • Description Rule Service
  • Supporting Reference Service
  • User-Defined Formula Service
  • Subledger Accounting Options Service
  • Transaction Account Type Service

Legal Entity Configurator

  • Legal Association
  • Legal Contact
  • Legal Reporting Unit
  • Legal Jurisdiction
  • Legal Entity
  • Legal Entity and Legal Reporting Unit Registration

Revenue Management

  • Contract Identification Rules
  • Performance Obligation Templates
  • Implied Performance Obligation Templates
  • Performance Obligation Identification Rules
  • Item Groups
  • Standalone Selling Price Effective Periods
  • Pricing Dimension Assignments
  • Pricing Dimension Bands
  • Source Document Types
  • Standalone Selling Price Profiles
  • System Options for Revenue Management

Tax

  • Country Tax Defaults and Controls
  • Application Tax Defaults and Controls
  • Transaction Tax
  • Tax Regime
  • Tax Rate
  • Tax Reporting Attributes
  • Tax Rules
  • Tax Formula
  • Tax Group

Steps to Enable

You must configure the business objects and select the attributes before enabling audit. If you enable audit without configuring the business objects, auditing remains inactive. By default, auditing is disabled for all applications.

To enable and manage audit, use the Manage Audit Policies task from the Application Extensions functional area within your offering. Ensure that you have a role with the assigned privilege Manage Audit Policies.

To view the history or to create a report, you must have a role with the assigned privilege View Audit History. To open the Audit History work area, from the Navigator menu, select Audit Reports.

Tips And Considerations

Audit enables tracking the change history of particular attributes of a business object. However, those objects and their attributes must be selected for audit and auditing must be enabled for that application. Your configuration settings determine which attributes to audit for a given object, and when the audit starts and ends. Auditing takes into account all the operations performed on an object and its attributes, such as create, update, and delete.

Automatic Data Provisioning

Oracle Financials Cloud currently supports automatic provisioning of roles to users. As data security assignment is an integral part of the security model in Oracle Financials Cloud, with this release you will now be able to automatically assign data security contexts to users at the same time roles are automatically provisioned to users. These automatic assignments are based on rules similar to role mappings.

Automatic data provisioning occurs if:

The process of automatic data provisioning and deprovisioning is very similar to automatic role provisioning and deprovisioning.

Users acquire a data assignment automatically when at least one of their work assignments satisfies the conditions in the relevant data provisioning rule and the corresponding role in the applicable data assignment is also automatically provisioned. For example, if a worker is hired into the Finance Department of the London office, the worker acquires the relevant data assignments automatically if an appropriate role provisioning rule exists for Finance Department and/or London office, provided that at least one of the affected roles in the role provisioning rule is also automatically provisioned to the user. Provisioning occurs when you create or update worker assignments. All changes to work assignments cause review and update of a worker's automatically provisioned roles as well as data assignments.

Users lose automatically provisioned data assignments when they no longer satisfy the data provisioning conditions. For example, if a worker is relocated from the London office to another office, data assignments that were automatically provisioned for workers working at the London office will be lost automatically. You can also manually deprovision automatically provisioned data assignments at any time.

When you terminate a work relationship, the user automatically loses all automatically provisioned data assignments, similar to how the user would automatically lose all automatically provisioned roles.

Steps to Enable

To enable Automatic Data Provisioning, you must first opt-in the feature Data Security Auto-Provisioning for ERP.

Through the Manage Data Access for Users task accessible from the Setup and Maintenance work area, click the new Data Provisioning Rules button to access the page to create Data Provisioning Rules.

Once a data provisioning rule is defined, users will acquire data assignments automatically when at least one of their work assignments satisfies the conditions in the data provisioning rule and the corresponding roles in the applicable data assignments are also automatically provisioned.

Tips And Considerations

Automatic Data Provisioning requires the use of Automatic Role Provisioning. Data security assignments would only be automatically provisioned to users for roles that are automatically provisioned to users.

Simplified Workflow Rules Configuration

With the Simplified Workflow Rules Configuration feature, you can now create  rules for Payables Invoice Approval and General Ledger Journal Approval workflows using spreadsheets. Download the spreadsheet template, enter data, and upload it using the Manage Workflow Rules in Spreadsheet task to create and manage workflow rules as per your approval policies. 

MANAGE WORKFLOW RULES IN SPREADSHEET PAGE

You can download the spreadsheet template, upload the generated rule file, and view the upload history on the Manage Workflow Rules in Spreadsheet page.

Manage Workflow Rules in Spreadsheet Page

To download a template, select the required workflow and click the Download icon.

In the Rule Templates section, each workflow record stores a copy of the template used for the last successful rule upload. You can use this template to review and modify the existing rules. This simplifies the process of creating and managing workflow rules.

The Upload History section displays the status of the past uploads. The upload history details are specific to the workflow selected in the Rule Templates section.

RULE TEMPLATES

The templates provide a simple layout for defining workflow rules in accordance with your organization’s approval policy.

Invoice Approval Rules Sheet with Sample Rules

Refer to the tooltips on each column header for instructions on how to enter the rule information. You can define approval rules to send approval notifications to:

You can also create rules to autoreject or autoapprove transactions based on the rule conditions.

DATA SETS

If the approver for a transaction varies depending on certain transaction attributes, you can use Data Sets while defining the approval rule. Using Data Sets, you can define a mapping between the approver and relevant transaction attributes.

NOTE: You can use Data Sets for Payables Invoice Approval templates only.

In this example, transactions require approval by an approval group. However, the approval group varies based on the combination of business unit on the invoice and the cost center segment value on the invoice distributions. For rules created using this data set, the approval notification is sent to the appropriate approval group for each invoice. Data sets simplify the rule creation and maintenance process. For instance, if new cost centers are added to your organization, then you just need to add more rows in the data set and upload the rule file again.

Data Sets Sheet with Sample Data

Steps to Enable

No steps are required to enable this feature.

Tips And Considerations

While preparing the rules for entering into the spreadsheet, consider the following aspects of the business rule:

NOTE: While defining business rules, make sure that you define all aspects of a business rule in one rule block. A rule block is a group of rows in the workflow rules spreadsheet wherein you define all aspects of the business rule.  Each subsequent business rule should be defined in a new rule block.

CAUTION: Every successful rule upload using a spreadsheet template overrides the existing rules for the workflow.

Key Resources

Role Information

Workflow Rules Report

You can now use the Workflow Rules Report to view the workflow rules configured in Oracle Business Process Management (BPM) for Payables Invoice Approval, General Ledger Journal Approval, and Expense Report Approval workflows. You can also use this report to obtain details of rule conditions and approval routing for each rule. You can view the report output in both spreadsheet and XML format.

Steps to submit report:

  1. Navigate to the Schedule Processes page.
  2. Click Schedule New Process.
  3. Search and select Workflow Rules Report.
  4. From the Workflow list, select the required workflow.
  5. Click Submit.

Workflow Rules Report Schedule Process

Steps to Enable

No steps are required to enable this feature.

Role Information

REST APIs for FINANCIALS

Advanced Collections

REST APIs for Collections Strategy

Use the Collections Strategy REST API resource to create and manage strategies assigned to customers. You can:

Steps to Enable

FEATURE ENABLEMENT

  1. Click Navigator >  My Enterprise > Offerings.
  2. In the Offerings page, select Financials.
  3. Click the Opt In Features button.
  4. On the Opt In: Financials page, click the Features icon for Collections.

Opt In: Financials page

  1. A list of Collections features is displayed. Select the Enable check box for the Automatically Initiate or Fulfill Collections Tasks in Third-Party Systems feature and save the changes.

Edit Features: Collections page

DEFINE PREFERRED SETTING FOR STRATEGY BATCH PROCESSING

Optionally, you can update the default values for the number of parallel processors and batch size. The Process Strategy Tasks process launches multiple child processes based on these two preferences to achieve parallel processing.

  1. From the Setup and Maintenance work area, access the Manage Collections Preferences task.
  2. Use the Manage Collections Preferences page to update the values for the number of parallel processors and batch size. The default value for the number of parallel processors is 1, and the default value for batch size is 1000.

Manage Collections Preferences

SCHEDULE THE PROCESS STRATEGY TASKS PROCESS

  1. Go to the Scheduled Processes work area.
  2. Schedule the Process Strategy Tasks process to run regularly based on your business needs. It should be run at the same frequency as your other Collections background processes for delinquency management, scoring, and strategy assignment.

Key Resources

Cash Management

REST APIs for Banks

Use the Banks REST API resource to manage details about banks. You can:

The country-specific bank code validation is based on the configuration of the Cash Management profile option: Disable Country Specific Bank Validations.

Steps to Enable

No steps are required to enable this feature.

Tips And Considerations

Consider the following when deleting a bank:

Key Resources

REST APIs for Bank Accounts

Use the Bank Accounts REST API resource to manage details about internal bank accounts. You can:

The country-specific bank account, check digit, and IBAN validation is based on the configuration of the Cash Management profile option: Disable Country Specific Bank Validations.

Steps to Enable

No steps are required to enable this feature.

Key Resources

REST APIs for Bank Branches

Use the Bank Branches REST API resource to manage details about bank branches. You can:

The country-specific branch number validation is based on the configuration of the Cash Management profile option: Disable Country Specific Bank Validations.

Steps to Enable

No steps are required to enable this feature.

Tips And Considerations

Consider the following when deleting a bank branch:

Key Resources

REST APIs for External Cash Transactions

Use the External Cash Transactions REST API resource to manage details about external cash transactions. You can:

Steps to Enable

No steps are required to enable this feature.

Key Resources

Expenses

REST APIs for Expenses

Use the Expenses REST APIs to create and manage expense reports and expense items. You can perform the following operations with the REST APIs: 

Steps to Enable

No steps are required to enable this feature.

Tips And Considerations

Delete operation is not supported for expense reports, expense items, or related information.

Payables

REST APIs for Payments

Use the Payables Payments REST API resource to manage details about payments. You can:

Steps to Enable

No steps are required to enable this feature.

Key Resources

REST APIs for Supplier Invoices

Use the Invoices and Invoice Holds REST API resources to manage details about supplier invoices. You can:

You can also construct integrations based on your requirements:

  1. For retainage or reverse factoring arrangements. For example:
  1. To place invoices on hold until an external process is complete. For example, pending approvals or confirmation on reverse factoring, before the hold is released for further processing.

Steps to Enable

No steps are required to enable this feature.

Key Resources

Receivables

REST APIs for Receivables Invoices

Use the Receivables Invoices REST resource to create, find, and delete invoices. You can:

Steps to Enable

The Receivables Invoices REST Service is available by default.

Key Resources

REST APIs for Standard Receipts

Use the Standard Receipts REST resource to create, find, and delete standard receipts. You can:

Steps to Enable

The Standard Receipts REST Service is available by default.

Tips And Considerations

Key Resources

Financials

Advanced Collections

Assignment of Collections Activities to Collector Groups

Advanced Collections now supports the setup and use of collector groups. You can use this feature to assign one or more collectors along with the primary collector to form a collector group. All collectors belonging to a collector group can perform the same collections activities.  This feature contains the following components:

In the Manage Resources page, create a collector group and provide a unique collector group name. Add individual collectors to the group by selecting them from the list of values. A collector can belong to only one active collector group for a specified date range. Designate a collector as either a group member or a backup collector for the specified date range.

All collectors belonging to a collector group now have the same visibility to the delinquent customers and strategy tasks on the Collections work area. The Strategy Tasks info tile shows the list of open manual strategy tasks for the group collectors. Collectors from the group can work on a strategy task by using the Reassign button to reassign the task either to themselves or to another collector in the group. The Strategy Task list displays the primary collector and the assigned collector to indicate who from the collector group is assigned the task.

Steps to Enable

This feature is automatically available through the release update. To enable it, configure collector group as per your business requirements. Following are the steps to set up a new collector group:

  1. Navigate to the Manage Resources Page.
  2. Select a primary collector for the collector group you want to set up.
  3. Navigate to the Collector Group section of the page.
  4. Click the New icon to add a new collector group.
  5. Enter a unique collector group name. The Enabled field is set to Yes by default.
  6. Add members to the group by selecting their names from the Collector list. The Enabled field is set to Yes by default along with the start date.
  7. After adding all collectors to the group, click Save or Save and Close to save the collector group definition.

Tips And Considerations

  1. You can disable the current definition of a backup collector if this collector needs to be assigned to a collector group.
  2. You can disable a group name that is not needed.This disables all the collector assigned to that group.

Automatically Initiate or Fulfill Collections Tasks in Third Party Systems

You can automatically initiate or fulfill Collections tasks in third party applications, such as updating strategies and tasks based on external requests, assigning strategies to customers without delinquencies, and migrating strategies with in-progress tasks.

REST API FOR COLLECTIONS STRATEGY

Use the Collections Strategy REST API resource to create and manage strategies assigned to customers. You can:

For an overview of REST APIs and the technical details, see the REST API for Oracle Financials Cloud guide in the Oracle Help Center (http://docs.oracle.com).

COLLECTIONS STRATEGY BUSINESS EVENTS 

Business events are raised upon opening of a strategy task or completion of a strategy. You can subscribe to the events and automate the subsequent processing of any external strategy tasks. Examples of an external strategy task include a telecommunication company suspending or activating customers’ phone accounts maintained outside Advanced Collections.

STRATEGY TASK TYPE 

In addition to the existing task types Automatic and Manual, a new strategy task type External is now available to indicate that a strategy task needs external processing.

STRATEGY TYPE 

In addition to the existing strategy types Delinquent and Predelinquent, a new strategy type Current is now available to identify a strategy that can be assigned to customers without delinquencies or pre-delinquencies.

BACKGROUND PROCESS FOR STRATEGY TASKS 

To improve efficiency and performance of strategy processing, a new background process is available to process optional strategy tasks, tasks that have execution start time or post execution wait time defined, and tasks that need to be escalated. If you enable the Automatically Initiate or Fulfill Collections Tasks in Third Party Systems feature, you must run the new process on a regular basis to ensure that strategy tasks are processed timely. The new process does not replace any of your existing Collections background processes.

Steps to Enable

  1. Feature Enablement
    1. Click Navigator >  My Enterprise > Offerings.
    2. In the Offerings page, select Financials.
    3. Click the Opt In Features button.
    4. On the Opt In: Financials page, click the Features icon for Collections.

  1. A list of Collections features is displayed.  Select the Enable check box for the Automatically Initiate or Fulfill Collections Tasks in Third-Party Systems feature and save the changes.

  1. Define External Strategy Tasks

If you have strategy tasks that require processing by third party applications, define them first in Advanced Collections.

  1. From the Setup and Maintenance work area, access the Manage Collections Strategy Tasks task.
  2. Use the Manage Strategy Tasks page to create a strategy task with the type of External.

  1. Define Nondelinquent Strategy Groups

To assign strategies to nondelinquent customers, you must first define the strategies.

  1. From the Setup and Maintenance work area, access the Manage Collections Strategies task.
  2. Use Manage Collections Strategies page to create a strategy group with the type of Current for the strategy level you use.

  1. Define Preferred Setting for Strategy Batch Processing

Optionally, you can update the default values for the number of parallel processors and batch size. The Process Strategy Tasks process launches multiple child processes based on these two preferences to achieve parallel processing.

  1. From the Setup and Maintenance work area, access the Manage Collections Preferences task.
  2. Use the Manage Collections Preferences page to update the values for the number of parallel processors and batch size. The default value for the number of parallel processors is 1, and the default value for batch size is 1000.

  1. Schedule the Process Strategy Tasks Process
    1. Go to the Scheduled Processes work area.
    2. Schedule the Process Strategy Tasks process to run regularly based on your business needs. It should be run at the same frequency as your other Collections background processes for delinquency management, scoring, and strategy assignment.

Key Resources

Send Invoices with Collections Dunning Letters

The Store Printed Receivables Transactions as Attachments feature stores copies of transactions in the attachment category "Printed Transaction Copy". The Send Dunning Letters background process retrieves the transaction copies stored in this attachment category and sends them together with the dunning letters.

You can control the number of transaction copies to include with one dunning letter using the new Collections preference "Maximum number of transactions to send with dunning letters". Once this limit is reached, no more copies of transactions will be sent with the dunning letter.

Steps to Enable

Using the Manage Collections Preferences setup task, set up the desired value for the "Maximum number of transactions to send with dunning letters". The default value is 0.

Tips And Considerations

The Receivables feature Store Printed Receivables Transactions as Attachments needs to be enabled as the prerequisite.

Assets

Asset Cost and Depreciation Report

The Asset Cost and Reserve Report list the asset cost and depreciation reserve balances at the asset level. The report sorts and totals by category, asset type, asset cost account, and cost center.

Specify cost account and category filters and the report detail to meet your business needs

Steps to Enable

You need to opt-in this feature from the offerings page. Once you have opted-in, the report becomes automatically available.

Tips And Considerations

You can specify any of the closed depreciation periods for your asset book.

Role Information

Search by Project Asset Name While Preparing Source Lines in Fixed Assets

A new field has been added to allow you to sort asset lines for projects by Project Asset Name when performing Mass Addition on the Prepare Source Lines page.

New Field Added to Prepare Source Lines

Steps to Enable

No steps are required to enable this feature. 

Budgetary Control

Audit Budgetary Control Setup Changes

You can now audit changes in setup for the following budgetary control tasks

Configure audit rules from the Setup and Maintenance work area using the Manage Audit Policies task to enable and disable audit for the Budgetary Control product business objects and their attributes.  After configuration is complete, you can track changes to attributes of these business objects using the Audit Report.

Steps to Enable

ENABLE AUDIT FOR BUDGETARY CONTROL BUSINESS OBJECTS

To enabled audit policies for Budgetary Control business objects:

  1. Navigate to the Setup and Maintenance work area.
  2. Select the Manage Audit Policies task.
  3. Select Oracle Fusion Applications Configure, Business Object Attributes.
  4. Select the Product = Budgetary Control
  5. Select the business object to be audited and its attributes.

                Configure Business Object Attributes for Budgetary Control

  1. Save the selection.

VIEW AUDIT REPORTS

To view the audit data collected for a specific user, access the Audit Reports for the related Budgetary Control business objects:

  1. From the Navigator, select Tools > Audit Reports      
  2. In the search region, select the user you want to audit
    1. Choose the date or date range that you want to review the changes made by a user. 
    2. Set the product = Budgetary Control and search to return the desired audit reports.

Tips And Considerations

A role containing the Manage Audit Policies (FND_MANAGE_AUDIT_POLICIES_PRIV) privilege is required to use the Audit feature.

Key Resources

Role Information

Cash Management

Cash to General Ledger Reconciliation Report

The Cash to General Ledger Reconciliation report compares GL cash account balances against the bank account balance, and displays unreconciled GL cash account journal entries and unreconciled bank statement lines to help identify any discrepancies between balances.

This report can now be generated based on multiple periods to properly match items from prior periods to the current bank statement.

Cash to General Ledger Reconciliation Report Schedule Process

Steps to Enable

There are no steps necessary to enable this enhancement. This report is controlled by the existing privilege Submit Cash to General Ledger Reconciliation Report. This report can be submitted from Scheduled Processes or from the Panel Drawer icon to the right of the Bank Statements and Reconciliation dashboard.

Tips And Considerations

Key Resources

Create External Transaction for Foreign Exchange Gain or Loss

The External Transactions for Foreign Exchange Gain or Loss creation process is enhanced to segregate reconciliation differences into exchange gain or loss or bank charges. Separate external transactions are created for exchange differences and bank charges using offset accounts from the bank account.

Steps to Enable

Enable the feature from the Functional Setup Manager Feature Opt In page. The steps are:

  1. Go to the Setup and Maintenance work area.
  2. Select Financials in the drop-down list at the top of the page
  3. Click Change Feature Opt In
  4. On the Opt In: Financials page, click the Features icon for Cash Management
  5. On the Edit Features: Cash Management page, select the Enable icon for Create External Transactions for Exchange Gain or Loss feature.

Overdue Invoices in Cash Forecast

Cash Forecasting is the estimation of cash position on the basis of sources that affect cash position such as: Payables (Payables Invoices, Payables Payments), Receivables (Receivables Invoices, Receivables Receipts), Payroll (Payroll payments), and External transactions.

The Cash Forecast reports now include open and overdue Payables and Receivables invoices, including invoices unpaid or partially paid. This additional information provides an improved measure of your liquidity and your cash outflows.

The overdue invoice amounts are displayed in the current date columns. By drilling down to the transaction, you can find the detail information such as invoice date and due date.

The Cash Positioning and Forecasting solution utilizes Oracle’s Smart View and Financial Reporting on Essbase cube technology. Two new source transactions (AP Overdue Invoices and AR Overdue Invoices) are available out of the box as cube dimensions of the Transactions cube CashPositionTrxApp:

The dimensions delivered include Bank, Legal Entity, Currency, Currency Type, Transaction Type, Source of the Transaction (Bank Statements, AP Invoices, AP Overdue Invoices, AP Payments, AR Invoices, AR Overdue Invoices, AR Receipts, Payroll, and External Transactions), Reconciliation Status of the transaction, Time, and Flow indicator for the bank statement line.

Steps to Enable

  1. Navigate to the Scheduled Processes page.
  2. Click on Schedule New Process.
  3. Submit “Cash Position Data Deletion” process to delete existing data from the cube.

After Cash Position Data Deletion completes successfully:

  1. Click on Schedule New Process.
  2. Submit “Cash Position Data Extraction” process to create the cube with the new source transactions AP Overdue Invoices and AR Overdue Invoices. The Cash Position Data Transfer process runs automatically when you submit the process.

The Cash Position Data processes are controlled by the existing privileges Submit Cash Positioning and Forecasting Data Deletion, Submit Cash Positioning and Forecasting Data Extraction, and Submit Cash Positioning and Forecasting Data Transfer.

Tips And Considerations

Key Resources

Expenses

Spend Authorization

Companies often require their employees to get approval for high value expenses before they are incurred. A spend authorization is a request by an employee for approval of anticipated expenses for a future activity. You can now request spend authorizations, approve them, and associate them to expense reports. 

Navigation to Request a Spend Authorization

REQUESTING A SPEND AUTHORIZATION

You can now request a spend authorization in the Expenses work area. The Request Authorization link is available from the Actions menu on the Expenses work area. If you are a new user, you can request a spend authorization from the Welcome page. 

A new Authorizations infotile has been added to the Expenses work area to display existing spend authorizations. The Authorizations infotile highlights three actionable links.

Number of authorizations that are in Saved, Rejected, or Withdrawn status.  

Number of authorizations awaiting approval from managers or other approvers.

Number of approved authorizations that are available for association to expense reports.

Authorizations Tile

When you request a spend authorization, you enter key information about your trip, such as location, start date, end date and estimate the anticipated expenses. A spend authorization consists of one or more estimated expenses. When creating a spend authorization, you use the same expense templates and expense types as in expense entry.

Spend Authorization

Example of an Estimated Expense

Delegates can submit spend authorizations on behalf of the persons for whom they enter expense reports.

APPROVING SPEND AUTHORIZATION

You can use the predefined approval rules for spend authorization or configure the rules to support your specific business needs. The approval rules identify the approver based on the defined criteria and routes the authorization to the approver.

When you submit a spend authorization, your manager or approver receives a notification. Approvers can approve the authorization from the approval email or from the online notification. Spend authorization approvals are also accessible from the Approvals infotile in the Expenses work area. Approvers can approve, reject, or request more information from an employee. When a spend authorization is rejected, it is returned to the employee. 

ASSOCIATING A SPEND AUTHORIZATION TO AN EXPENSE REPORT

You can associate an approved spend authorization to an expense report to support the expenses incurred. If your company allows you to request spend authorizations, a new Authorization choice list is available for selecting a spend authorization when you create an expense report. Your company can also require you to attach an authorization for each expense line of the expense report. 

Steps to Enable

To enable spend authorization, follow these steps:

  1. In the Setup and Maintenance work area, navigate to the Manage Cash Advance Policies task.
  2. To enable spend authorization for the company, select Yes from the Enable Authorizations choice list in the All Business Units section.
  3. Based on your business needs, select Header Only or Lines Only from the Attach Authorization choice list.
  4. To enable spend authorizations for a specific business unit, select the Create icon in the Specific Business Units section.
  5. In the Create Business Unit-Specific Cash Advance Policies dialog box, select the applicable business unit from the Business Unit choice list.
  6. On the Authorizations tab, select the applicable values for the Enable Authorizations and the Attach Authorization choice lists. To use the settings applicable to all business units, select the Use setup from all business units option.
  7. Click Save and Close.

Key Resources

For more information about spend authorizations, refer to the following topics in Oracle Applications online help:

Role Information

To enable spend authorizations, you must have one of the following roles:

General Ledger

Import and Update Account Combinations

Use the Import Account Combinations file-based data import (FBDI) to create account combinations as well as update existing account combinations. Insert rows into the GL_BULK_COMBINATIONS_INT table using the FBDI template and then submit the Import Account Combinations process. If the process finds that an account combination with the same segment values already exists, the following attributes are updated to reflect the imported values:

Steps to Enable

No steps are required to enable this feature.

Key Resources

Payables

Match in Full

Use the Match in Full feature to create an invoice by matching in full to the purchase order. You use this feature when the supplier sends an invoice for the full amount of the purchase order. You only need to enter the purchase order number, invoice date, and invoice number to create the invoice. This new feature is in addition to the existing functionality of matching invoice lines to the purchase order

Steps to Enable

No steps are required to enable this feature.

Tips And Considerations

You cannot use Match in Full in these cases:

New Predefined Job Roles

Payables provides two new Accounts Payable job roles: Accounts Payable Invoice Supervisor and Accounts Payable Payment Supervisor. These new job roles help to ensure compliance with the segregation of duties. The Accounts Payable Invoice Supervisor job role allows you to create and manage invoices but does not allow the processing of payments. Similarly, the Accounts Payable Payment Supervisor job role allows you to create and manage payments but does not allow you to process invoices. The new job roles provide access to the Payables transactions only and not to the Payables setups.

Steps to Enable

No steps are required to enable this feature.

Usability Enhancements on Invoice Pages

To improve the user’s efficiency, the scanned invoice images automatically open in a new separate window. This new window automatically refreshes when you move to the next invoice. Similarly, it closes when you move out of the invoice pages. With the image being moved out to a separate window, the contextual region in the invoice pages has been removed and the invoice status details are now available next to the invoice actions. This improves the user experience by displaying only the invoice header, lines, and totals sections. The invoice status by default displays the invoice validation status and when the hyperlink is clicked the other invoice statuses information such as accounting and payment is displayed.

Invoice Validation Status

Popup Showing Detailed Invoice Status

Similar enhancements are made in Manage Invoices (search results section) and Invoice Details pages. You can view the invoice summary by clicking the hyperlink on the validation status and the invoice totals by clicking the hyperlink on the invoice amount.

Invoice Summary in Manage Invoices Search Results

Invoice Totals in Manage Invoices Search Results

Invoice Summary in Invoice Details Page

Invoice Totals in Invoice Details Page

Steps to Enable

No steps are required to enable this feature.

Payments

Derive Bank Account Number from IBAN

When you create an external bank account, you must provide a bank account number. The IBAN (International Bank Account Number) has replaced the bank account number as the identifier of a bank account in the majority of the European, Middle Eastern, and Caribbean countries. The IBAN structure and length varies from country to country.

For countries where the IBAN is used according to SWIFT (Society for Worldwide Interbank Financial Telecommunication) guidelines, you can now create an external bank account by entering only the IBAN instead of both the bank account number and the IBAN. When you save the external bank account, the bank account number will automatically be derived from the IBAN according to the structure prescribed by SWIFT and populates the Account Number field.

Steps to Enable

To enable the feature from the Functional Setup Manager Opt In page, follow these steps:

  1. Navigate to the Setup and Maintenance work area.
  2. Select Financials from the choice list at the top of the page.
  3. Click the Change Feature Opt In link.
  4. On the Opt In: Financials page, click the Features icon for Payments.
  5. On the Edit Features: Payments page, select the Enable check box for the feature named Derive bank account number from IBAN.
  6. Click Done to return to the Opt In: Financials page.

Receivables

Pricing and Billing for Subscriptions

You can now automate your entire subscription billing process and post billing activities using the new integration with Subscription Management Cloud. Generate invoices or credits for new, renewed, amended, or terminated subscriptions and usage-based products sold to customers.

The integration between Receivables and Subscription Management provides the following functionality:

Take full advantage of standard Cloud ERP capabilities for all downstream processing of subscription invoices:

Steps to Enable

No steps are needed to enable this feature.

The following setups are predefined to enable this feature:

Tips And Considerations

Print Attachments Along with Receivables Transactions

Use the Print Receivables Transactions process to print attachments to Receivables transactions along with the transactions.

The Print Receivables Transactions process prints transaction attachments that satisfy the following criteria:

The following example illustrates which attachments are printed and not printed during a run of the Print Receivables Transactions process.

You set up the AR_PRINT_ATTACHMENT_CATEGORIES lookup type with two active lookup codes EXP_CHARGES and ADDITIONAL_INFO. (These lookup codes are also the attachment category names.) There are four invoices:

The output file of the Print Receivables Transactions process will include the following:

Steps to Enable

  1. Create the attachment category to be printed using the Manage Attachment Categories setup task, for the module "Transactions" (Module Key = FinArTransactionsMain). Alternatively, you can use existing attachment categories.

  1. Add a new lookup type using the Manage Standard Lookups setup task with the following information:
  1. Save the lookup type. Add the lookup codes that match the category user names as defined in Manage Attachment Categories.

Tips And Considerations

There is no limit to the file size of the attachments to be printed.

Processing of Late Charges by Legal Entity

Use the Create Late Charges Batch process to generate separate late charges for each legal entity associated with an overdue transaction. This feature only applies to late charges presented as an interest invoice (Late Charge Type = Invoice).

When this feature is set up, the Create Late Charges Batch process generates a separate late charge interest invoice for each legal entity associated with the active ledger of the business unit of the overdue transaction. The process also replaces the balancing segment value of the receivable and revenue account code combinations of the late charge interest invoice with the balancing segment value assigned to the legal entity of the overdue transaction.

NOTE: If multiple balancing segment values are assigned to the legal entity of the overdue transaction, then the Create Late Charges Batch process does not replace the balancing segment value of the receivable and revenue account code combinations. The receivable and revenue accounts are retained that you defined in the Interest Invoice transaction type and assigned to Receivables System Options for the applicable business unit.

The following example illustrates how the Processing of Late Charges by Legal Entity generates interest invoices and manages balancing values.

The Interest Invoice Transaction Type defined at the Receivables System Options for a business unit has the receivable and revenue account defined as below (Company-Account-Activity-Cost Center- Interco- Project- Site- SubAccount with Company Segment defined as the Primary Balancing Segment):

Receivable Account: 01-1410000-3-1010-00-000-C-0

Revenue Account: 01-210000-3-1010-00-000-C-0

This table describes a customer's overdue transactions as of the date the late charges are calculated (the transactions belong to the same business unit):

Transaction Number

Transaction Class

Transaction Date

Due Date

Legal Entity Name

BSV Assigned to Legal Entity

I-101

Invoice

4/9/18

5/9/18

Vision Operations

01

I-102

Invoice

3/19/18

4/3/18

Vision Services

02

I-103

Invoice

4/22/18

5/21/18

Vision Services

02

I-104

Invoice

3/5/18

4/19/18

Vision Foods

03, 04

This table describes the resulting interest invoices generated for each legal entity after a run of the Create Late Charges Batch process:

Late Charges Batch Name

Interest Invoice Number

Legal Entity of the Interest Invoice

Overdue Transactions on which late charges calculated

Receivable Account of Interest Invoice

Revenue Account of Interest Invoice

Late charge batch 2030 31-05-2018

2001

Vision Operations

I-101

01-1410000-3-1010-00-000-C-0

01-210000-3-1010-00-000-C-0

Late charge batch 2030 31-05-2018

2002

Vision Services

I-102, I-103

02-1410000-3-1010-00-000-C-0

02-210000-3-1010-00-000-C-0

Late charge batch 2030 31-05-2018

2003 Vision Foods

I-104

01-1410000-3-1010-00-000-C-0 01-210000-3-1010-00-000-C-0

Interest Invoice 2001 will have the balancing segment value assigned as 01 with the legal entity as Vision Operations. Interest Invoice 2002 will have the balancing segment value replaced as 02 with the legal entity as Vision Services. Interest Invoice 2003 will have the balancing segment value retained as 01 with the legal entity as Vision Foods.

Steps to Enable

The Processing of Late Charges by Legal Entity feature is enabled by default in the Functional Setup Manager feature opt-in page.

Additional setup is required to enable this feature. Follow these steps:

  1. Navigate to the Setup and Maintenance work area.
  2. Search for the setup task Manage Receivables Lookups.
  3. In the Manage Receivables Lookups page, search for the AR_FEATURES lookup type. (If the lookup type AR_FEATURES does not exist, create it first using the setup task Manage Standard Lookups.)
  4. Add the lookup code AR_LATE_CHARGE_BSV_OPTION to the AR_FEATURES lookup type and check the Enabled box to activate the replacement of the legal entity balancing segment value.
  5. Save the changes.

Tips And Considerations

This feature only applies to late charges presented as an interest invoice (Late Charge Type = Invoice).

Receivables Invoice Delivery in Universal Business Language 2.1 XML Format

You can now generate Receivables XML invoices in Universal Business Language (UBL) 2.1 format. The UBL 2.1 format is now required for business-to-government electronic invoicing in certain European countries.

Steps to Enable

The Receivables XML invoices in Universal Business Language (UBL) 2.1 format feature is enabled by default.

NOTE: The prerequisite for using this feature is to enable the Receivables Invoice Delivery in Open Applications Group Integration Specification (OAGIS) 10.1 XML Format feature in the Feature Opt-in page in Functional Setup Manager.

Tips And Considerations

The following modifications and restrictions apply to using the Receivables Invoice Delivery in Universal Business Language 2.1 XML Format feature:

Key Resources

Refer to the following topics in the Receivables documentation for further information on: How to setup Receivables and Collaboration Messaging Framework for delivering XML invoices; how to reprocess messages in error; and how to add user-defined attributes to XML invoices:

Role Information

Segregated Roles for Receivables

The existing Accounts Receivable Manager and Specialist roles are designed to optimize deployment efficiencies. The following new Receivables roles are now available to provide segregation of access:

  1. Accounts Receivable Manager Segregated Role
  2. Accounts Receivable Specialist Segregated Role
  3. Billing Manager Segregated Role 
  4. Billing Specialist Segregated Role 
  5. Customer Account Administrator Segregated Role

Here are the details of each of the new Receivables segregated roles:

  1. Accounts Receivable Manager Segregated Role: This role is the same as the existing Accounts Receivable Manager Role except it does not inherit the following privileges:

Use the Accounts Receivable Manager Segregated Role if you want to segregate the accounts receivable manager activities from:

  1. Accounts Receivable Specialist Segregated Role: This role is the same as the existing Accounts Receivable Specialist Role except it does not inherit the following privileges:

Use the Accounts Receivable Specialist Segregated Role if you want to segregate the accounts receivable specialist activities from:

  1. Billing Manager Segregated Role: This role is the same as the existing Accounts Receivable Manager Role except it does not inherit the following privileges:

Use the Billing Manager Segregated Role if you want to segregate the accounts receivable manager activities from:

  1. Billing Specialist Segregated Role: This role is the same as the existing Accounts Receivable Specialist Role except it does not inherit the following privileges:

Use the Billing Specialist Segregated Role if you want to segregate the accounts receivable specialist activities from:

  1. Customer Account Administrator Segregated Role: Use this role for customer maintenance activities. Access the customer maintenance tasks via the Setup and Maintenance work area. This role segregates the customer maintenance duties from:

Steps to Enable

No steps are required to enable this feature.

Structured Payment Reference on Receivables Transactions and Receipts

Use this feature to capture a structured payment reference on Receivables transactions and receipts. Include this reference on customer invoices as text and matrix bar code. Your customers can provide this reference with their payments, improving the receipt application process and receipt reconciliation with bank statements.

Steps to Enable

No steps are required to enable this feature.

Support Transition to ASC 606 / IFRS 15

You can now specify when to transition revenue recognition from Receivables to Revenue Management by using the Support transition to ASC 606 / IFRS 15 feature.

This feature provides the following functions to enable this transition:

Steps to Enable

Use this feature in accordance with your overall policies for implementing the new accounting standard.

Tips And Considerations

The use of this feature is to be used in accordance with your policies in regards to executing  the new accounting standard.

Key Resources

Role Information

Revenue Management

Clear Residual Account Balances on Fully Satisfied Contracts

The Clear Residual Account Balances on Fully Satisfied Contracts feature allows you to identify and automatically write off residual contract account balances that may arise due to early termination of a service in accounting contracts by creating the necessary accounting journals to clear the account balances. The newly introduced Revenue Write-off account facilitates tracking of the impact of clearing the account balances on revenue.

Using the Clear Residual Account Balances on Fully Satisfied Contracts feature, you can write-off residual balances of contracts if all of the following conditions apply to the contract:

Billing applications or contract modifications are not accommodated on a contract after the residual balances on the contract are written off.

MANAGE SYSTEM OPTIONS FOR REVENUE MANAGEMENT

To use the Clear Residual Account Balances on Fully Satisfied Contracts feature, you must first define the Revenue Write-Off account on the Manage System Options for Revenue Management page.

Manage System Options for Revenue Management

RESIDUAL ACCOUNT BALANCE WRITE-OFF PROCESS

Execute the Residual Account Balance Write-Off process to:

Residual Account Balance Write-Off Process

The Residual account balance write-off process provides the following processing parameters:

CONTRACT RESIDUAL ACCOUNT BALANCE WRITE-OFF REPORT

The Residual Account Balance Write-Off process generates the Contract Residual Account Balance Write-Off report, which displays all of the eligible contracts based on the parameters.

The report displays the list of contracts, the full satisfaction date of each contract, the latest contract activity date of each contract, the balances of contract clearing, contract revenue, contract asset, contract liability, and contract discount accounts.

The report also displays the balances to be written off for the contract asset, contract liability, contract discount, and revenue write-off accounts.

Contract Residual Account Balance Write-Off Report

CREATE ACCOUNTING PROCESS

Run the Create Accounting process for the revenue adjustment journal created by the Residual Account Balance Write-Off process.

MANAGE CUSTOMER CONTRACTS PAGE

The Manage Customer Contracts page will have the following two new attributes in the header:

Edit Customer Contract Page

Once a contract has been final adjusted, no further processing on the contract is allowed such as discard, contract modification, or billing application. 

Any revision lines received from source for a final adjusted contract will be rejected by the Validate Customer Contracts Data process and the error lines will be displayed in the Correct Contract Document Errors Spreadsheet.

Similarly billing lines received from source for a final adjusted contract will be rejected by the Import Billing Data process and the error lines will be displayed in the log if Import Billing Data process.

Steps to Enable

No steps are required to enable this feature.

Tips And Considerations

Import Additional Satisfaction Events for Period-Based Revenue Contracts

The Import Additional Satisfaction Events for Period-Based Revenue Contracts feature allows you to temporarily hold revenue recognition without the need to cancel or terminate the existing contract and recreate a new contract.

For example, a telecommunication contract consists of a device with a talk and text plan for a period of 24 months. After nine months, the customer asks to temporarily suspend the contract for three months. In this case, the commitment end date of the contract is extended by three months. There is no regular billing and no revenue recognition during the three-month suspension period. Once the service is resumed, revenue is recognized periodically.

You can send details of the suspension or reinstatement through the Source Document Sublines tab of the Revenue Basis Data Import file-based data import template when integrating the data to Revenue Management. With this feature, you can send sublines for lines that have a satisfaction measurement model of Measure Period Satisfied as well. Two new attributes are added to the VRM_SOURCE_DOC_SUB_LINES worksheet of the Revenue Basis Data Import file-based data import template for this purpose:

Revenue Basis Data Import FBDI

To prevent revenue from being recognized, enter Reverse under the Period satisfaction event action type column and the effective date for that action under the Period satisfaction event effective date column in the VRM_SOURCE_DOC_SUB_LINES worksheet of the Revenue Basis Data Import file-based data import template. When this subline is processed, Revenue Management reverses the satisfaction events and the recognized recognized from the period satisfaction event effective date onwards.

To resume revenue recognition, enter Reinstate under the Period satisfaction event action type column and the date of reinstatement for that action under the Period satisfaction event effective date column in the VRM_SOURCE_DOC_SUB_LINES worksheet of the Revenue Basis Data Import file-based data import template. When this subline is processed, Revenue Management creates satisfaction events for that service and recognizes revenue from the period satisfaction event effective date. In this case, the plan end date is derived by Revenue Management as the original plan end date plus the number of days of suspension. Upon reinstatement, revenue is recognized from the reinstatement date to the calculated plan end date.

A contract update that is material in nature triggers a reversal of the existing allocation and accounting, and the contract is reallocated and accounted even if the contract has undergone a hold on the revenue recognition.

The Correct Contract Document Errors in Spreadsheet task launches a spreadsheet that shows the lines or sublines that fail validation, along with the relevant error message. You can rectify the errors and upload the lines for further processing. The spreadsheet now includes the following two attributes to facilitate error correction:

Correct Contract Document Errors in Spreadsheet

Steps to Enable

No steps are required to enable this feature.

Tips And Considerations

Key Resources

Revenue Management for Subscriptions

You can now automate your entire revenue recognition process using the new integration with Subscription Management Cloud based on your policies reflecting the new ASC 606 and IFRS 15 accounting standard.

The integration between Revenue Management and Subscription Management provides this functionality to:

Take full advantage of standard Revenue Management capabilities for all revenue recognition processing of subscriptions data:

Steps to Enable

This feature is available by default.

Additional setup is required to configure this feature.  Follow these steps:

  1. Navigate to the Manage System Options for Revenue Management page.
  2. Click the + icon to add a row to the Source Document Types table under Integration section.
  3. Select the required ledger and the source document type Oracle Subscription Management.
  4. The Extraction Start Date is not required for Oracle Subscription Management source document type and will be greyed out.
  5. Click Save or Save and Close to save the record.

Manage System Options for Revenue Management

Tips And Considerations

Subledger Accounting

Segregation of Duty Between Transfer to and Posting in General Ledger in Subledger Accounting

You can now segregate the posting and transfer to general ledger duty for subledger users without creating user-defined job roles by disabling the Enable Posting from Subledger Accounting option.

These changes take place when you disable the Enable Posting from Subledger option:

You can submit Posting process separately to post subledger journals that have been previously transferred to general ledger.

Steps to Enable

Navigate to the Manage Subledger Accounting Options task, uncheck the Enable Posting from Subledger option to disallow subledger users to post subledger journals in general ledger.

By default, posting from subledger is enabled for all ledgers and subledgers.

Tips And Considerations

Tax

Purchase Order Inclusive Tax Calculation

In some countries, the tax authority guidelines require that the transaction taxes are calculated and displayed as a part of the overall purchase price. The Purchase Order Inclusive Tax Calculation feature enables you to implement inclusive tax calculation on purchase orders processed in Oracle ERP Cloud.

Steps to Enable

  1. Navigate to the Functional Setup Manager.
  2. Select Manage Setup Content.
  3. Select Override Available Revision of Features.
  4. Click the Down Arrow icon and select Features.
  5. Select the Inclusive Tax handling in Procure to Pay flow feature to highlight it.
  6. Click Apply and then click Done.
  7. Click Save and Close.
  8. From the Navigator, click My Enterprise and select New Features.
  9. Click Offerings and select Financials.
  10. For the Financials offering, click Opt In Features.
  11. Select Financials, and click Features.
  12. Scroll down and locate the Inclusive Tax handling in Procure to Pay flow.
  13. For the Inclusive Tax handling in Procure to Pay flow feature, select the Enable check box.
  14. Click Done.

You can define inclusive tax rates and applicable tax rules using the Oracle ERP Cloud tax application.

NOTE: To apply inclusive tax calculation, you must set the tax inclusion method as Standard Inclusive Handling for the required inclusive tax rates.

Tax Partner Calculation for Non-Financial Applications

With the Tax Partner Calculation for Non-Financial Applications feature, you can now implement a tax partner calculation application for requisition, purchase order, sales order, and fiscal document capture transactions. However, you must select a tax partner who has the required supporting infrastructure available to properly integrate with Oracle ERP Cloud to apply transaction tax calculation on these types of transactions.

Steps to Enable

Perform the following steps to integrate the tax partner calculation application with Oracle ERP Cloud:

  1. On the Manage Tax Regimes page, select the Configuration Options tab.
  2. Assign the business unit(s) to the relevant country tax regime for partner tax calculation integration.
  3. Set all taxes under the country tax regime as Applicable, and enable them for both simulation and transactions purposes.
  4. Register the tax partner in Oracle ERP Cloud.

NOTE: You can obtain additional details from an individual tax partner.

  1. On the Manage Configuration Owner Tax Options page, from the Actions menu, select Manage Tax Partner Integration in a Spreadsheet to open the Manage Tax Partner Integration spreadsheet.

NOTE: If the Manage Tax Partner Integration ADFdi spreadsheet does not open, download the latest ADFdi plug-in. You can download the plug-in from the Download Desktop Integration Installer selection in the Tools menu of the Oracle ERP Cloud Navigator.

  1. Enter the tax partner name, connection user name, connection password, and end point URL.

NOTE: These values are provided by the individual tax partner. Only the registered tax partner names are available for selection in the Manage Tax Partner Integration ADFdi spreadsheet.

  1. Click Upload.
  2. On the Manage Configuration Owner Tax Options page, click Create.
  3. Enter the configuration owner, application name, event class, and start date.
  4. Set the regime determination set as Calculate tax by tax provider so that the Enable Tax Partner link becomes active.

NOTE: For tax partner calculation integration, sales orders don’t have unique application event classes. They use the Oracle Receivables application event classes that are enabled for tax partner calculation.

  1. Click the Enable Tax Partner link to view the tax partner currently registered for tax calculation purposes. Only a tax partner previously registered for tax calculation is displayed in this window.
  2. For the registered tax partner, select the Enabled check box, and click OK.
  3. Click Save and Close.

Transactional Business Intelligence for Financials

Expenses

Enhancements to OTBI Expenses Subject Areas

We have enhanced the OTBI Expenses subject areas to include the following:

Steps to Enable

No steps are required to enable this feature.

New OTBI Subject Area for Cash Advances Reporting

Use the Expenses - Cash Advances Real Time subject area to review cash advances details, cash advance applications and cash advance history information.

The subject area is used to report on cash advances details, such as cash advance number, purpose, advance type, trip start and end dates, amount, adjusted amount, settlement date, and unapplied amount. The subject area is also used for reporting history information for cash advances.

Steps to Enable

No steps are required to enable this feature.

General Ledger

Drill Down from OTBI General Ledger Reports to General Ledger Journals

The action link framework in Oracle Business Intelligence Enterprise Edition (OBIEE) allows you to click on an object and navigate directly to the source application. Using this framework, OTBI for Financials provides the capability to drill from an OTBI ad hoc report based on OTBI General Ledger – Journals Real Time subject area to journals details in Oracle Fusion General Ledger Cloud. Links can be configured in the ad hoc GL OTBI reports to drill down to the Edit Journal screen.

Steps to Enable

No steps are required to enable this feature.

Journal Approver Name Available in GL Journals Real Time Subject Area

To monitor who is approving journals and what volumes of journals they are approving, journal approver name has been added to General Ledger - Journals Real Time subject area.

Steps to Enable

No steps are required to enable this feature.

Quarter-To-Date, Year-To-Date and Entered Currency Balance Metrics Added to the General Ledger Transactional Balances Subject Area

General Ledger - Transactional Balances Real Time subject area has been enhanced to include Quarter-To-Date (QTD), Year-To-Date (YTD) aggregated metrics, as well as entered currency balance metrics such as:

Steps to Enable

No steps are required to enable this feature.

Payables

Include Non-Qualified Segments for Distribution in Payables Invoices Transactions

Payables Invoices - Transactions Real Time subject area is enhanced to include non-qualified segments from the chart of accounts. The Invoice Distribution folder now displays all segments from the chart of accounts, not only the qualified segments (Balancing Segment, Cost Center, Natural Account).

Steps to Enable

No steps are required to enable this feature.

Receivables

Support Notes in OTBI Receivables Subject Areas

Customer and internal notes entered in the Review Transaction pages are now available in the OTBI Receivables subject areas.

Steps to Enable

No steps are required to enable this feature.

Subledger Accounting

Cross-Pillar Reporting Between SLA and Projects

Subledger Accounting - Journals Real Time subject area has been enhanced with a new folder: Project Revenue Details, to allow cross-pillar reporting with Project Billing.

Steps to Enable

No steps are required to enable this feature.

Regional and Country-Specific Features

Financials for Asia/Pacific

India

Computation of GST Tax Liability on Receipt of Payment in Advance

The Computation of GST Tax Liability on Receipt of Payment in Advance feature provides these capabilities:

Currently, you can use this feature only in India.

Steps to Enable

The feature isn’t enabled in default. To enable the feature, you need to perform the following steps.

You must enable the feature using opt-in page in Functional Setup Manager as the following steps.

  1. Go to the Setup and Maintenance work area.
  2. Select Financials from the Setup drop down and click go to offerings in the actions drop down list.
  3. Click Financial work area and Click on the Change Feature Opt In.
  4. On the Opt In: Financials page, click the Features icon, then navigator to Regional Localization and enable ‘India’ localization.

Add the orphan privilege (Manage Advance Receipt in Tax for India) to the job role (such as Accounts Receivable Specialist) that user is assigned to perform receipt create and update.

Tips And Considerations

The feature only handles the receipt with the receipt method which belongs to a receipt class that has GDF attribute 'Advance Receipt= Yes'.

Role Information

Document Numbering for Receivables Transaction and Advance Receipt

You can now use the India GST Fiscal Document Numbering feature for a receipt voucher, which is issued on receipt of advance payments.

The ADFdi spreadsheet for document numbering now has the following additional columns:

In addition, Localization System Options now control the enablement of India GST Fiscal Document Numbering.

Steps to Enable

The feature isn’t enabled by default. To enable the feature, you need to perform the following steps.

You must enable the feature using “Localization System Options” in Functional Setup Manager, with the detailed steps provided below.

  1. Sign in as a Tax Manager.
  2. Click Navigator > Setup and Maintenance.
  3. Search for the task 'Manage Localization System Options'.
  4. Chose business unit and country India.
  5. Chose ‘Yes’ for the field Enable Document Numbering.

Tips And Considerations

Any existing configuration for India GST document numbering prior to Release 13 Update 18C, will not be effective and you need to perform a fresh configuration for document numbering.  If you use a document sequence that was used earlier, the numbering series will continue from the last number generated.

Thailand

Thailand Withholding Tax Certificate Report and Sequence Numbering

The Thailand Withholding Tax Certificate Report and Sequence Numbering feature enables you to:

You can currently use this feature only in Thailand.

Steps to Enable

The feature isn’t enabled by default. To enable the feature, you need to perform the following steps.

You must enable the feature using opt-in page in Functional Setup Manager as the following steps.

  1. Go to the Setup and Maintenance work area.
  2. Select Financials from the Setup drop down list.
  3. Check Functional Areas and Click on the Change Feature Opt In.
  4. On the Opt In: Financials page, click the Features icon, then navigator to Regional Localization and enable ‘Thailand’ localization.

Add the duty role (APAC Financial Reporting) to the job role (such as Tax Manager) that user is assigned to manage the tax.

  1. Go to Security Console, and copy one seed role (With ORA prefix for role code) which can manage the tax, e.g.Tax Manager. 

   

  1. Switch to Role Hierarchy tab and add role APAC Financial Reporting.

 

  1. Click Next button until Submit and Close.

  1. Assign the custom role to the user.

Tips And Considerations

For generate the withholding tax certificate number successfully, you have to:

Role Information

Update 18B

Revision History

This document will continue to evolve as existing sections change and new information is added. All updates appear in the following table:

Date Feature Notes
20 APR 2018   Created initial document.

Overview

This guide outlines the information you need to know about new or improved functionality in this update, and describes any tasks you might need to perform for the update. Each section includes a brief description of the feature, the steps you need to take to enable or begin using the feature, any tips or considerations that you should keep in mind, and the resources available to help you.

Customers Upgrading from Release 12

If you're upgrading from Release 12 to Release 13, then you should review all of the release readiness content for Release 13 (updates 17B - 17D, as well as, updates 18A - 18B) to learn about all of the features available in release 13.

GIVE US FEEDBACK

We welcome your comments and suggestions to improve the content. Please send us your feedback at oracle_fusion_applications_help_ww_grp@oracle.com

JOIN ORACLE CLOUD CUSTOMER CONNECT

Please take a moment to join the Cloud Customer Connect forums for Financials Cloud. Oracle Cloud Customer Connect is a community gathering place for members to interact and collaborate on common goals and objectives. This is where you will find the latest release information, upcoming events, or answers to use-case questions. Joining takes just a few minutes. Join now!

https://cloud.oracle.com/community

Take a look at the Customer Connect Events to help you learn more about your upgrade, and some of the new features in R13. You can sign up to attend Upcoming Events or watch replays of existing events.

Feature Summary

Action Required to Enable Feature

Feature

None (Automatically Available)

Enable via Opt In UI Only

Enable via Opt In UI Plus Additional Steps

Not Enabled via Opt In UI but Setup Required

Issue Service Request

Common Technology and User Experience

Common Financials Features

Enhanced Data Segregation for Third-Party Service Providers

Configurable Workflow Notifications

Financials

Budgetary Control

Budget Transfer

Expenses

Disable Scan Option on Mobile Expenses

Itemization of Meals Expense Categories

General Ledger

Configure Auditable Setup Attributes and View Audit Report

Payables

Streamlined Payment Processing

Receivables

Flexible Routing and Approval of Receivables Credit Request

Revenue Management

Ability to Clear Balances for Zero Price Transaction Line Without Bill

Assign Standalone Selling Prices Through Revenue Basis Data Import FBDI

Automatic Renewal of Revenue Contracts

Changes to Allocated Revenue on Open Performance Obligations Due to Immaterial Changes

Devolve Performance Obligations Associated with Revenue Contracts

View Consolidated Account Activity for Revenue Contract Group

Transactional Business Intelligence for Financials

Drill Down From OTBI Payables Reports to AP Transaction Details

Expose Description Columns in Essbase for Non-Qualified Segments

Improved Cross-Pillar Reporting Between Projects and Receivables

New OTBI Subject Area for Asset Balances Reporting

Regional and Country-Specific Features

Financials for the Americas

Mexican Electronic Accounting Version 1.3

Financials for EMEA

Tax Point Date Adjustment Using Spreadsheet

Common Technology and User Experience

Common Financials Features

Enhanced Data Segregation for Third-Party Service Providers

In Oracle Financials Cloud many transactions, such as payables invoices, payment requests, assets, and expense reports, include references to employees or persons. We allow any employees or persons defined in Oracle Financials Cloud to be referenced in these transactions. For third-party service providers who may be managing business processes from multiple entities, additional restrictions on employees may be required. With this enhancement, we have enabled data security to these references.

The following table lists the places where data security for references on employees, workers, and users is enabled.

Product Task Field
Assets  Asset Inquiry Employee
  Add Asset Employee
  Prepare Source Lines Preparer
  Manage All Books Preparer
  Add Asset in Spreadsheet Preparer Employee
  Transfer Assets Employee (Asset Selection Criteria) Employee (Transfer Details)
  Perform What-If Analysis Employee
  Manage Asset Distribution Sets Employee
Receivables Manage Customer -> Edit Customer Credit Analyst (Profile History)
  Manage Customer -> Edit Account Credit Analyst (Profile History)
  Manage Customer -> Edit Site Credit Analyst (Profile History)
  Credit Reviews Credit Analyst
  Manage Receivables Customer Profile Class Credit Analyst
  Manage Approval Limits User
Collections Manage Collectors Employee
Payables Create Payables Invoice Preparer
  Import Payables Invoice Preparer
  Submit Payment Process Request First Approver
  Manage Payment Process Request Template First Approver
Expense Manage Corporate Cards Employee
  Manage Historical Credit Card Transactions Employee
  Review Corporate Card Transactions Employee
  Manage Expense Reports Employee
  Manage Expense Audit List Membership Employee
  Manage Cash Advances Employee
  Manage Expenses Contingent Worker Employee
  Review Payment Requests Employee
  Review Invoices Contingent Worker
  Manage Expense Reports Employee
  About Me -> Manage Delegates Person

Steps to Enable

To minimize upgrade impact, data security policies are shipped against predefined roles that need to access employees, workers, and users to provide access to all employees by default.

To implement enhanced data segregation, these predefined data security policies need to be replaced with data security policies that are more restrictive. Since predefined roles cannot be modified, such changes need to be made against copies of the predefined roles.

Steps to enable this feature are documented in the whitepaper Implementing Enhanced Data Segregation (Doc ID 2324377.1) available on My Oracle Support.

Role Information

The following predefined roles now include a new data security policy:

NOTE: Predefined roles in Expenses, including Corporate Card Administrator, Expense Auditor, Expense Audit Manager, and Expense Manager, do not include predefined data security policies that provide access to all employees by default.

Configurable Workflow Notifications

Oracle Financials Cloud lets you use Business Intelligence Publisher for workflow notifications. The templates are optimized for mobile devices and are easily configurable. Choose from a comprehensive list of attributes to modify the workflow notifications according to your requirements. You can change both layout and content – add images, change colors and styling, add or remove attributes or modify text.

Support for additional Expenses notifications and for Budgetary Control override requests is added in this release.

Steps to Enable

The feature needs to be enabled using the Feature Opt In page in Functional Setup Manager. It is not enabled by default.

To enable the feature, complete these steps:

  1. Go to the Setup and Maintenance work area.
  2. Select Financials from the Setup drop down.
  3. Click on the Change Feature Opt In.
  4. On the Opt In: Financials page, click the Features icon for the product for which you wish to enable the feature (Expenses or Budgetary Control and Encumbrance Accounting).
  5. On the Edit Features page, select the Enable option for each type of notification that you want to enable the feature for.
  6. Click on Done to go back to the Setup: Financials page.

Tips And Considerations

  1. Use the predefined email templates with no additional changes or modify them according to your business requirements.
  2. Preview your changed email templates before publishing.
  3. Revert to the classic approval notifications at any time by disabling the feature using the Feature Opt In page in Functional Setup Manager.

Key Resources

Financials

Budgetary Control

Budget Transfer

As you review your budget on the Review Budgetary Control Balances page, you can select budget accounts that require budgetary transfers and add them to a Budget Transfer Request.You can transfer between any combination of budget accounts within the same budget period or budget year.

To transfer budget within a budget period, enter a search criteria with the Amount Type set to Period to date. The budget period of the transfer is based on the budget period of the selected accounts.

To transfer budget on an annual basis when the underlying control budget is on a monthly basis, enter a search criteria with the Amount Type set to Year to date and the Budget Period set to the last month of the year.  The budget year of the transfer is derived from the budget period of the selected accounts.

After selecting the accounts to be transferred, click the Budget Transfer Request icon to open the request.

Building a Budget Transfer in Review Budgetary Control Balances

The budget accounts and period context for your Budget Transfer Request are predefined for you. Specify the budget amounts to transfer, and a Justification.

When transferring budget amounts on an annual basis, the Budget Transfer Request expects that the budget amounts you enter are annual amounts. Specify the Allocation Method for “All budget periods equally” to allocate the annual budget transfer amount evenly to all periods, or “First budget period” to allocate the amount to the first month of the year.

Submit the request to execute the Import Budget Amounts process to update the budget amounts.

Budget Transfer Request

When the budget transfer request is successful, you will receive a notification.

Budget Transfer Request Notification

Steps to Enable

No steps are required to enable this feature. 

Tips And Considerations

The new budget transfer action is available on the Review Budgetary Control Balances page for control budgets defined with a Source Budget Type of  ‘Hyperion Planning’ and ‘Other’.

Role Information

The Import Budget Amounts (XCC_IMPORT_BUDGET_AMOUNTS) privilege is required to gain access to the Transfer Budget action on Review Budgetary Control Balances.   This privilege is a member of the Budgetary Control Management Duty Role. Therefore any roles, such as budget manager, that inherit the Budgetary Control Management Duty Role will have access to the Transfer Budget action.

Expenses

Disable Scan Option on Mobile Expenses

You can disable the Scan option on the Expenses mobile application by configuring a profile option.

Steps to Enable

To disable the Scan option, define the profile option EXM_MOBILE_DISABLE_SCAN and set the profile option value to Y.

To define the profile option, follow these steps:

  1. In the Setup and Maintenance work area, navigate to the Manage Profile Options page.
  2. On the Manage Profile Options page, click the Create (+) icon.
  3. On the Create Profile Option page in the Profile Option Code field, enter EXM_MOBILE_DISABLE_SCAN.
  4. In the Profile Display Name field, enter a profile display name.
  5. From the Application choice list, select Expenses.
  6. From the Start Date field, enter a start date.
  7. Click Save and Close.
  8. On the Manage Profile Options page in the Profile Options Levels section, select Site as the Level value.
  9. Select both the Enabled and the Updateable check boxes.
  10. Click Save and Close.

To define the profile option value, follow these steps:

  1. In the Setup and Maintenance work area, navigate to the Manage Administrator Profile Values page.
  2. Search for profile option code EXM_MOBILE_DISABLE_SCAN.
  3. In the Search Results: Profile Options section, select the EXM_MOBILE_DISABLE_SCAN profile option.
  4. In the Profile Values section, click the Create (+) icon.
  5. From the Profile Level choice list, select Site.
  6. From the Profile Value choice list, select Yes.
  7. Click Save and Close.

Role Information

You must have one of the following roles to disable the Scan option:

Itemization of Meals Expense Categories

You can now itemize meals expense categories. Itemizing meals helps you capture the breakdown of meal expenses, such as tips and taxes.

Steps to Enable

To itemize a meal expense type, follow these steps:

  1. In the Setup and Maintenance work area, navigate to the Manage Expense Report Templates task.
  2. On the Manage Expense Report Templates page, select the applicable template and click the Edit icon.
  3. On the Expense Types tab, select the meal expense type that you want to itemize and click the Edit icon.
  4. On the itemization tab, select one of the following values from the Itemization choice list:
    • Enabled to optionally enable itemization.
    • Required to make itemization mandatory.
  5. Click the Include check box for the expense types that you want to make available for itemization.
  6. Click Save and Close.

Role Information

You must have one of the following roles to enable meals itemization:

General Ledger

Configure Auditable Setup Attributes and View Audit Report

You can now configure setup attributes for audit from the Setup and Maintenance work area to maintain internal control over the validity of the enterprise transaction system. After configuration, you can track changes to these attributes using the Audit Report.

The following business setup objects are enabled for audit in General Ledger:

Steps to Enable

Navigate to the Setup and Maintenance work area to configure the auditable setup attributes:

  1. Select the Manage Audit Policies task.
  2. Select the Configure Business Object Attribute.
  3. Select the product, business object, and attributes for audit enablement.
  4. Save the selection.

To view the audit report:

  1. From the Navigator, select Tools to open the Audit Reports.

Key Resources

Payables

Streamlined Payment Processing

During the payment process request, the installments selection process confirms that the business unit, currency, and payment method of the installment matches the usage rules defined on the payment process profile.

Similar matching occurs between the business unit and currency of the installment and the internal bank account. An installment is not selected if it is within the selection parameters, but does not match the configuration of the payment process profile or the internal bank account.

Matching during the installments selection process prevents later installment rejections during the build payment process due to a mismatch of installment attributes with the payment process profile or the internal bank account.

Steps to Enable

Enable the feature from the Functional Setup Manager Feature Opt In page.  The steps are:

  1. Go to the Setup and Maintenance work area.
  2. Select Financials in the drop-down list at the top of the page.
  3. Click Change Feature Opt In.
  4. On the Opt In: Financials page, click the Features icon for Payables.
  5. On the Edit Features: Payables page, select the Enable icon for Streamlined Payment Processing feature.
  6. On the Feature Name: Streamlined Payment Processing pop-up window, select option Restricted Installments Selection and click Save and Close.
  7. Click Done on Edit Features: Payables page to return to the Setup: Financials page.

Receivables

Flexible Routing and Approval of Receivables Credit Request

You can now configure Oracle Business Rules to determine whether a credit request against a Receivables transaction requires a manual review to create a credit memo.  The notification process informs users of any required actions. Users will also be able to capture additional information on the credit request or on subsequent workflow notifications.

Two new human tasks are available to manage this process.

  1. FinArTrxnsCreditMemosAutomaticManual: To configure the decision for using a manual review to create a credit memo.  This human task does not invoke any workflow notifications.
  2. FinArTrxnsCreditMemosCreationPostProcess: To initiate the workflow for manual review to create a credit memo, based on the decision from the previous human task FinArTrxnsCreditMemosAutomaticManual.  You can configure multiple reviewers for this workflow through the task configuration assignee rules.  Reviewers can review the credit request details and perform the required actions, including the creation of a credit memo for the requested amount. They can also capture and/or update additional information on the credit request using the new Review Credit Memo Request page.

You can use additional attributes within the Assignee rule conditions to configure the routing rules for both the existing and the new human tasks. These attributes include –

You can capture an additional attribute Dispute Type on the Manage Disputes page, to classify a transaction dispute.  It can be updated from the Review Credit Memo request page, which can be accessed from FinArTrxnsCreditMemosApproval workflow notifications.

The Review Credit Memo Request page allows you to review the credit request information and do updates to the attributes like Dispute Type, Rebill Number, and Rebill Group.  This page can be accessed from FinArTrxnsCreditMemosApproval and FinArTrxnsCreditMemosCreationPostProcess workflow notifications.

Steps to Enable

This feature is automatically opted in through the release update. To configure the feature for manual creation of a credit memo, you must complete these additional steps:

  1. Configure the Assignee Rules for the new SOA human task FinArTrxnsCreditMemosAutomaticManual with the output value HtOutcmeCreateManualCreditMemo.  By default, FinArTrxnsCreditMemosAutomaticManual is set as 1 is 1 rule for automatic processing.
  2. Configure the Assignee Rules for the new human task FinArTrxnsCreditMemosCreationPostProcessing based on the earlier human task output value. You can configure different workflow approval models based on whether credit memo creation is manual or automatic. By default, it is set as 1 is 1 rule to ignore the manual process, that is, if the output of the earlier human task for Task.payload.CMCreationType is Automatic, then this process is ignored.

In addition to it, you can optionally use the lookup type ORA_IEX_DISPUTE_TYPE_CODE to extend the seeded values provided for the Dispute Type.

Tips And Considerations

A default BIP report is available as part of the human task 'FinArTrxnsCreditMemosCreationPostProcessing'.  This is available in the folder path Shared Folders -> Financials -> Workflow Notifications -> Receivables -> Billing, with name 'Manual Credit Memo Request Notification'.  You can copy the standard version of this report layout and customize its content using the existing BIP features.

Role Information

Three new privileges are available in the context of the new Review Credit Memo Request page:

The privilege Review Credit Request is added by default to the Duty Roles Billing Management Duty and Collections Management Basic. You can add the other two privileges—Update Dispute Type on Credit Request and Update Re-bill Details on Credit Request—to the required duty roles based on the update authorizations given to specific users.

Revenue Management

Ability to Clear Balances for Zero Price Transaction Line Without Bill

You can now automatically create a billing line with an amount of zero (for free goods or services) when a revenue source document line with a unit selling price of zero is imported into Revenue Management, and apply the bill line to the performance obligation value, thus clearing out the right to bill.

Revenue Management will create a zero bill line on full satisfaction of the transaction line to clear out the balances in contract asset and allocated discount accounts.

When the full satisfaction status of a zero priced transaction line is revised due to revisions, Revenue Management discards the system generated zero bill line and its accounting and creates a new zero bill line based on the new full satisfaction date.

If the source system sends a zero bill line after Revenue Management had created a zero bill line, the zero bill line generated by Revenue Management is discarded, and its accounting is reversed.  Accounting entries will be created according to the zero bill line received from the source system.

When the full satisfaction status is attained, Revenue Management generates a zero bill line only if no zero bill line was received from the source system.

Steps to Enable

No steps are needed to enable this feature. This feature is available by default.

Key Resources

Refer to Revenue Management documentation for further information on how to import revenue data using Revenue Basis Data Import file-based data import and how to import billing data using Billing Data Import file-based data import.

Role Information

No new role access is needed to use this feature.

Assign Standalone Selling Prices Through Revenue Basis Data Import FBDI

Assign Standalone Selling Prices through Revenue Basis Data Import file-based data import provides the flexibility to import unit standalone selling price (SSP) of an item or memo line for the source document line through Revenue Basis Data Import file-based data import.

For customers who calculate and manage the standalone selling prices in third party systems, this feature provides the ability to import the unit SSP of an item or memo line along with the source document line through revenue basis data import file-based data import.

Revenue Basis Data Import FBDI

For customers who feed the unit standalone selling price through the Revenue Basis Data Import file-based data import, Revenue Management will not calculate or manage SSPs, the following setups related to managing SSPs can be bypassed:

Create Contract Renewal Source Data process copies the value of Unit SSP sent through the file-based data import while renewing the contract.

Steps to Enable

No steps are needed to enable this feature.

Tips And Considerations

Key Resources

Refer to Revenue Management documentation for further information on how to import revenue data using Revenue Basis Data Import file-based data import.

Role Information

No new role access is needed to use this feature.

Automatic Renewal of Revenue Contracts

You can now automatically renew customer contracts when the initial service term ends without receiving a new order (revenue) line for each renewal. You can either renew the original accounting contract or convert it to new periodic accounting contract, such as a month-to-month contract.

Revenue Management creates a new accounting contract for designated services for the period and amount, as indicated on the initial accounting contract.  A new accounting contract is created at the end of each service period until terminated.

Revenue Basis Data Import File Based Data Import (FBDI)

Indicate the period-based service lines to be renewed by defining the following recurring attributes on the original order line with the Revenue Basis Data Import: 

You then submit the Create Contract Renewal Source Data program to renew eligible expired recurring promised detail lines.

The process:

After the process is complete, submit the Validate Customer Contract Source Data and Identify Customer Contracts programs to process the newly received source documents and lines into new accounting contracts.

Steps to Enable

There are no steps to enable this feature.

Key Resources

Refer to Revenue Management documentation for further information on how to import revenue data using Revenue Basis Data Import FBDI.

Role Information

Users with the job roles Revenue Manager or Revenue Analyst can access the Revenue Basis Data Import FBDI to define recurring attributes and execute the Create Contract Renewal Source Data process.

Changes to Allocated Revenue on Open Performance Obligations Due to Immaterial Changes

For immaterial changes on a contract, you can now reallocate revenue on open performance obligations on the current and future periods only, without impacting revenue that has been recognized.

This feature provides the following benefits:

In the Source Document Types setup page, you can set the default value of the Immaterial Change Type to Immaterial change if most of your revisions are immaterial changes. You can override the immaterial change type on the Revenue Basis Data Import file-based data import when importing revisions from the source systems.

Populate the following new attributes in the Revenue Basis Data Import file-based data import to prospectively reallocate and account the contract revisions.

ENHANCED MANAGE CUSTOMER CONTRACT PAGE:

When you make an immaterial change to your contract, revenue that was not recognized on the contract revision is reallocated on all of the open performance obligations within the contract. Revenue recognized as of the contract revision date remains intact. Any unrecognized revenue as of the contract revision date is reallocated to open performance obligations.

On the Manage Customer Contracts page, you can review the immaterial change calculations in the Contract Revision Details subtab under the Promised Details and Performance Obligations tabs. Only contract revision details associated with immaterial changes are displayed in the Contract Revision Details subtabs.

Steps to Enable

No steps are needed to enable this feature. This feature is available by default.

Tips And Considerations

This example illustrates a contract update resulting in a revision to the existing contract:

  1. The initial customer contract has three performance obligations for telephone, voice plan, and data plan.  The phone is subsidized, and the voice and data plans cover a 24-month subscription period.
  2. The data plan upgraded from WR18533 to WR23763 starting from the start of 4th month.The business entity wants to treat this as an immaterial change and:
    • Revise an existing contract.
    • Calculate the revenue that was not recognized when the contract was revised for all open performance obligations.
    • Reallocate unrecognized revenue using the standalone selling price basis, as of the contract revision date for new performance obligation and the contract inception date for existing open performance obligations.
    • Recognize revenue in current and future periods only.

Initial Data File:

Data file for termination of service ‘WR18533’ and upgrade to service ‘WR23763’:

Use the Revenue Basis Data Import file-based data import to import revisions to your order lines or sales data from your source application to reflect the contract modifications to be applied. For successful processing of immaterial changes, ensure that the following attributes are included with the source document data in the Revenue Basis Data Import file-based data import:

TERMINATION ONLY USE CASE:

Termination Line Details

Attribute

Expected Value

Quantity

Revised line quantity

Unit Selling Price

Unit selling price of revised line

Line Amount

Revised line amount

Performance Satisfaction Plan End Date

Revised performance plan end date

Termination Date

Line termination date

Immaterial Change Option

Immaterial Change Option for terminated line (if not provided then default from Source Document Types setup page will be used)

Contract Revision Date

Contract Revision Date <Should be Termination Date + 1>

Version Line

Y

Version Line Number

Greater than earlier version number

UPGRADE USE CASE:

Termination Line Details

Attribute

Expected Value

Quantity

Revised line Quantity

Unit Selling Price

Unit selling price of revised line

Line Amount

Revised line amount

Performance Satisfaction Plan End Date

Revised performance plan end date

Termination Date

Line termination date

Immaterial Change Option

Immaterial Change Option for terminated line (if not provided then default from Source Document Types setup page will be used)

Contract Revision Date

Contract Revision Date <Should be Termination Date + 1>

Version Line

Y

Version Line Number

Greater than earlier version number

New Line or Upgraded Line details

Attribute

Expected Value

Quantity

New line quantity

Unit Selling Price

Unit selling price of new line

Line Amount

New line amount

Performance Satisfaction Plan Start Date

New performance plan start date

Performance Satisfaction Plan End Date

New performance plan end date

Performance Satisfaction Plan Duration

New performance plan duration

Termination Date

 

Immaterial Change Option

Immaterial Change Option for new line (if not provided then default from Source Document Types setup page will be used)

Contract Revision Date

Contract Revision Date

Add to Existing Contract

Y

Action code for adding new line to existing contract

CREATE NEW PO

Version Line

N

Key Resources

Refer to the Revenue Management documentation for further information on how to import revenue data using Revenue Basis Data Import file-based data import.

Role Information

No new role access is needed to use this feature.

Devolve Performance Obligations Associated with Revenue Contracts

You can now devolve a performance obligation into a series of performance obligations over time for service-based revenue contract lines.

This feature provides the following benefits:

Set the Devolve Performance Obligation option to Yes to devolve a performance obligation on the Edit Performance Obligation Identification Rule setup page.

Set the Devolve Performance Obligation option to Yes to devolve an implied performance obligation on the Edit Implied Performance Obligation Template setup page.

On the Performance Obligations tab on the Manage Customer Contracts page, you can review the automatically devolved performance obligations in the Series subtab under Details.

Steps to Enable

No steps are needed to enable this feature. This feature is available by default.

Tips And Considerations

Key Resources

Refer to the Revenue Management documentation for further information on how to configure performance obligation identification rules and implied performance obligation template rules.

Role Information

Users with the job roles Revenue Manager or Revenue Analyst can configure performance obligation setups to devolve a performance obligation into a series of performance obligations.

View Consolidated Account Activity for Revenue Contract Group

You can now view the consolidated accounting activities associated with all revenue contracts within a contract group or for an individual contract.

Assign contracts to a contract group by enabling the Use as Contract Group Number attribute on the Create Contract Identification Rule page or by enabling the Automatic Renewal of Revenue Contracts feature.

Contract Identification Rule - Use as Contract Group

Indicate the grouping attribute to be used to assign the contract group number on the Create Contract Identification Rule page.

When the contract is created during the Identify Customer Contracts process, the contract group number is assigned using the attribute selected as Use as Contract Group Number in the Contract Identification Rule.  If no attribute is designated and the contract is a recurring contract, a contract group number is assigned by Revenue Management when the contract renews as a new recurring contract.

Manage Customer Contract User Interface

You can view consolidated account activity for your revenue contract group by clicking the View Contract Activities button after selecting the row with the appropriate Contract Group Number on the Manage Customer Contracts page.

Edit Customer Contracts User Interface

You can also view the report by selecting the View Contract Activities option in the Action window on the Edit Customer Contract page for the individual contract.

Contract Activity Detail Report

The Contract Activity Detail report displays the consolidated account activity for all of the contracts within the assigned contract group. If the contract does not belong to a contract group, the Contract Activity Detail report displays the accounting activity for the individual contract only.

The report lists the contract account balances by accounting date, accounting event, performance obligation, and promised detail line for each contract within the contract group.

Steps to Enable

No steps are needed to enable this feature.

Tips And Considerations

System Options for Revenue Management

System Options for Revenue Management

The View Contract Consolidated Account Activity for Revenue Contract Group uses journal entries from the primary ledger to display the accounting activity.  If you are using a ledger other than the primary ledger as your Revenue Management ledger, then you need to indicate the name of the ledger  you are using in the Revenue Management Ledger attribute on the Manage System Options for Revenue Management page.

Key Resources

Refer to the Revenue Management documentation for further information on how to enable attributes on the Create or Edit Contract Identification Rule page to be used as a contract group number.

Role Information

Users with the job roles Revenue Manager or Revenue Analyst can execute the View Contract Activity action.

Transactional Business Intelligence for Financials

Drill Down From OTBI Payables Reports to AP Transaction Details

The action link framework in Oracle Business Intelligence Enterprise Edition (OBIEE) allows you to click on an object and navigate directly to the source application. Using this framework, OTBI for Financials provides the capability to drill from an OTBI ad-hoc report based on a Payables OTBI subject area to the Invoice and Payment Details in Oracle Payables Cloud.

Hyperlinks can be configured in the ad-hoc Payables OTBI reports to drill down to the following:

Steps to Enable

The high level steps to configure a drill down from OTBI ad-hoc reports to Invoice or Payment transaction details are:

  1. Create an ad-hoc report using the appropriate Payables subject area.
  2. Select the column for which you wish to configure the drill down to transaction details.
  3. In the ‘Column Properties’, setup an Action link to drill down to the required transaction details.

For details on specific drill downs and examples, search for 'How to drill down from OTBI ad hoc reports to transaction details in Oracle Fusion Applications' white paper, soon to be available on Customer Connect.

Key Resources

For details on specific drill downs and examples, search for 'How to drill down from OTBI ad hoc reports to transaction details in Oracle Fusion Applications' white paper, soon to be available on Customer Connect.

Expose Description Columns in Essbase for Non-Qualified Segments

The General Ledger - Balances Real Time Subject Area has been enhanced to expose the description columns for non-qualified segments.

Steps to Enable

No steps are required to enable this feature.

Improved Cross-Pillar Reporting Between Projects and Receivables

OTBI for Receivables has been enhanced to support receivables reporting by project contracts.

In the Receivables - Transactions Real Time subject area, 'Transaction Details' > 'Project Contract Header Details' folder has been expanded to include information on project contracts. Users with the appropriate Projects subject area access can access Projects information in the Receivables subject area.

Steps to Enable

No steps are required to enable this feature.

New OTBI Subject Area for Asset Balances Reporting

Use the Fixed Assets - Asset Balances Real Time subject area to review balances for Cost, CIP Cost, Depreciation Reserve, Bonus Depreciation Reserve, Impairment Reserve, and Revaluation Reserve balance sheet accounts.

You can report on additions, adjustments, depreciation, impairments, retirements, revaluations, transfers, and unplanned depreciation during a period, and analyze summarized information by employee, which includes beginning and ending balance details.

For each asset, the subject area includes accounting details, asset book information, account balance details, category details, asset type, asset location, asset cost center, manager, employee, and asset account information.

Steps to Enable

No steps are required to enable this feature.

Regional and Country-Specific Features

Financials for the Americas

Mexican Electronic Accounting Version 1.3

The Mexican Electronic Accounting version 1.3 feature includes the following three major enhancements:

  1. Compliance with XML reporting version 1.3

Compliance with XML reporting version 1.3 is required by the Mexican Tax Authority (SAT). It includes minor technical changes to all reports, i.e. Chart of Accounts, Trial Balance, Journal Entries and Accounts Auxiliary report. It also includes the reporting of proof of payments made and received (known as ´Comprobante de Pagos´), where key information such as CFDI Fiscal Unique Identifier and Taxpayer ID can now be captured through corresponding fields in the Additional Information region of the Cash Receipts and Payments transactions, and XML elements get generated to report such payment proof transactions.

  1. Inclusion of expense report accounting entries as part of the Mexican Electronic Accounting reporting

This enhancement impacts the Journal Entries (Polizas) report, that now generates XML elements to represent the expense report invoices, entered in Payables, either manually or imported from Expenses or legacy systems, where key information such as CFDI Fiscal Unique Identifier and third party Taxpayer ID are captured through existing merchant related fields such as Merchant Document Number and Merchant Taxpayer ID at invoice distributions level. 

  1. Ability to identify and report journals entered in GL

This enhancement provides the ability to capture CFDI Fiscal Unique Identifier and Taxpayer ID information through corresponding fields in the Additional Information region, for manually entered or imported journals either at journal header or journal line levels, and generate XML elements such as CompNal for the journals that do have such information associated to them.

Steps to Enable

The feature is automatically available. Make sure users have access to the LAD Financial Reporting Duty role to access the reports.

Tips And Considerations

Role Information

Financials for EMEA

Tax Point Date Adjustment Using Spreadsheet

You can now use the Tax Point Date Adjustment feature to change the tax point date of multiple Payables or Receivables transactions using spreadsheet capabilities.

Please remember that adjusting the Tax Point Date of already reported transactions may result in a need to resubmit the Tax reports for the impacted tax periods.

PROCESSING

Submit the Select Transactions for Tax Point Date Adjustment process.When submitting the process, provide the criteria to identify which transactions should be selected, and the level of detail for the extract – transaction headers only, or both transaction headers and lines.

When the selection process completes successfully, download the comma-separated values (csv) output file to your spreadsheet application.Use macros, or other spreadsheet functionality to assign new tax point dates where applicable, and save your changes in csv format.

Upload the modified file to the Cloud applications using the Universal Content Management (UCM) infrastructure features.

Submit the Process Tax Point Date Adjustments process, select Process Type of Import. This process identifies which tax lines of a transaction require the tax point date to be updated, and processes those changes.

Steps to Enable

If you have previously enabled the Process Tax Point Date Adjustments feature, there are no additional steps required to use this feature.

Tips And Considerations

Complete all solution related setup for Payables and Receivables before using the Tax Point Date Adjustment feature.

Key Resources

Update 18A

Revision History

This document will continue to evolve as existing sections change and new information is added. All updates appear in the following table:

Date Feature Notes
25 MAY 2018 Receivables Invoice Delivery in Open Applications Group Integration Specification 10.1 XML Format Updated document. Revised feature information for clarity.
25 MAY 2018 Store Printed Receivables Transactions as Attachments Updated document. Revised feature information for clarity.
25 MAY 2018 Web Service to Create Reference Accounts for Customers Updated document. Revised feature information for clarity.
19 JAN 2018  

Created initial document.

Overview

This guide outlines the information you need to know about new or improved functionality in this update, and describes any tasks you might need to perform for the update. Each section includes a brief description of the feature, the steps you need to take to enable or begin using the feature, any tips or considerations that you should keep in mind, and the resources available to help you.

Customers Upgrading from Release 12

If you're upgrading from Release 12 to Release 13, then you should review all of the release readiness content for Release 13 (updates 17B - 17D, as well as, updates 18A - 18B) to learn about all of the features available in release 13.

GIVE US FEEDBACK

We welcome your comments and suggestions to improve the content. Please send us your feedback at oracle_fusion_applications_help_ww_grp@oracle.com

JOIN ORACLE CLOUD CUSTOMER CONNECT

Please take a moment to join the Cloud Customer Connect forums for Financials Cloud. Oracle Cloud Customer Connect is a community gathering place for members to interact and collaborate on common goals and objectives. This is where you will find the latest release information, upcoming events, or answers to use-case questions. Joining takes just a few minutes. Join now!

https://cloud.oracle.com/community

Take a look at the Customer Connect Events to help you learn more about your upgrade, and some of the new features in R13. You can sign up to attend Upcoming Events or watch replays of existing events. 

Feature Summary

Action Required to Enable Feature

Feature

None (Automatically Available)

Enable via Opt In UI Only

Enable via Opt In UI Plus Additional Steps

Not Enabled via Opt In UI but Setup Required

Issue Service Request

Common Financials Features

Configurable Email Notifications

Financials

Assets

Fixed Assets Capitalization Thresholds

Lease Liability Reporting

Reporting Currency Conversion for Asset Leases

Expenses

Control Display of Fields by Expense Type

Shortcuts for Attendee Selection

General Ledger

Accounting Automation

Payables

Invoice Routing for Account Coding

Receivables

Additional Attributes for Credit Checking Service

Order Level Credit Recommendation

Receivables Invoice Delivery in Open Applications Group Integration Specification 10.1 XML Format

Store Printed Receivables Transactions as Attachments

Web Service to Create Reference Accounts for Customers

Transactional Business Intelligence for Financials

Replace Business Unit Views for Improved Performance

Subledger Accounting - Journals Real Time Subject Area Enhancements

Regional and Country-Specific Features

Financials for EMEA

Spain

Online VAT Reporting for Spain

Common Financials Features

Configurable Email Notifications

Oracle Financials Cloud now uses Oracle Business Intelligence Publisher for configurable email notifications. The email templates are optimized for mobile devices and are easily configurable. Choose from a comprehensive list of attributes to modify the email notifications according to your requirements. You can change both layout and content. This includes adding images, changing colors and styling, adding or removing attributes, or modifying text.

Support for the following notifications has been added in the current update:

Product

Feature

Notification

Intercompany

Configurable Intercompany Email Notifications

Intercompany Transaction Approval Notification

Intercompany Enter Receiver Distribution Notification

     

Payables

Configurable Payables Email Notifications

Invoice Account Coding Notification

     

Expenses

Configurable Expenses Notifications

Expense Audit and Receipt Management Notifications

  • Expense Audit Information Request Notification
  • Receipt Received Notification
  • Receipt is Overdue Notification

Cash Advance Notifications

  • Cash Advance Rejected by Auditor Notification
  • Cash Advance Paid by Check Notification
  • Cash Advance Paid by Direct Deposit Notification

Steps to Enable

You must enable the feature using the Opt In page in Functional Setup Manager. This feature is not enabled by default.

To enable the feature, complete these steps:

  1. Navigate to the Setup and Maintenance work area.
  2. Select Financials from the Setup choice list. .
  3. Click the Change Feature Opt In link.
  4. On the Opt In: Financials page, click the Features icon for the product that you want to enable for the Configurable Email Notifications feature (Expenses, Payables or Intercompany).
  5. On the Edit Features page, select the Enable option for the notification that you want to enable.
  6. Click Done.

The feature is now enabled.

Tips And Considerations

  1. Use the predefined email templates with no additional changes or modify them according to your business requirements.
  2. Preview your changed email templates before publishing.
  3. Revert to the standard approval notifications at any time by disabling the feature using the Opt In page in Functional Setup Manager.

Key Resources

Financials

Assets

Fixed Assets Capitalization Thresholds

You can enforce the capitalization threshold limit automatically for all of your asset additions. Optionally specify the low value threshold limit for each asset category so that these low value assets are fully reserved using the specified method and life.

The following screenshot illustrates the feature and its benefits.

Confirm the Results of Your Capital Threshold Settings

Steps to Enable

Complete the basic setup of your asset book from the Manage Asset Books task and complete your basic category setup for this book from the Manage Asset Categories task. Then, add your book name to the ORA_FA_ALLOW_CAP_THRESHOLD lookup values in the Manage Fixed Asset Lookups task.

Activate the Advanced Rules for Your Book

Set the Capitalization and Low Value Threshold Amounts for the Book

Specify the Low Value Asset Depreciation Rules for the Category Book

After you load your assets from the Mass Additions File-Based Data Import template to the corporate book, the Prepare Asset Transaction data process determines whether the assets should be expensed or capitalized based upon the specified threshold values. For a tax book, the Mass Copy process evaluates the capitalization and low value thresholds. You can view the capitalization threshold evaluation results from the Edit Source Lines, Prepare Source Lines, or Add Asset pages.

Lease Liability Reporting

Streamline the reconciliation and reporting of your lease liability balances using the Asset Lease Liability Report.

The following screenshot illustrates the feature and its benefits.

Identify Out-of-Balance Lease Liability Transactions at a Glance

Steps to Enable

From the Manage Asset Books page, open your book. Ensure that the Asset Leases check box is enabled.

Reporting Currency Conversion for Asset Leases

Report your leases in any currency other than your ledger currency. Using reporting currencies, you can maintain and report lease accounting and balances in more than one currency. Convert right-of-use asset balances at historical rates and lease liability balances at the current rate. Load your asset lease terminations or reassessments in bulk using the supplied File-based data import templates.

The following screenshot illustrates the feature and its benefits.

Choose the Currency for Your Lease Inquiry View

You can view the lease amounts and accounting entries for primary and reporting currencies.

You can load your lease terminations or reassessments in bulk using the supplied File-based data import templates using the enhanced Import Asset Leases process.

Steps to Enable

From the Manage Asset Books page create a corporate book with a primary ledger that has reporting currencies. Ensure that the book’s Asset Leases check box is enabled.

Expenses

Control Display of Fields by Expense Type

You can more easily control the information gathered for each expense type on the Create Expense Item page. You can enable fields, such as Description, Merchant Name, Expense Location, and Number of Days, on the Manage Expense Report Templates page for the expense template and on the Create Expense Type page for each expense type. The settings for the expense type override the settings for the expense template. The following settings are available for each field.

The fields available for configuration vary by expense category. The Number of Days field is available only for Accommodation, Car Rental, and Miscellaneous expense categories.The application does not allow you to control field display if an associated expense policy requires any of these fields for policy enforcement. The field display behavior at the expense type level overrides all other configurations, such as fields controlled by profile options, the Manage Tax Fields page, and the Manage Expense Fields by Category page.

Steps to Enable

To enable or disable fields by expense type in an existing template, you must complete these steps:

  1. In the Setup and Maintenance work area, navigate to the Manage Expense Report Templates task.
  2. On the Manage Expense Report Templates page, select the expense template and click the Edit icon.
  3. Click the Expense Fields tab.
  4. Select the expense field behavior for the Description, Merchant Name, Expense Location, and Number of Days fields. The behavior selected here applies to all expense types unless you define behavior for a specific expense type.
  5. To define expense field behavior for an expense type, click the Expense Types tab.
  6. Select the expense type and click the Edit icon.
  7. Click the Expense Fields tab.
  8. Select the expense field behavior.
  9. Click Save the details.

NOTE: The filed behavior defined for an expense type overrides the field behavior defined at the expense template.

Defining Expense Field Behavior for an Expense Template

Tips And Considerations

If you are already using Cloud Expenses, the Description, Merchant Name, Expense Location, and Number of Days fields are displayed by default. You can then disable the expense fields that are not applicable for the expense type or for the template.

Role Information

You must have one of the following roles to enable expense fields by expense type:

Shortcuts for Attendee Selection

We have made it easier for you to add attendees to your expense items on the Create Expense Item page.  Four new shortcuts are available for faster attendee selection as follows.

New Shortcuts

Steps to Enable

No steps are required to enable this feature.

General Ledger

Accounting Automation

Accounting Automation streamlines and automates your end-to-end accounting and transaction processes, including Import Daily Rates, Create Accounting, Import Journals and Posting, greatly reducing manual work and time lags in your business operations. The data flows through all of the required processing steps with no user intervention, while making it easy to involve the right people at the right time to resolve exceptions. This ensures the continuous availability of the most accurate and up-to-date financial information.

Users are notified of exceptions and guided through how to resolve them to allow accounting to be completed. Additional users can optionally be notified of errors generated during the transaction accounting process.

Main Components of the Accounting Automation Feature:

Steps to Enable

Use the Manage Accounting Automation setup page to enable and schedule the accounting automation.

You can also optionally specify the users to be notified of the errors generated while processing accounting transactions, based on the ledger or ledger set, and the category that an error falls under.

Manage Accounting Automation Setup Page

Step 1: Enable Automation

Step 2: Specify the Scheduled Submission Time

Step 3: Specify the Default User to Notify

Step 4: Optionally specify additional users to be notified of the errors found while processing accounting transactions, based on the ledger or ledger set, and the category that an error falls under.

Tips And Considerations

  1. When you enable Accounting Automation, transaction data for all of the ledgers (primary, secondary, and journal and subledger level reporting currencies) in the system is processed.
  2. Accounting Automation should not be enabled if you are using or plan to use segment value security.
  3. Approvals are not automatically submitted for any type of journal batch. If a journal batch needs approval, it must be submitted for approval manually or through the AutoPost process.
  4. Accounting Automation should not be enabled if you are using or plan to use any form of coexistence.
  5. Accounting will only be generated for events with an accounting date of system date or earlier.  Future-dated accounting will not be generated automatically.
  6. Incomplete journal batches will not be picked up by Accounting Automation for posting.
  7. Accounting Automation will not pick up transactions that were created on a date before Automation was enabled, unless the transaction has an accounting date the same as or after the date that Automation was enabled.
  8. If you use Oracle Receivables and plan to enable Accounting Automation, you must schedule to run the Create Receivables Accounting process daily, before the Accounting Automation scheduled time.

Role Information

The Accounting Automation feature is secured by the Manage Accounting Automation Setup and Run Accounting Automation Program privileges. The new accounting automation privileges are assigned to the General Accounting Functional Administration Duty, which rolls up to the Financial Application Administrator and Application Implementation Consultant job roles.

Payables

Invoice Routing for Account Coding

The Invoice Routing for Account Coding feature enables customers to route invoices to business users for entering accounting information. Generally, all unmatched invoices need the accounting information entered to complete it. The Payables clerk usually has to interact with multiple users to get this information. The information is internal, can differ from invoice to invoice, and depends on the expenditure incurred. In most cases, the business users that have incurred the expenditure can provide the details for the accounting information. This feature provides customers an efficient way to route unmatched invoices to these business users to provide the accounting information.

Users are notified about the assignment through email and workflow notifications. Accounting information can be entered directly in the workflow notification. Upon completion of the assigned task, the accounting information is updated on the invoice and it is ready for the next step in processing such as approval or payment.

Users on the invoice routing list can only access those invoices assigned to them. They can perform additional actions such as, request additional information, reassign to other users, or return the assignment.

Business validations are performed during the entry of the accounting information. User are alerted when there is any excess or shortfall of the accounting information.

Steps to Enable

  1. Enable the feature from the Functional Setup Manager Feature Opt In page.  The steps are:
    1. Go to the Setup and Maintenance work area.
    2. Select Financials in the drop-down list at the top of the page.
    3. Click Change Feature Opt In.
    4. On the Opt In: Financials page, click the Features icon for Payables. On the Edit Features: Payables page, select the enable check box for ‘Invoice Routing for Account Coding’ feature
    5. Click Done to return to the Setup: Financials page.  
  2. The feature must to be enable at the business unit level in Manage Invoice Options.  The steps are:
    1. Go to the Setup and Maintenance work area.
    2. Select Financials in the drop-down list at the top of the page.
    3. Select Payables in the Functional Area.
    4. Select Manage Invoice Options; select the scope “Business Unit”.
    5. Select the “Enable invoice account coding workflow” option in the “Invoice Entry” region.
    6. Click on Save and Close.

Tips And Considerations

  1. The Account Coding workflow task is seeded with the assignment rules that assigns all invoices to users having the AP Supervisor role. The assignment rule can be modified based on business needs.
  2. The Invoice Account Coding Assignment rules can be defined based on the invoice attributes.
  3. The Configurable Payable Email Notification feature is available for the Account Coding workflow, however, this feature is not enabled by default. This can be enabled by using Opt In for the feature: ‘Configurable Payable Email Notification’.

Receivables

Additional Attributes for Credit Checking Service

You can now use descriptive flexfields to pass additional values to credit case folders created as the result of credit checking failure. Pass additional information related to the source transaction requesting the credit check, such as Contract Start Date, Contract Billing Frequency, and Contract Invoicing Rule. The descriptive flexfields are displayed in the Additional Information section of the Edit and View Credit Case Folder pages. You can edit these additional attribute values before the case folder is approved. Once the case folder is approved, these values are rendered read-only.

Edit Case Folder Page - Additional Information Region

Steps to Enable

No steps are required to enable this feature.

Tips And Considerations

Define the credit case folder descriptive flexfields to match the values passed through the Credit Checking Service. If the data types for the attributes do not match, or if the descriptive flexfields are not defined, these additional attributes will not appear in case folders created as a result of a credit check failure.

Role Information

No new role access is needed to use this feature.

Order Level Credit Recommendation

Credit Management now supports order level credit recommendation. This feature contains the following components:

  1. Creation of case folder at order level

If a new order is submitted for a customer account that has an active case folder with the request type Credit Checking Failure for a different source transaction, the Credit Checking Service now creates a new case folder for the customer account with the request type Credit Checking Failure and the new source transaction information. You can view all the active case folders for a customer account in the Credit Reviews work area.

  1. Enhanced Credit Case Folder pages with the request type Credit Checking Failure

You can filter case folders by Source Transaction Number in the Credit Reviews work area. The Source Transaction Number column is hidden by default. You can view additional source information for a case folder using the Credit Case Folder page:

Two new recommendation types are introduced for case folders with the request type Credit Checking Failure:

  1. New public business event when a case folder is closed

When a case folder status is updated to Closed, Receivables publishes a public Credit Case Folder Closure business event. When all recommendations in a case folder have been successfully implemented, the case folder status is automatically updated from Approved to Closed. A credit analyst can also manually close a case folder using the Close action. The public Credit Case Folder Closure business event contains the following information:

Steps to Enable

No steps are required to enable this feature.

Role Information

No new role access is needed to use this feature.

Receivables Invoice Delivery in Open Applications Group Integration Specification 10.1 XML Format

Use this feature to generate and deliver Receivables XML invoices in the latest Open Applications Group Integration Specification (OAGIS) 10.1 format using the Collaboration Messaging Framework (CMK).

Receivables XML invoicing now supports embedding invoice header attachments in the XML payload. You can receive inbound acknowledgements in OAGIS 10.1 Confirm Business Object Document (CBOD) format from your trading partner.

The new OAGIS 10.1 invoice format allows you to include unlimited additional user-defined attributes in the standard user area of the XML message.

Use the Customer Import FBDI to import Trading Partner and Customer Account Collaboration configuration into CMK, as part of Customer Account Profile import.

Steps to Enable

Use the Feature Opt-in page in Functional Setup Manager to enable the Receivables Invoice Delivery in Open Applications Group Integration Specification 10.1 XML Format feature.

NOTE: If you are using the existing Receivables XML Invoicing feature through Service Oriented Architecture (SOA) business-to-business (B2B) gateway and decide to opt-in to this new feature, you will need to re-do the Trading Partner setup in Fusion CMK.

SET UP YOUR RECEIVABLES CUSTOMER ACCOUNT PROFILE

In the Edit Account Profile page: Invoicing section, perform these two tasks:

  1. Set the Preferred Delivery Method field to XML.
  2. Select the Enable for XML Invoicing check boxes for all transaction classes that you want to enable for XML delivery: Invoice, Debit Memo, Chargeback, Credit Memo.

You can also perform this setup using the Customer Import spreadsheet.

SET UP THE COLLABORATION MESSAGING FRAMEWORK (CMK)

Complete the following required setup in Fusion CMK both to generate and deliver XML invoices and to receive inbound CBOD acknowledgement from your customer.

  1. Use the Manage Collaboration Messaging Configuration task in the Setup and Maintenance work area to enable the Order To Cash Collaboration Business Process.
  2. Define Service Providers for XML invoice delivery.
  1. Use the Manage Collaboration Messaging Service Providers task in the Setup and Maintenance work area to define your Service Providers.
  2. In the Edit Collaboration Messaging Service Provider page, define the Delivery Methods, Outbound Collaboration Message, and Inbound Collaboration Message.

  1. Define your Trading Partners, one for each Customer Account.
    1. Use the Manage B2B Trading Partners task in the Collaboration Messaging work area to define Trading Partners.
    2. In the Edit Trading Partners page, associate the outbound invoice (PROCESS_INVOICE_OUT) and inbound CBOD (CONFIRM_MESSAGE_RECEIPT_IN) collaboration documents to the Trading Partner.
  2. Associate the Service Provider and Trading Partner created in the previous steps to the Customer Account from Manage Customer Account Collaboration Configuration task in the Collaboration Messaging work area. Search for an existing Customer Account and click the Edit Collaboration Configuration button.

Service Provider, Trading Partner, and the collaboration document are associated to the Customer Account

NOTE: It is not required to explicitly associate inbound CBOD collaboration document to the Customer Account as the association is already done at the Service Provider level.

This setup in Fusion CMK is required in order to generate and deliver XML invoices and to receive inbound CBOD acknowledgement from your customer.

NOTE: Fusion CMK supports delivering XML invoices directly to Trading Partners without a Service Provider. To enable this feature, use the predefined Service Provider 'None' and set up your Trading Partners.

SETUP FOR INCLUDING ATTACHMENTS WITH XML INVOICE DELIVERY

To include invoice header attachments in the XML payload, complete these steps:

  1. In the Manage Attachment Categories page, create an Attachment Category to use exclusively for XML invoice attachments.

  1. In the Manage Receivables Profile Options page, search for the AR_BPA_PRINT_ATTACH_CATEGORY profile option. Add a profile value at Site level, and set this profile value to the Attachment Category Name defined in the previous step.

  1. In the Attachments window of the Create Transaction page, select the Attachment Category that you associated with the AR_BPA_PRINT_ATTACH_CATEGORY profile option whenever you add an attachment to a transaction.

USING THE USERAREA EXTENSION ATTRIBUTES IN OAGIS 10.1 XML INVOICING

To customize the Load Extension Attributes for XML Transactions BIP report for loading extension attributes, complete these steps:

  1. Log into Oracle Fusion BI Publisher Enterprise using the xmlpserver URL for user with BI Administrator Role and navigate to Catalog.
  2. Customize the Load Extension Attributes for XML Transactions data model.

  1. Click on the gear icon and select 'Edit Data Set'.

  1. PL/SQL code should be written in the SQL Query section to compute and load extension attributes for transactions being processed. The arp_util.insert_ar_extension_attributes API needs to be invoked through this code.

NOTE: When using the extension attributes functionality, RA_CUSTOMER_TRX_ALL.READY_FOR_XML_DELIVERY flag needs to be set to Y for transactions once the extension attributes are inserted. The API to set this flag is arp_util.update_ready_for_xml_flag.

Signature of arp_util.insert_ar_extension_attributes API is:

PROCEDURE insert_ar_extension_attributes(extension_attr_tbl IN ARP_UTIL.EXTENSION_ATTR_TBL_TYPE, x_msg_count OUT NOCOPY NUMBER, x_msg_data OUT NOCOPY VARCHAR2, x_return_status OUT NOCOPY VARCHAR2);

EXTENSION_ATTR_TBL_TYPE is a PL/SQL table of EXTENSION_ATTRIBUTE_RECORD record type, and definition of EXTENSION_ATTRIBUTE_RECORD record type is as given below:

TYPE EXTENSION_ATTRIBUTE_RECORD IS RECORD(EXTN_ENTITY_ID AR_EXTENSION_ATTRIBUTES.EXTN_ENTITY_ID%type,   ASSOCIATED_EXTN_ENTITY_ID1 AR_EXTENSION_ATTRIBUTES.ASSOCIATED_EXTN_ENTITY_ID1%type, ASSOCIATED_EXTN_ENTITY_ID2    AR_EXTENSION_ATTRIBUTES.ASSOCIATED_EXTN_ENTITY_ID2%type,ENTITY_TYPE_CODE   AR_EXTENSION_ATTRIBUTES.ENTITY_TYPE_CODE%type,PROCESS_TYPE_CODE  AR_EXTENSION_ATTRIBUTES.PROCESS_TYPE_CODE%type,ATTRIBUTE_NAME   AR_EXTENSION_ATTRIBUTES.ATTRIBUTE_NAME%type,ATTRIBUTE_VALUE  AR_EXTENSION_ATTRIBUTES.ATTRIBUTE_VALUE%type);

Signature of arp_util.update_ar_extension_attributes API is:

PROCEDURE update_ar_extension_attributes(extension_attr_tbl IN ARP_UTIL.EXT_ATTR_TBL_FR_UPDATE,x_msg_count OUT NOCOPY NUMBER, x_msg_data OUT NOCOPY VARCHAR2, x_return_status OUT NOCOPY VARCHAR2);

EXT_ATTR_TBL_FR_UPDATE IS PL/SQL table of EXT_ATTR_RECORD_FR_UPDATE record type, and definition of EXT_ATTR_RECORD_FR_UPDATE record type is as given below:

TYPE EXT_ATTR_RECORD_FR_UPDATE IS RECORD(EXTN_ENTITY_ID AR_EXTENSION_ATTRIBUTES.EXTN_ENTITY_ID%type, ENTITY_TYPE_CODE   AR_EXTENSION_ATTRIBUTES.ENTITY_TYPE_CODE%type, PROCESS_TYPE_CODE  AR_EXTENSION_ATTRIBUTES.PROCESS_TYPE_CODE%type, ATTRIBUTE_NAME   AR_EXTENSION_ATTRIBUTES.ATTRIBUTE_NAME%type, NEW_ATTRIBUTE_NAME   AR_EXTENSION_ATTRIBUTES.ATTRIBUTE_NAME%type, NEW_ATTRIBUTE_VALUE  AR_EXTENSION_ATTRIBUTES.ATTRIBUTE_VALUE%type);

COLLABORATION MESSAGING SETUP USING THE CUSTOMER IMPORT FBDI

NOTE: You cannot use the predefined Service Provider None to import the trading partner setup using the Customer Import FBDI template.

Tips And Considerations

Key Resources

https://docs.oracle.com/en/cloud/saas/supply-chain-management/r13-update17d/faicf/define-collaboration-messaging.html#FAICF2082721

Role Information

Users with the Accounts Receivable Manager or Accounts Receivable Specialist role can access the Collaboration Messaging work area tasks, and import CMK setup using the Customer Import FBDI process. Users with access to Receivables Administration Duty will have access to the Manage Collaboration Messaging Configuration and Manage Collaboration Messaging Service Providers tasks under the Setup and Maintenance work area.

Store Printed Receivables Transactions as Attachments

Use the Store Printed Receivables Transactions as Attachment feature to retain and access original printed or emailed transactions as an attachment. When this feature is opted in, the Upload Printed Receivables Transactions background process, which runs as a post process to the Print Receivables Transactions process, ensures that printed and emailed transaction copies are stored as an attachment on the transaction. You can access the original printed transaction as an attachment in the Review Transaction page.

Steps to Enable

The Store Printed Receivables Transactions as Attachments feature is enabled by default in the Functional Setup Manager feature opt-in page.

Additional setup is required to enable this feature. Follow these steps:

  1. Navigate to the Setup and Maintenance work area.
  2. Search for the setup task Manage Receivables Lookups.
  3. In the Manage Receivables Lookups page, search for the AR_FEATURES lookup type. (If the lookup type AR_FEATURES does not exist, create it first using the setup task Manage Standard Lookups.)
  4. Add a lookup code AR_STORE_PRINTED_TRANSACTIONS to the AR_FEATURES lookup type and save the changes.

Tips And Considerations

Web Service to Create Reference Accounts for Customers

Use the new Customer Bill-to Site Reference Accounts Service Data Object (SDO) in the Customer Profile web service to create reference account combinations for a customer bill-to site. The reference account combinations that you create are used to derive account combinations for distributions on Receivables transactions, when AutoAccounting is set up to derive account combinations based on Bill-to Site.

Steps to Enable

There are no steps to enable this feature. This is a new Web service operation.

Tips And Considerations

The name of the operation in the Customer Profile Web Service to create reference account combinations for a customer bill-to site is createReferenceAccountsForBillToSite.

SDO Name: Customer Bill-to Site Reference Accounts

SDO Description: Service to create bill-to site reference accounts for customer accounts. This setup is used for deriving account combinations for distributions on Receivables transactions, when AutoAccounting is set up to derive account combinations based on Bill-to Site.

Key Resources

Role Information

Transactional Business Intelligence for Financials

Replace Business Unit Views for Improved Performance

To improve query performance in Financial subject areas, Business Unit views were replaced with more optimized  ones.

Steps to Enable

No steps are required to enable this feature.

Subledger Accounting - Journals Real Time Subject Area Enhancements

The Payables Transaction Details folder in the Subledger Accounting - Journals Real Time subject area has been synchronized with similar folders in the Payables subject areas, for better usability: new columns added to Header Information, Reference Information and Tax Information folders.

Steps to Enable

No steps are required to enable this feature.

Regional and Country-Specific Features

Financials for EMEA

Spain

Online VAT Reporting for Spain

Effective January 1, 2017, Spanish companies with an annual turnover above 6 million Euros must report received and issued transactions in a predefined electronic format. From July 1, 2017 transactions must be reported within four days of reception or issuance date. Transactions created in the first semester must be reported by the end of the year.

The Online VAT Reporting for Spain solution provides the following components to support this legal requirement:

Online VAT Register Reporting for Spain process creates xml file for the following registers:

Online VAT Register Reporting Confirmation for Spain updates transactions with the response message details.

Annual Online VAT Register Reporting for Spain process creates an xml file for the following register:

Annual Online VAT Response for Spain updates customer accounts and sites that were reported to the Tax Authority with the corresponding confirmation information.

Annual Online VAT Investment Goods Register Reporting for Spain process creates xml file for the following register:

Online VAT Reporting for Spain Process

Steps to Enable

No steps are required to enable this feature.

Key Resources

Role Information