Document History

This document will continue to evolve as existing sections change and new information is added. All updates appear in the following table:

Date Update Version Notes
21 DEC 2018 January Maintenance Pack for 18C Delivered new features in January Maintenance Pack for 18C.
28 JUN 2019 Update 18C Revised update 18C.
26 OCT 2018 June Maintenance Pack for 18B Delivered new features in June Maintenance Pack for 18B, which will also be included in the August Quarterly Maintenance Pack for 18B.
30 AUG 2019 Update 18B Revised update 18B.
27 APR 2018 May Maintenance Pack for 18A Delivered new features in May Maintenance Pack for 18A.
25 MAY 2018 Update 18A Revised update 18A.

January Maintenance Pack for 18C

Revision History

This document will continue to evolve as existing sections change and new information is added. All updates appear in the following table:

Date Feature Notes
21 DEC 2018   Created initial document.

Overview

HCM Cloud applications have two types of patches you can receive that are documented in this What’s New:

It is important for you to know what Release Update your environment is on. You can find this in your Cloud Portal. If you are on Update 18A, you will only have features that are in 18A or the Monthlies for 18A, you will not have 18B features until you receive the 18B update. You can however read ahead on future release so you can make plans for when you will receive the next update.

If you are upgrading from Release 12, you should read all features up through the Release Update that you will receive in the upgrade, this can also be found in Cloud Portal.

This document outlines the information you need to know about new or improved functionality in Oracle HCM Cloud. Each section includes a brief description of the feature, the steps you need to take to enable or begin using the feature, any tips or considerations that you should keep in mind, and the resources available to help you.

In addition to this document you will also want to review the Oracle Human Capital Management Cloud Functional Known Issues and Maintenance Packs (Document ID 1554838.1). These documents identify bug fixes and possible known issues. You will also need to review these documents based in the release update version you are currently on or will be moving to.

Oracle HCM Cloud release documents are delivered in five functional groupings:

Suggested Reading for all HCM Products:

NOTE: Not all Global Human Resource features are available for Talent and Compensation products.

Optional Reading for HCM Products (Depending on what products are in your cloud service):

Additional Optional Reading:

NOTE: All of these documents can be found on the Oracle Help Center at: https://cloud.oracle.com/saasreadiness/hcm under Human Capital Management Release Readiness.

Give Us Feedback

We welcome your comments and suggestions to improve the content. Please send us your feedback at oracle_fusion_applications_help_ww_grp@oracle.com. Indicate you are inquiring or providing feedback regarding the HCM Cloud What’s New for Release 13 in the body or title of the email.

Feature Summary

Column Definitions:

Report = New or modified, Oracle-delivered, ready to run reports.

UI or Process-Based: Small Scale = These UI or process-based features are typically comprised of minor field, validation, or program changes. Therefore, the potential impact to users is minimal.

UI or Process-Based: Larger Scale* = These UI or process-based features have more complex designs. Therefore, the potential impact to users is higher.


Opt In Only = These features are made available for use via Opt In. No additional setup steps are required.

Opt In, Plus Additional Steps Required = To use these features you must first Opt In, then perform additional setup steps.

Steps Required (No Opt In) = Setup steps must be performed before these features can be used. For example, new or expanded BI subject areas need to first be incorporated into reports. Integration is required to utilize new web services.

New Features Delivered Ready to Use
(Delivered Enabled)

Reports plus Small Scale UI or Process-Based new features will have minimal user impact after an update. Therefore, customer acceptance testing should focus on the Larger Scale UI or Process-Based* new features.

New Features That Customer Must Take Action to Use (Delivered Disabled)

Not disruptive as action is required to make these features ready to use. As you selectively choose to leverage, you set your test and roll out timing.

Feature

Report

UI or
Process-Based:
Small Scale

UI or
Process-Based:
Larger Scale*

Customer Action:
Opt In Only

Customer Action:
Opt In, Plus Additional Steps Required

Customer Action:
Steps Required (No Opt In)

HCM Data Loader

New Objects Supported

HCM Data Loader

HCM Data Loader provides a flexible and efficient method of bulk loading business object data for data-migration and on-going incremental updates to Oracle Human Capital Management Cloud.

New Objects Supported

You can now load data for the following business objects:

Business Object Product Area Description
Payroll Time Card Global Payroll - Calculation Information Time calculation cards imported to the Calculation Information Repository from Time and Labor or a third-party time collection device.
Payroll Time Definition Global Payroll - Define A definition of either a date or a time period.

These objects now have an additional component:

Business Object Product Area New Component New Component Description
Grade Global HR - Work Structures Grade Legislative Extra Information Extensible flexfield attributes for grade legislative information.
Talent Profile Talent Management Talent Model Profile Additional Data Additional attributes for defining model profiles.

Steps to Enable

No steps are required to enable this feature.

Update 18C

Revision History

This document will continue to evolve as existing sections change and new information is added. All updates appear in the following table:

Date Feature Notes
28 JUN 2019 HCM Common Architecture: Parallel Routing Policies for Approval Notifications

Updated document. Delivered feature in update 18C.

28 JUN 2019

Redesigned User Experience / HCM Common: Unsaved Changes Warning Disabled

Updated document. Revised feature information.

28 JUN 2019 HCM Extracts: Extract Deleted Object Details

Updated document. Revised feature information.

28 JUN 2019

Redesigned User Experience / Talent: Performance on Person Spotlight Redesigned

Updated document. Revised feature information.

28 JUN 2019

Redesigned User Experience / Talent: Performance and Career Overviews for My Team

Updated document. Revised feature information.

31 MAY 2019

Redesigned User Experience / Global HR: New Person Flows Redesigned

Updated document. Revised feature information.

31 MAY 2019

Redesigned User Experience / Talent: Most Goal Management Features Added to Redesigned Pages

Updated document. Revised feature information.

29 MAR 2019

Redesigned User Experience / Talent: Career Development Self-Service Pages Redesigned

Updated document. Revised feature information.

22 FEB 2019

Redesigned User Experience / Absences: Add Absence Self-Service Page Enhanced

Updated document. Revised feature information.

22 FEB 2019

Redesigned User Experience / HCM Security: My Account and Manage User Account Redesigned

Updated document. Revised feature information.

25 JAN 2019

HCM Data Loader: Review and Set Configuration Parameters Efficiently

Updated document. Revised feature information.

21 DEC 2018 Application Security: Email Validation in Manage Users

Updated document. Revised feature information.

21 DEC 2018

Redesigned User Experience / Absence: Add Absence Self-Service Page Enhanced

Updated document. Revised feature information.

21 DEC 2018

Redesigned User Experience / HCM Common: Improved Person Spotlight Security and Design

Updated document. Delivered feature in update 18C.

21 DEC 2018

Redesigned User Experience / HCM Common: New Client LOVs

Updated document. Revised feature information.

21 DEC 2018

Redesigned User Experience / Time: Employee Time Card Self-Service Page Redesigned

Updated document. Delivered feature in update 18C.

21 DEC 2018

HCM Spreadsheet Data Loader: Secure Spreadsheets and Spreadsheet Templates for Bulk Data Loading

Updated document. Revised feature information.

26 OCT 2018 HCM Data Loader: Enhancements to Recruiting Objects

Updated document. Delivered feature in update 18C.

26 OCT 2018

HCM Data Loader: New Business Objects Supported

Updated document. Revised feature information.

26 OCT 2018

Redesigned User Experience / HCM Common: HCM Global Search Enhanced

Updated document. Revised feature information.

26 OCT 2018

Redesigned User Experience / HCM Common: Profile Options Delivered to Enable Redesigned User Experience

Updated document. Revised feature information.

26 OCT 2018

Redesigned User Experience / HCM Common: Configure Quick Actions on Me, My Team, and My Client Groups

Updated document. Revised feature information.

07 SEP 2018   Created initial document.

Overview

HCM Cloud applications have two types of patches you can receive that are documented in this What's New:

It is important for you to know what Release Update your environment is on. You can find this in your Cloud Portal. If you are on Update 18A, you will only have features that are in 18A or the Monthlies for 18A, you will not have 18B features until you receive the 18B update. You can however read ahead on future release so you can make plans for when you will receive the next update.

If you are upgrading from Release 12, you should read all features up through the Release Update that you will receive in the upgrade, this can also be found in Cloud Portal.

This document outlines the information you need to know about new or improved functionality in Oracle HCM Cloud. Each section includes a brief description of the feature, the steps you need to take to enable or begin using the feature, any tips or considerations that you should keep in mind, and the resources available to help you.

In addition to this document you will also want to review the Oracle Human Capital Management Cloud Functional Known Issues and Maintenance Packs (Document ID 1554838.1). These documents identify bug fixes and possible known issues. You will also need to review these documents based in the release update version you are currently on or will be moving to.

Oracle HCM Cloud release documents are delivered in five functional groupings:

Suggested Reading for all HCM Products:

NOTE: Not all Global Human Resource features are available for Talent and Compensation products.

Optional Reading for HCM Products (Depending on what products are in your cloud service):

Additional Optional Reading:

NOTE: All of these documents can be found on the Oracle Help Center at: https://cloud.oracle.com/saasreadiness/hcm under Human Capital Management Release Readiness.

Give Us Feedback

We welcome your comments and suggestions to improve the content. Please send us your feedback at oracle_fusion_applications_help_ww_grp@oracle.com. Indicate you are inquiring or providing feedback regarding the HCM Cloud What’s New for Release 13 in the body or title of the email.

Feature Summary

Column Definitions:

Report = New or modified, Oracle-delivered, ready to run reports.

UI or Process-Based: Small Scale = These UI or process-based features are typically comprised of minor field, validation, or program changes. Therefore, the potential impact to users is minimal.

UI or Process-Based: Larger Scale* = These UI or process-based features have more complex designs. Therefore, the potential impact to users is higher.


Opt In Only = These features are made available for use via Opt In. No additional setup steps are required.

Opt In, Plus Additional Steps Required = To use these features you must first Opt In, then perform additional setup steps.

Steps Required (No Opt In) = Setup steps must be performed before these features can be used. For example, new or expanded BI subject areas need to first be incorporated into reports. Integration is required to utilize new web services.

New Features Delivered Ready to Use
(Delivered Enabled)

Reports plus Small Scale UI or Process-Based new features will have minimal user impact after an update. Therefore, customer acceptance testing should focus on the Larger Scale UI or Process-Based* new features.

New Features That Customer Must Take Action to Use (Delivered Disabled)

Not disruptive as action is required to make these features ready to use. As you selectively choose to leverage, you set your test and roll out timing.

Feature

Report

UI or
Process-Based:
Small Scale

UI or
Process-Based:
Larger Scale*

Customer Action:
Opt In Only

Customer Action:
Opt In, Plus Additional Steps Required

Customer Action:
Steps Required (No Opt In)

Application Security

Email Validation in Manage Users

Enable Audit of Role Delegation

Support Linking of User Accounts to Person Records on the Edit User Page

HCM Security

New Validation of Data and Abstract Roles

HCM Common Architecture

Parallel Routing Policies for Approval Notifications

HCM Data Loader

New Business Objects Supported

Support for Oracle Benefits Objects

Enhancements to Checklist Business Objects

Enhancements to Talent Management Objects

Enhancements to View Business Objects

Enable Audit of Data Loaded

Review and Set Configuration Parameters Efficiently

Automated Maintenance of Stage Tables

Enhancements to Recruiting Objects

HCM Extract

Lock Extract Definition

View the Context Setting User Entity List

Store Multiple Encryption Keys in HCM Extracts

Extract Deleted Object Details

HCM Spreadsheet Data Loader

Secure Spreadsheets and Spreadsheet Templates for Bulk Data Loading

Simplified Configuration for List of Values

Redesigned User Experience

HCM Common

Profile Options Delivered to Enable Redesigned User Experience

Configure Quick Actions on Me, My Team, and My Client Groups

HCM Global Search Enhanced

Unsaved Changes Warning Disabled

New Client LOVs

Improved Person Spotlight Security and Design

HCM Security

My Account and Manage User Account Redesigned

Absence

Add Absence Self-Service Page Enhanced

Benefits

Further Redesigned Self-Service Pages

Human Resources

New Person Flows Redesigned

Personal Information Redesigned Self-Service Pages Enhanced

Seniority Dates Redesigned

Manage Allocated Checklists Page Redesigned

Document Records Changes

Printing the Directory Organization Chart

Information Sharing Pages Redesigned

Global Payroll

Manage Payment Method Preferences Page

Payroll for Canada

Year-End Documents in Employee Self-Service

Payroll for the United States

Year-End Documents in Employee Self-Service

Recruiting

Current Jobs Pages Redesigned

Talent

Performance on Person Spotlight Redesigned

Performance and Career Overviews for My Team

Career Development Self-Service Pages Redesigned

Most Goal Management Features Added to Redesigned Pages

Contextual Notes Self-Service Page Redesigned

Succession Planning Spotlight Redesigned

Time & Labor

Employee Time Card Self-Service Page Redesigned

Application Security

Oracle Fusion Applications Security provides a single console where IT Security Managers and Administrators can perform various functions including user lifecycle management, role definition, security policy management(both functional and data), role hierarchy maintenance, username and password policy administration, and certificate management. The console also enables users to simulate the effect of security changes, to run security reports, and download a connector for integration with Microsoft Active Directory.

Email Validation in Manage Users

Until now, you could inadvertently enter a duplicate work email address on the Create User or Edit User page. Once a duplicate email address exists, it can be difficult to correct. From this update, work email addresses are validated and duplicate values are highlighted when you try to save your changes. The warning message includes either the name, the user name, or both of the owner of the email address. Having this warning enables you to enter a unique email address before saving.   

The Create User Page Showing the Work Email Field

Steps to Enable

Validation of work email addresses on the Create User and Edit User pages is disabled by default. To enable this validation, you create and enable the PER_MANAGE_USERS_EMAIL_VALIDATION profile option and then set it to Y.

To create and enable the profile option, follow these steps:

  1. In the Setup and Maintenance work area, use the Manage Profile Options task.
  2. On the Manage Profile Options page, click the New icon in the Search Results section.
  3. On the Create Profile Option page, complete the required fields as follows:
    Field Value

    Profile Option Code

    PER_MANAGE_USERS_EMAIL_VALIDATION

    Profile Display Name

    Enable Validation of User Work Email

    Application

    Global Human Resources

    Module

    Users

    Start Date

    1/1/50

  1. Click Save and Close.
  2. In the Profile Option Levels section of the Manage Profile Options page, enable the profile option at the Site level, as follows:
    1. Select the Enabled option, to enable the profile option.
    2. Select the Updateable option, to grant update privileges to users.
  3. Click Save and Close.

To set the profile option, follow these steps:

  1. In the Setup and Maintenance work area, use the Manage Administrator Profile Values task.
  2. On the Manage Administrator Profile Values page, enter PER_MANAGE_USERS_EMAIL_VALIDATION in the Profile Option Code field and click Search.
  3. In the Profile Values section of the search results, enter Y in the Profile Value field.
  4. Click Save and Close.

Tips And Considerations

Validation of the work email applies to user accounts that you manage on the Create User and Edit User pages. It doesn't apply to user accounts that you manage on the Security Console.

Key Resources

For more information, go to Applications Help for the following help topics:

Enable Audit of Role Delegation

Role delegation is the assignment of a role from one user, known as the delegator, to another user, known as the proxy. You can now track the delegation of roles by configuring audit of the Role Delegation business objects on the Configure Business Object Attributes page.

Configuring the Role Delegation Business Object for Audit

Configuring the Role Delegation Business Objects for Audit

Authorized users can review the audit data for role delegation transactions in the Audit Reports work area.

Steps to Enable

No steps are required to enable this feature.

Key Resources

For more information, go to Applications Help for the following topics:

Support Linking of User Accounts to Person Records on the Edit User Page

When you create a user account using the following methods, it remains a standalone user account until you link it to a person record:

Until now, you could link standalone user accounts to person records on the Create User page or the Manage User Account page, which is available to Oracle HCM Cloud users only. From this update, you can also link standalone user accounts to person records on the Edit User page. Any currently linked user account is automatically unlinked from the person record when you select a replacement account.

Linking a User Account on the Edit User Page

When you click the Link icon on the Edit User page, the Link User Account dialog box opens. In this dialog box, you search for and select a standalone user account to link to the person record. Accounts that are already linked to person records don't appear here. The account can be in any status, and its status is unaffected by the linking.

Steps to Enable

No steps are required to enable this feature.

Tips And Considerations

When you link a standalone user account on the Edit User page:

When you click Autoprovision Roles on the Edit User page:

You can also add roles manually to the account.

No changes are made automatically to the unlinked account. You may want to reset the password of the unlinked account.

Key Resources

For more information, go to Applications Help for the following help topic:

HCM Security

Includes enhancements to person security profiles, new-person task flows, role mappings, the Retrieve Latest LDAP Changes process, predefined job and abstract roles, and security setup.

New Validation of Data and Abstract Roles

If you copy an abstract role to which security profiles are assigned, then the data security policies from the assigned security profiles are also copied. These data security policies may provide unwanted or inappropriate data access. To avoid copying them, you're recommended always to revoke security profiles from an abstract role before you copy it. Otherwise, your new abstract role may have two sets of data security policies, one copied from the source role and one from any security profiles that you later assign to your role.

Until now, it wasn't possible to determine whether a custom abstract role included copied data security policies. For example, you may have copied an Employee role with assigned security profiles. If you didn't revoke the security profiles from the role before you copied it, then the data security policies from the assigned security profiles were also copied. These copied data security policies weren't reported on the Manage Data Roles and Security Profiles page.

Employee Custom Is a Copy of Employee

From Update 18C, additional validation is applied when you assign security profiles to an abstract role. If the abstract role is a copy and includes copied data security policies, then a warning message appears. You're recommended to remove any unwanted data security policies before proceeding.

If the role that you copied was a predefined abstract role, then you can remove copied data security policies as follows:

  1. Edit your copy of the abstract role on the Security Console.
  2. On the Data Security Policies page, filter by policy names beginning with the ORA_ prefix. These data security policies were generated from security profiles assigned to the predefined abstract role that you copied.

Filter by Policy Names Beginning ORA_

  1. Remove all policies beginning ORA_ in the filtered list.

Any remaining data security policies are either predefined and should not be removed or generated from security profiles that you assigned to your copy of the role.

If the source role was a custom abstract role, then to remove copied data security policies you:

  1. Revoke the security profiles from the source abstract role.
  2. Make another copy of the source abstract role.
  3. Reassign the revoked security profiles to the source abstract role.
  4. Reapply any updates to your new copy of the role. For example, you may need to edit the role hierarchy.

When you have a new copy of the role without the copied data security policies, you can assign security profiles to it, as required.   

Steps to Enable

No steps are required to enable this feature; however you will want to remove security profiles from delivered HCM abstract roles (i.e., Employee, Contingent Worker and Line Manager) before copying them in the Security Console.

Tips And Considerations

It's rare to assign security profiles to job roles, as people with the same job role are likely to access different sets of data. Nonetheless, the new validation is also applied to job roles when you create or edit a data role. If the job role included in the data role is a copy of a job role with assigned security profiles, then a warning message alerts you to the copied data security policies. You're recommended to revoke the security profiles from the source job role and copy it again. This action removes unwanted data security policies from your copy of the job role.

Key Resources

For more information, go to Applications Help for the following help topics:

HCM Common Architecture

Parallel Routing Policies for Approval Notifications

The BPM Worklist application has been enhanced  to define routing policies that enable you to send approval notifications to multiple participants in parallel including multiple Areas of Responsibility (AOR). This feature also enables you to create multiple stages and multiple participants in serial or parallel mode in the BPM Worklist application.

Steps to Enable

No steps are required to enable this feature.

Key Resources

For more information, see this document on My Oracle Support:

HCM Data Loader

HCM Data Loader provides a flexible and efficient method of bulk loading business object data for data-migration and on-going incremental updates to Oracle Human Capital Management Cloud.

New Business Objects Supported

You can now load data for the following business objects:

Business Object Product Area Description
Brand Skill Personal Brand Records skills information for employees
Job Requisition Security Profile Recruiting Defines criteria for securing access to job requisitions
Learning Record Activity Attempt Learning Records a learner's attempt to complete a learning activity
Organization Payment Method Global Payroll - Payments Specifies the payment method for a legislative data group, including the payment source and payment method rule
Mass Actions for Performance Documents Talent Management Loads worker performance documents for mass processing, with Participants and Attachment components

Steps to Enable

No steps are required to enable this feature.

Support for Oracle Benefits Objects

You can now load data for the following Oracle Benefits business objects using HCM Data Loader or HCM Spreadsheet Data Loader:

Business Object Description
Beneficiary Enrollment Identifies beneficiaries of a benefits offering
Dependent Enrollment Identifies dependents of participants in a benefits offering
Participant Enrollment Records a participant's enrollment in a benefits offering
Person Habits Records details of a person's habits and disability status

Steps to Enable

No steps are required to enable this feature.

Enhancements to Checklist Business Objects

Checklists now support onboarding, and the business object structure has been enhanced for this support.

The following child and grandchild components have been added to the Checklist Template business object:

Child Component Grandchild Component Description
Contacts   A contact, such as a person, email, or phone number, assigned to a checklist
Contents   Content items for the checklist
Tasks   A required or optional task in a checklist
  Task Dependencies Prerequisite tasks for the parent task
  Task Notification Overrides A replacement for default task notifications

The following child and grandchild components have been added to the Allocated Checklist business object:

Child Component Grandchild Component Description
Contacts   A contact, such as a person, email, or phone number, assigned to an allocated checklist
Contents   Content items for the allocated checklist
Tasks   A required or optional task in an allocated checklist
  Task Notifications A notification to the task performer or owner of allocated checklist tasks

The following business objects are new:

Business Object Description
Task Library A repository of tasks that can be used when defining a checklist or assigning a task during transactions such as onboarding
Checklist Content Details A content item, such as a note, news item, or announcement, belonging to a checklist

Steps to Enable

No steps are required to enable this feature.

Tips And Considerations

No notifications are issued when you bulk load allocated checklists.

Key Resources

See Oracle Cloud Customer Connect for example templates.

Enhancements to Talent Management Objects

The Succession Management and Talent Pool business objects now support the loading of descriptive flexfield (DFF) data. You can see the DFF segment attribute information on the Flexfield Attributes tab for these objects on the View Business Objects page. In business-object templates generated for these business objects, the METADATA line automatically includes the flexfield code and attributes for configured descriptive flexfields.

The new Talent Review Meeting object specifies the configuration details of a talent review meeting, including the meeting facilitators, participants, reviewees, rating models, succession plans, and talent pools.

Steps to Enable

No steps are required to enable this feature. 

Key Resources

For more information, go to Applications Help for the following help topic:

Enhancements to View Business Objects

On the View Business Objects page, you can review details of all attributes of all business objects in your environment. The page and its related pages have been redesigned in this update, and many functions have been enhanced. In particular:

View Business Objects Page

The Component Details tab for a component provides more information, including supported actions. It has a new, single-column layout from where you can link directly to the associated translation object, if any.

Component Details Tab

The Attributes tab for a component is enhanced to provide as much detail as possible about every attribute of a selected component. In particular:

Integration Key Attributes for the JobId Attribute of the Job Component

User Key Attributes for the JobFamilyId Attribute of the Job Component

A new Flexfield Attributes tab is provided for the attributes of descriptive and extensible flexfields. The tab displays the attributes for a selected flexfield and context. For extensible flexfields only, it also displays attributes by category.

The Flexfield Attributes Tab

When a flexfield context supports multirow entry, one or more flexfield attributes are identified as user keys to provide a unique reference to a single record. These attributes are identified in the User Key column on the Flexfield Attributes tab. This column doesn't appear if multirow entry isn't supported.

Steps to Enable

No steps are required to enable this feature.

Tips And Considerations

You can refresh business objects using the Refresh Object and Refresh All Objects buttons. The refresh action:

You're recommended to refresh all objects after an update to ensure that any changes are reflected on the View Business Objects page and in business object templates. If no details are available for a selected object when you try to view it, then you'll see a message suggesting that you refresh the object.  

Enable Audit of Data Loaded

Currently, you can audit changes to objects that you create and manage in the user interface. For example, you can audit changes to salaries or document records. From this release, you can also audit changes made to objects when you load them using either HCM Data Loader or HCM Spreadsheet Data Loader.

To enable audit for the enterprise when using HCM Data Loader, you set the Enable Audit Data parameter on the HCM Data Loader parameters tab of the Configure HCM Data Loader page.

Setting the Enable Audit Data Parameter for HCM Data Loader

By default, the Enable Audit Data parameter is set to No, but you can override that setting for the enterprise. Alternatively, you can leave Enable Audit Data set to No and enable audit selectively by including the following SET instruction in relevant .dat files:

SET ENABLE_AUDIT_DATA Y

Similarly, you can enable audit for the enterprise when using HCM Spreadsheet Data Loader by setting the Enable Audit Data parameter on the HCM Spreadsheet Data Loader parameters tab of the Configure HCM Data Loader page.

Setting the Enable Audit Data Parameter for HCM Spreadsheet Data Loader

By default, the Enable Audit Data parameter is set to No, but you can override that setting for the enterprise. Alternatively, you can leave Enable Audit Data set to No and enable audit selectively by setting the Enable Audit Data parameter in relevant spreadsheet templates to Yes.

Auditing of data loaded in bulk is optional. To audit business objects loaded in bulk, you must:

Creation, update, and deletion of objects are audited when audit is enabled.

Steps to Enable

No steps are required to enable this feature.

Tips And Considerations

Although you can enable audit for the enterprise by setting the Enable Audit Data configuration parameters to Yes, this setting may have a negative impact on performance. Consider enabling audit in this way only for ongoing integrations,

You can purge the audit data for any object. To purge audit data, you:

These instructions are intended primarily to remove audit records for PII attributes of worker records. By default, the purging of audit data is set to No for the enterprise and you can't override this setting at the enterprise level.

Restrictions exist on enabling audit and purging audit data at the same time. You can't include both of the following instructions in a single .dat file:

Similarly, you can't include both of the following parameter values in a spreadsheet template:

Parameter Value
Purge Audit Data Yes
Enable Audit Data Yes

If you request purging of audit data in a .dat file or spreadsheet template when Enable Audit Data is set to Yes for the enterprise, then you must disable audit in the same .dat file or spreadsheet template. That is, you must do one of the following:

When audit is enabled for an object, you can't correct load errors for it on the HCM Data Loader Object Errors page. For example, your .zip file may contain both Worker and Job objects. If you include the SET ENABLE_AUDIT_DATA Y instruction in the Worker.dat file only, then you can't correct load errors for that .dat file on the Object Errors page. However, you can correct load errors for the Job objects on the Object Errors page, because audit isn't enabled in the Job.dat file.  

Key Resources

For more information, go to Applications Help for the following topics:

Review and Set Configuration Parameters Efficiently

To improve your control of data loading, the Configure HCM Data Loader page is redesigned in this update to deliver the following enhancements:

Redesigned Configure HCM Data Loader Page

HCM Spreadsheet Data Loader Tab

Parameters that are specific to a single business object now appear in their own section on both tabs.

HCM Data Loader Parameters for the Worker Object

The Search Template Parameters dialog box in the Template Parameters section of a spreadsheet template now shows the current enterprise default value and the parameter category. 

Search Template Parameters Dialog Box

Steps to Enable

No steps are required to enable this feature.

Tips And Considerations

At runtime, you can override many of the default values specified on the Configure HCM Data Loader page. Use one of these methods:

Configuration parameter values are applied in the following order:

  1. Runtime values, if any
  2. Override values specified on the Configure HCM Data Loader page, if any
  3. Predefined values

If you set an override value for a parameter on the Configure HCM Data Loader page, then you can't delete it. However, you can update it.

Key Resources

For more information, go to Applications Help for the following help topic:

Automated Maintenance of Stage Tables

As best practice, you should delete data sets regularly from the HCM Data Loader stage tables. Currently, you can schedule a recurring deletion request to delete data sets that match specified criteria. For example, you can schedule the Delete Stage Table Data process to run weekly to delete any data set that hasn't been updated in the last 7 days. In this update, maintenance of the HCM Data Loader stage tables is automated. This enhancement is to ensure that the stage tables can be maintained without user intervention.

When you first run the Import and Load Data process after this update, the process determines whether a schedule exists for the Delete Stage Table Data process. If no schedule exists, then the process creates one automatically to run Delete Stage Table Data nightly. 

Whenever the Delete Stage Table Data process runs, regardless of whether the process run was scheduled or user-requested, the process:

New HCM Data Loader configuration parameters control automatic maintenance of stage tables. In the Setup and Maintenance work area, go to:

New HCM Data Loader Configuration Parameters

The following table describes these parameters.

HCM Data Loader Configuration Parameters

Configuration Parameter Description
Days to Retain Data Sets Before Archiving The number of days since a data set was last updated before it can be automatically backed up. Data sets are backed up only if the number of data lines in the stage tables exceeds the value specified on the Maximum Data Lines Before Archiving parameter.
Days to Retain Data Sets Before Deleting The number of days since a data set was last updated before it is automatically and permanently deleted from the stage tables.
Maximum Data Lines Before Archiving The number of data lines that can be held in the stage tables before data sets are automatically backed up.

This example shows how automatic deletion of data sets works with user-requested deletion. The system date is 9 May 2018 when the user performs Delete Stage Table Data to purge any data sets:

Configuration parameters have their default values, as follows.

Configuration Parameter Value
Days to Retain Data Sets Before Archiving      5
Days to Retain Data Sets Before Deleting    30

The following table shows the status of recent import and load processes when the user runs Delete Stage Table Data.

Data Set Imported Status Loaded Status Last Updated
1 Success Success 9 May 2018
2 Success Error 7 May 2018
3 Success Success 1 May 2018
4 Success Error 28 April 2018
5 Success Success 8 April 2018
6 Success Error 8 April 2018

These data sets are purged or backed up as follows:

Steps to Enable

No steps are required to enable this feature.

Tips And Considerations

These values remain in the stage tables when a data set is backed up:

All other data from the data set is moved to the archive stage tables.

After a data set is backed up:

You can back up data sets manually by running the Delete Stage Table Data process with the Action parameter set to Archive. You can't create a schedule when the action is Archive.  

Key Resources

For more information, go to Applications Help for the following help topics:

Enhancements to Recruiting Objects

You can now load data for the following Recruiting business objects:

Business Object Description
Candidate Pool A central location where Recruiters and Hiring Managers manage candidates for current and future job positions
Content Library Contains items used for job requisitions and job offers, such as employer descriptions, department descriptions, diversity statements, and legal disclaimers
Job Requisition Template Contains job requisition information that can be reused for similar jobs
Prospect

A person who is a candidate for a job and associated with a job requisition

In addition:

Steps to Enable

No steps are required to enable this feature.

HCM Extract

HCM Extracts provide a method for extracting data from your HCM applications that can be used for interfacing data to another source or extracting data to integrate reporting across systems.

Lock Extract Definition

Keep your extracts locked to ensure no edits are made while the extract is in use. The lock feature can help you avoid situations such as a changes only extract being edited while in use and resulting in a full run. Unlock the extract definition if it does require a change by providing a justification.

The extract definition must be valid before you lock it and you must provide a reason before you can unlock it.

Manage Extract Definitions Define Tab Lock and Unlock

Steps to Enable

No steps are required to enable this feature.

View the Context Setting User Entity List

View the context setting of the user entity list on the Context tab in the User Entity Details window. Use the list to view all the user entities that set the context required for use by that user entity. Use the list to ensure there is a parent for the context setting for multi-row user entities in the extract hierarchy. For single-row user entities, use the list to view which user entities you can use to include the database items as derived database items.

User Entity Details: Context Tab: Context Setting User Entities

Steps to Enable

No steps are required to enable this feature.

Store Multiple Encryption Keys in HCM Extracts

Use multiple encryption keys for different downstream systems in HCM extracts. Using the Web Center Content delivery option you can now enter an encryption key. HCM extracts will use the customer-key encryption mode as a default if an encryption key is not specified and the encryption mode is set.

Re-create existing deliveries if you want to include an encryption key.

HCM Extract: Manage Extract Definition: Delivery Window with the Additional Details Region Open for the WebCenter Content Delivery Option

Steps to Enable

Adding a Security Key

  1. Access the Security Console.
  2. Access the Certificates tab.
  3. Click Import.
  4. Choose PGP for Certificate Type.
  5. Provide an Alias for your Security Key.
  6. Click Import and Close.

NOTE: An encryption key with the alias customer-key will be used by HCM Extract as a default.

Extract Deleted Object Details

Extract key data about deleted objects using the event object changes user entity HRC_EVT_OBJ_CHANGES_UE and send that information to downstream systems.

To extract the deleted object details you must include the filter, Event Object Changes Operation Type = ('DELETE', 'DELETE CHANGES', 'ZAP') in the data group.

This table lists the tracked objects and keys.

Object Name Table Name Primary Key Attribute Primary Key Column Name
SalaryEO CMP_SALARY SalaryId SALARY_ID
EvaluationEO HRA_EVALUATIONS EvaluationId EVALUATION_ID
ProfileEO HRT_PROFILES_VL ProfileId PROFILE_ID
ProfileInterestEO HRT_PROFILE_INTERESTS ProfileInterestId PROFILE_INTEREST_ID
ProfileItemEO HRT_PROFILE_ITEMS ProfileItemId PROFILE_ITEM_ID
ProfileKeywordEO HRT_PROFILE_KEYWORDS ProfileKeywordId PROFILE_KEYWORD_ID
ProfileRelationEO HRT_PROFILE_RELATIONS ProfileRelationId PROFILE_RELATION_ID
Element Entry PAY_ELEMENT_ENTRIES_F ElementEntryId ELEMENT_ENTRY_ID
ApplicantAssignmentDEO PER_ALL_ASSIGNMENTS_M AssignmentId ASSIGNMENT_ID
ApplicantTermsDEO PER_ALL_ASSIGNMENTS_M AssignmentId ASSIGNMENT_ID
CWKTermsDEO PER_ALL_ASSIGNMENTS_M AssignmentId ASSIGNMENT_ID
EmployeeAssignmentDEO PER_ALL_ASSIGNMENTS_M AssignmentId ASSIGNMENT_ID
EmployeeTermsDEO PER_ALL_ASSIGNMENTS_M AssignmentId ASSIGNMENT_ID
NWAssignmentDEO PER_ALL_ASSIGNMENTS_M AssignmentId ASSIGNMENT_ID
NWTermsDEO PER_ALL_ASSIGNMENTS_M AssignmentId ASSIGNMENT_ID
OfferAssignmentDEO PER_ALL_ASSIGNMENTS_M AssignmentId ASSIGNMENT_ID
OfferTermsDEO PER_ALL_ASSIGNMENTS_M AssignmentId ASSIGNMENT_ID
PWAssignmentDEO PER_ALL_ASSIGNMENTS_M AssignmentId ASSIGNMENT_ID
PWTermsDEO PER_ALL_ASSIGNMENTS_M AssignmentId ASSIGNMENT_ID
AssignmentExtraInfoDEO PER_ASSIGNMENT_EXTRA_INFO_M AssignmentExtraInfoId ASSIGNMENT_EXTRA_INFO_ID
AssignmentSupervisorDEO PER_ASSIGNMENT_SUPERVISORS_F AssignmentSupervisorId ASSIGNMENT_SUPERVISOR_ID
AssignGradeStepsDEO PER_ASSIGN_GRADE_STEPS_F AssignGradeStepId ASSIGN_GRADE_STEP_ID
AssignmentWorkMeasureDEO PER_ASSIGN_WORK_MEASURES_F AssignWorkMeasureId ASSIGN_WORK_MEASURE_ID
CitizenshipEO PER_CITIZENSHIPS CitizenshipId CITIZENSHIP_ID
ContactRelationshipDEO PER_CONTACT_RELSHIPS_F ContactRelationshipId CONTACT_RELATIONSHIP_ID
DriversLicenceEO PER_DRIVERS_LICENSES DriversLicenseId DRIVERS_LICENSE_ID
EmailAddressEO PER_EMAIL_ADDRESSES EmailAddressId EMAIL_ADDRESS_ID
ExternalIdentifierEO PER_EXT_APP_IDENTIFIERS ExternalIdentifierId EXT_IDENTIFIER_ID
NationalIdentifierEO PER_NATIONAL_IDENTIFIERS NationalIdentifierId NATIONAL_IDENTIFIER_ID
PassportEO PER_PASSPORTS PassportId PASSPORT_ID
PersonExtraInfoDEO PER_PEOPLE_EXTRA_INFO_F PersonExtraInfoId PERSON_EXTRA_INFO_ID
PeriodOfServiceEO PER_PERIODS_OF_SERVICE PeriodOfServiceId PERIOD_OF_SERVICE_ID
PersonEO PER_PERSONS PersonId PERSON_ID
PersonAddressUsageDEO PER_PERSON_ADDR_USAGES_F PersonAddrUsageId PERSON_ADDR_USAGE_ID
PersonNameDEO PER_PERSON_NAMES_F PersonNameId PERSON_NAME_ID
PhoneEO PER_PHONES PhoneId PHONE_ID
RateValueDEO PER_RATE_VALUES_F RateValueId RATE_VALUE_ID
VisaPermitDEO PER_VISAS_PERMITS_F VisaPermitId VISA_PERMIT_ID

Steps to Enable

No steps are required to enable this feature.

Tips And Considerations

HCM Spreadsheet Data Loader

HCM Spreadsheet Data Loader provides a flexible and efficient method of bulk loading business object data for data-migration and on-going incremental updates to Oracle Human Capital Management Cloud.

Secure Spreadsheets and Spreadsheet Templates for Bulk Data Loading

In the HCM Data Loader functional area for your HCM offering, a new setup task, Manage Spreadsheet Business Object Access, is provided.

Manage Spreadsheet Business Object Access Task

You use this task to authorize users to create or import spreadsheet templates for selected objects. You can secure access to spreadsheet templates by either role or business object.

Managing Spreadsheet Business Object Access by Role

After you complete this setup, users can create and import spreadsheet templates for the objects associated with their roles. For example, the list of business objects in the Create Template dialog box includes permitted objects only. 

By default, users with the predefined Human Capital Management Integration Specialist job role can perform the Manage Spreadsheet Business Object Access task. Such users can also manage and import spreadsheet templates for all business objects.

A new tab, Manage Role Access, has been added to the Manage Spreadsheet Template task flow. 

The Manage Role Access Tab

On the Manage Role Access tab, you can select custom roles and specify whether users with those roles can:

For example, in a spreadsheet template for the Salary object you could specify that:

Selecting Permitted Data Set Operations for a Role

In the Template Maintenance section of the same spreadsheet template, you could specify that compensation administrators can also maintain the template.

Authorizing Roles to Maintain the Spreadsheet Template

The user entering these values on the Manage Role Access tab has a role that enables him or her to manage spreadsheet templates for the Salary object. By default, that role can perform all operations for the template.

NOTE: Permission to perform data set operations for secured objects, such as Worker, Organization, and Position, can't be assigned in this way. You can complete the Permitted Data Set Operations section of the Manage Role Access tab for unsecured objects only. 

In generated spreadsheets:

Steps to Enable

No steps are required to enable this feature.

Tips And Considerations

The setup that you perform on the Manage Spreadsheet Business Object Access page determines what users can see and do on the Manage Spreadsheet Templates page. Until now, users who could access the Manage Spreadsheet Templates task in the Data Exchange work area could manage any template for any business object. They could also load data for any business object. From this update, users can:

On the Run Spreadsheet Data Loader page, users see only the active templates that are associated with their roles.

Key Resources

For more information, go to Applications Help for the following help topics:

Role Information

The following new aggregate privileges are inherited by the predefined Human Capital Management Integration Specialist (ORA_HRC_HUMAN_CAPITAL_MANAGEMENT_INTEGRATION_SPECIALIST_JOB) job role.

Aggregate Privilege Name Aggregate Privilege Code
Access HCM Spreadsheet Data Loader Templates ORA_HRC_ACCESS_HSDL_TEMPLATES
HCM Spreadsheet Data Loader Data Set Administration ORA_HRC_HSDL_DATA_ SET_ADMINISTRATION
HCM Spreadsheet Data Loader Template Administration ORA_HRC_HSDL_TEMPLATE_ADMINISTRATION
Load Data Using HCM Spreadsheet Data Loader ORA_HRC_LOAD_DATA_USING_HSDL
Manage HCM Spreadsheet Data Loader Business Object Access ORA_HRC_MANAGE_HSDL_BO_ACCESS
Manage HCM Spreadsheet Data Loader Templates ORA_HRC_MANAGE_HSDL_TEMPLATES

If you're using the predefined Human Capital Management Integration Specialist job role, then no action is necessary. If you're using a custom version of the role, then you must add these aggregate privileges to your custom role to enable this feature. For example, if you have a custom role to maintain all spreadsheet templates, access all active spreadsheets, and view all data sets, then that role must have the following aggregate privileges:

On the Manage Spreadsheet Business Object Access page, you can authorize selected custom roles to maintain and import spreadsheet templates for selected business objects. You must also enable those custom roles to access the Manage Spreadsheet Templates task in the Data Exchange work area. To enable this access, you edit the roles to add the following aggregate privileges:

Aggregate Privilege Name Aggregate Privilege Code
Access HCM Spreadsheet Data Loader Templates ORA_HRC_ACCESS_HSDL_TEMPLATES
Load Data Using HCM Spreadsheet Data Loader ORA_HRC_LOAD_DATA_USING_HSDL
Manage HCM Spreadsheet Data Loader Templates ORA_HRC_MANAGE_HSDL_TEMPLATES

In addition, if the Manage Data Exchange Work Area (HRC_MANAGE_DATA_EXCHANGE_PRIV) function security privilege isn't already granted to the role, then you must grant it.

On the Manage Role Access tab of the Manage Spreadsheet Templates task flow, you can authorize selected custom roles to perform actions, such as create and upload data sets. You must also enable those custom roles to access the Run Spreadsheet Data Loader task in the Data Exchange work area. To enable this access, you edit the roles to add the following aggregate privileges:

Aggregate Privilege Name Aggregate Privilege Code
Access HCM Spreadsheet Data Loader Templates ORA_HRC_ACCESS_HSDL_TEMPLATES
Load Data Using HCM Spreadsheet Data Loader ORA_HRC_LOAD_DATA_USING_HSDL

In addition:

For more information about adding new aggregate privileges to custom roles, see the Release 13 Security Upgrade Guide on My Oracle Support (document ID 2023523.1).

Simplified Configuration for List of Values

For lookup-validated attributes, HCM Spreadsheet Data Loader often configures a choice list in generated spreadsheets. Similarly, when you include a surrogate ID attribute in a spreadsheet to reference a foreign object, the attribute is configured automatically with a searchable list of values. In both cases, users of the generated spreadsheets can select only valid values, which simplifies the data-loading experience. You can now extend this advantage by configuring lists of values easily for other attributes.

On the Design tab in the Manage Spreadsheet Templates task flow, you can edit the details of the attributes that you include in your template. In this update, the Edit dialog box has a new tab, List of Values, where you can configure lists of values to appear in generated spreadsheets for selected attributes.

The source of the LOV can be:

When the LOV source is a lookup or value set, you:

  1. Select the name of the lookup type or value set.
  2. Specify whether the LOV will appear as a choice list or searchable list in generated spreadsheets.

Selecting the LOV Source and Displayed As Values

  1. Select attributes to appear in the LOV.

Selecting the Available Attributes for the LOV

  1. Identify the values to be returned from the choice list or search.

Selecting the Values to Return

Alternatively, you can set LOV Source to View object. You usually select this option so that you can include user key values in a spreadsheet in place of a surrogate ID to reference a foreign object. This substitution benefits the spreadsheet user, who sees a recognizable value rather than a surrogate ID in the spreadsheet. For example, in a spreadsheet for new Position objects, you include a foreign-object reference to a department. You could just include the Department ID attribute in the spreadsheet, as it's configured automatically with a searchable list of values. However, when the user selects a value from the list, a surrogate ID is returned to the spreadsheet. Instead, you can include the Department user key attribute in the spreadsheet and configure it with a searchable list of values that returns the department name to the spreadsheet.     

To create an LOV for the primary user key attribute, you:

  1. Include both the surrogate ID and user key attributes in the spreadsheet.
  2. Edit the primary user key attribute and set LOV Source to View object.   
  3. Enter the full path to the view object. You copy this value from the surrogate ID attribute.

Adding the Full Path to the View Object

  1. Leave Displayed As set to Searchable list of values.
  2. Select the attributes to appear in the searchable list.
  3. Identify the attribute values to be returned from the search. Usually, you include both the surrogate ID and one or more user key values. The user key values are for the benefit of the spreadsheet user, and the surrogate ID is used to load the data. In generated spreadsheets, you can hide the surrogate ID.

When the LOV Source is View object, you can also include filter and search criteria, if the view object has them.

Steps to Enable

No steps are required to enable this feature.

Tips And Considerations

If the list of values has more than 20 entries, then a searchable list of values is easier for the end user to use. Use choice lists only when the number of choices is limited.

Key Resources

For more information, go to Applications Help for the following help topics:

Redesigned User Experience

Increase user satisfaction with the redesigned pages that now have the same look and feel on desktop and mobile devices. These redesigned pages are both responsive and easy to use on any device, with a modern look and conversational language. Clutter-free pages, with clean lines and just the essential fields, can be personalized to suit.

The Self-Service Pages Redesigned below are all part of the Redesigned Cloud User Experience.

HCM Common

Profile Options Delivered to Enable Redesigned User Experience

To enable mobile responsive pages, you no longer have to create the profile options. Profile options are now delivered with the Site level value set to N. To enable them, all you need to do is to change the Site level Value to Y.

Steps to Enable

There are no steps to enable for this feature, however these are the steps to enable for profile options:

To enable the profile option, navigate to the Setup and Maintenance work area:

  1. Search for and click the Manage Administrator Profile Values task.
  2. Search for and select the profile option.
  3. Click to add a new Profile Value.
  4. Select the Level as Site.
  5. Enter a Y in the Profile Value field.
  6. Click Save and Close.

Tips And Considerations

For customers who created one or more mobile responsive profile options in their 18A or 18B environments, upon the upgrade to 18C:

Key Resources

For more information on creating and enabling the profile options, refer to the following document on My Oracle Support:

Configure Quick Actions on Me, My Team, and My Client Groups

Configure how the frequently used actions must appear and what should be their order (on the Me, My Team, and My Client Groups tabs) when using the News Feed default home page layout. Actions are displayed based on the user's security access. Previously, the actions displayed as quick links were the first ones that appeared on the Show More page. Now, for each HCM home page tab, you can select the actions to display and the order in which they are displayed.

You configure the quick links using the Structure menu. Add your most commonly used actions into a new Frequently Used Quick Actions group so they appear on the home page tab, then use the Order arrows to set the sequence.

Frequently Used Actions with Actions Added

Me Tab Showing Actions Added to Frequently Used Quick Actions

If your display is large enough to display more actions than are included in Frequently Used Quick Actions group, additional actions will appear in the order they appear in the Quick Actions Show More page. 

Steps to Enable

To configure frequently used actions:

  1. Activate a sandbox. 
  2. Open the main menu and go to Configuration > Structure.
  3. Select the home page tab you want to configure (Me, My Team, or My Client Groups).
  4. Expand the group that includes the action you want to make a quick link.
  5. Select the action.
  6. Check to select the Add as a quick action link on home page check box.

  1. Save and Close.
  2. Repeat the above steps for all the actions you to make frequently used actions.
  3. On the Edit Group page, use the Order arrows to set the sequence of the actions. 

  1. Save and Close.
  2. Repeat the above steps for the other HCM tabs.

Tips And Considerations

Key Resources

For more information on Quick Actions read the 18B HCM Common What's New feature:

HCM Global Search Enhanced

The enhanced HCM global search now lets you search for actions using common words. For example, you can search for the Add Absence action using the words "sick", PTO, or "vacation", or Contact Information using "phone", "email", or "address". Up to 10 synonyms are delivered for the most frequently used quick actions and can be modified each customer. Synonyms are delivered as seed data and are translated.

Search Using Synonyms

When an action is available from multiple home page tabs (for example, Me, My Team, My Client Groups), the tab name is appended to the action. This helps the user know which version of the action to select depending on who they want to take the action on. For example, a user who is both line manager and an HR specialist can promote team members and members of their client group. So when searching for Promote in global search, 2 actions will be returned - Promote - My Team and Promote - My Client Groups. After you select the appropriate action, you can search for the person to promote. If the user only has access to one instance of an action, the tab name is not appended. 

The delivered HCM global search configuration is delivered as the default search for HCM customers when the HCM pages are displayed. Regardless if you use the News Feed home page layout or another one, HCM global search is only available on the home page when your application URL include hcmUI. If you do not want to use the new HCM global search configuration, you must disable it.

Steps to Enable

To modify the default HCM global search configuration including synonyms, you must duplicate it and then make your changes.

  1. Navigate to Setup and Maintenance.
  2. Search for the task Manage Global Search Configurations.
  3. Select the Oracle HCM Cloud Default Search Configuration.
  4. Click the Duplicate icon.
  5. Provide the required details shown below. Check the Default and Enabled boxes.

NOTE: Default indicates the configuration to be used if no other configuration exists for the mapped current menuId, Page or Webapp. Enabled indicates the configuration is available for use.

Duplicate Global Search Configuration

  1. Edit your duplicated configuration.
  2. To modify synonyms, click Manage Synonyms.
  3. Save and close.

Tips And Considerations

Unsaved Changes Warning Disabled

When navigating away from a page if you have not saved or submitted an action, you will no longer be warned that you will lose unsaved changes. This includes if you are in middle of a transaction and have made updates, but have not saved or submitted. This warning is disabled for all HCM transactions.

Unsaved Changes Warning

Unsaved changes warning messages can be enabled back by changing the Site level value to Y for the profile option HCM_SAVE_CHANGES_WARNING_ENABLED. When the warning message is enabled, it will not be shown when the transaction is initiated from quick actions, but will be shown when initiated from all other places.

Steps to Enable

To turn on the unsaved changes warning message, you must enable the following profile option and have enabled the HCM_RESPONSIVE_PAGES_ENABLED profile option. If you have not enabled the HCM_RESPONSIVE_PAGES_ENABLED profile option, please see the Redesigned Cloud User Experience feature in 18A for the Steps to Enable, Tips and Considerations, and Key Resources.

Field Value

Profile Option Code

HCM_SAVE_CHANGES_WARNING_ENABLED

To enable the profile option, navigate to the Setup and Maintenance work area:

  1. Search for and click the Manage Administrator Profile Values task.
  2. Search for and select the profile option.
  3. Click to add a new Profile Value.
  4. Select the Level as Site.
  5. Enter a Y in the Profile Value field.
  6. Click Save and Close.

Tips And Considerations

New Client LOVs

New client LOVs are available in the new mobile responsive pages. Now all profile options are delivered with a Site level value of N, unless otherwise noted. Previously, you had to create the profile option first. 

Client LOVs use the "contains" logic and and return results containing the characters you enter. You can optionally change this logic to "starts with" for individual LOVs to return results that start with the characters instead. To do so, change the Site level value of the corresponding profile option code from N to Y. A "starts with" logic will improve performance and should be used when your list contains thousands of values (usually 15,000 or more records) or you do not partition your data by set ID. Changing the Site level value changes the search logic for all instances of the LOV if it's used in more than one page.

Existing and New Client LOVs and Profile Options

Available In Object Profile Option Code
18B

Address Attributes

PER_LOV_SEARCH_ADDRESSES_STARTSWITH

(Site level value is delivered as Y)

18B

Bargaining Unit

PER_LOV_SEARCH_BARGAININGUNITS_STARTSWITH

18B

Business Unit

PER_LOV_SEARCH_BUSINESSUNITS_STARTSWITH

18B

Collective Agreement

PER_LOV_SEARCH_COLLECTIVEAGREEMENTS_STARTSWITH

18B

Country (including Phone Country Code)

PER_LOV_SEARCH_HCMCOUNTRIES_STARTSWITH

18B

Department

PER_LOV_SEARCH_DEPARTMENTS_STARTSWITH

18B

Document Type

PER_LOV_SEARCH_HRDOCUMENTTYPES_STARTSWITH

18B

Grade

PER_LOV_SEARCH_GRADES_STARTSWITH

18B

Grade Ladder

PER_LOV_SEARCH_GRADELADDERS_STARTSWITH

18B

Job

PER_LOV_SEARCH_JOBS_STARTSWITH

18B

Legal Employer

PER_LOV_SEARCH_LEGALEMPLOYERS_STARTSWITH

18B

Location

PER_LOV_SEARCH_LOCATIONS_STARTSWITH

18B

Person (Worker, Manager, Employee)

PER_LOV_SEARCH_WORKERS_STARTSWITH

18B

Position

PER_LOV_SEARCH_POSITIONS_STARTSWITH

18B

(Profiles) Content Items

HRT_LOV_SEARCH_CONTENTITEMS_STARTSWITH

18B

Timecard Attributes 1-30

HXT_LOV_SEARCH_TIMECARDFIELDVALUES_STARTSWITH

18B

Union

PER_LOV_SEARCH_UNIONS_STARTSWITH

18C Questionnaires

HRT_LOV_SEARCH_QUESTIONNAIRES_STARTSWITH

18C

Questions

HRT_LOV_SEARCH_QUESTIONS_STARTSWITH

18C

Roles

PER_LOV_SEARCH_ROLES_STARTSWITH

18C

User Roles

PER_LOV_SEARCH_USERROLES_STARTSWITH

18C

User Accounts

PER_LOV_SEARCH_USERACCOUNTS_STARTSWITH

18C

Recruiting Organizations

IRC_LOV_SEARCH_RECRUITINGORGANIZATIONS_STARTSWITH

18C

Recruiting Job Requisition Templates

IRC_LOV_SEARCH_JOBREQUISITIONTEMPLATES_STARTSWITH

18C

Recruiting Content Library Items

IRC_LOV_SEARCH_RECRUITINGCONTENTLIBRARYITEMS_STARTSWITH  

18C

Shared Goals

HRG_LOV_SEARCH_SHAREDGOALS_STARTSWITH

18C Succession Plans

HRM_LOV_SEARCH_SUCCESSIONPLANS_STARTSWITH

18C Talent Pools

HRT_LOV_SEARCH_TALENTPOOLS_STARTSWITH

18C Rating Level

HRT_LOV_SEARCH_RATINGLEVELS_STARTSWITH

18C GL Cost Center

PER_LOV_SEARCH_HCM_COSTCENTER_STARTSWITH

18C Time Cards

HXT_LOV_SEARCH_TIMECARDS_STARTSWITH

Steps to Enable

To change the Site Level values from N to Y:

  1. Navigate to the Setup and Maintenance.
  2. Search for the Manage Administrator Profile Options.
  3. Search for the profile option to update.
  4. Change the Site Level value from N to Y.
  5. Save and Close.

Tips And Considerations

For customers who created 1 or more client LOV profile options in their 18B environments, upon upgrade to 18C:

Key Resources

For more information on LOV's see the following:

Improved Person Spotlight Security and Design

Security and page access within the person spotlight is improved for a better user experience. The pages are displayed based on your security access instead of showing all tabs and evaluating security after you click on it. Now, once you navigate to the spotlight, you can see additional tabs using Show More.

Person Spotlight Tabs

Steps to Enable

Spotlight now uses the privilege Access Quick Actions (PER_ACCESS_QUICK_ACTIONS). Grant this privilege and enable the profile options for the spotlight pages you want to use.

Page Profile Option
Public Person Info

PER_DIRECTORY_RESPONSIVE_ENABLED

Goals

PER_DIRECTORY_RESPONSIVE_ENABLED

Document Records

PER_PERSONAL_INFORMATION_RESPONSIVE_ENABLED

Employment

PER_EMPLOYMENT_GUIDED_FLOWS_RESPONSIVE_ENABLED

Payslips

PAY_PAYROLL_RESPONSIVE_ENABLED

Payment Methods

PAY_PAYROLL_RESPONSIVE_ENABLED

Compensation

CMP_COMPENSATION_RESPONSIVE_ENABLED

Absence

ANC_ABSENCES_RESPONSIVE_ENABLED

Benefits Summary BEN_ENROLLMENT_RESPONSIVE_ENABLED

To enable the profile option, navigate to the Setup and Maintenance work area:

  1. Search for and click the Manage Administrator Profile Values task.
  2. Search for and select the profile option.
  3. Click to add a new Profile Value.
  4. Select the Level as Site.
  5. Enter a Y in the Profile Value field.
  6. Click Save and Close.

Once the profile options are enabled. when you click on the person name, it will take you to the new person spotlight pages and the old pages will no longer be available.

Tips And Considerations

Key Resources

For more information on creating and enabling the profile options, refer to the following document on My Oracle Support:

For more information on configuring spotlight tabs, refer to the What's New on the Release Readiness site for 18B for the following topic:

For more information on hiding spotlight tabs from HCM landing pages, refer to the following topic on Customer Connect.

Role Information

The privilege Access Quick Actions (PER_ACCESS_QUICK_ACTIONS) is granted to the delivered Employee and Contingent Worker roles.

HCM Security

My Account and Manage User Account Redesigned

The My Account and Manage User Account pages have been redesigned for ease of use and responsiveness on all devices.

My Account

When you select Me - Roles and Delegations in the Navigator, the Account Management page opens. It replaces the My Account page. On the Account Management page, work email and work phone have been removed from the personal details. The only available action in the Actions menu is Reset Password, which appears only when an appropriate notification template is active. To simplify account management, the following page-level actions, which were rarely used on this page, have been removed:

Personal Information and Page Actions for the Signed-In User

The following sections have been removed from the page:

To replace these removed sections, just one, simplified Roles section appears:

The Simplified Roles Section

The provisioning method, which isn't essential information for most users, has been removed from the role information. In addition, the Add Role action has been removed.

If you delegate any of these roles to other users, then that information appears in the Roles section. If roles have been delegated to you, then a separate section, Delegated by Others to Me, appears. It doesn't appear if no roles are delegated to you.

If you haven't delegated roles or approvals to other users, then a message appears in the relevant section. For example:

An Empty Role Delegations Section

 When you click Add in the Role Delegations section, the section is updated as follows:

Delegating a Role

A similar interaction is provided for delegating approvals:

Delegating Approvals

If you have delegated roles or approvals to other users, then an Edit button appears in the relevant region so that you can manage the delegations.

Manage User Account

Line Managers and Human Resource Specialists who select the Manage User Account quick action or contextual action now open the Account Management page for the selected user. This page replaces the Manage User Account page. This Account Management page, like that for end users, has been radically streamlined to support the most useful actions clearly and efficiently. On the Account Management page, work email and work phone have been removed from the personal details.The available actions remain as on the classic Manage User Account page, but some have been renamed:

Personal Information, Page Actions, and Roles for the Selected User

The following sections have been removed from the page:

The replacement Roles section contains just basic information about the user's roles. You can add and remove roles. When you click Add, the Roles section appears as follows:

Adding Roles for the Selected User

You select from a list of available roles. The start date is today's date.

When you select the Edit User Name action from the page Actions menu, the personal details section of the page is updated as follows:

Editing the User Name

When you select the Synchronize with Identity Store action from the page Actions menu, the page is updated as follows:

Synchronizing with the Identity Store

Other actions remain available:

Steps to Enable

To enable the new Account Management pages, you must enable the following profile option and have enabled the HCM_RESPONSIVE_PAGES_ENABLED profile option. If you have not enabled the HCM_RESPONSIVE_PAGES_ENABLED profile option, please see the Redesigned Cloud User Experience feature in 18A for the Steps to Enable, Tips and Considerations, and Key Resources.

Field Value
Profile Option Code

PER_ACCOUNT_MANAGEMENT_RESPONSIVE_ENABLED

To enable the profile option, navigate to the Setup and Maintenance work area:

  1. Search for and click the Manage Administrator Profile Values task.
  2. Search for and select the profile option.
  3. Click to add a new Profile Value.
  4. Select the Level as Site.
  5. Enter a Y in the Profile Value field.
  6. Click Save and Close.

When this profile option is set to Y:

The My Account and Manage User Account pages are no longer available when the profile option is set to Y.

Tips And Considerations

If the new Account Management pages aren't enabled, then:

Key Resources

For more information on creating, enabling, and setting the profile options, see the following document on My Oracle Support:

For more information on displayed and hidden fields, see the following document on My Oracle Support:

For more information on personalizing pages, see:

Role Information

Some changes have been made to the roles and privileges that secure access to both the classic and responsive My Account and Manage User Account pages.

These roles were aggregate privileges and are now duty roles:

Duty Role Name Duty Role Code
Manage My Account ORA_PER_WORKER_ROLE_MANAGEMENT_DUTY
Manage User Account ORA_PER_USER_ROLE_MANAGEMENT_DUTY

These aggregate privileges have been added to the Manage My Account duty role:

Aggregate Privilege Code Aggregate Privilege Name New in 18C
Manage Approval Delegations ORA_PER_MANAGE_APPROVAL_DELEGATIONS Yes
Manage Role Delegations ORA_PER_MANAGE_ROLE_DELEGATIONS Yes
View Approval Delegations ORA_PER_VIEW_APPROVAL_DELEGATIONS Yes
View Role Delegations ORA_PER_VIEW_ROLE_DELEGATIONS Yes

These function security privileges have been added to the Manage My Account duty role:

Function Security Privilege Name Function Security Privilege Code New in 18C
Delete Roles Delegated To Me PER_DELETE_ROLES_DELEGATED_TO_ME_PRIV Yes
Reset Password PER_RESET_PASSWORD_PRIV No

These aggregate privileges have been added to the Manage User Account duty role:

Aggregate Privilege Name Aggregate Privilege Code New in 18C
Edit User Name ORA_PER_USER_NAME_EDIT_DUTY No
Manage User Roles ORA_PER_MANAGE_USER_ROLES Yes

This function security privilege has been added to the Manage User Account duty role:

Function Security Privilege Name Function Security Privilege Code New in 18C
Reset Password PER_RESET_PASSWORD_PRIV No

The predefined Employee and Contingent worker abstract roles inherit the Manage My Account duty role. The predefined Line Manager and Human Resource Specialist job roles inherit the Manage User Account duty role. If you're using the predefined versions of these abstract and job roles, then no action is necessary. Custom roles that inherited the Manage My Account and Manage User Account aggregate privileges will automatically inherit the replacement duty roles during the upgrade. New privileges added to the duty roles provide greater control of the associated interfaces. However, if you want to restrict access to some features of the interfaces, then you can create custom versions of the duty roles and edit them as required. For information about creating custom roles and updating custom roles after upgrade, see the Release 13 Security Upgrade Guide on My Oracle Support (document ID 2023523.1).

Absence

Add Absence Self-Service Page Enhanced

The mobile responsive Add Absence page is enhanced with the following features:

In this release, you also have the option to withdraw an absence from the Existing Absences page.

The following absence entry options currently available in the classic pages are now supported using the redesigned user experience Add Absence page.

Absence Entry for Additional Patterns

The enhanced absence entry page now allows for easy and simplified absence entry for additional absence patterns, such as the illness or injury, childbirth or placement patterns.

Option to Select Various Absence Types Based on Other Absence Patterns

Open-Ended Absences

Some absences such as maternity or illness are allowed to be open-ended when the employee does not know the exact dates they can return to work. During absence entry, when the employee selects the option for open ended, the end date is no longer available and the option for an estimated end date is provided.

Multiple Assignments

Employees can now schedule absences for multiple assignments using the enhanced absence entry page. When employees are assigned to more than one assignment or a part of multiple legal employers, they can select the assignment for the absence request.

Elapsed Work Schedules

The enhanced absence entry page also supports absence entries from employees with an elapsed work schedule. An employee with an elapsed based time schedule does not enter an absence transaction based on hours; the scheduled hours are derived from the schedule based on duration defined for the schedule. 

Overnight Shifts

Employees can schedule absences for shifts that span midnight. This has no impact on the user interface.

Additional UOM Support

The enhanced absence entry page now supports absence entries using the unit of measure as calendar days, months, and weeks.

List View or Advanced Entry for Noncontinuous and Single Day Absence Entry

Employees can schedules absences that are noncontinuous on the enhanced absence entry page. Absences can be created one day at a time in list view.

Nonworking Day

Employees can enter an absence for a nonworking day, if the option is enabled. However, the scheduled duration field does not display a value because the worker does not have a schedule for that day.

Steps to Enable

In order to enable the enhanced Absences pages, you must enable the following profile option and have enabled the HCM_RESPONSIVE_PAGES_ENABLED profile option. If you have not enabled the HCM_RESPONSIVE_PAGES_ENABLED profile option, please see the Redesigned Cloud User Experience feature in 18A for the Steps to Enable, Tips and Considerations, and Key Resources.

Field

Value

Profile Option Code

ANC_ABSENCES_RESPONSIVE_ENABLED

To enable the profile option, navigate to the Setup and Maintenance work area:

  1. Search for and click the Manage Administrator Profile Values task.
  2. Search for and select the profile option.
  3. Click to add a new Profile Value.
  4. Select the Level as Site.
  5. Enter a Y in the Profile Value field.
  6. Click Save and Close.

Tips And Considerations

Features to be supported in future:

NOTE:  All administrative and manager functions can still be performed using the classic user interface even if the Absences Responsive Profile for self-service pages is enabled.

Key Resources

For more information on creating and enabling the profile options, refer to the following document on My Oracle Support:

For information about displayed and hidden fields, refer to the following document on My Oracle Support:

For more information on personalizing pages, refer to the following:

Benefits

Further Redesigned Self-Service Pages

In this update, the second phase of the redesign of the landing pages is complete. In the previous update, only the self-service landing pages were redesigned. In this second phase, the remaining pages have been redesigned too. The redesigned pages enable participants to self-report life events more easily, update contacts and make enrollments more efficiently, and perform any other actions related to self-service benefits on all devices. All pages have been redesigned for ease-of-use and responsiveness across all devices.

If you were waiting for the full redesign of the self-service enrollments flow, now is the time to use the complete functionality.  However, if you are close to open enrollment, or you are just not ready to use the redesigned pages, you can choose not to use them just yet. You can continue using the classic self-service pages and make the move when you are ready at a later date.

Apart from redesigning all the pages on the landing page, there are now more actions to enable you to complete your enrollments more easily, as shown in this figure:

Redesigned Landing Page

The landing page sports improved navigation and communications. For example, participants can directly use the Document Records action off the landing page to upload supporting documents required for certification. Depending on where participants are in the enrollments cycle, they will see either the Make Changes button or the Start Enrollment button, making it clear what to do next.

Make Changes Button That Appears If Participants Have Existing Enrollments

If participants are eligible to make enrollments, the Time Remaining countdown appears, along with information that lets them know the last date for enrollment changes.

Countdown During Open Enrollment

The People to Cover page now lets you quickly see if you have any people or beneficiary organizations defined when you first access the page.

Redesigned People to Cover Page

When you click Add to include a person record, only the most widely-used regions and fields appear. You can, of course, use personalization to display the hidden regions and fields.  The page where you add beneficiary organizations sports a new design to simplify data entry.

Beneficiary Organizations Page

The Report a Life Event page now offers a clutter-free experience for participants so they can report life events more easily. Life events are no longer grouped by any category, thus enabling you to quickly select a life event.

Report a Life Event Page

When participants select the Continue button, the Contacts Summary page appears, without the additional step of having to select Change Benefit Elections to initiate the enrollment change.

The Employee Resources page can be created and configured using Page Composer to suit your enterprise requirements. You can include text with URLs, images, and videos. The figure below is a sample of what you can include.

Review Employee Resources Page

The enrollments page has been simplified so you can get through your enrollments quickly and easily. Everything’s in one single scrollable page, so there are no train stops or filters to distract you.

Simplified Enrollment Page

There is no dedicated dependent designation page because you can do all of that instantly on the enrollment page. Simply click Edit to make changes. Once you select an offering, the section expands so you can pick people to cover for that offering.

Section in the Enrollment Page Where You Pick Dependents for an Offering

Also, you can review your selections as you progress. Previously, you had to wait until you get to the review page to see if you’ve made the right selections. You can also see the total cost of your enrollment elections as you go along. You can click the amount for a breakdown of the cost summary.

Cost Breakdown on the Enrollment Page

Participants can now take advantage of the newly designed entry pages for life insurance and FSA offerings. The redesigned interfaces allow easier entry of data, as shown in the following figures.

Entering Beneficiary Percentages for Life Insurance Offerings

Entering Details for an FSA Offering

Once participants are done making elections, a confirmation banner lets them know the date until which they can make changes to enrollments. The participant's temporary ID Card button, if appropriate, appears next to the Print button.

Benefits Confirmation Page

The Pending Actions page too has been redesigned for ease of use, quickly letting participants know what supporting documents they need to upload to complete enrolling in benefits.

Redesigned Pending Actions Page

Steps to Enable

In order to enable the new Benefits self-service pages, you must enable the following profile option and have enabled the HCM_RESPONSIVE_PAGES_ENABLED profile option. If you have not enabled the HCM_RESPONSIVE_PAGES_ENABLED profile option, please see the Redesigned Cloud User Experience feature in 18A for the Steps to Enable, Tips and Considerations, and Key Resources.

Field

Value

Profile Option Code

BEN_ENROLLMENT_RESPONSIVE_ENABLED

To enable the profile option, navigate to the Setup and Maintenance work area:

  1. Search for and click the Manage Administrator Profile Values task.
  2. Search for and select the profile option.
  3. Click to add a new Profile Value.
  4. Select the Level as Site.
  5. Enter a Y in the Profile Value field.
  6. Click Save and Close.

Tips And Considerations

Key Resources

For more information on creating and enabling the profile options, refer to the following document on My Oracle Support:

For information about displayed and hidden fields, refer to the following document on My Oracle Support:

For more information on personalizing pages, refer to the following:

Human Resources

New Person Flows Redesigned

The New Person flows have been redesigned for ease of use and responsiveness on all devices. The redesigned flows include:

Additional Sections

The following additional sections have been added for the following compact guided processes (see the selected sections on the picture):

 Additional Sections for Hire Flows

The pages are clutter-free and display the most frequently used fields. Fields that are not used frequently are hidden, but can be displayed using Page Composer.

Guided Flow with All Sections on a Single Page

Quick Actions

Quick actions are available for direct access to Hire an Employee, Add a Contingent Worker, Add a Pending Worker. Add a Nonworker,  Pending Worker dashboard, and Create Work Relationship pages.

Quick Actions

Pending Workers Dashboard

Managerial actions are segregated at the worker-level and the global-level. Click the Actions menu at the top of the Pending Workers page to view the actions that a manager can perform at a global-level. These actions are generic and include Quick Convert, Include in Autoconversion, and Exclude from Autoconversion.

Actions that a manager can perform at the worker-level are more specific. Click the ellipsis icon to view the actions available at the worker-level.

Pending Worker Dashboard

Steps to Enable

In order to enable the new New Person flows, you must enable the following profile option and have enabled the HCM_RESPONSIVE_PAGES_ENABLED profile option. If you have not enabled the HCM_RESPONSIVE_PAGES_ENABLED profile option, please see the Redesigned Cloud User Experience feature in 18A for the Steps to Enable, Tips and Considerations, and Key Resources.

Field

Value

Profile Option Code

PER_EMPLOYMENT_GUIDED_FLOWS_RESPONSIVE_ENABLED

To enable the profile option, navigate to the Setup and Maintenance work area:

  1. Search for and click the Manage Administrator Profile Values task.
  2. Search for and select the profile option.
  3. Click to add a new Profile Value.
  4. Select the Level as Site.
  5. Enter a Y in the Profile Value field.
  6. Click Save and Close.

Tips And Considerations

Key Resources

For more information on creating and enabling the profile options, refer to the following document on My Oracle Support:

For information about displayed and hidden fields, refer to the following document on My Oracle Support:

For more information on personalizing pages, refer to the following:

Personal Information Redesigned Self-Service Pages Enhanced

The redesigned self-service Personal Information pages are enhanced with the following features

Benefit-Related Fields for Contacts

The following benefit fields are added to the Family and Emergency contact pages, but hidden out of the box. You can use personalization to display these fields.

Benefit-Related Fields on Create Family and Emergency Contacts Page

Benefit-Related Fields on Edit Family and Emergency Contacts Page

Select Employee's Address

Employees can now select from a list of their own addresses when creating a family or emergency contact. 

Select an Employee's Address While Creating a Contact

Separate Pages for Document Records and Citizenship, Visa and Permits, Driver License, and Passports

There are now 2 separate pages for document records and citizenship, visa and permits, driver license, and passports.  This has been done so that users who want to use one or the other will now have a clean way to hide one or the other.

Launch Page with Both Document Records and Identification Info

Document Records Page

Identification Info Page

NATIONAL IDENTIFIER MASKED

The national identifier is now masked to prevent unauthorized viewing of the information. Employees can unmask the field to see the details.  The field will be remasked when the user navigates away and back to the Personal Details page.  

National Identifier Masked

National Identifier Unmasked

FLEXFIELD SUPPORT

A new descriptive flexfield - Passport DFF (PER_PASSPORT_DFF) is added but hidden out-of-the-box and can be displayed using personalization.

Steps to Enable

In order to enable the new Personal Information pages, you must enable the following profile option and have enabled the HCM_RESPONSIVE_PAGES_ENABLED profile option. If you have not enabled the HCM_RESPONSIVE_PAGES_ENABLED profile option, please see the Redesigned Cloud User Experience feature in 18A for the Steps to Enable, Tips and Considerations, and Key Resources.

Field Value
Profile Option Code PER_PERSONAL_INFORMATION_RESPONSIVE_ENABLED

To enable the profile option, navigate to the Setup and Maintenance work area:

  1. Search for and click the Manage Administrator Profile Values task.
  2. Search for and select the profile option.
  3. Click to add a new Profile Value.
  4. Select the Level as Site.
  5. Enter a Y in the Profile Value field.
  6. Click Save and Close.

Key Resources

For more information on creating and enabling the profile options, refer to the following document on My Oracle Support:

For information about displayed and hidden fields, refer to the following document on My Oracle Support:

For more information on personalizing pages, refer to the following:

Seniority Dates Redesigned

The Seniority Dates flow now has the same look and feel on desktop and mobile devices. This redesigned flow is both responsive and easy to use, with a modern look and conversational language.

The pages are clutter-free and display the most frequently used fields. Fields that are not used frequently are hidden, but can be displayed using Page Composer. For example, Level, Seniority Rule Name, and other fields are not displayed on the pages, but can be made visible.

Manage Seniority Dates

Steps to Enable

No steps are required to enable this feature.

Manage Allocated Checklists Page Redesigned

The Manage Allocated Checklists page for Line Manager has been redesigned for ease of use and responsiveness on all devices. Significant changes to the appearance and behavior of this page include ability to:

Allocate Checklists Displayed

 

Allocation of a New Checklist

Steps to Enable

In order to enable the new Personal Information pages, you must enable the following profile option and have enabled the HCM_RESPONSIVE_PAGES_ENABLED profile option. If you have not enabled the HCM_RESPONSIVE_PAGES_ENABLED profile option, please see the Redesigned Cloud User Experience feature in 18A for the Steps to Enable, Tips and Considerations, and Key Resources.

Field

Value

Profile Option Code

PER_CHECKLIST_RESPONSIVE_ENABLED

To enable the profile option, navigate to the Setup and Maintenance work area:

  1. Search for and click the Manage Administrator Profile Values task.
  2. Search for and select the profile option.
  3. Click to add a new Profile Value.
  4. Select the Level as Site.
  5. Enter a Y in the Profile Value field.
  6. Click Save and Close.

Once the profile options are enabled, the Manage Allocated Checklists action will take the user to the new page and the old page will no longer be available.

Key Resources

For more information on creating and enabling the profile options, refer to the following document on My Oracle Support:

For information about displayed and hidden fields, refer to the following document on My Oracle Support:

For more information on personalizing pages, refer to the following:

Document Records Changes

You can now access document records from a separate section in the Personal Information work area. Also, the Manage Document Records task is now renamed as Document Records under Quick Actions for an employee.

Document Records Under Personal Info

Steps to Enable

No steps are required to enable this feature.

Printing the Directory Organization Chart

You can print the organization chart for a worker from the Public Info page and your own organization chart from the Directory or the My Organization Chart task.. The organization chart shows the managerial hierarchy for a worker. For example, if you are an employee without any direct reports, the organization chart shows your manager and peers and if you are a line manager, the organization chart shows your direct reports.

When you print the organization chart, you can select the hierarchy levels you want to display and the visual orientation.  You can select which information you want to display in the printed organization chart. These settings apply to all the employee cards in the organization chart.

You can select from the following fields:

Print Configuration

You can print the organization chart either in Scalable Vector Graphics (SVG), Portable Document Format (PDF), PowerPoint, or  Spreadsheet formats.

A print preview displays the organization chart to be printed.

Print Preview

Click the Print button in the print preview to generate the organization chart.  You can also save the printed organization chart.

Final Print

Steps to Enable

In order to to use the Directory feature to print the organization chart, you must enable the following profile option and have enabled the HCM_RESPONSIVE_PAGES_ENABLED profile option. If you have not enabled the HCM_RESPONSIVE_PAGES_ENABLED profile option, please see the Redesigned Cloud User Experience feature in 18A for the Steps to Enable, Tips and Considerations, and Key Resources.

Field Value
Profile Option Code

PER_DIRECTORY_RESPONSIVE_ENABLED

To enable the profile option, navigate to the Setup and Maintenance work area:

  1. Search for and click the Manage Administrator Profile Values task.
  2. Search for and select the profile option.
  3. Click to add a new Profile Value.
  4. Select the Level as Site.
  5. Enter a Y in the Profile Value field.
  6. Click Save and Close.

Key Resources

For more information on creating and enabling the profile options, refer to the following document on My Oracle Support:

For information about displayed and hidden fields, refer to the following document on My Oracle Support:

For more information on personalizing pages, refer to the following:

Information Sharing Pages Redesigned

The Information Sharing pages have been redesigned for ease of use and responsiveness on all devices. Significant changes to the appearance and behavior of these pages are described below.

New Tasks for Information Sharing: Share Data Access and Share Personal Info

Share Personal Info allows the user to share person and employment attributes and includes the following changes:

Share Personal Info on Desktop: Add Recipient Details and Select Items to Share

Share Personal Info on Mobile Device

Share Data Access updates the recipient's data security so that the recipient can view or edit the person's information. A new Notes field is added in Share Data Access that you can use to capture information about why the information is being shared. For example you may wish to note that you are sharing data access with the recipient in order to facilitate a transfer.

Share Data Access with One Recipient Pending Approval

Steps to Enable

In order to enable the new Information Sharing pages, you must enable the following profile option and have enabled the HCM_RESPONSIVE_PAGES_ENABLED profile option. If you have not enabled the HCM_RESPONSIVE_PAGES_ENABLED profile option, please see the Redesigned Cloud User Experience feature in 18A for the Steps to Enable, Tips and Considerations, and Key Resources.

Field

Value

Profile Option Code

PER_SHARE_RESPONSIVE_ENABLED

To enable the profile option, navigate to the Setup and Maintenance work area:

  1. Search for and click the Manage Administrator Profile Values task.
  2. Search for and select the profile option.
  3. Click to add a new Profile Value.
  4. Select the Level as Site.
  5. Enter a Y in the Profile Value field.
  6. Click Save and Close.

Tips And Considerations

Key Resources

For more information on creating and enabling the profile options, refer to the following document on My Oracle Support:

For information about displayed and hidden fields, refer to the following document on My Oracle Support:

For more information on personalizing pages, refer to the following:

Role Information

New security privileges were introduced because the internal and external flows have been separated into different menu items. This will allow you to make different implementation choices for each type of information sharing based on your business needs. For example Share Personal Info may be appropriate for all employees but you may wish to restrict Share Data Access to line managers and HR specialists.

If you are not using the predefined references roles, then you need to ensure that the new aggregate privileges are mapped to your roles. This table identifies the required aggregate privilege for each menu item and how they map to the predefined roles. Note that the security by itself will not enable the new flows. The PER_SHARE_RESPONSIVE_ENABLED profile option identified in the Steps to Enable section will determine whether the new responsive pages are available.

Menu Item Aggregate Privilege Job or Abstract Role

Share Data Access

Share Personal Data Access

Employee/Contingent Worker

Line Manager

Human Resource Specialist

Share Personal Info

Share Personal Information

Employee/Contingent Worker

Line Manager

Human Resource Specialist

The Manage Worker Information Sharing aggregate privilege continues to secure the classic Information Sharing menu item. It's inherited by the predefined Line Manage and Human Resource Specialist roles.

Global Payroll

Manage Payment Method Preferences Page

You can easily configure payment method preferences within a legislative data group from the new Manage Payment Method Preferences page with the redesigned pages.

When you select organization payment methods on this page, it will allow this OPM to be selected by your users, otherwise these options are not available to the user from the personal payment page. If you select multiple OPMs of the same payment type on this page, the user will have both options available for selection.

For example, in this case, if you select ABC_Check_TPP and ABC_Check, which are OPMs of the same payment type, then both will be available to be selected by the user on the OPM list from the personal payment page.

When you enter a number into the 'What is the maximum number of payment methods an employee should be allowed to create?', it limits your users from creating more than the set number entered.

When you choose an option from the payment amount type list, it limits the payment amount types to be selected by your user from the personal payments page.

For example, the system defaults to both, allowing the user to choose either amount or percentage, but if you choose amount, it will limit the user to only create personal payments with an amount.

When you select organization payment methods here, it will not allow users to create or edit personal payment methods for these OPMs through self-service, otherwise users are able to edit.

For example, in this case, if you select ABC_Check, payroll administrators or managers would be allowed to create or edit payment methods for the OPM; however your user would not be able to edit from self-service.

When you set this value to 'Yes', you specify the selected payment methods to not to be edited by the user and also to be excluded from the validation requiring the payment method percentage totals to add up to 100%.

For example, if you selected ABC_Check above, then any payment methods created for the OPM would not be included in the 100% validation rule when this value is set to 'Yes'. You may want to use this if you have an employee requesting a check and you do not want to split the payment between check and direct deposit.

Steps to Enable

In order to use the new Manage Payment Method Preferences pages, you must enable the HCM_RESPONSIVE_PAGES_ENABLED profile option. If you have not enabled the HCM_RESPONSIVE_PAGES_ENABLED profile option, please see the Redesigned Cloud User Experience feature in 18A for the Steps to Enable, Tips and Considerations, and Key Resources.

Field Value
Profile Option Code

PAY_PAYROLL_RESPONSIVE_ENABLED

 To enable the profile option, navigate to the Setup and Maintenance work area:

  1. Search for and click the Manage Administrator Profile Values task.
  2. Search for and select the profile option.
  3. Click to add a new Profile Value.
  4. Select the Level as Site.
  5. Enter a Y in the Profile Value field.
  6. Click Save and Close.

Tips And Considerations

You may be familiar with the existing 'Payroll User Interface Configuration' feature; however it is not compatible with the mobile first components and this new page works within the responsive UI.

Key Resources

For more information on Payment Methods, go to Applications Help for the following topics:

For more information on creating and enabling the profile options, refer to the following document on My Oracle Support:

For information about displayed and hidden fields, refer to the following document on My Oracle Support:

For more information on personalizing pages, refer to the following:

Payroll for Canada

Year-End Documents in Employee Self-Service

Employees can use the enhanced user interface (UI) to access their year-end documents. It provides the employee easy, direct access to their year-end documents, rather than having to navigate to the Document of Record.

The employee may access their T4, T4A, RL-1, and RL-2 slips for the original, amended and cancelled form types.

The year-end documents may be accessed either using the Quick Actions or the Pay app, both of which are located on the employee dashboard under the Me tab.

Employees may use the default search of the last 3 years, or they may choose to enter a specific date range.

To access the Year-End Documents in employee self-service using the Pay app:

  1. On the employee dashboard, under the Me tab, click Pay.
  2. Select Year-End Documents.

Steps to Enable

In order to enable the Year-End Documents new pages, you must have first enabled the following Profile Option and have enabled the HCM_RESPONSIVE_PAGES_ENABLED profile option. If you have not enabled HCM_RESPONSIVE_PAGES_ENABLED profile option, please see the Redesigned Cloud User Experience feature in 18A for the Steps to Enable, Tips and Considerations, and Key Resources.

Field Value
Profile Option Code PAY_PAYROLL_RESPONSIVE_ENABLED

To enable the profile option, navigate to the Setup and Maintenance work area:

  1. Search for and click the Manage Administrator Profile Values task.
  2. Search for and select the profile option.
  3. Click to add a new Profile Value.
  4. Select the Level as Site.
  5. Enter a Y in the Profile Value field.
  6. Click Save and Close.

Tips And Considerations

By enabling this profile option you will be enabling all Payroll responsive pages that are available.

If the Pay action is not available in the initial Quick Action list, click Show More to access all the available actions.

Key Resources

For more information on creating and enabling the profile options, refer to the following document on My Oracle Support:

For information about displayed and hidden fields, refer to the following document on My Oracle Support:

For more information on personalizing pages, refer to the following:

Also, refer to the documents below on the Canada Information Center for additional information.

Canada Information Center

Welcome tab > Product Documentation > White Papers > Implementation and Use

CA – Payroll tab > End-of-Year Processing > End-of-Year Processing Guide

Hot Topics Email (To Receive Critical Statutory Legislative Product News)

To receive important Fusion Canada Legislative Product News, you must subscribe to the Hot Topics Email feature available in My Oracle Support.

See My Oracle Support Document ID 2102586.2 (Information Center: Fusion Human Capital Management - Canada) for further details, and access the content at the location below.

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Payroll for the United States

Year-End Documents in Employee Self-Service

Increase employee satisfaction by allowing Employee's to access their Year-End documents with the new redesigned pages that are both responsive and easy to use either from a desktop or through a mobile device. The new pages look more modern and are more conversational tone. Employees can access the documents from the My page and select Pay and then select Year-End Documents.

Year-End Documents

Steps to Enable

In order to enable the Year-End Documents new pages, you must have first enable the following Profile Option and have enabled the HCM_RESPONSIVE_PAGES_ENABLED profile option. If you have not enabled HCM_RESPONSIVE_PAGES_ENABLED profile option, please see the Redesigned Cloud User Experience feature in 18A for the Steps to Enable, Tips and Considerations, and Key Resources.

Field Value
Profile Option Code PAY_PAYROLL_RESPONSIVE_ENABLED

To enable the profile option, navigate to the Setup and Maintenance work area:

  1. Search for and click the Manage Administrator Profile Values task.
  2. Search for and select the profile option.
  3. Click to add a new Profile Value.
  4. Select the Level as Site.
  5. Enter a Y in the Profile Value field.
  6. Click Save and Close.

Tips And Considerations

By enabling this profile option you will be enabling all Payroll responsive pages that are available.

Key Resources

For more information on creating and enabling the profile options, refer to the following document on My Oracle Support:

For information about displayed and hidden fields, refer to the following document on My Oracle Support:

For more information on personalizing pages, refer to the following:

Recruiting

Current Jobs Pages Redesigned

The Current Jobs pages have been redesigned for ease of use and responsiveness on all devices. The Current Jobs pages now have the same look and feel on desktop and mobile pages.

The Current Jobs page is accessed from a single entry in the main menu called Me. From this landing page, you can easily access your favorite jobs, your job applications, your referrals, and your job offers. The design is clutter-free and allows you to quickly navigate between these pages.

Current Jobs Page

You can search for jobs based on the job title, the organization, or other keywords. The list of jobs matching the search criteria appears on the Jobs page. Search results are limited to 500 jobs. You can use filters to narrow search results. Click the job title to review the job details and apply for the job. The process to apply for a job is quick and straightforward. You have the opportunity to review your skills and qualifications, provide any updates if needed, answer any job application questions, attach a resume or other supporting documents, and provide an e-signature.

Complete Job Application Page

On the job results page, click the star icon to mark the job as a favorite job. Favorite jobs are displayed in the Favorite Jobs page. You can also perform these actions:

Job Search Results Page

Steps to Enable

Unlike other Redesigned User Experience features, you do not need to enable a profile option for the Current Jobs Pages feature. Oracle has delivered the IRC_ICE_RESPONSIVE_ENABLED profile option and the Site Level is set to Y as a default. This profile option cannot be changed.

Talent

Performance on Person Spotlight Redesigned

Enhance the user experience with the new Performance page in Person Spotlight. This redesigned page is both responsive and easy to use on any device. The Person Spotlight for Performance provides access to both performance documents and check-in documents. 

Performance in Person Spotlight

There are many actions available in Person Spotlight, for example: Add Absence, Add Anytime Document, Career Development, Contact Information, Document Records, Goals, My Organization Chart, Personal Details, Skills and Qualifications. Actions that are not supported from Person Spotlight are still available from Quick Actions.

Steps to Enable

To enable the responsive Performance page, you must enable the following profile option and have enabled the HCM_RESPONSIVE_PAGES_ENABLED profile option. If you have not enabled the HCM_RESPONSIVE_PAGES_ENABLED profile option, please see the Redesigned Cloud User Experience feature in 18A for the Steps to Enable, Tips and Considerations, and Key Resources.

Field Value

Profile Option Code

HRA_PERFORMANCE_RESPONSIVE_ENABLED

To enable the profile option, navigate to the Setup and Maintenance work area:

  1. Search for and click the Manage Administrator Profile Values task.
  2. Search for and select the profile option.
  3. Click to add a new Profile Value.
  4. Select the Level as Site.
  5. Enter a Y in the Profile Value field.
  6. Click Save and Close.

Tips And Considerations

Key Resources

For more information on creating and enabling the profile options, refer to the following document on My Oracle Support:

For information about displayed and hidden fields, refer to the following document on My Oracle Support:

For more information on personalizing pages, refer to the following:

Performance and Career Overviews for My Team

You can now view overall talent information using the new manager pages: Performance Overview and Career Overview. These two new pages combine information from other Talent Management products into one useful page. Narrow the employee list using filters consistent with other My Team pages. 

In the My Team, Performance Overview page, you can add anytime documents, performance goals, or feedback for your employees. You can view the status of performance documents, get counts of anytime documents and check-ins, and see completed performance goals and the latest ratings.

Performance Overview Page

In the My Team, Career Overview page, you can add development goals and provide feedback. You can view potential ratings and completed development goals. The Succession regions display the succession plans created for the employee, the succession plans in which the employee is a candidate, and the list of pools in which the employee is a member.  The succession regions are hidden out of the box and can be displayed using Page Composer. 

Career Overview Page

Steps to Enable

To enable the responsive Performance Overview and Career Overview pages, you must enable the following profile options and have enabled the HCM_RESPONSIVE_PAGES_ENABLED profile option. If you have not enabled the HCM_RESPONSIVE_PAGES_ENABLED profile option, please see the Redesigned Cloud User Experience feature in 18A for the Steps to Enable, Tips and Considerations, and Key Resources.

Page Field Value

Performance Overview

Profile Option Code

HRA_PERFORMANCE_RESPONSIVE_ENABLED or HRG_GOALS_RESPONSIVE_ENABLED

Career Overview

Profile Option Code

HRD_CAREER_DEVELOPMENT_RESPONSIVE_ENABLED

To enable the profile option, navigate to the Setup and Maintenance work area:

  1. Search for and click the Manage Administrator Profile Values task.
  2. Search for and select the profile option.
  3. Click to add a new Profile Value.
  4. Select the Level as Site.
  5. Enter a Y in the Profile Value field.
  6. Click Save and Close.

Tips And Considerations

For both of the Performance and Career Overview pages, additional attributes are hidden out of the box and can be enabled using Page Composer. Additional ratings and development goal information is available, but hidden on the Performance Overview page. Additional ratings and succession content is available, but hidden out of the box on the Career Overview page.

Key Resources

For more information on creating and enabling the profile options, refer to the following document on My Oracle Support:

For information about displayed and hidden fields, refer to the following document on My Oracle Support:

For more information on personalizing pages, refer to the following:

Role Information

This table identifies the required aggregate privilege and the target job role.

Privilege Name and Code

Job Role

The privilege that secures Performance Overview is HRA_VIEW_PERFORMANCE_MANAGER_DASHBOARD_PRIV

Line Manager

The privilege that secures Career Overview is HRT_VIEW_CAREER_OVERVIEW_BY_MANAGER_PRIV

Line Manager

If you're using the predefined IT Security Manager job role, then no action is necessary. If you're using a custom version of the IT Security Manager job role, then you must add the new privilege to your custom role to manage HCM exclusion rules. For information about adding new roles and privileges to custom roles, see the Release 13 Security Upgrade Guide on My Oracle Support (Document ID 2023523.1

Career Development Self-Service Pages Redesigned

The Career Development pages are redesigned for ease of use and responsiveness on all devices. The pages now have the same look and feel on desktop and mobile pages. The redesigned pages are Career Development and Career Profile pages.

In the redesigned Career Development page you can add or delete development goals and explore the roles and add careers of your interest. The newly redesigned page allows for quick, easy and simplified way of managing your career.

Career Development Page

Steps to Enable

In order to use the Career Development pages, you must enable the following profile option and have enabled the HCM_RESPONSIVE_PAGES_ENABLED profile option. If you have not enabled the HCM_RESPONSIVE_PAGES_ENABLED profile option, please see the Redesigned Cloud User Experience feature in 18A for the Steps to Enable, Tips and Considerations, and Key Resources.

Field Value

Profile Option Code

HRD_CAREER_DEVELOPMENT_RESPONSIVE_ENABLED

To enable the profile option, navigate to the Setup and Maintenance work area:

  1. Search for and click the Manage Administrator Profile Values task.
  2. Search for and select the profile option.
  3. Click to add a new Profile Value.
  4. Select the Level as Site.
  5. Enter a Y in the Profile Value field.
  6. Click Save and Close.

After the profile options are enabled, the navigator menu option of the Career Development pages will take the user to the new Career Development pages.

Key Resources

For more information on creating and enabling the profile options, refer to the following document on My Oracle Support:

For information about displayed and hidden fields, refer to the following document on My Oracle Support:

Most Goal Management Features Added to Redesigned Pages

Now most of the Goal Management features are redesigned and are responsive for any device. The features in this release include:

Redesigned and Responsive Goals Page

The simplified and redesigned Goal Management application has resulted in the following functional changes:

Steps to Enable

To use the Goal Management responsive features, you must enable the following profile options and have enabled the HCM_RESPONSIVE_PAGES_ENABLED profile option. If you have not enabled the HCM_RESPONSIVE_PAGES_ENABLED profile option, please see the Redesigned Cloud User Experience feature in 18A for the Steps to Enable, Tips and Considerations, and Key Resources.

Field Value Description

Profile Option Code

HRG_GOALS_RESPONSIVE_ENABLED

Enables responsive Goal Management

Profile Option Code

HRG_USE_MEASUREMENTS

Use the Measurements feature in responsive Goal Management.

Profile Option Code

HRG_ENABLE_TASK

Use the Goals Tasks feature in responsive Goal Management.

Profile Option Code

HRG_ENABLE_GRANT_ACCESS

Enables sharing of goals with subordinates and colleagues.

Profile Option Code

HRG_ENABLE_GOAL_ALIGN

Enables goals alignment with a shared goal.

Profile Option Code

HRG_ENABLE_GOAL_DRILLDOWN_VIEW

Enables to drill down to goal details.

By default, the inline mode is available.

You must enable the drill-down view to use the following features: Goal Measurements, Goal Tasks, Goal Sharing, and Goal Alignment.

Profile Option Code

HRG_ADD_GOAL_REQ_APPR

Enables approval of goal addition requests.

Profile Option Code

HRG_DELETE_GOAL_REQ_APPR

Enables approval of goal deletion requests.

Profile Option Code

HRG_CANCEL_GOAL_REQ_APPR

Enables approval of goal cancellation requests.

Profile Option Code

HRG_GOAL_COMPLN_REQ_APPR

Enables approval of goal completion requests.

Profile Option Code

HRG_KEY_ATTR_CHG_REQ_APPR

Enables approval of key goal attributes change requests.

To enable the profile option, navigate to the Setup and Maintenance work area:

  1. Search for and click the Manage Administrator Profile Values task.
  2. Search for and select the profile option.
  3. Click to add a new Profile Value.
  4. Select the Level as Site.
  5. Enter a Y in the Profile Value field.
  6. Click Save and Close.

When the Mobile-Responsive Goal Management Pages profile option is enabled, the following pages are rendered in the responsive mode:

The Goals page in the My Team and My Client Groups is not yet responsive.

Tips And Considerations

Key Resources

For more information on creating and enabling the profile options, refer to the following document on My Oracle Support:

For information about displayed and hidden fields, refer to the following document on My Oracle Support:

For more information on personalizing pages, refer to the following:

Contextual Notes Self-Service Page Redesigned

The Contextual Notes feature now looks the same on desktop and mobile devices. This redesigned page is both responsive and easy to use on any device, with a modern look and the labels in a conversational language. The pages are clutter-free with just the essential fields and can be personalized to suit your organization's needs.

Steps to Enable

In order to enable the new Contextual Notes component, you must enable the following profile option and have enabled the HCM_RESPONSIVE_PAGES_ENABLED profile option. If you have not enabled the HCM_RESPONSIVE_PAGES_ENABLED profile option, please see the Redesigned Cloud User Experience feature in 18A for the Steps to Enable, Tips and Considerations, and Key Resources.

Field Value

Profile Option Code

HRT_NOTES_RESPONSIVE_ENABLED

To enable the profile option, navigate to the Setup and Maintenance work area:

Search for and click the Manage Administrator Profile Values task.

  1. Search for and select the newly created profile option.
  2. Click to add a new Profile Value.
  3. Select the Level as Site.
  4. Enter a Y in the Profile Value field.
  5. Click Save and Close.

Tips And Considerations

The profile option HRT_NOTES_RESPONSIVE_ENABLED is no longer applicable to Anytime Feedback feature,  It is now used only for Contextual Notes feature.  Anytime Feedback feature is rendered in the same mode as the page where the feature appears.

Key Resources

For more information on the Notes Resource Catalog Component and Security and Role Information, see My Oracle Support for Implementing Contextual Notes in Oracle HCM Cloud Talent Management (Document ID: 2375556.1)

For more information on creating and enabling the profile options, refer to the following document on My Oracle Support:

For information about displayed and hidden fields, refer to the following document on My Oracle Support:

For more information on personalizing pages, refer to the following:

Succession Planning Spotlight Redesigned

Enhance the user experience with the new Succession Planning page in person spotlight. This redesigned page is both responsive and easy to use on any device. You can access both succession plan details and talent pool details from this page. Significant changes to the appearance and behavior of the Succession Planning person spotlight page include:

Succession Planning Person Spotlight

Succession Planning Person Spotlight

Succession Planning Person Spotlight - Create Succession Plan Page

Succession Planning Person Spotlight – Add to Succession Plan Page

Succession Planning Person Spotlight – Add to Talent Pool Page

Steps to Enable

To enable the responsive Succession Planning person spotlight page, you must enable the following profile option and have enabled the HCM_RESPONSIVE_PAGES_ENABLED profile option. If you have not enabled the HCM_RESPONSIVE_PAGES_ENABLED profile option, please see the Redesigned Cloud User Experience feature in 18A for the Steps to Enable, Tips and Considerations, and Key Resources.

Field

Value

Profile Option Code

HRM_SUCCESSION_RESPONSIVE_ENABLED

To enable the profile option, navigate to the Setup and Maintenance work area:

  1. Search for and click the Manage Administrator Profile Values task.
  2. Search for and select the profile option.
  3. Click to add a new Profile Value.
  4. Select the Level as Site.
  5. Enter a Y in the Profile Value field.
  6. Click Save and Close.

Tips And Considerations

Key Resources

For more information on creating and enabling the profile options, refer to the following document on My Oracle Support:

For information about displayed and hidden fields, refer to the following document on My Oracle Support:

For more information on personalizing pages, refer to the following:

Time & Labor

Employee Time Card Self-Service Page Redesigned

Reduce time spent reporting time with these newly delivered features: favorite, copy time card, and add project task assignments. You can mark a time card as a favorite on the Existing Time Cards page or when adding or editing a time card. You can use the default name for the favorite, which is the time card period, or enter a more descriptive name so that you can easily identify the favorite time card in the future. Future identification is important because you can copy a time card to more quickly create another time card. One option for finding a time card to copy is to search through favorite time cards.

The Yellow Stars Identify Favorite Time Cards on the Existing Time Cards Page

The Star Outlines Identify Nonfavorite Time Cards on the Existing Time Cards Page

The Yellow Star Identifies the Open Time Card as a Favorite

The Star Outline Identifies the Open Time Card as a Nonfavorite

Quickly Create Payroll Time Cards by Adding a Time Card and then Copying the Previous Time Card or an Older One

Enter a String, Such as a Time Card Period or Favorite Name, to Find an Older Time Card to Copy

If you work on projects, then you can also quickly add your project task assignment attribute values to your time card. This action populates the time card entry with all project task and assignment attribute values assigned to you in Oracle Fusion Project Portfolio Management. The default the entry quantity is 0.

Quickly Create Project Time Cards by Adding Project Task Assignments Using the Provided Action, Instead of One Attribute at a Time

Also, if you report time using a time collection devices or web clock, you can find incomplete or in error time cards and fix any missing in or out events.

Filter Your Time Card Entries to Show Only Incomplete Entries

Edit Incomplete Entries to Enter the Missing Value, Such as Missing Stop Time

Time and labor administrators can now configure reported and calculated time totals on a single scoreboard at the top of a time card. Managers and workers view the totals by showing details. They can also configure the scoreboard details to include the overtime day start time and show the delivered hourly totals. And, they can configure the default view in the Entries section.

View Reported and Calculated Time Totals in a Single Scoreboard

Specify Whether to Show the Overtime Day Start Time and Delivered Hourly Totals in the Scoreboard Details

Specify the Default View of Time Card Entries in the Entries Section

Steps to Enable

In order to enable the new employee time cards, you must enable the following profile option and have enabled the HCM_RESPONSIVE_PAGES_ENABLED profile option.  If you have not enabled the HCM_RESPONSIVE_PAGES_ENABLED profile option, please see the Redesigned Cloud User Experience feature in 18A for the Steps to Enable, Tips and Considerations, and Key Resources.

Field Value
Profile Option Code

HWM_WORKER_RESPONSIVE_PAGES_ENABLED

Tips And Considerations

Worker time entry profile configurations determine if they can edit incomplete and in error entries for time collection devices, including web clock.

Key Resources

For more information of creating and enabling the profile options, refer to the following document on My Oracle Support:

For more information on personalizing pages, refer to the following:

June Maintenance Pack for 18B

Revision History

This document will continue to evolve as existing sections change and new information is added. All updates appear in the following table:

Date Feature Notes
26 OCT 2018   Created initial document.

Overview

HCM Cloud applications have three types of patches you can receive that are documented in this What's New:

It is important for you to know what Release Update you environment is on. You can find this in your Cloud Portal. If you are on Update 18A, you will only have features that are in 18A or the Monthly and Quarterly updates for 18A, you will not have 18B features until you receive the 18B update. You can however read ahead on future release so you can make plans for when you will receive the next update.

If you are upgrading from Release 12, you should read all features up through the Release Update that you will receive in the upgrade. This can also be found in Cloud Portal.

Oracle HCM Cloud release documents are delivered in five functional groupings:

Suggested Reading for all HCM Products:

NOTE: Not all Global Human Resource features are available for Talent and Compensation products.

Optional Reading for HCM Products (Depending on what products are in your cloud service):

Additional Optional Reading:

NOTE: All of these documents can be found on the Oracle Help Center at: https://cloud.oracle.com/saasreadiness/hcm under Human Capital Management Release Readiness.

Give Us Feedback

We welcome your comments and suggestions to improve the content. Please send us your feedback at oracle_fusion_applications_help_ww_grp@oracle.com. Indicate you are inquiring or providing feedback regarding the HCM Cloud What’s New for Release 13 in the body or title of the email.

Feature Summary

Action Required to Enable Feature

Feature

None (Automatically Available)

Enable via Opt In UI Only

Enable via Opt In UI Plus Additional Steps

Not Enabled via Opt In UI but Setup Required

Issue Service Request

Redesigned User Experience

Payroll for the United States

Tax Withholding Enhancements for the Employee

Redesigned User Experience

Increase user satisfaction with the redesigned pages that now have the same look and feel on desktop and mobile devices. These redesigned pages are both responsive and easy to use on any device, with a modern look and conversational language. Clutter-free pages, with clean lines and just the essential fields, can be personalized to suit.

The Self-Service Pages Redesigned below are all part of the Redesigned Cloud User Experience.

Increase user satisfaction with the redesigned pages that now have the same look and feel on desktop and mobile devices. These redesigned pages are both responsive and easy to use on any device, with a modern look and conversational language. Clutter-free pages, with clean lines and just the essential fields, can be personalized to suit.

The Self-Service Pages Redesigned below are all part of the Redesigned Cloud User Experience.

Payroll for the United States

Tax Withholding Enhancements for the Employee

We have made it easier for employees to update their tax withholdings through an redesigned user experience responsive pages.

Enhanced Employee Tax Card

To access this new interface:

  1. From the employee’s home page, select Me and then Pay.
  2. Select Tax Withholding.

Changes include:

Edit Icon

If a current form exists for the future-dated form, it is end-dated one day prior to the start of the future-dated change.

Add Button

View Prior Tax Withholding Link

The prior tax withholding information displays beneath the Hide Prior Tax Withholding link:

Prior Tax Withholding Information

Click Hide Prior Tax Withholding to hide this information.

Federal Link

Steps to Enable

In order to enable the new tax withholding pages, you must create and enable the following profile option after having created and enabled the HCM_RESPONSIVE_PAGES_ENABLED profile option. If you have not enabled the HCM_RESPONSIVE_PAGES_ENABLED profile option, please see the Redesigned Cloud User Experience introductory feature section in the Update 18A HCM Common What's New for the Steps to Enable, Tips and Considerations, and Key Resources.

Field

Value

Profile Option Code

PAY_PAYROLL_RESPONSIVE_ENABLED

Profile Display Name

PAY_PAYROLL_RESPONSIVE_ENABLED

Application

Global Payroll

Module

Common Payroll Objects

Description

Enable the new responsive Tax Withholding pages

Start Date

1/1/50

In the Setup and Maintenance work area:

  1. Search for and click the Manage Profile Options task.
  2. Select New on the Manage Profile Options page, on the Actions menu.

On the Create Profile Option page:

  1. Complete all required fields.
  2. Click Save and Close.

On the Manage Profile Options page, in the Profile Option Levels section:

  1. Select the check box levels to enable at the profile option at the Site level:
    • Select the Enabled check box, to enable the feature.
    • Select the Updateable check box, to allow users update privileges.

NOTE: The profile values will appear in read-only mode if deselected.

  1. Click Save and Close.

To enable the profile option just created, navigate to the Setup and Maintenance work area:

  1. Search for and click the Manage Administrator Profile Values task.
  2. Search for and select the newly created profile option.
  3. Click to add a new Profile Value.
  4. Select the Level as Site.
  5. Enter a Y in the Profile Value field.
  6. Click Save and Close.

NOTE: You must run the “Load Payroll Tax Information for US” process  with Geographic Category as “County” and “City, tax district” to load new tax card overrides. These overrides are used to calculate local income tax withholdings.

Key Resources

For more information on creating and enabling the profile options, refer to the following document on My Oracle Support:

For information about displayed and hidden fields, refer to the following document on My Oracle Support:

For more information on personalizing pages, refer to the following:

Update 18B

Revision History

This document will continue to evolve as existing sections change and new information is added. All updates appear in the following table:

Date Feature Notes
30 AUG 2019

Redesigned User Experience / HCM Common: Redesigned Oracle HCM Cloud Mobile App

Updated document. Revised feature information.

30 AUG 2019

HCM Common Features: Redesigned SmartNav and Single List of Actions

Updated document. Revised feature information.

26 JUL 2019

Redesigned User Experience / HCM Common: HCM Page Configurations Simplified

Updated document. Revised feature information.

29 MAR 2019

Redesigned User Experience / HCM Home Page: New Home Page News Feed Layout

Updated document. Revised feature information.

22 FEB 2019

Redesigned User Experience / Absences: Absences Self-Service Pages Redesigned

Updated document. Revised feature information.

25 JAN 2019 HCM Common Features: Redesigned SmartNav and Single List of Actions

Updated document. Delivered feature in update 18B.

21 DEC 2018

Redesigned User Experience / Absences: Absences Self-Service Pages Redesigned

Updated document. Revised feature information.

21 DEC 2018

Redesigned User Experience: Enhanced Role Based Quick Actions

Updated document. Revised feature information.

21 DEC 2018

Redesigned User Experience: Faster Rendering of Values Using Client List of Values (LOVs)

Updated document. Revised feature information.

21 DEC 2018

Redesigned User Experience: Redesigned Oracle HCM Cloud Mobile App

Updated document. Revised feature information.

26 OCT 2018 Redesigned User Experience / Global HR: Employment Manager Self-Service Flows Redesigned

Updated document. Revised feature information.

18 SEP 2018

Redesigned User Experience / Time and Labor: Employee Time Card Self-Service Page Redesigned

Updated document. Delivered feature in update 18B.

07 SEP 2018

Redesigned User Experience / HCM Home Page: New HCM Global Search

Updated document. Revised feature information.

07 SEP 2018

Redesigned User Experience / Talent Management: Anytime Feedback Self-Service Page Redesigned

Updated document. Revised feature information.

07 SEP 2018

Redesigned User Experience / Talent Management: Goal Management Self-Service Pages Redesigned

Updated document. Revised feature information.

07 SEP 2018

Redesigned User Experience / Benefits: Self-Service Landing Pad Redesigned

Updated document. Revised feature information.

27 JUL 2018 HCM Data Loader: View Business Objects Task Updated document. Delivered feature in update 18B.

29 JUN 2018

Redesigned User Experience: My Team, Team Compensation, and Team Talent Manager Self-Service Pages Redesigned

Updated document. Revised feature information.

29 JUN 2018 HCM Data Loader: New Business Objects Supported

Updated document. Delivered feature in update 18B.

29 JUN 2018 HCM Spreadsheet Data Loader: Automatic Validation of Maximum Concurrent Threads for Load

Updated document. Delivered feature in update 18B.

25 MAY 2018 All Redesigned User Experience features

Updated document. Revised feature information.

25 MAY 2018

Redesigned User Experience / Global HR: Person Spotlight Redesigned

Updated document. Revised feature information.

25 MAY 2018

Redesigned User Experience / Compensation: Compensation Self-Service Pages Redesigned

Updated document. Revised feature information.
27 APR 2018 Redesigned User Experience / HCM Common: Faster Rendering of Values Using Client List of Values (LOVs) Updated document. Delivered feature in update 18B.

27 APR 2018

Redesigned User Experience / HCM Common: HCM Page Configurations Simplified

Updated document. Delivered feature in update 18B.

27 APR 2018

Redesigned User Experience / Global HR  Personal Information Redesigned Self-Service Pages Enhanced

Updated document. Revised feature information.

27 APR 2018

HCM Common Features: Alerts Composer

Updated document. Revised feature information.

06 APR 2018   Created initial document.

Overview

HCM Cloud applications have three types of patches you can receive that are documented in this What's New:

It is important for you to know what Release Update you environment is on. You can find this in your Cloud Portal. If you are on Update 18A, you will only have features that are in 18A or the Monthly and Quarterly updates for 18A, you will not have 18B features until you receive the 18B update. You can however read ahead on future release so you can make plans for when you will receive the next update.

If you are upgrading from Release 12, you should read all features up through the Release Update that you will receive in the upgrade. This can also be found in Cloud Portal.

Oracle HCM Cloud release documents are delivered in five functional groupings:

Suggested Reading for all HCM Products:

NOTE: Not all Global Human Resource features are available for Talent and Compensation products.

Optional Reading for HCM Products (Depending on what products are in your cloud service):

Additional Optional Reading:

NOTE: All of these documents can be found on the Oracle Help Center at: https://cloud.oracle.com/saasreadiness/hcm under Human Capital Management Release Readiness

Customers Upgrading from Release 12

If you're upgrading from Release 12 to Release 13, then you should review all of the release readiness content for Release 13 (updates 17B - 17D, as well as, updates 18A - 18B) to learn about all of the features available in release 13.

Give Us Feedback

We welcome your comments and suggestions to improve the content. Please send us your feedback at oracle_fusion_applications_help_ww_grp@oracle.com. Indicate you are inquiring or providing feedback regarding the HCM Cloud What’s New for Release 13 in the body or title of the email.

Feature Summary

Action Required to Enable Feature

Feature

None (Automatically Available)

Enable via Opt In UI Only

Enable via Opt In UI Plus Additional Steps

Not Enabled via Opt In UI but Setup Required

Issue Service Request

Application Security

Link Standalone User Accounts to Person Records on the Create User Page

Securing Access to Oracle Recruiting Cloud Candidates with Job Offers

Security Enhancements for Manage User Account Page and My Account Page

HCM Common Features

Alerts Composer

Preview HCM Data Security for a User

Redesigned SmartNav and Single List of Actions

HCM Data Loader

Enhanced Validation of Date-Effectivity Attributes

Support for Oracle Learning Objects

Schedule Regular Deletion of Stage Table Data

Automatic Validation of Maximum Concurrent Threads for Load

New Business Objects Supported

View Business Objects Task

HCM Spreadsheet Data Loader

Delete Data Using HCM Spreadsheet Data Loader

Delete Stage Table Data

Test HCM Spreadsheet Data Loader Process Flow and Connections

Redesigned User Experience

Redesigned Oracle HCM Cloud Mobile App

HCM Common

Person Spotlight Redesigned

Directory, Organization Chart, and Public Information Pages Redesigned

My Team, Team Compensation, and Team Talent Manager Self-Service Pages Redesigned

Anytime Feedback Self-Service Page Redesigned

HCM Page Configurations Simplified

Faster Rendering of Values Using Client List of Values (LOVs)

HCM Home Page

New Home Page News Feed Layout

Streamlined HCM Main Menu

New HCM Global Search

Enhanced News and Announcements

Enhanced Role Based Quick Actions

Absence Management

Absences Self-Service Pages Redesigned

Benefits

Self-Service Landing Pad Redesigned

Compensation Management

Compensation Self-Service Pages Redesigned

Global HR

Personal Information Redesigned Self-Service Pages Enhanced

Employment Manager Self-Service Flows Redesigned

Document Records and Document Delivery Preferences Redesigned

Enhanced Representatives Region for Employee and Manager Self-Service Pages

Payroll for China

Employee View Social Security Accounts Self-Service Page Redesigned

Talent Management

Goal Management Self-Service Pages Redesigned

Time and Labor

Employee Time Card Self-Service Page Redesigned

Application Security

Oracle Fusion Applications Security provides a single console where IT Security Managers and Administrators can perform various functions including user lifecycle management, role definition, security policy management(both functional and data), role hierarchy maintenance, username and password policy administration, and certificate management. The console also enables users to simulate the effect of security changes, to run security reports, and download a connector for integration with Microsoft Active Directory.

Link Standalone User Accounts to Person Records on the Create User Page

Many ways exist of creating user accounts for users of Oracle Fusion Applications. In some cases, those accounts are not automatically linked to person records. For example, when you create a user account using the following methods, it remains a standalone account until you link it to a person record:

Until now, you could link standalone user accounts to person records on the Manage User Account page, which is available to Oracle HCM Cloud users only. From this update, you can also link standalone user accounts to person records on the Create User page, which is available widely in Oracle Applications Cloud.

Linking a User Account on the Create User Page

When creating a user, you can do one of the following:

Steps to Enable

No steps are required to enable this feature.

Tips And Considerations

When you click Autoprovision Roles on the Create User page after linking a standalone user account:

You can also add roles manually to the account.

Key Resources

For more information, go to Applications Help for the following topic:

Securing Access to Oracle Recruiting Cloud Candidates with Job Offers

Candidates with job offers from Oracle Recruiting Cloud have offer assignments in Oracle HCM Cloud. Person security profiles are enhanced in this update so that you can secure access to candidates based on their offer assignments. This enhancement addresses the scenario where a candidate has been made a job offer but has not yet become a pending worker or worker. In this interim period, a recruiter or HR Specialist may need to manage the candidate's details. Those users can now manage candidates with job offers securely in Oracle HCM Cloud before onboarding begins.

Two approaches to securing access to candidates with job offers are provided.

In the Basic Details section of the Create Person Security Profile page, you can select the Access to candidates with offer option.

The Basic Details Section

When you select this option, you can secure access to person records by manager hierarchy and custom criteria. You can also secure access to person records by workforce structures if that section appears on the Create Person Security Profile page. The Workforce Structures section appears in person security profiles only if you upgraded from Release 11 to Release 12.

Alternatively, you can secure access to person records by area of responsibility.

The Area of Responsibility Section

When you select Secure by area of responsibility, the Access to candidates with offer option no longer appears in the Basic Details section. Instead, you select Candidate with offer in the Area of Responsibility section.

When a candidate with a job offer becomes a pending worker, employee, or contingent worker, the offer assignment becomes inactive.

Steps to Enable

No steps are required to enable this feature.

Tips And Considerations

If you have access to the person records of candidates with job offers, then your continued access to those person records when the offer assignment is inactive depends on:

In general, you lose access to the person records of candidates with job offers when their offer assignments become inactive if:

Key Resources

For more information, go to Applications Help for the following topic:

Security Enhancements for Manage User Account Page and My Account Page

Until now, the Manage User Account and My Account (Edit User Account Details) pages were secured using the same privileges. From this update, the pages are secured separately to provide improved control of user access. This table identifies the aggregate privileges that now secure the Manage User Account and My Account pages. It also shows the predefined job and abstract roles that inherit them.

Page Aggregate Privilege Inherited By
Manage User Account Manage User Account (ORA_PER_USER_ROLE_MANAGEMENT_DUTY)

Human Resource Specialist

Line Manager

My Account Manage My Account (ORA_PER_WORKER_ROLE_MANAGEMENT_DUTY)

Contingent Worker

Employee

The Manage Users page continues to be secured by the Manage Users (ORA_PER_MANAGE_USER_AND_ROLES_DUTY) duty role. This duty role is inherited by the predefined Human Resource Specialist, Human Capital Management Application Administrator, and IT Security Manager job roles.

Steps to Enable

No steps are required to enable this feature.

Role Information

If you are using the predefined reference roles, then no action is necessary. If you are using custom versions of the affected job and abstract roles, then you are recommended to update them to implement this enhancement. For more information, see the Release 13 Security Upgrade Guide on My Oracle Support (document ID 2023523.1).

HCM Common Features

This section covers features used across all HCM Applications.

Alerts Composer

You can use the Alerts Composer tool to send informational notifications to Oracle HCM Cloud users by email or worklist. Select Tools--> Alerts Composer from the Home page. You can also configure the notification templates and add recipients.

Notifications are triggered based on predefined conditions for two types of Alerts.

ACCESS LEVELS

Access levels are defined for alerts to control the actions that can be performed on the alerts. The following table shows the access levels.

Access Level System Extensible User
View alerts Yes Yes Yes
Disable alerts No No Yes
Add new templates No Yes Yes
Modify templates No Yes Yes
Delete templates No No Yes
Disable templates No Yes Yes
Add recipients Yes Yes Yes

SETTING ALERT NOTIFICATIONS

You can set alert notifications to be delivered by email or worklist and add recipients for the notifications.

Editing an Alert

Editing an Alert Template

VIEWING ALERT NOTIFICATIONS

Recipients can view alert notifications in their worklist or email based on the delivery settings of the notification.

Email Alert Notification

Worklist Alert Notification

Steps to Enable

No steps are required to enable this feature.

Role Information

Users require the following functional privileges to access the Alerts Composer tool and run the alerts.

Functional Security Privilege Description Assigned to Job Role
Access Alerts Composer

HRC_ACCESS_ALERTS_COMPOSER_PRIV

Allows access to Alerts Composer.

Human Capital Management Integration Specialist

Process a Predefined Alert

HRC_PROCESS_PREDEFINED_ALERT_PRIV

Allows processing of predefined alerts.

Human Capital Management Integration Specialist

Additionally, users require functional privileges to access REST API resources to create or modify user-defined and predefined resource alerts. For example, users require the functional privilege Use REST Services - Employees to access the emps resource and its child resources to manage the alert templates that are based on this resource.

Preview HCM Data Security for a User

On occasion, users may report problems with accessing secured data, such as person and organization records. Most problems are of one of the following types:

As users typically have multiple roles, diagnosing these problems can be challenging. To help IT Security Managers with this task, a new user interface, Preview HCM Data Security, is provided in the Workforce Structures work area. Using this interface, you can analyze a user's data access based on all of his or her current roles and areas of responsibility.   

To analyze data-access problems, you identify what the user was trying to do. For example, the user may have found the person record but not been able to select the Promote Worker action. You identify the data security privilege and data resource that control this access. If you know the names of the data security privilege and data resource, then you can select them. Alternatively, you can search for the associated data security policy by aggregate privilege name, for example.

In the Access Verification section of the page, you can see every instance of the data security policy granted to the user. In the Verify Access For field, you select the secured record that is the subject of this investigation and click Verify. For example, you select the person for whom the user did not see the Promote Worker action. The section is updated automatically to show:

The Access Verification Section

The information provided by the Preview HCM Data Security interface should be sufficient for you to diagnose and resolve most data-access issues. 

Steps to Enable

No steps are required to enable this feature.

Tips And Considerations

The user must have signed in at least once, as the analysis is based on data from the user's latest session.

Role Information

The Preview HCM Data Security page in the Workforce Structures work area is secured by the following function security privilege:

Function Security Privilege Name Function Security Privilege Code
Preview HCM Data Security PER_PREVIEW_HCM_DATA_SECURITY_PRIV

This privilege is granted to the predefined IT Security Manager job role. If you are using the predefined role, then no action is necessary. If you are using a custom version of this role, then you must grant the Preview HCM Data Security function security privilege to your custom role to use this feature.

See the Release 13 Oracle Human Capital Management Cloud Security Upgrade Guide on My Oracle Support (document ID 2023523.1) for instructions on implementing new features in existing roles.

Redesigned SmartNav and Single List of Actions

Use the newly designed SmartNav to quickly initiate an action for a person. In redesigned, responsive pages, SmartNav is available where ever there's a person image in the header region of the page. In classic, non-responsive pages where SmartNav is used, the old icon is replaced with the new icon and design.

A preselected list of actions appears in the SmartNav, HCM global search, and the Action menus on the My Team page and the spotlight for example.The list of actions is related to quick actions available to you. If you can access the action from Quick Actions, then you can also also access the action from this preselected list.

New SmartNav Design

Steps to Enable

No steps are required to enable this feature.

Tips And Considerations

Single List of Actions

HCM Data Loader

HCM Data Loader provides a flexible and efficient method of bulk loading business object data for data-migration and on-going incremental updates to Oracle Human Capital Management Cloud.

Enhanced Validation of Date-Effectivity Attributes

Until now, you could include the ReplaceFirstEffectiveStartDate and ReplaceLastEffectiveEndDate attributes in the METADATA line for an object that was not date-effective without causing an import error. In this upgrade, validation is enhanced to identify these occurrences and raise errors if appropriate. You can now include the ReplaceFirstEffectiveStartDate and ReplaceLastEffectiveEndDate attributes in the METADATA lines of date-effective objects only.

Steps to Enable

No steps are required to enable this feature.

Tips And Considerations

For information about whether a date-effective object supports one or both of these attributes, use the Initiate Data Load task in the Data Exchange work area to review the object attributes.

Support for Oracle Learning Objects

You can now load data for these Oracle Learning business objects using HCM Data Loader:

Business Object Description
Classroom Resource The location of an on-site, instructor-led activity.
Course Teaching on a single subject with specific outcomes. A course has offerings that the learner can take to achieve the course outcomes.
Course Offering Pricing Defaults The default pricing-rule values for a course offering.
Offering Custom Pricing A custom pricing rule for a course offering.

The Course business object replaces the existing Course Learning Item business object, which is deprecated.

Steps to Enable

No steps are required to enable this feature.

Schedule Regular Deletion of Stage Table Data

For performance reasons, you should delete processed data sets that you no longer need in the HCM Data Loader stage tables. This recommendation is especially important for ongoing integrations, where data sets can accumulate in the stage tables. Until now, you could not schedule the regular deletion of data sets based on when they were last updated. In this update, the Delete Stage Table Data page has been redesigned to allow you to:

The Search section of the Delete Stage Table Data page is now the Data Set Criteria section.

The Data Set Criteria Section

The Last Updated After Date and Last Updated Before Date fields have been removed. In their place, the section includes two new fields, Days Since Last Updated and Data Set. The Days Since Last Updated field has a default value of 30, a maximum value of 60, and a minimum value of 1. For example, to identify any data set that has not been updated in the last week, you set this field to 7. When you click Show Current Results, the page is updated to list all data sets that match the specified criteria. To create a recurring deletion request for any data sets that match your criteria, you click Schedule Deletion in the Data Sets section of the page after clicking Show Current Results.

The Schedule Deletion Button in the Data Sets Section

The Schedule Request page opens, showing the data set criteria from the Delete Stage Table Data page.

The Schedule Request Page, Parameters Tab

The only value that you can set here is Delete Source File. To change any of the other values, you must return to the Delete Stage Table Data page and enter new criteria in the Data Set Criteria section. After clicking Show Current Results, you can click Schedule Deletion again.

To create a schedule for regular deletion of the specified data sets, click the Schedule tab.

The Schedule Request Page, Schedule Tab

Specify how frequently the deletion is to occur, and set start and end dates before clicking Submit.

Steps to Enable

No steps are required to enable this feature.

Tips And Considerations

All deletion requests initiate a deletion process. Click the Review Processes button on the Delete Stage Table Data page to review the status of your deletion requests. The log file for a process shows the request parameters and identifies the data sets that were deleted. Recurring deletion requests appear on this page with a parent process in Wait status. The parent process starts a child process for each scheduled deletion request.

When scheduling a deletion request, you specify a start date. These rules apply:

Key Resources

For more information, go to Applications Help for the following topic:

Automatic Validation of Maximum Concurrent Threads for Load

A new HCM Data Loader configuration parameter, Environment Configuration, is provided in this release. The value of the parameter, which you obtain from Oracle Support, is 1 or 2 letters followed by a number in the range 0 through 99. For example, Oracle Support could supply a value such as M3 or L20. The value indicates the server configuration.

The Environment Configuration Parameter

HCM Data Loader uses this value to calculate the maximum number of concurrent threads that you can use when loading data. The resulting maximum value is used to validate the Maximum Concurrent Threads for Load value that you specify when:

If the value that you specify is higher than the validated maximum value, then an error is raised.

Steps to Enable

You must raise a service request (SR) to obtain the value of the Environment Configuration parameter for your environment. When you have this value from Oracle Support, follow these steps:

  1. In the Setup and Maintenance work area, go to:
  1. Set the Environment Configuration parameter using the value provided by Oracle Support.
  2. Click Save and Close

Tips And Considerations

If you don't set the Environment Configuration parameter, then the default value of the calculated maximum number of concurrent threads is 1000.

Key Resources

For more information, go to Applications Help for the following help topic:

New Business Objects Supported

You can now load data for these Oracle Learning business objects:

Business Object Description
Instructor Resource Person who teaches learners how to achieve the learning outcomes associated with a course
Specialization Multiple courses grouped as a single entity to help learners achieve goals that a single course can't address

You can now load data for these Oracle Global Payroll business objects:

Business Object Description
Fast Formula Business rules for performing calculations and validations in HCM
Fast Formula Global Global values that can be used in formulas to support HCM business rules
Payroll Balance Definition Definitions of balances used in calculations and reporting
Payroll Consolidation Group A grouping of payroll runs in the same time period for the same payroll for purposes of reporting, costing, and post run processing 
Payroll Definition The definition of a payment frequency, processing schedule, and other values for a payroll
Payroll Element Definition Rules that govern how elements such as earnings and deductions are processed in the payroll run
Payroll Element Run Type Usage A definition of how an element is used with a run type
Personal Payment Method The method by which a worker receives part or all of his or her compensation

Steps to Enable

No steps are required to enable this feature.

View Business Objects Task

In this update, the name of the Initiate Data Load task is changed to View Business Objects to indicate clearly the scope of the task.

The View Business Objects Task in the Tasks Panel Tab of the Data Exchange Work Area

Similarly, the name of the Initiate Data Load page is now View Business Objects. In addition:

The Latest View Business Objects Page

Steps to Enable

No steps are required to enable this feature.

HCM Spreadsheet Data Loader

HCM Spreadsheet Data Loader provides a flexible and efficient method of bulk loading business object data for data-migration and on-going incremental updates to Oracle Human Capital Management Cloud.

Delete Data Using HCM Spreadsheet Data Loader

You can now use HCM Spreadsheet Data Loader to delete data. To enable data deletion, you create a spreadsheet template that supports the Delete only action.

The Create Template Dialog Box Showing Supported Actions

The Delete only action is available for business objects with at least one component that supports deletion. If you select Delete only, then on the Design page you see only those components that you can delete. 

The Design Page Showing Components That Can Be Deleted

When you move an attribute to the Selected Attributes section of the Design page, all attributes that are required to identify the component to be deleted are moved across at the same time.

On the Manage Spreadsheet Templates and Run Spreadsheet Data Loader pages, you can see whether any spreadsheet supports deletion.

The Manage Spreadsheet Templates Page Showing Supported Actions

Steps to Enable

No steps are required to enable this feature.

Key Resources

For more information, go to Applications Help for the following topics:

Delete Stage Table Data

Data that you upload using HCM Spreadsheet Data Loader is imported first to the HCM Spreadsheet Data Loader stage tables. From there, it is imported to the HCM Data Loader stage tables and then loaded to the application tables. When processed data sets accumulate in the HCM Spreadsheet Data Loader stage tables, data-loading performance may be adversely affected. So that you can schedule the regular deletion of processed data sets from the HCM Spreadsheet Data Loader stage tables, a new task is provided in the Data Exchange work area.

The Delete Spreadsheet Stage Table Data Task in the Data Exchange Work Area

The Delete Spreadsheet Stage Table Data task opens the Delete Spreadsheet Stage Table Data page, where you can identify data sets to delete by setting criteria in the Data Set Criteria section.

The Data Set Criteria Section

Set these criteria as follows:

After setting the data set criteria, you click Show Current Results to list data sets that currently match those criteria. In the Data Sets section of the page, you can select individual data sets and delete them. Alternatively, to delete all data sets that currently match your criteria, you click Schedule Deletion

The Schedule Deletion Button in the Data Sets Section

The Schedule Request page opens.

The Schedule Request Page, Parameters Tab

The parameter values that appear on the Parameters tab are carried forward from the Data Set Criteria section of the Delete Spreadsheet Stage Table Data page. To change them, you must go back to that page, enter the new criteria, click Show Current Results, and then click Schedule Deletion.

NOTE: You must click Show Current Results before you click Schedule Deletion. Otherwise, the data set criteria are not updated on the Parameters tab of the Schedule Request page.

You can click Submit on the Schedule Request page to delete the data sets that you identified on the Delete Spreadsheet Stage Table Data page. Alternatively, you can schedule the regular deletion of data sets that match the specified criteria. For example, you can create a request to run the deletion process weekly to delete any data set that has not been updated in the last 7 days. To schedule the deletion process, click the Schedule tab.

The Schedule Request Page, Schedule Tab

Specify how frequently the deletion is to occur, and set start and end dates before clicking Submit.

Steps to Enable

No steps are required to enable this feature.

Tips And Considerations

When you perform the Delete Spreadsheet Stage Table Data task, data sets are deleted from both the HCM Spreadsheet Data Loader and HCM Data Loader stage tables. However, if you delete spreadsheet data sets explicitly from the HCM Data Loader stage tables, then they remain available in the HCM Spreadsheet Data Loader stage tables.

All deletion requests initiate a deletion process. Click the Review Processes button on the Delete Spreadsheet Stage Table Data page to review the status of your deletion requests. The log file for a process shows the request parameters and identifies the data sets that were deleted.

Recurring deletion requests appear on this page with a parent process in Wait status. The parent process starts a child process for each scheduled deletion request.

When scheduling a deletion request, you specify a start date. These rules apply:

Key Resources

For more information, go to Applications Help for the following topic:

Role Information

A new function security privilege, Delete HCM Spreadsheet Data Loader Stage Data (HRC_DELETE_HSDL_STAGE_DATA_PRIV), secures the Delete Spreadsheet Stage Table Data task and user interface. This function security privilege is granted by default to the predefined Human Capital Management Integration Specialist job role. If you are using this predefined role, then no action is necessary. If you are using a custom version of the role, then you must add this function security privilege to your custom role to use this feature.

See the Release 13 Oracle Human Capital Management Cloud Security Upgrade Guide on My Oracle Support (document 2023523.1) for instructions on implementing new features in existing roles.

Test HCM Spreadsheet Data Loader Process Flow and Connections

You may want to test HCM Spreadsheet Data Loader end-to-end processing without creating unwanted data. To perform this testing, you can now use the Test HCM Data Loader Process Flow and Connections process. When running the process, select the Test HCM Spreadsheet Data Loader action.

Selecting the Test HCM Spreadsheet Data Loader Action

The process:

  1. Generates a .csv file of data for the example object
  2. Initiates HCM Spreadsheet Data Loader to import and load the example data

A new, predefined spreadsheet template is provided for the example object. The generated .csv file is based on this template.

The Example Template on the Manage Spreadsheet Templates Page

The example object for spreadsheet loading:

Approximately 200 records of example data are generated. They are imported and loaded to the object's own tables. No data is saved to the application tables. The process produces a log file, which you can access on the Scheduled Processes page.

Steps to Enable

No steps are required to enable this feature.

Tips And Considerations

You are recommended to run the Test HCM Data Loader Process Flow and Connections process periodically to delete the test data and associated data sets. When you run the process, set the Action parameter to Delete test data. The process deletes all example data, regardless of whether it was created by HCM Data Loader or HCM Spreadsheet Data Loader. It generates a file of HCM Data Loader DELETE instructions, adds the file to the DeleteExampleObject||<date and time>||.zip file, and uploads it. 

Key Resources

For more information, go to Applications Help for the following topic:

Redesigned User Experience

Increase user satisfaction with the redesigned pages that now have the same look and feel on desktop and mobile devices. These redesigned pages are both responsive and easy to use on any device, with a modern look and conversational language. Clutter-free pages, with clean lines and just the essential fields, can be personalized to suit.

The Self-Service Pages Redesigned below are all part of the Redesigned Cloud User Experience.

Redesigned Oracle HCM Cloud Mobile App

The Oracle HCM Cloud mobile app mirrors your redesigned HCM Cloud experience as when using the mobile browser. Using Oracle HCM Cloud, you can access your HCM cloud application in a native mobile app that you download from Apple App Store or Google Play Store. There is no separate configuration or security for the new app. The same responsive user experience enabled in the web application is available in the mobile app, and provides a seamless and consistent experience when managing yourself, your team, and your organization. 

As a new hire, you can view and manage your onboarding tasks on your first day of work. As an employee, you can manage your personal information, view your payslip, manage your goals, view and manage your benefits elections, manage your skills and qualifications, look up colleagues in the directory, and much more. As a manager, you can hire an employee, promote, transfer, change the working hours, and manage salary and compensation of current employees. You can also use My Team to stay informed of your team’s overall employment, compensation, and talent information. All users can also view their notifications and approve or reject a request from their mobile device using this application.

Accessing your HCM Cloud application in a native mobile app gives you the ability to:

  

Quick Actions

Apps

    

Menu - Only Enabled Responsive Entries Display

Redesigned User Experience in the Desktop

Steps to Enable

Prerequisites:

To download the app:

  1. Employees download Oracle HCM Cloud from the Apple App Store or Google Play Store.
  2. Add an account by entering:
  1. Tap on Save.
  2. Sign in using your HCM Cloud credentials.

Edit Account

For implementers and administrators who want to set up multiple accounts for testing purposes:

  1. From the accounts page, click the Settings icon in the top right corner.

  1. Slide Multiple Accounts to the right to turn it on.

  1. Make sure your primary host name is correct. If not, edit it.
  2. Click Add (+) at the bottom of the screen to add another account.

Tips And Considerations

Key Resources

For more information on Responsive User Experience Profile Options, refer to the following document on My Oracle Support:

HCM Common

Person Spotlight Redesigned

The person spotlight page is redesigned for ease of use and responsiveness on all devices. The person spotlight is a person centric work area that displays different information about a worker in vertical tabs. The information that you can see depends on your security access. The changes in these pages include:

  1. The person spotlight page can be accessed from the following pages
  1. The following tabs are newly added - Check-Ins, Payslip, Payment Methods, Absence, and Benefits Summary
  2. You can now configure the person spotlight page using the HCM Page Configurator.  You can change the tab names, sequencing, and tab access using the new configuration page, making it easier to manage your organization's requirements.

The following table lists the tabs in the person spotlight, the roles for which the tabs are available, and if the functionality exists in a mobile device:

Tab Available to  Responsive Version Available?
Public Person Info Everyone Yes
Goals Employee, Line Manager, HR Specialist Yes
Contact Info Employee Yes
Document Records Employee, Line Manager, HR Specialist Yes
Employment Employee, Line Manager, HR Specialist Yes
Payslips Employee Yes
Payment Methods Employee Yes
Compensation Employee, Line Manager, HR Specialist Yes
Absences Record Employee, Line Manager, HR Specialist  
Benefits Summary Employee  
Check-Ins Employee, Line Manager, HR Specialist  
Career Planning Employee, Line Manager, HR Specialist  

Steps to Enable

In order to enable the new person spotlight pages, you must create and enable the respective profile options after having created and enabled the HCM_RESPONSIVE_PAGES_ENABLED profile option:

Tab Profile Option
Public Person Info

PER_DIRECTORY_RESPONSIVE_ENABLED

Goals

PER_DIRECTORY_RESPONSIVE_ENABLED

Document Records

PER_PERSONAL_INFORMATION_RESPONSIVE_ENABLED

Employment

PER_EMPLOYMENT_GUIDED_FLOWS_RESPONSIVE_ENABLED

Payslips

PAY_PAYROLL_RESPONSIVE_ENABLED

Payment Methods

PAY_PAYROLL_RESPONSIVE_ENABLED

Compensation

CMP_COMPENSATION_RESPONSIVE_ENABLED

Absence

ANC_ABSENCES_RESPONSIVE_ENABLED

Benefits Summary BEN_ENROLLMENT_RESPONSIVE_ENABLED

In the Setup and Maintenance work area:

  1. Search for and click the Manage Profile Options task.
  2. Select New on the Manage Profile Options page, on the Actions menu.

On the Create Profile Option page:

  1. Complete all required fields.
  2. Click Save and Close.

On the Manage Profile Options page, in the Profile Option Levels section:

  1. Select the check box levels to enable at the profile option at the Site level:
    • Select the Enabled check box, to enable the feature.
    • Select the Updateable check box, to allow users update privileges.

NOTE: The profile values will appear in read-only mode if deselected.

  1. Click Save and Close.

To enable the profile option just created, navigate to the Setup and Maintenance work area:

  1. Search for and click the Manage Administrator Profile Values task.
  2. Search for and select the newly created profile option.
  3. Click to add a new Profile Value.
  4. Select the Level as Site.
  5. Enter a Y in the Profile Value field.
  6. Click Save and Close.

Once the profile options are enabled. when you click on the person name, it will take you to the new person spotlight pages and the old pages will no longer be available.

Tips And Considerations

Key Resources

For more information on creating and enabling the profile options, refer to the following document on My Oracle Support:

For information about displayed and hidden fields, refer to the following document on My Oracle Support:

For more information on personalizing pages, refer to the following:

For more information on HCM Page Configurations Simplified, refer to the What's New on the Release Readiness site for 18B for the following topic:

Role Information

The privilege required to access the person spotlight work area is as follows:

FUNCTION SECURITY PRIVILEGE

Privilege Name and Code Job Role Name and Code

Access Person Spotlight

Employee

PER_ACCESS_PERSON_SPOTLIGHT_PRIV

Contingent Worker

However, product level security may be required to access specific tabs or data within the person spotlight. 

Directory, Organization Chart, and Public Information Pages Redesigned

The Directory, Organization Chart, and Public Information pages are redesigned to have the same look and feel on desktop and mobile devices.

You can use the Directory to search for any person within the organization and navigate to their organization chart or person spotlight. You can also view your organization chart and public information from the Directory landing page. 

   

Directory

The Directory search uses client list of values (LOVs) for faster rendering of values. You can search for a person in the Directory based on the person name, business title (earlier known as assignment name), work email address, or person number. You can use the Advanced  Search link in the client LOV to use additional search criteria such as job, department, location, city, country, and so on to search for people in your organization. You can click on a person's name to display the Public Person Info page or anywhere in the row to open the person's organization chart.

  

Client LOVs for Searching for People

The directory search results displays smart suggestions that return matching values as you type in client LOVs. 

  

Additional Filters to Search for People

The Directory search results show a person's display name than the earlier list name.

Display Name in Search Results

The Person Public Info page displays public information of a person. It now displays manager and directs instead of the earlier manager and peers. You can now access this page on a mobile device as well.

   

Person Public Info Page

If you are a manager, the organization chart displays your team  - you and your directs. If you are an individual contributor, your organization chart shows your manager and peers. Click the person name in the employee card to view their public information. You can use the sorting and filtering capabilities to view specific information.

   

Organization Chart

Steps to Enable

In order to enable the new Directory, Organization Chart and Public Information pages, you must create and enable the following profile option after having created and enabled the HCM_RESPONSIVE_PAGES_ENABLED profile option. If you have not enabled the HCM_RESPONSIVE_PAGES_ENABLED profile option, please see the Redesigned Cloud User Experience introductory feature section for the Steps to Enable, Tips and Considerations, and Key Resources.

Field Value
Profile Option Code PER_DIRECTORY_RESPONSIVE_ENABLED
Profile Display Name PER_DIRECTORY_RESPONSIVE_ENABLED
Application Global Human Resources
Module Personal Information
Description Enable the new responsive Directory, Organization Chart, and Public Information pages.
Start Date 01/01/1950
End Date  

In the Setup and Maintenance work area:

  1. Search for and click the Manage Profile Options task.
  2. Select New on the Manage Profile Options page, on the Actions menu.

On the Create Profile Option page:

  1. Complete all required fields.
  2. Click Save and Close.

On the Manage Profile Options page, in the Profile Option Levels section:

  1. Select the check box levels to enable at the profile option at the Site level:
    • Select the Enabled check box, to enable the feature.
    • Select the Updateable check box, to allow users update privileges.

NOTE: The profile values will appear in read-only mode if deselected.

  1. Click Save and Close.

To enable the profile option just created, navigate to the Setup and Maintenance work area:

  1. Search for and click the Manage Administrator Profile Values task.
  2. Search for and select the newly created profile option.
  3. Click to add a new Profile Value.
  4. Select the Level as Site.
  5. Enter a Y in the Profile Value field.
  6. Click Save and Close.

Once the profile options are enabled, the navigator menu option of Directory will take the user to the new Directory landing page and the old pages will no longer be available.

Tips And Considerations

Key Resources

For more information on creating and enabling the profile options, refer to the following document on My Oracle Support:

For information about displayed and hidden fields, refer to the following document on My Oracle Support:

For more information on personalizing pages, refer to the following:

My Team, Team Compensation, and Team Talent Manager Self-Service Pages Redesigned

The My Team pages are redesigned and simplified for ease of use. Pages are streamlined to display the most frequently used fields. Less used fields are hidden but can be displayed using page personalization. In addition, My Team is now responsive so you have the same look and feel whether on a desktop or mobile device.

The new team pages are accessed from a single entry in the main menu called My Team. The pages are consolidated into a single unit and allows you to switch between employment, compensation, and talent information with a single click. You can hide the Overview, Compensation, or Talent page using Page Composer personalization.

OVERVIEW

You can switch the view from assignment to position. In the position view you can see the incumbents for the position. You can disable the position view and show positions incumbents as assignments or requisitions.

My Team: Overview Page

DRILL-DOWN CAPABILITIES

You can drill-down to specific information in the My Team page:

Person: Click on a person's name to display the person spotlight. You can view the employment information, including assignment details, manager details, and employment history. You can also view a worker's goals, skills and qualifications, career development, compensation, document records and other public information in the person spotlight. 

Position: Click a position to display the list of incumbents.

Requisition: Click the requisition title to display the requisition details.

Vacancy: Click a vacancy job name to display the job details.

Directs: Click the number of direct reports and total reports to view the team hierarchy.

FILTERS

You can filter the information that you want to see in the My Team page. Click the Show Filters button to display the list of filters.

Filters

You can filter the information on the following:

MANAGERIAL ACTIONS

Managerial actions are segregated at the team-level and worker-level. Click the Actions menu at the top of the team page to view the actions that a manager can perform at the team-level. These actions are generic and include hiring, creating requisitions and vacancies, and managing direct reports.

Team-Level Managerial Actions

Actions that a manager can perform at a worker-level are more specific. Click the ellipsis icon to view the actions available at the worker level.

Worker-Level Managerial Actions

Steps to Enable

In order to enable the new My Team pages, you must create and enable the following profile option after having created and enabled the HCM_RESPONSIVE_PAGES_ENABLED profile option. If you have not enabled the HCM_RESPONSIVE_PAGES_ENABLED profile option, please see the Redesigned Cloud User Experience introductory feature section for the Steps to Enable, Tips and Considerations, and Key Resources.

Field Value
Profile Option Code PER_MY_TEAM_RESPONSIVE_ENABLED
Profile Display Name PER_MY_TEAM_RESPONSIVE_ENABLED
Application Global Human Resources
Module Global Human Resources
Description Enable the new responsive My Team pages
Start Date 1/1/50

In the Setup and Maintenance work area:

  1. Search for and click the Manage Profile Options task.
  2. Select New on the Manage Profile Options page, on the Actions menu.

On the Create Profile Option page:

  1. Complete all required fields.
  2. Click Save and Close.

On the Manage Profile Options page, in the Profile Option Levels section:

  1. Select the check box levels to enable at the profile option at the Site level:
    • Select the Enabled check box, to enable the feature.
    • Select the Updateable check box, to allow users update privileges.

NOTE: The profile values will appear in read-only mode if deselected.

  1. Click Save and Close.

To enable the profile option just created, navigate to the Setup and Maintenance work area:

  1. Search for and click the Manage Administrator Profile Values task.
  2. Search for and select the newly created profile option.
  3. Click to add a new Profile Value.
  4. Select the Level as Site.
  5. Enter a Y in the Profile Value field.
  6. Click Save and Close.

Once the profile options are enabled. the navigator menu option of My Team will take the user to the new My Team pages and the old pages will no longer be available.

Tips And Considerations

If the new My Team pages are not enabled via the profile option, you can continue to use the classic My Team, Team Compensation, and Team Talent pages. They will be accessible as separate entries in the main menu.

Key Resources

For more information on creating and enabling the profile options, refer to the following document on My Oracle Support:

For information about displayed and hidden fields, refer to the following document on My Oracle Support:

For more information on personalizing pages, refer to the following:

Anytime Feedback Self-Service Page Redesigned

The Anytime Feedback page is redesigned for ease of use and works for desktop and mobile devices as well. The new design and conversational language make it easier and quicker for you to work on the page.

Redesigned Anytime Feedback Page

Steps to Enable

In order to enable the new Anytime Feedback Self Service pages, you must create and enable the following profile option after having created and enabled the HCM_RESPONSIVE_PAGES_ENABLED profile option. If you have not enabled the HCM_RESPONSIVE_PAGES_ENABLED profile option, please see the Redesigned Cloud User Experience introductory feature section for the Steps to Enable, Tips and Considerations, and Key Resources.

PROFILE OPTION DETAILS

Field Value
Profile Option Code HRT_NOTES_RESPONSIVE_ENABLED
Profile Display Name Mobile-Responsive Notes Pages Enabled
Application

Profile Management

Module Repository
Description Enable the mobile-responsive Notes pages.
Start Date 1/1/50

In the Setup and Maintenance work area:

  1. Search for and click the Manage Profile Options task.
  2. Select New on the Manage Profile Options page, on the Actions menu.

On the Create Profile Option page:

  1. Complete all required fields.
  2. Click Save and Close.

On the Manage Profile Options page, in the Profile Option Levels section:

  1. Select the check box levels to enable at the profile option at the Site level:
    • Select the Enabled check box, to enable the feature.
    • Select the Updateable check box, to allow users update privileges.

NOTE: The profile values will appear in read-only mode if deselected.

  1. Click Save and Close.

To enable the profile option just created, navigate to the Setup and Maintenance work area:

  1. Search for and click the Manage Administrator Profile Values task.
  2. Search for and select the newly created profile option.
  3. Click to add a new Profile Value.
  4. Select the Level as Site.
  5. Enter a Y in the Profile Value field.
  6. Click Save and Close.

When the profile options are enabled, the user will go to the new self-service flows and the old flows will no longer be available.

Key Resources

For more information on creating and enabling the profile options, refer to the following document on My Oracle Support:

For information about displayed and hidden fields, refer to the following document on My Oracle Support:

For more information on personalizing pages, refer to the following:

HCM Page Configurations Simplified

Using the new HCM Page Configurator, you can now manage configurations that you previously made using page composer. HCM Page Configurator makes it much easier to make and maintain your changes.

You can:

CREATING RULES TO CONFIGURE ACTIONS

By hiding unused or optional sections and fields, you can quickly and easily complete the streamlined HR processes. For example, you can hide the salary section from the Promote transaction for all legal employers except for India if only employees in the India legal employer are eligible for salary adjustments when promoted. Another example is that the UK legal employer doesn't use positions but the US legal employer does. You can hide the current and new position fields from the Promote and Transfer transactions for employees being promoted and transferred in the UK. You can display them for employees being promoted and transferred in the US.

The following HCM actions can be configured for the new, redesigned, mobile responsive pages:

Administrators define rules that determine for which legal employers sections display and fields are hidden. Rules are defined using the following criteria:

Configure HCM Actions

CONFIGURE PERSON SPOTLIGHT

You can easily rename spotlight tabs and pages and change the sequence in which they appear. In addition, you can hide a tab completely or use an EL expression to make it available to a select group of employees.

Configure Person Spotlight

UPLOAD BACKGROUND IMAGE FOR LANDING PAGE

You can upload an image for each page that uses the new HCM landing page design. Each landing page can have a different image that matches the focus of the page. You can upload an image for the following pages accessed from Me in the main menu or from an app on the Me home page tab.

Upload Landing Page

Steps to Enable

In order to enable the new HCM Page Configurations pages, you must create and enable the following profile option after having created and enabled the HCM_RESPONSIVE_PAGES_ENABLED profile option. If you have not enabled the HCM_RESPONSIVE_PAGES_ENABLED profile option, please see the Redesigned Cloud User Experience introductory feature section for the Steps to Enable, Tips and Considerations, and Key Resources.

Field Value
Profile Option Code

PER_EMPLOYMENT_GUIDED_FLOWS_RESPONSIVE_ENABLED

Profile Display Name

Mobile-Responsive Personal Information Pages Enabled

Application Global Human Resources
Module Global Human Resources
Description

Enable the mobile-responsive employment flows

Start Date 1/1/50

In the Setup and Maintenance work area:

  1. Search for and click the Manage Profile Options task.
  2. Select New on the Manage Profile Options page, on the Actions menu.

On the Create Profile Option page:

  1. Complete all required fields.
  2. Click Save and Close.

On the Manage Profile Options page, in the Profile Option Levels section:

  1. Select the check box levels to enable at the profile option at the Site level:

NOTE: The profile values will appear in read-only mode if deselected.

  1. Click Save and Close.

To enable the profile option just created, navigate to the Setup and Maintenance work area:

  1. Search for and click the Manage Administrator Profile Values task.
  2. Search for and select the newly created profile option.
  3. Click to add a new Profile Value.
  4. Select the Level as Site.
  5. Enter a Y in the Profile Value field.
  6. Click Save and Close.

To access the HCM Page Configurator when using the News Feed home page layout:

  1. Activate a sandbox.
  2. Navigate to the My Client Groups tab.
  3. Click Show More to open the quick actions.
  4. Select HCM Page Configurator in the Employment group.
  5. Under your Settings and Actions, select Edit Pages.
  6. Select Site layer and click OK.

To create a rule for an HCM action:

  1. Select the Create Rule to Configure Action tab.
  2. Click Add to add a new rule.

  1. Enter the details for the rule. You can select multiple legal employers, HCM actions, and roles.

  1. Save the rule. You can view the rule on the Rules page. The check mark denotes that it's active.

  1. Select the rule name to configure it.
  2. Select the HCM Action to configure at the top of the page. These are the HCM actions you selected when creating the rule details.

  1. Click the edit icon for the region you want to rename or hide. 

  1. Scroll down to the Attributes region.

.

  1. Select the Data Source that contains the data fields you want to hide. The list of Data Sources vary based on the HCM Action selected at the top of the page.

NOTE: You can hide fields that are already visible on the page, either because they are delivered as visible or you made them visible using page composer. 

  1. Click the Edit icon for the attribute you want to hide.

  2. If the rule applies to more than one HCM action, repeat the above steps for all actions. If you chose All Actions as the HCM action, configurations apply to all HCM actions.

To configure the Person Spotlight:

  1. Select the Configure Person Spotlight tab.
  2. Click the edit icon for the tab you want to edit, or click the Reorder button to change the sequence of the tabs.

  1. When you edit a tab, change the Tab Name or visibility setting.

  1. Save your change.
  2. Click Done to return to the previous page.
  3. When you're done with all your changes, publish the sandbox.

To upload an image to an HCM landing page:

  1. Select the Upload Background Image for Landing Page tab.

  1. Select the landing page you want to upload an image for.

  1. Click Choose File.
  2. Locate and select the file.
  3. Crop the image as desired.
  4. Click Save and Close.
  5. When you're done with all your changes, publish the sandbox.

Tips And Considerations

For rules configured for HCM actions:

For person spotlight configurations:

For uploading images for HCM landing pages:

Key Resources

For more information on creating and enabling the profile options, refer to the following document on My Oracle Support:

For information about displayed and hidden fields, refer to the following document on My Oracle Support:

For more information on personalizing pages, refer to the following:

Role Information

The delivered Human Capital Management Application Administrator role inherits the privilege Access HCM Page Configurator HRC_ACCESS_HCM_TRANSACTION_CONFIGURATOR) required to use the HCM Page Configurator.

To access the page:

  1. Navigate to the My Client Groups homepage tab.
  2. Click on Show More under the quick links.
  3. In the Employment group of actions, find the HCM Page Configurator action.

Faster Rendering of Values Using Client List of Values (LOVs)

Most list of values (LOVs) in new mobile responsive pages are replaced with client LOVs, except where the list contains only a few values. Client LOVs provide the following benefits over the traditional list of values:

About 25 matching values are returned at a time. For example, if you enter the characters "re", the first 25 matching results are available to select from, if there are that many matches. If the value you're looking for is not among the first 25, add another search character such as "rec" to further filter the results. The next 25 results that match "rec" are then returned.

Example of a Client LOV in the Promote Page

Client LOVs use the "contains" logic and return results containing the characters you enter. You can optionally change this logic to "starts with" for individual LOVs to return results that start with the characters instead. For example, if you search for the worker "John Smith", when the LOV logic is "contains", you can search by "jo" or "smi" or "th". When the LOV logic is "starts with", your search must start with "j". A "starts with" logic will improve performance and should be used when your list contains thousands of values (usually 15,000 or more records) or you do not partition your data by set ID. 

The following table lists the objects that have client LOVs and some of the major pages where those LOVs are used. You can create a profile option for the object and set the site values to Yes, if you want to change the search logic from "contains " to "starts with". This will change the search logic for all instances of the LOV  if it's used in more than one page.

Object Where It's Used Profile Option Code

Address Attributes

Contact Information, Family and Emergency Contacts

PER_LOV_SEARCH_ADDRESSES_STARTSWITH

Bargaining Unit

Promotion, Transfer

PER_LOV_SEARCH_BARGAININGUNITS_STARTSWITH

Business Unit

Promotion, Transfer

PER_LOV_SEARCH_BUSINESSUNITS_STARTSWITH

Collective Agreement

Promotion, Transfer

PER_LOV_SEARCH_COLLECTIVEAGREEMENTS_STARTSWITH

Country (including Phone Country Code)

Various pages

PER_LOV_SEARCH_HCMCOUNTRIES_STARTSWITH

Department

Promotion, Transfer

PER_LOV_SEARCH_DEPARTMENTS_STARTSWITH

Document Type

Document Records

PER_LOV_SEARCH_HRDOCUMENTTYPES_STARTSWITH

Grade

Promotion, Transfer

PER_LOV_SEARCH_GRADES_STARTSWITH

Grade Ladder

Promotion, Transfer

PER_LOV_SEARCH_GRADELADDERS_STARTSWITH

Job

Promotion, Transfer

PER_LOV_SEARCH_JOBS_STARTSWITH

Legal Employer

Change Legal Employer

PER_LOV_SEARCH_LEGALEMPLOYERS_STARTSWITH

Location

Promotion, Transfer

PER_LOV_SEARCH_LOCATIONS_STARTSWITH

Person (Worker, Manager, Employee)

Various pages

PER_LOV_SEARCH_WORKERS_STARTSWITH

Position

Promotion, Transfer

PER_LOV_SEARCH_POSITIONS_STARTSWITH

(Profiles) Content Items

Edit Skills and Qualifications, Manage Profile Models

HRT_LOV_SEARCH_CONTENTITEMS_STARTSWITH

Timecard Attributes 1-30

Time Card, Web Clock

HXT_LOV_SEARCH_TIMECARDFIELDVALUES_STARTSWITH

Union

Promotion, Transfer

PER_LOV_SEARCH_UNIONS_STARTSWITH

Steps to Enable

No steps are required to enable this feature.

Tips And Considerations

Role Information

The following table lists the security privileges and the roles that inherit them for each client LOV:

Use REST Service - Address List of Values

Object Security Privilege Name and Code Privilege Type Job Role Name
Address

Use REST Service - Address List of Values

PER_REST_SERVICE_ACCESS_ADDRESS_LOVS_PRIV

Functional

Employee

Contingent Worker

Line Manager

HR Specialist

Bargaining Unit

Union

Collective Agreement

Use REST Service - Workforce Structure List of Values

ORA_PER_REST_SERVICE_ACCESS_WORKFORCE_STRUCTURE_LOVS

Aggregate

Line Manager

HR Specialist

Additional roles in other products such as Time & Labor, Benefits, Compensation, Payroll, and so on.

Business Unit

Department

Grade

Grade Ladder

Job

Job Family

Legal Employer

Location

Position

Use REST Service - Workforce Structure List of Values

ORA_PER_REST_SERVICE_ACCESS_WORKFORCE_STRUCTURE_LOVS

Aggregate

Employee

Contingent Worker

Line Manager

HR Specialist

Additional roles in other products such as Compensation, Talent, and so on.

Country

Use REST Service - HCM Countries List of Values

ORA_PER_REST_SERVICE_ACCESS_HCM_COUNTRIES_LOV

Aggregate

Employee

Contingent Worker

HR Specialist

Document Type

HR Document Types List of Values REST Service

ORA_PER_DOCUMENT_TYPES_LOV_REST_SERVICE_DSPS

Duty Role

Employee

Contingent Worker

Line Manager

HR Specialist

Benefits Administrator

HCM Application Administrator

Person

Workers List of Values REST Service Data Security Policies

ORA_PER_WORKERS_LOV_REST_SERVICE_DSPS

Duty Role

Employee

Contingent Worker

Line Manager

HR Specialist

Content Items

Use REST Service - Content Items List of Values

HRT_REST_SERVICE_ACCESS_CONTENT_ITEMS_LOV_PRIV

Functional

Employee

Contingent Worker

Line Manager

HR Specialist

Matrix Manager

Additional roles in other products that use the content library content

Model Profiles

Use REST Service - Model Profiles List of Values

HRT_REST_SERVICE_ACCESS_MODEL_PROFILES_LOV_PRIV

Functional

Employee

Contingent Worker

Line Manager

HR Specialist

Matrix Manager

Timecard Attributes

Use REST Service - Time Card Field Values List of Values

HXT_REST_SERVICE_ACCESS_TIME_CARD_FIELD_VALUES_LOV_PRIV

Functional

Employee

Contingent Worker

HCM Home Page

New Home Page News Feed Layout

Maximize your HCM Cloud experience using the new Home page News Feed layout. The Home page is the sum of many parts and puts everything you need on one streamlined, modern, and simplified page. The News Feed layout unifies new and redesigned features to enhance your HCM user experience. This includes:

STREAMLINED MAIN MENU

Refer to the Streamlined Main Menu feature for details.

NEW TABS AND APPS

The Home page includes a tab for every group entry included in the main menu and displays the tabs in the same order they appear in the main menu. A tab also displays apps corresponding to the main menu entries. The apps provide an alternate way to navigate through the application. For example, on the Me tab, you can click the Personal Information app to navigate to the Personal Info pages instead of using the main menu.

Home Page Tabs and Apps

NEW HCM GLOBAL SEARCH

Refer to the New HCM Global Search feature for details.

ENHANCED ROLE BASED QUICK ACTIONS

Refer to the Enhanced Role Based Quick Actions feature for details.

REDESIGNED THINGS TO FINISH

Notifications now appear in the Things to Finish section of the Home page. You can see the notifications assigned to you and the notifications sent to others based on the actions you performed. You can quickly dismiss, approve, or reject a notification without navigating to the details. Click Show More to view all your notifications including those assigned to you, created by you, and archived. The Show More page offers an alternate way of accessing your notifications when using the new News Feed layout.

Things to Finish

ENHANCED NEWS AND ANNOUNCEMENTS

Refer to the Enhanced News and Announcements feature for details.

RELOCATED INFOLETS

Infolets are relocated in the News Feed layout so you don't have to navigate to a different page to view them. The Infolets will appear in this new region for upgraded customers who are switching to the News Feed layout.

Infolets on New Home

Steps to Enable

To enable the new homepage News Feed unified layout:

  1. Enable a sandbox.
  2. Open the Main Menu.
  3. Open the Configuration group and then select Appearance.
  4. Navigate to the Themes tab.
  5. Change the Default Home Layout to News feed.
  6. Save the change.
  7. Apply the sandbox.

Configure Appearance

Tips And Considerations

Streamlined HCM Main Menu

Though not unique to the home page News Feed layout, the main menu is redesigned and simplified. HCM menu groups now appear in the first positions of the main menu. Most HCM menu entries are consolidated under Me (earlier known as About Me), My Team, and My Client Groups (earlier known as My Workforce) to make it easier to find what you’re looking for based on your role. Payroll and Benefits Administration still exist as their own menu groups. Menu entries that don’t have any subordinate entries under them are now consolidated into a new menu group called Others.

HCM Entries in Main Menu

The following key changes are made to the HCM menu organization.

MY CLIENT GROUPS

MY TEAM

ME

Taleo Hiring and SUI Hiring are removed from the menu completely.

Expand each menu group to see the entries within it.

HCM Menu Expanded

Steps to Enable

No steps are required to enable this feature.

Tips And Considerations

New HCM Global Search

The new HCM global search enables you to search for people including yourself and take an action directly from the global search window. When you search for yourself, you are presented with suggested actions you can perform on yourself. When you search for another person, you are presented with suggested actions you can perform on that person as either their line manager or as an HR professional. You can also click on any person’s name to go directly to their spotlight.

Global Search Window

Click the gear icon in the top right corner to enable different search groups to appear in the Global Search window. This includes your own Recent Searches and Popular Searches in your organization.

Search Groups

Steps to Enable

To enable the new HCM Global Search:

  1. Navigate to the Functional Setup Manager.
  2. Search for the Manage Global Search Configurations task.
  3. Select Oracle HCM Cloud Global Search Configuration and click the Duplicate button.
  4. Select the Default, Enabled, and Use only Suggestions for Search check boxes.
  5. Make any other selections as needed.
  6. Save and Close.

Configure HCM Global Search

Tips And Considerations

Enhanced News and Announcements

When using the new News Feed home page layout, news and announcements are displayed on the unified home page. Announcements display as attractive cards that give you a peek at what's going on at work. 

A new Administrator page allows you to configure the type of announcement, define the subject, add a photo and text, and set an end date when the announcement is no longer available. Active announcements are global and are available to all employees in your organization.

Steps to Enable

To create announcements:

  1. Open the main menu.
  2. Navigate to Tools and click on Announcements.
  3. Create a new announcement.
  4. Enter the required and optional information.
  5. Save and Close.

Editing an Announcement

Tips And Considerations

Active news and announcements are available to all employees. You cannot make them available to only a certain population of employees.

Enhanced Role Based Quick Actions

Initiate actions quickly for yourself, your team, or your organization using the enhanced actions available on the new Me, My Team, and My Client Groups tabs when using the News Feed layout for the home page.

The tabs display an initial set of actions based on your functional security privileges. Only those actions for which you have the functional security privilege to perform are displayed. Click Show More to access all your available actions grouped under the appropriate heads.

Actions displayed as quick links on the home page tabs are those that appear first on Show More. For example, on the My Team tab, employment actions display first, so those actions appear as quick links.

Quick Actions on Home Page

Quick actions use functional security to determine actions you can perform. For those actions that require you to select a person, such as Promote or Transfer, data security is evaluated after you select the action. Then you’re presented with a list of people you can act on. When on the My Team tab, you can act on employees on your team. When on the My Client Groups tab, you can act on people in your area of responsibility as an HR professional.

Steps to Enable

Configuration:

As an administrator, you can configure the Show More page using the Structure menu. You can change the names of the functional groups, enable or disable actions, and change the sequence of the functional groups and actions.

Prerequisite:

The following prerequisite must be met to use the role-based Quick Actions feature:

Tips And Considerations

Absence Management

Absences Self-Service Pages Redesigned

The Absences self-service pages have been redesigned for ease of use and responsiveness on all devices. The pages now have the same look and feel on desktop and mobile pages. The redesigned pages are:

ADD ABSENCE

The redesigned Add Absence page allows for quick, easy, and simplified single day or continuous absence entry for:

The additional options and fields include:

Workers can easily select the appropriate absence type, and the dates of the absence, and submit for approval.

Add Absence Page

ABSENCE BALANCE

The new Absence Balance page provides workers with a simplified view of their plan balances, with plan breakdown details such as:

When future absences are recorded, it reflects in the Requested field. When the absence is complete, it is then deducted from the plan balance and displays in the Taken field.

You can click Add to enter an absence from this page.

Absence Balance Page

EXISTING ABSENCES

The new Existing Absences page provides workers with a simplified view of all existing absences, providing an easy way to:

Existing Absences Page

Steps to Enable

In order to enable the new Absences pages, you must create and enable the following profile option after having created and enabled the HCM_RESPONSIVE_PAGES_ENABLED profile option. If you have not enabled the HCM_RESPONSIVE_PAGES_ENABLED profile option, please see the Redesigned Cloud User Experience introductory feature section for the Steps to Enable, Tips and Considerations, and Key Resources.

PROFILE SETUP VALUES

Field Value

Profile Option Code

ANC_ABSENCES_RESPONSIVE_ENABLED

Profile Option Name

ANC_ABSENCES_RESPONSIVE_ENABLED

Application

Absence Management

Description

Enable the mobile-responsive Absence Management pages.

Start Date

1/1/50

In the Setup and Maintenance work area:

  1. Search for and click the Manage Profile Options task.
  2. Select New on the Manage Profile Options page, on the Actions menu.

On the Create Profile Option page:

  1. Complete all required fields.
  2. Click Save and Close.

On the Manage Profile Options page, in the Profile Option Levels section:

  1. Select the check box levels to enable at the profile option at the Site level:
    • Select the Enabled check box, to enable the feature.
    • Select the Updateable check box, to allow users update privileges.

NOTE: The profile values will appear in read-only mode if deselected.

  1. Click Save and Close.

To enable the profile option just created, navigate to the Setup and Maintenance work area:

  1. Search for and click the Manage Administrator Profile Values task.
  2. Search for and select the newly created profile option.
  3. Click to add a new Profile Value.
  4. Select the Level as Site.
  5. Enter a Y in the Profile Value field.
  6. Click Save and Close.

Once the profile options are enabled, the navigator menu option of the Absences pages will take the user to the new Absences pages.

Tips And Considerations

Features to be supported in future:

NOTE: All administrative and manager functions can still be performed using the classic user interface even if the Absence Responsive Profile for self-service pages is enabled.

Key Resources

For more information on creating and enabling the profile options, refer to the following document on My Oracle Support:

For information about displayed and hidden fields, refer to the following document on My Oracle Support:

For more information on personalizing pages, refer to the following:

Benefits

Self-Service Landing Pad Redesigned

Announcing the initial phase of the resigned Benefits self-service pages that are easy to use and are responsiveness on all devices. This initial phase enables users to view the new self-service Benefits Landing Pad to review their Enrollment Summary, including the Program Plan Selection and Enrollment Details. The new landing pad does not currently allow for participant updates, this is coming in future releases, so stay tuned. At this time you will only want to turn on this feature if you are only allowing a view for participants. If your participants will be allowed to make updates such as self-reporting, adding contacts or enrolling in benefits, you will want to wait for the future features to turn on these pages. To see what will be delivered in the Benefits Landing Pad, see below:

 Significant changes to the appearance and behavior of these pages include:

The Redesigned Benefits Landing Pad

The My Benefits Page

The Enrollment Details Page

Steps to Enable

In order to enable the new Benefits Seld-Service Landing Pad, you must create and enable the following profile option after having created and enabled the HCM_RESPONSIVE_PAGES_ENABLED profile option. If you have not enabled the HCM_RESPONSIVE_PAGES_ENABLED profile option, please see the Redesigned Cloud User Experience introductory feature section for the Steps to Enable, Tips and Considerations, and Key Resources.

Field Value

Profile Option Code

BEN_ENROLLMENT_RESPONSIVE_ENABLED

Profile Display Name

Mobile-Responsive Benefits Enrollment Pages Enabled

Application

Benefits

Module Benefits

Description

Enable the mobile-responsive benefits enrollment pages.

Start Date

1/1/50

In the Setup and Maintenance work area:

  1. Search for and click the Manage Profile Options task.
  2. Select New on the Manage Profile Options page, on the Actions menu.

On the Create Profile Option page:

  1. Complete all required fields.
  2. Click Save and Close.

On the Manage Profile Options page, in the Profile Option Levels section:

  1. Select the check box levels to enable at the profile option at the Site level:
    • Select the Enabled check box, to enable the feature.
    • Select the Updateable check box, to allow users update privileges.

NOTE: The profile values will appear in read-only mode if deselected.

  1. Click Save and Close.

To enable the profile option just created, navigate to the Setup and Maintenance work area:

  1. Search for and click the Manage Administrator Profile Values task.
  2. Search for and select the newly created profile option.
  3. Click to add a new Profile Value.
  4. Select the Level as Site.
  5. Enter a Y in the Profile Value field.
  6. Click Save and Close.

Tips And Considerations

If your organization has already closed open enrollment and you do not expect your employees to self-report or do anything other than verifying enrollments in self-service benefits, then you can start to use the redesigned pages immediately.  Participants can then use either mobile or desktop to view the new benefits landing pad and summary.

NOTE: If you turn on these pages your participants will not be able to perform any tasks in self-service benefits at this time, such as, self-reporting, enrolling in plans and/or adding contacts. If your open enrollment period is imminent we suggest you wait to uptake the new Benefits Landing Pad.

Stay tuned for future releases of the Benefits Redesigned User Experience where you will want to adopt the new benefit enrollment features.

Key Resources

For more information on creating and enabling the profile options, refer to the following document on My Oracle Support:

For information about displayed and hidden fields, refer to the following document on My Oracle Support:

For more information on personalizing pages, refer to the following:

Compensation Management

Compensation Self-Service Pages Redesigned

MANAGE SALARY

The Manage Salary action now takes you into the editable salary page where you can propose a new salary and review the current salary at the same time. Previously, you navigated to a read-only page and had to click a Propose Salary button to initiate the salary change.

A graph shows workers' current versus proposed salary plotted against their respective salary ranges. We moved Compensation History to the Spotlight. Other analytics, such as Salary Growth, are no longer supported in responsive pages.

We improved the sequencing of enterable and read-only attributes. You now select the salary basis, enter the component values, and then see the impact to the salary amount, annual salary, and other recalculated values.

We streamlined the interface by removing unnecessary fields. Annualized Full Time Salary, Grade, Salary Range, Quartile, and others are hidden out of the box and you can enable them using page composer.

Manager's Change Salary Page

MANAGE COMPENSATION

You now use the streamlined interface to create, update and delete individual compensation details on the same page. Previously you had to make these transactions in a dialog box.

Manager's Manage Compensation Page

MANAGE PERSONAL CONTRIBUTIONS

You can now use the streamlined interface to create, update, and delete personal contributions on the same page. Previously you had to make these transactions in a dialog box.

Worker's Personal Contributions Page

PERSON SPOTLIGHT - COMPENSATION DETAILS - WORKER VIEW

Workers can now see the salary history in their spotlight. Previously they could see their current salary details only. A separate section for personal contributions is available to let workers see their existing personal contributions.

Worker's Spotlight

PERSON SPOTLIGHT - COMPENSATION DETAILS - MANAGER VIEW

Managers can view a worker's salary history, Individual Compensation and Stock details in the MSS spotlight. Previously they could see the worker's current salary details only.

Manager's Spotlight

Steps to Enable

In order to enable the new Compensation Self-Service pages, you must create and enable the following profile option after having created and enabled the HCM_RESPONSIVE_PAGES_ENABLED profile option. If you have not enabled the HCM_RESPONSIVE_PAGES_ENABLED profile option, please see the Redesigned Cloud User Experience introductory feature section for the Steps to Enable, Tips and Considerations, and Key Resources.

Field Value
Profile Option Code CMP_COMPENSATION_RESPONSIVE_ENABLED
Profile Display Name Mobile Responsive Compensation Self Service Pages Enabled
Application Global Human Resources
Module Application Core
Description Enable the mobile responsive compensation pages for workers and managers
Start Date 01/01/1950

In the Setup and Maintenance work area:

  1. Search for and click the Manage Profile Options task.
  2. Select New on the Manage Profile Options page, on the Actions menu.

On the Create Profile Option page:

  1. Complete all required fields.
  2. Click Save and Close.

On the Manage Profile Options page, in the Profile Option Levels section:

  1. Select the check box levels to enable at the profile option at the Site level:
    • Select the Enabled check box, to enable the feature.
    • Select the Updateable check box, to allow users update privileges.

NOTE: The profile values will appear in read-only mode if deselected.

  1. Click Save and Close.

To enable the profile option just created, navigate to the Setup and Maintenance work area:

  1. Search for and click the Manage Administrator Profile Values task.
  2. Search for and select the newly created profile option.
  3. Click to add a new Profile Value.
  4. Select the Level as Site.
  5. Enter a Y in the Profile Value field.
  6. Click Save and Close.

Once you enable the profile options, the self service actions takes the user to the new self service flows and the old flows are no longer available.

Tips And Considerations

Key Resources

For more information on creating and enabling the profile options, refer to the following document on My Oracle Support:

For information about displayed and hidden fields, refer to the following document on My Oracle Support:

For more information on personalizing pages, refer to the following:

Global HR

Personal Information Redesigned Self-Service Pages Enhanced

The redesigned self-service Personal Information pages are enhanced to support disability self-disclosure, flexfields, and atomic approvals.

DISABILITY SELF-DISCLOSURE

Workers can now disclose their disability for the United States, United Kingdom, and Japan on the Personal Info page. The voluntary self-disclosure of disability text for the United States is now embedded within the same page where you enter the disability information.

Self-Disclosure of Disability

FLEXFIELD SUPPORT

The following developer descriptive flexfields (DDFs) and descriptive flexfields (DFFs) are added but are hidden out-of- the-box and can be displayed on personalization:

Developer Descriptive Flexfields (DDFs)

  1. Person Contact Relationship Information (PER_PERSON_CONTACT_RELATIONSHIP_DDF) 
  2. Person Driver's License Information (PER_PERSONDRIVERS_LICENSE_LEG_DDF)
  3. Person Passport Information (PER_PERSON_PASSPORT_LEG_DDF)
  4. Person Legislative Information (PER_PERSON_LEGISLATIVE_DATA_LEG_DDF)
  5. Person Visa Information (PER_PERSON_VISA_LEG_DDF)

Descriptive Flexfields (DFFs)

  1. Citizenship DFF (PER_CITIZENSHIPS_DFF)
  2. Contact Relationships Attributes DFF (PER_CONTACT_RELSHIPS_DFF) 
  3. Delivery Methods DFF (PER_PERSON_DLVRY_METHODS_DFF)
  4. Driver Licenses DFF (PER_DRIVERS_LICENSE_TYPES_DFF)
  5. Email Addresses DFF (PER_EMAIL_ADDRESSES_DFF)
  6. Ethnicity Attributes DFF (PER_ETHNICITIES_DFF)
  7. National Identifier DFF (PER_NATIONAL_IDENTIFIERS_DFF)
  8. Person Address Usage Attributes DFF (PER_PERSON_ADDR_USG_DFF) 
  9. Persons Attributes DFF (PER_PERSONS_DFF)
  10. Person Legislative Information DFF (PER_PERSON_LEGISLATIVE_DFF)
  11. Phone DFF (PER_PHONES_DFF)
  12. Religions Attributes DFF (PER_RELIGIONS_DFF)
  13. Visa/Work Permit DFF (PER_VISA_PERMIT_DFF)

LOCAL NAME SUPPORT

The Personal Info page now supports local name, however this field is hidden out-of-the-box.

APPROVALS

You can now apply approvals for personal information changes.  Approvals are now generated at the record level.  For example, a change to your home telephone is sent for approval that is separate from your work mobile telephone. Any change to a record is a separate transaction that requires approval and does not affect changes to any other record within the personal information. If a record is changed, a banner is displayed for that object indicating that the transaction is pending approval. You can click on the "Pending Approval" link in the banner to view the BI Publisher (BIP) notification and the approvers of the transaction.

  

Approval Pending for Home Phone Number Change

You can configure to bypass approvals or set up your own approval rules for the Change Personal Information process in the Transaction Console. You can also enter any comments and attach documents or files when approvals are not bypassed. However, if there are any changes done to a person record on the Manage Person page that are pending approval, then you cannot modify the personal details on the Personal Information page. For example, if an HR Specialist modifies your address details on the Manage Person page, you cannot change any information on the Personal Information page.

Configure Approval Rules for Change Personal Information

VIEW EMPLOYMENT AND COMPENSATION INFORMATION

You can now access your employment and compensation information from the Personal Info landing page.

 

 

View Employment and Compensation Information on the Personal Info Page

MY DOCUMENTS

The Passports, Visas/Permits, Citizenship, and Driver Licenses sections are now hidden on the My Documents page, and the Document Records section is displayed out-of-the-box.

Steps to Enable

In order to enable the new Personal Information pages, you must create and enable the following profile option after having created and enabled the HCM_RESPONSIVE_PAGES_ENABLED profile option. If you have not enabled the HCM_RESPONSIVE_PAGES_ENABLED profile option, please see the Redesigned Cloud User Experience introductory feature section for the Steps to Enable, Tips and Considerations, and Key Resources.

Field Value
Profile Option Code PER_PERSONAL_INFORMATION_RESPONSIVE_ENABLED
Profile Display Name PER_PERSONAL_INFORMATION_RESPONSIVE_ENABLED
Application Global Human Resources
Module Personal Information
Description Enable the new responsive Personal Information pages
Start Date 1/1/50

In the Setup and Maintenance work area:

  1. Search for and click the Manage Profile Options task.
  2. Select New on the Manage Profile Options page, on the Actions menu.

On the Create Profile Option page:

  1. Complete all required fields.
  2. Click Save and Close.

On the Manage Profile Options page, in the Profile Option Levels section:

  1. Select the check box levels to enable at the profile option at the Site level:
    • Select the Enabled check box, to enable the feature.
    • Select the Updateable check box, to allow users update privileges.

NOTE: The profile values will appear in read-only mode if deselected.

  1. Click Save and Close.

To enable the profile option just created, navigate to the Setup and Maintenance work area:

  1. Search for and click the Manage Administrator Profile Values task.
  2. Search for and select the newly created profile option.
  3. Click to add a new Profile Value.
  4. Select the Level as Site.
  5. Enter a Y in the Profile Value field.
  6. Click Save and Close.

Once the profile options are enabled the navigator menu option of Personal Information will take the user to the new Personal Information pages and the old pages will no longer be available.

Key Resources

For more information on creating and enabling the profile options, refer to the following document on My Oracle Support:

For information about displayed and hidden fields, refer to the following document on My Oracle Support:

For more information on personalizing pages, refer to the following:

For more information on regenerating grants for roles, refer to the HCM R13 Security Upgrade Guide on My Oracle Support:

Role Information

The data display is secured with a view data security policy, while the edit and add functions are secured with a manage data security policy.  This is helpful in the case where you want to view but not edit the data.  You can remove the manage privilege from your custom role.  For example, if you want to view your name details but not update the name details, your custom role can have the ‘View Person Name’ aggregate privilege, but remove the ‘Manage Person Name’ aggregate privilege.  This change will hide the pencil edit icon from the page, making it read only.

Section

Aggregate Privilege Name and Code

Functional Privilege Name and Code

Job Role

Card: Personal Details

Manage Person Legislative (ORA_PER_PERSON_LEGISLATIVE_MANAGEMENT_DUTY)

Manage Person Name (ORA_PER_PERSON_NAME_MAINTENANCE_DUTY)

Manage Person Ethnicity (ORA_PER_PERSON_ETHNICITY_MANAGEMENT_DUTY)

Manage Person Religion (ORA_PER_PERSON_RELIGION_MANAGEMENT_DUTY)

Manage Person National Identifier (ORA_PER_PERSON_NATIONAL_IDENTIFIER_MANAGEMENT_DUTY)

Access FUSE Personal Information Page (PER_FUSE_PERSONAL_INFORMATION)

Manage Person Legislative (PER_MANAGE_PERSON_LEGISLATIVE)

Manage Person Name (PER_MANAGE_PERSON_NAME)

Manage Person Ethnicity (PER_MANAGE_PERSON_ETHNICITY)

Manage Person Religion (PER_MANAGE_PERSON_RELIGION)

Manage Person National Identifier (PER_MANAGE_PERSON_NATIONAL_IDENTIFIER)

Employee

Contingent Worker

Personal Details - Name

Manage Person Name (ORA_PER_PERSON_NAME_MAINTENANCE_DUTY)

View Person Name (ORA_PER_PERSON_NAME_VIEW_DUTY)

Manage Person Name (PER_MANAGE_PERSON_NAME)

Employee

Contingent Worker

Personal Details- Biographical Info

 

Access FUSE Personal Information Page (PER_FUSE_PERSONAL_INFORMATION)

Employee

Contingent Worker

Personal Details- Demographic Info

Manage Person Ethnicity (ORA_PER_PERSON_ETHNICITY_MANAGEMENT_DUTY)

View Person Ethnicity (ORA_PER_PERSON_ETHNICITY_VIEW_DUTY)

Manage Person Religion (ORA_PER_PERSON_RELIGION_MANAGEMENT_DUTY)

View Person Religion (ORA_PER_PERSON_RELIGION_VIEW_DUTY)

Manage Person National Identifier (ORA_PER_PERSON_NATIONAL_IDENTIFIER_MANAGEMENT_DUTY)

Person National Identifier View Duty (ORA_PER_PERSON_NATIONAL_IDENTIFIER_VIEW_DUTY)

Manage Person Legislative (ORA_PER_PERSON_LEGISLATIVE_MANAGEMENT_DUTY)

View Person Legislative (ORA_PER_PERSON_LEGISLATIVE_VIEW_DUTY)

Manage Person Ethnicity (PER_MANAGE_PERSON_ETHNICITY)

Manage Person Religion (PER_MANAGE_PERSON_RELIGION)

Manage Person National Identifier (PER_MANAGE_PERSON_NATIONAL_IDENTIFIER)

Manage Person Legislative (PER_MANAGE_PERSON_LEGISLATIVE)

Employee

Contingent Worker

Card: Contact Information

View Portrait Contact Card (ORA_PER_PORTRAIT_CONTACT_DUTY)

Change Person Address (RA_PER_PERSON_ADDRESS_MAINTENANCE_DUTY)

View Portrait Contact Card (PER_VIEW_PORTRAIT_CONTACT_CARD)

Change Person Address (PER_CHANGE_PERSON_ADDRESS)

Employee

Contingent Worker

Contact Information: Communication

View Portrait Contact Card (ORA_PER_PORTRAIT_CONTACT_DUTY)

Person Communication Methods Management Duty (ORA_PER_PERSON_COMMUNICATION_METHODS_MANAGEMENT_DUTY)

View Portrait Contact Card (PER_VIEW_PORTRAIT_CONTACT_CARD)

Employee

Contingent Worker

Contact Information: Address

Change Person Address (RA_PER_PERSON_ADDRESS_MAINTENANCE_DUTY)

View Person Address (ORA_PER_VIEW_PERSON_ADDRESS_DUTY)

Change Person Address (PER_CHANGE_PERSON_ADDRESS)

Employee

Contingent Worker

Card: My Documents

Manage Person Visa or Permit (ORA_PER_PERSON_VISA_PERMIT_MANAGEMENT_DUTY)

Manage Person Passport (ORA_PER_PERSON_PASSPORT_MANAGEMENT_DUTY)

Manage Person Citizenship (ORA_PER_PERSON_CITIZENSHIP_MANAGEMENT_DUTY)

Manage Person Driver License (ORA_PER_PERSON_DRIVER_LICENSE_MANAGEMENT_DUTY)

Manage Person Visa or Permit (PER_MANAGE_PERSON_VISA_OR_PERMIT)

Manage Person Passport (PER_MANAGE_PERSON_PASSPORT)

Manage Person Citizenship (PER_MANAGE_PERSON_CITIZENSHIP)

Manage Person Driver License (PER_MANAGE_PERSON_DRIVER_LICENSE)

Employee

Contingent Worker

My Documents: Passport

Manage Person Passport (ORA_PER_PERSON_PASSPORT_MANAGEMENT_DUTY)

View Person Passport (ORA_PER_PERSON_PASSPORT_VIEW_DUTY)

Manage Person Passport (PER_MANAGE_PERSON_PASSPORT_PRIV)

Employee

Contingent Worker

My Documents: Citizenship

Manage Person Citizenship (ORA_PER_PERSON_CITIZENSHIP_MANAGEMENT_DUTY)

View Person Citizenship (ORA_PER_PERSON_CITIZENSHIP_VIEW_DUTY)

Manage Person Citizenship (PER_MANAGE_PERSON_CITIZENSHIP)

Employee

Contingent Worker

My Documents: Driver's Licenses

Manage Person Driver License (ORA_PER_PERSON_DRIVER_LICENSE_MANAGEMENT_DUTY)

View Person Driver License (ORA_PER_PERSON_DRIVER_LICENSE_VIEW_DUTY)

Manage Person Driver License (PER_MANAGE_PERSON_DRIVER_LICENSE)

Employee

Contingent Worker

My Documents: Visa

Manage Person Visa or Permit (ORA_PER_PERSON_VISA_PERMIT_MANAGEMENT_DUTY)

View Person Visa or Permit (ORA_PER_PERSON_VISA_PERMIT_VIEW_DUTY)

Manage Person Visa or Permit (PER_MANAGE_PERSON_VISA_OR_PERMIT)

Employee

Contingent Worker

Card: Family and Emergency Contact

View Person Contact Details (ORA_PER_PERSON_CONTACT_DETAILS_VIEW_DUTY)

View Portrait Personal Information Card (RA_PORTRAIT_PERSONAL_AND_EMPLOYMENT_DUTY)

Manage Person Contact Details (PER_MANAGE_PERSON_CONTACT_DETAILS)

Employee

Contingent Worker

New Contact

View Person Contact Details (ORA_PER_PERSON_CONTACT_DETAILS_VIEW_DUTY)

Manage Person Contact Details (PER_MANAGE_PERSON_CONTACT_DETAILS)

Employee

Contingent Worker

Edit Contact: Basic Information

View Person Contact Details (ORA_PER_PERSON_CONTACT_DETAILS_VIEW_DUTY)

Manage Person Contact Details (PER_MANAGE_PERSON_CONTACT_DETAILS)

Employee

Contingent Worker

Edit Contact: Relationship

View Person Contact Details (ORA_PER_PERSON_CONTACT_DETAILS_VIEW_DUTY)

Manage Person Contact Details (PER_MANAGE_PERSON_CONTACT_DETAILS)

Employee

Contingent Worker

Edit Contact: Name

View Person Contact Details (ORA_PER_PERSON_CONTACT_DETAILS_VIEW_DUTY)

Manage Person Contact Details (PER_MANAGE_PERSON_CONTACT_DETAILS)

Employee

Contingent Worker

Edit Contact: Communication

View Person Contact Details (ORA_PER_PERSON_CONTACT_DETAILS_VIEW_DUTY)

Manage Person Contact Details (PER_MANAGE_PERSON_CONTACT_DETAILS)

Employee

Contingent Worker

Edit Contact: Address

View Person Contact Details (ORA_PER_PERSON_CONTACT_DETAILS_VIEW_DUTY)

Manage Person Contact Details (PER_MANAGE_PERSON_CONTACT_DETAILS)

Employee

Contingent Worker

Edit Contact: National Identifiers

View Person Contact Details (ORA_PER_PERSON_CONTACT_DETAILS_VIEW_DUTY)

Manage Person Contact Details (PER_MANAGE_PERSON_CONTACT_DETAILS)

Employee

Contingent Worker

Edit Contact: Passports

View Person Contact Details (ORA_PER_PERSON_CONTACT_DETAILS_VIEW_DUTY)

Manage Person Contact Details (PER_MANAGE_PERSON_CONTACT_DETAILS)

Employee

Contingent Worker

Edit Contact: Visas and Permits

View Person Contact Details (ORA_PER_PERSON_CONTACT_DETAILS_VIEW_DUTY)

Manage Person Contact Details (PER_MANAGE_PERSON_CONTACT_DETAILS)

Employee

Contingent Worker

Person Spotlight: Personal Details link

Access Personal Details (ORA_PER_ACCESS_PERSONAL_DETAILS)

Access Personal Details (PER_ACCESS_PERSONAL_DETAILS)

Employee

Contingent Worker

Person Spotlight: Documents link

Access Person Documents (ORA_PER_ACCESS_PERSON_DOCUMENTS)

Access Person Documents (PER_ACCESS_PERSON_DOCUMENTS)

Employee

Contingent Worker

Person Spotlight: Contact Information    link

Access Person Contact Information (ORA_PER_ACCESS_PERSON_CONTACT_INFORMATION)

Access Person Contact Information (PER_ACCESS_PERSON_CONTACT_INFORMATION)

Employee

Contingent Worker

Employment Manager Self-Service Flows Redesigned

The Employment manager self-service flows have been redesigned for ease of use and responsiveness on all devices. The redesigned flows include:

Select Additional Actions to Perform Besides Transfer

The pages are clutter-free and display the most frequently used fields. Fields that are not used frequently are hidden, but can be displayed using Page Composer. For example, Action, Business Unit, Position, and so on, and so forth are not displayed on the pages, but can be made visible.

Guided Process with All Steps on a Single Page

Steps to Enable

To enable the new Employment Manager Self-Service Flows, you must create and enable the following profile options after having created and enabled the HCM_RESPONSIVE_PAGES_ENABLED profile option. If you have not enabled the HCM_RESPONSIVE_PAGES_ENABLED profile option, please see the Redesigned Cloud User Experience introductory feature section for the Steps to Enable, Tips and Considerations, and Key Resources.

Field Value

Profile Option Code

HCM_TASK_CONFIGURATOR_RESPONSIVE_ENABLED

Profile Display Name

Questionnaire Displayed in Guided Processes

Application

Global Human Resources

Module

Global Human Resources

Description

Display questionnaire page in the transactions that use the guided processes.

Start Date 01/01/1950
End Date  
Field Value

Profile Option Code

PER_EMPLOYMENT_GUIDED_FLOWS_RESPONSIVE_ENABLED

Profile Display Name

Mobile-Responsive Employment Flows Enabled

Application

Global Human Resources

Module

Employment

Description

Enable the mobile-responsive employment flows.

Start Date

01/01/1950

End Date

 

In the Setup and Maintenance work area:

  1. Search for and click the Manage Profile Options task.
  2. Select New on the Manage Profile Options page, on the Actions menu.

On the Create Profile Option page:

  1. Complete all required fields.
  2. Click Save and Close.

On the Manage Profile Options page, in the Profile Option Levels section:

  1. Select the check box levels to enable at the profile option at the Site level:
    • Select the Enabled check box, to enable the feature.
    • Select the Updateable check box, to allow users update privileges.

NOTE: The profile values will appear in read-only mode if deselected.

  1. Click Save and Close.

To enable the profile option just created, navigate to the Setup and Maintenance work area:

  1. Search for and click the Manage Administrator Profile Values task.
  2. Search for and select the newly created profile option.
  3. Click to add a new Profile Value.
  4. Select the Level as Site.
  5. Enter a Y in the Profile Value field.
  6. Click Save and Close.

When the profile options are enabled, the Employment manager self-service actions will take the user to the new manager self-service flows and the old flows will no longer be available.

Tips And Considerations

Key Resources

For more information about creating and enabling the profile options, refer to the following document on My Oracle Support:

For information about displayed and hidden fields, refer to the following document on My Oracle Support:

For more information about personalizing pages, refer to the following:

Document Records and Document Delivery Preferences Redesigned

Increase user satisfaction with Document Records and Document Delivery Preferences self-service flows that now have the same look and feel on desktop and mobile devices. These redesigned flows are both responsive and easy to use on any device, with a modern look and conversational language. Clutter-free pages, with just the essential fields, can be personalized to suit your organization's requirements.

Manage Document Records Landing Page

Add Document Record

Manage Document Delivery Preferences

Steps to Enable

In order to enable the new Document Records and Document Delivery Preferences pages, you must create and enable the following profile option after having created and enabled the HCM_RESPONSIVE_PAGES_ENABLED profile option. If you have not enabled the HCM_RESPONSIVE_PAGES_ENABLED profile option, please see the Redesigned Cloud User Experience introductory feature section for the Steps to Enable, Tips and Considerations, and Key Resources.

Field Value

Profile Option Code

PER_PERSONAL_INFORMATION_RESPONSIVE_ENABLED

Profile Display Name

Mobile-Responsive Personal Information Pages Enabled

Application

Global Human Resources

Module

Personal Information

Description

Enable the new responsive Personal Information pages.

Start Date

01/01/1950

End Date

 

In the Setup and Maintenance work area:

  1. Search for and click the Manage Profile Options task.
  2. Select New on the Manage Profile Options page, on the Actions menu.

On the Create Profile Option page:

  1. Complete all required fields.
  2. Click Save and Close.

On the Manage Profile Options page, in the Profile Option Levels section:

  1. Select the check box levels to enable at the profile option at the Site level:
    • Select the Enabled check box, to enable the feature.
    • Select the Updateable check box, to allow users update privileges.

NOTE: The profile values will appear in read-only mode if deselected.

  1. Click Save and Close.

To enable the profile option just created, navigate to the Setup and Maintenance work area:

  1. Search for and click the Manage Administrator Profile Values task.
  2. Search for and select the newly created profile option.
  3. Click to add a new Profile Value.
  4. Select the Level as Site.
  5. Enter a Y in the Profile Value field.
  6. Click Save and Close.

When the profile options are enabled, the Document Records and Document Delivery Preferences self-service actions will take the user to the new self-service flows and the old flows will no longer be available.

Key Resources

For more information on creating and enabling the profile options, refer to the following document on My Oracle Support:

For information about displayed and hidden fields, refer to the following document on My Oracle Support:

For more information on personalizing pages, refer to the following:

Enhanced Representatives Region for Employee and Manager Self-Service Pages

The Representatives region on employee and manager self-service pages for Employment and Person Management are redesigned for ease of use and responsiveness on all devices. The earlier worker representatives section is now updated to have a new look and feel. Significant changes to the appearance and behavior of these pages include:

Updated Representatives Region in the Person Management Area

The following page is an example using the Terminate Work Relationship transaction.

Representatives Region for a Person with Multiple Assignments in the Terminate Work Relationship Flow

Representatives Region for a Person’s Public Information with a Single Assignment

Steps to Enable

No steps are required to enable this feature.

Tips And Considerations

To see a list of representatives in the Representatives region, you must define the areas of responsibility (AOR) for your workers. If you do not define the areas of responsibility, the users will not be able to view any representatives. For customers with shared service centers or implementations with a large number of representatives, we suggest that you consider the following points for performance reasons:

Controlling the Display of Individual Representatives

  1. Create a sand box. Then, select Set as Active.
  2. Navigate to Directory > My Public Info, and scroll to the Representatives region.
  3. Click your user name in the global area, and select Edit page from the Administration menu.  Edit the layer appropriate to this change, such as Site.
  4. From the View menu, select Source.  Expand the source window. 

Selecting the panelGroupLayout: Vertical in the Page Composer Source Pop-Up

  1. Go to edit the panelGroupLayout: vertical property. The Component Properties dialog box is displayed.

Component Properties Pop-Up

  1. Simply, deselect the Show Component check box to hide the Representatives region.

  2. Navigate to the page and verify that the Representatives region is now hidden. 

Representatives Region is Hidden After Page Composer Modification

Representatives Region Before Page Composer Modification

In this example, we will hide the Benefits representatives. To do this, follow these steps:

  1. Create a sand box. Then, select Set as Active.
  2. Navigate to Directory > My Public Info, and scroll to the Representatives region.
  3. Select Administration > Edit page under your login user name. Edit the layer appropriate to this change, such as Site.
  4. From the View menu, select Source.  Expand the source window.
  5. Click the content table in the Representatives region and select the Edit to confirm. 

  1. Click listItem and edit it by selecting Show the properties of ListItem from the menu as highlighted in the following screenshot. The Component
  1. Properties dialog box is displayed.

 

Select the listItem Property

  1. Select the Show Component prompt, and then select the Expression Builder option.  In this example, we will hide Benefits Representatives, so you must change the expression from true to #{item.LookupCode ne'BEN_REP'}. 

 

Adding Expression Language to Hide the Benefits Representative Type

  1. Select Test to verify your syntax, and then click OK.

  2. Select Apply to see your changes in your sandbox.
  3. Publish your sandbox to apply your changes and view the modified Representatives section.
  4. Verify that the Benefits Representatives is hidden.  

Benefits Representative No Longer Appears in the Representatives Region

Key Resources

Refer to related features in the Redesigned User Experience section.

Payroll for China

Employee View Social Security Accounts Self-Service Page Redesigned

The employee view social security account information self-service page has been redesigned to provide better user experience.

This page has the following features:

You can personalize this page to suit your requirement.

Social Security Accounts

Steps to Enable

In order to enable the new Employee View Social Security Accounts Self-Service pages, you must create and enable the following profile option after having created and enabled the HCM_RESPONSIVE_PAGES_ENABLED profile option. If you have not enabled the HCM_RESPONSIVE_PAGES_ENABLED profile option, please see the Redesigned Cloud User Experience introductory feature section for the Steps to Enable, Tips and Considerations, and Key Resources.

Field Value
Profile Option Code

PAY_PAYROLL_RESPONSIVE_ENABLED

Profile Display Name Mobile-Responsive Payroll Pages Enabled
Application Global Payroll
Module Common Payroll Objects
Description Enable the mobile-responsive payroll pages.
Start Date 1/1/50

In the Setup and Maintenance work area:

  1. Search for and click the Manage Profile Options task.
  2. Select New on the Manage Profile Options page, on the Actions menu.

On the Create Profile Option page:

  1. Complete all required fields.
  2. Click Save and Close.

On the Manage Profile Options page, in the Profile Option Levels section:

  1. Select the check box levels to enable at the profile option at the Site level:
    • Select the Enabled check box, to enable the feature.
    • Select the Updateable check box, to allow users update privileges.

NOTE: The profile values will appear in read-only mode if deselected.

  1. Click Save and Close.

To enable the profile option just created, navigate to the Setup and Maintenance work area:

  1. Search for and click the Manage Administrator Profile Values task.
  2. Search for and select the newly created profile option.
  3. Click to add a new Profile Value.
  4. Select the Level as Site.
  5. Enter a Y in the Profile Value field.
  6. Click Save and Close.

Key Resources

For more information on creating and enabling the profile options, refer to the following document on My Oracle Support:

For information about displayed and hidden fields, refer to the following document on My Oracle Support:

For more information on personalizing pages, refer to the following:

Talent Management

Goal Management Self-Service Pages Redesigned

The Goal Management pages are redesigned for ease of use and responsiveness on all devices. The appearance and behavior of the redesigned Goal Management pages include:

Redesigned Goals Page

Steps to Enable

In order to enable the new Goal Management Self-Service pages, you must create and enable the following profile option after having created and enabled the HCM_RESPONSIVE_PAGES_ENABLED profile option. If you have not enabled the HCM_RESPONSIVE_PAGES_ENABLED profile option, please see the Redesigned Cloud User Experience introductory feature section for the Steps to Enable, Tips and Considerations, and Key Resources.

Field Value

Profile Option Code

HRG_GOALS_RESPONSIVE_ENABLED

Profile Display Name

Mobile-Responsive Goal Management Pages Enabled

Application

Goal Management

Module

Repository

Module Key

HcmGoalTop

Description

Enable the mobile-responsive Goal pages

Start Date

1/1/50

End Date

(Leave blank.)

In the Setup and Maintenance work area:

  1. Search for and click the Manage Profile Options task.
  2. Select New on the Manage Profile Options page, on the Actions menu.

On the Create Profile Option page:

  1. Complete all required fields.
  2. Click Save and Close.

On the Manage Profile Options page, in the Profile Option Levels section:

  1. Select the check box levels to enable at the profile option at the Site level:
    • Select the Enabled check box, to enable the feature.
    • Select the Updateable check box, to allow users update privileges.

NOTE: The profile values will appear in read-only mode if deselected.

  1. Click Save and Close.

To enable the profile option just created, navigate to the Setup and Maintenance work area:

  1. Search for and click the Manage Administrator Profile Values task.
  2. Search for and select the newly created profile option.
  3. Click to add a new Profile Value.
  4. Select the Level as Site.
  5. Enter a Y in the Profile Value field.
  6. Click Save and Close.

When the Mobile-Responsive Goal Management Pages profile option is enabled, the following pages are rendered in the responsive mode:

The Goals page in the My Team and My Client Groups is not yet responsive.

Tips And Considerations

The redesigning of product features are limited in this release. You can use the application to implement simple business processes, however many existing product features are not yet available such as certain goal attributes, goal measurements, goal tasks, goal target outcomes, goal approvals, goal sharing, goal alignment, organization goals, goal plan sets, and notifications.

Key Resources

For more information on creating and enabling the profile options, refer to the following document on My Oracle Support:

For information about displayed and hidden fields, refer to the following document on My Oracle Support:

For more information on personalizing pages, refer to the following:

Time and Labor

Employee Time Card Self-Service Page Redesigned

Increase employee satisfaction with the employee time card self-service page that has the same look and feel on desktop and mobile devices. This redesigned page is both responsive and easy to use on any device, with a modern look and conversational language. The clutter-free page, with clean lines and just the essential fields, can be personalized.

Viewing the Summarized Entries--Single Entries Composed of Entries with the Same Time Attributes--on the Responsive Time Card

Viewing the Individual Entries on the Responsive Time Card

Adding a Time Card Entry

Selecting All of the Time Card Period Dates that Apply to Time Card Entry

Viewing the Day Start Time Used in Calculation Rules, Calculated Time Totals by Category, and Calculated Time Details

Quick actions enable employees to:

Viewing the Quick Actions of the Me Area, Under Time That Are Available When Responsive is Enabled

Viewing the First 3 of the Last 5 Time Cards on the Responsive Time Cards Page

The newly delivered responsive UI layout enables you to define how your employees report their time from any device.

Steps to Enable

Enabling Responsive Pages

To enable the new employee time card self-service pages, you must create and enable the following profile option after having created and enabled the HCM_RESPONSIVE_PAGES_ENABLED profile option. If you have not enabled the HCM_RESPONSIVE_PAGES_ENABLED profile option, please see the Redesigned Cloud User Experience introductory feature section for the Steps to Enable, Tips and Considerations, and Key Resources.

Field Value

Profile Option Code

HWM_WORKER_RESPONSIVE_PAGES_ENABLED

Profile Display Name

Mobile-Worker Responsive Pages Enabled

Application

Workforce Management

Module

Time and Labor

Description

Enable the mobile-responsive time card pages for workers

Start Date

1/1/50

In the Setup and Maintenance work area:

  1. Search for and click the Manage Profile Options task.
  2. Select New on the Manage Profile Options page, on the Actions menu.

On the Create Profile Option page:

  1. Complete all required fields.
  2. Click Save and Close.

Creating the Responsive Time Card Profile Option

On the Manage Profile Options page, in the Profile Option Levels section:

  1. Select the check box levels to enable at the profile option at the Site level:
    • Select the Enabled check box, to enable the feature.
    • Select the Updateable check box, to allow users update privileges.

NOTE: The profile values will appear in read-only mode if deselected.

  1. Click Save and Close.

Enabling the Profile Option at the Site Level

To enable the profile option just created, navigate to the Setup and Maintenance work area:

  1. Search for and click the Manage Administrator Profile Values task.
  2. Search for and select the newly created profile option.
  3. Click to add a new Profile Value.
  4. Select the Level as Site.
  5. Enter a Y in the Profile Value field.
  6. Click Save and Close.

Adding the Site Level Y Profile Value

After the profile options are enabled, the navigator menu option of XXXX will take the user to the new XXXX pages and the old pages will no longer be available for the employee.

Configuring the Responsive UI Layout

To make the responsive time cards meaningful to your employees, configure the layout for workers using the Manage Layout Sets task in the Time Management work area.

Generating the Responsive UI as Part of the Layout Set

Configuring the Responsive UI Layout

Editing the Time Categories Showing in the Reported and Calculated Time Scoreboard

Adding the Entry Fields and Identify Which Fields Determine Entry Grouping and Which Fields Show When the Additional Attributes Section Is Expanded

Tips And Considerations

No corresponding responsive time card layout exists for managers at this time. Managers can view time card details in their approval notifications and using the Manage Time Cards task in the Time Management work area.

Key Resources

For more information on creating and enabling the profile options, refer to the following document on My Oracle Support:

For information about displayed and hidden fields, refer to the following document on My Oracle Support:

For more information on personalizing pages, refer to the following:

For more information on configuring responsive UI layouts for employees, refer to the following:

May Maintenance Pack for 18A

Revision History

This document will continue to evolve as existing sections change and new information is added. All updates appear in the following table:

Date Feature Notes
27 APR 2018   Created initial document.

Overview

This guide outlines the information you need to know about new or improved functionality in Oracle HCM Cloud Release 13. Each section includes a brief description of the feature, the steps you need to take to enable or begin using the feature, any tips or considerations that you should keep in mind, and the resources available to help you.

Oracle HCM Cloud release documents are delivered in five functional groupings:

Suggested Reading for all HCM Products:

NOTE: Not all Global Human Resource features are available for Talent and Compensation products.

Optional Reading for HCM Products (Depending on what products are in your cloud service):

Additional Optional Reading:

NOTE: All of these documents can be found on the Oracle Help Center at: https://cloud.oracle.com/saasreadiness/hcm under Human Capital Management Release Readiness.

Give Us Feedback

We welcome your comments and suggestions to improve the content. Please send us your feedback at oracle_fusion_applications_help_ww_grp@oracle.com. Indicate you are inquiring or providing feedback regarding the HCM Cloud What’s New for Release 13 in the body or title of the email.

Feature Summary

Action Required to Enable Feature

Feature

None (Automatically Available)

Enable via Opt In UI Only

Enable via Opt In UI Plus Additional Steps

Not Enabled via Opt In UI but Setup Required

Issue Service Request

HCM Data Loader

Purge Person Data in Test Environments

Support for Oracle Time and Labor Objects

HCM Data Loader

HCM Data Loader provides a flexible and efficient method of bulk loading business object data for data-migration and on-going incremental updates to Oracle Human Capital Management Cloud.

Purge Person Data in Test Environments

During implementation and testing, you may need to load, test, purge, and reload HCM data. To purge person data from test environments, you can now use the Purge Person Data in Test Environments process. The data purged by this process includes not only specified person records but also dependent data, including assignments, work relationships, talent data, absences data, payroll relationships, roles, and user details. 

You run this process in the Scheduled Processes work area. Set the process parameters to identify the person data to be purged.

The Parameters of the Purge Person Data in Test Environments Process

This table describes the parameters.

Parameter Description
Person ID Provide one or more person IDs. Separate multiple IDs with commas.
Person Number Provide one or more person numbers. Separate multiple numbers with commas. You can use the wildcard character to supply partial values, for example, %TEST%.
Person Query Enter a SQL query to return the person IDs of all persons whose data you want to purge.
Save Set to N to list the persons whose data would be purged, without purging the data. Set to Y to purge the specified person data.

Steps to Enable

The Purge Person Data in Test Environments process is not available by default. To use the process, you must raise a service request (SR). In response, Oracle Support provides a key to enable the process. When you have the key, follow these steps:

  1. Sign in with the Human Capital Management Application Administrator job role or privileges and open the Setup and Maintenance work area.
  2. Select the HCM Data Loader functional area for your offering.
  3. Set Show to All Tasks and select the Configure HCM Data Loader task.
  4. On the Configure HCM Data Loader page, enter the key from Oracle Support in the Value field for the Purge Person Enabled Key parameter.
  5. Click Save and Close.

You can now run the Purge Person Data in Test Environments process.

NOTE: You cannot run this process in production environments.

Tips And Considerations

The Purge Person Data in Test Environments process does not purge data of the following types:

Deletion request are generated for user accounts in the test environment. To process these requests, you must run the Send Pending LDAP Requests process when Purge Person Data in Test Environments completes.

If processed payroll actions are associated with a worker, then the worker is not purged. You must roll back relevant payroll processes before you can purge such workers.

The time taken by this process depends on the amount of data to be purged. Do not cancel the process, as its final stages include clean-up operations. If you cancel the process, then the clean-up operations resume when you next run the process.

Key Resources

For more information, go to Applications Help for the following topics:

Role Information

The Purge Person Data in Test Environments process is secured by the following function security privilege.

Function Security Privilege Name Function Security Privilege Code
Purge Person Data in Test Environments HRC_PURGE_PERSON_PROCESS_PRIV

This privilege is granted to the predefined Human Capital Management Integration Specialist job role. If you are using the predefined role, then no action is necessary. If you are using a custom version of this role, then you must grant the Purge Person Data in Test Environments privilege to your custom role to run this process. 

See the Release 13 Oracle Human Capital Management Cloud Security Upgrade Guide on My Oracle Support (document ID 2023523.1) for instructions on implementing new features in existing roles.

Support for Oracle Time and Labor Objects

You can now load data for these Oracle Time and Labor objects using HCM Data Loader.

Business Object Description
Event Action Defines how to react to an event, for example, whether to calculate retroactive payroll or recalculate time cards
Event Group A grouping of events with common properties, such as changes to a worker's assignment record, that would require a retroactive calculation of time cards

Steps to Enable

No steps are required to enable this feature.

Update 18A

Revision History

This document will continue to evolve as existing sections change and new information is added. All updates appear in the following table:

Date Feature Notes
25 MAY 2018 All Redesigned User Experience features Updated document. Revised feature information.
30 MAR 2018 HCM Extract: View Database Item Group List

Updated document. Delivered feature in update 18A

23 FEB 2018 HCM Extract: Disable Bursting

Updated document. Delivered feature in update 18A.

19 JAN 2018   Created initial document.

Overview

This guide outlines the information you need to know about new or improved functionality in Oracle HCM Cloud Release 12. Each section includes a brief description of the feature, the steps you need to take to enable or begin using the feature, any tips or considerations that you should keep in mind, and the resources available to help you.

Oracle HCM Cloud release documents are delivered in five functional groupings:

Suggested Reading for all HCM Products:

NOTE: Not all Global Human Resource features are available for Talent and Compensation products.

Optional Reading for HCM Products (Depending on what products are in your cloud service):

Additional Optional Reading:

NOTE: All of these documents can be found on the Oracle Help Center at: https://cloud.oracle.com/saasreadiness/hcm under Human Capital Management Release Readiness

Customers Upgrading from Release 12

If you're upgrading from Release 12 to Release 13, then you should review all of the release readiness content for Release 13 (updates 17B - 17D, as well as, updates 18A - 18B) to learn about all of the features available in release 13.

Give Us Feedback

We welcome your comments and suggestions to improve the content. Please send us your feedback at oracle_fusion_applications_help_ww_grp@oracle.com. Indicate you are inquiring or providing feedback regarding the HCM Cloud What’s New for Release 13 in the body or title of the email.

Feature Summary

Action Required to Enable Feature

Feature

None (Automatically Available)

Enable via Opt In UI Only

Enable via Opt In UI Plus Additional Steps

Not Enabled via Opt In UI but Setup Required

Issue Service Request

Application Security

User Provisioning Diagnostics

HCM Data Loader

New Business Objects Supported

Create Default Working Hour Pattern Record Automatically

HCM Extract

Leverage Reusable HCM Extract Calculation Card Templates

Disable Bursting

View Database Item Group List

HCM Spreadsheet Data Loader

New Template Parameter Configuration

Redesigned User Experience

Redesigned Cloud User Experience

Global Human Resources

Personal Information Self-Service Pages Redesigned

Global Payroll

Payroll Self-Service Pages Redesigned

Time and Labor

Web Clock Self-Service Page Redesigned

Application Security

Oracle Fusion Applications Security provides a single console where IT Security Managers and Administrators can perform various functions including user lifecycle management, role definition, security policy management(both functional and data), role hierarchy maintenance, username and password policy administration, and certificate management. The console also enables users to simulate the effect of security changes, to run security reports, and download a connector for integration with Microsoft Active Directory.

User Provisioning Diagnostics

The Person User Information report is an Oracle Business Intelligence Publisher report that provides the detailed history of a specified user account. Until now, you could run this report from the Reports and Analytics work area only. From this release, you can run the report from the Edit User page by clicking Print User History. On the Edit User page, the report is known as the User History report. The contents of the Person User Information and User History reports are the same.

Running the User History Report on the Edit User Page

The process of running the report on the Edit User page is streamlined, as you no longer have to obtain the relevant person ID first. The person ID is passed automatically as input to the report. You can download a PDF file of the report by selecting Print User History - Download.

Downloading a PDF File of the User History Report

The name of the generated PDF file is in the format person ID_UserHistory.pdf. The report includes:

Oracle Support may ask you to run this report to help with diagnosis of user-related issues.

Steps to Enable

No steps are required to enable this feature.

Tips And Considerations

The User History report is secured by the ORA_PER_MANAGE_USER_AND_ROLES_DUTY_OBI (Manage Users) duty role. Several predefined job roles, including IT Security Manager and Human Resource Specialist, inherit this role. 

Key Resources

For more information, go to Applications Help for the following topics:

HCM Data Loader

HCM Data Loader provides a flexible and efficient method of bulk loading business object data for data-migration and on-going incremental updates to Oracle Human Capital Management Cloud.

New Business Objects Supported

You can now load data for these business objects using HCM Data Loader:

Business Object Description
Absence Reason Enterprise-defined reasons for absence
Progression Grade Ladder A hierarchy of grades with rates, parameters, and rules for progression
Progression Grade Rate Pay rates defined for the grades in the progression grade ladder when your grades do not have steps
Progression Rule Progression eligibility profiles associated with the grade ladder, grade, or step
Schedule Request Worker schedule data for Oracle Time and Labor Scheduling

Steps to Enable

No steps are required to enable this feature.

Tips And Considerations

If you are using grade step progression, then you load your progression grade ladders using the newly supported progression objects rather than the existing Grade Ladder and Grade Rate objects.

You can load these objects using either HCM Data Loader or HCM Spreadsheet Data Loader.

Key Resources

For more information, go to Applications Help for the following topics:

Create Default Working Hour Pattern Record Automatically

A working-hour pattern allows you to define the working hours, start time, and end time for each day of the week. When you load assignment records using HCM Data Loader, you can now request that a default working-hour pattern record be created automatically.

To request automatic creation of a default working-hour pattern for all assignments in a Worker.dat file, you include the following SET instruction in the file:

SET CREATE_DEFAULT_WORKING_HOUR_PATTERN Y

You may find automatic creation of default working-hour patterns helpful if you are loading many assignment records but are not loading the Working Hour Pattern component of the Worker object. Once this default record exists, you can update it with information that is specific to each worker by loading the Working Hour Pattern component of the Worker object. 

Steps to Enable

No steps are required to enable this feature.

Key Resources

For more information, go to Applications Help for the following topic:

HCM Extract

HCM Extracts provide a method for extracting data from your HCM applications that can be used for interfacing data to another source or extracting data to integrate reporting across systems.

Leverage Reusable HCM Extract Calculation Card Templates

Use the predefined HCM Extract Calculation Card templates, currently available for Payroll Interface extracts, to reduce the time spent maintaining extracts because Oracle updates the templates.

Calculation card templates are currently available for the following components:

You can add a template to a payroll interface extract when creating a new data group in the professional UI. You cannot add templates in the simplified UI. 

Manage HCM Extract Definition Create a Data Group (Template)

Link template data groups to other data groups as children only. You cannot add template data groups as parent data groups.

Add a template, then select a template data group to use in your extract. Multiple data groups may be available, for example, with tax withholding, you may have data groups available for city tax, county tax, and federal tax.

Manage HCM Extract Definition Create Extract Data Group (Template)

Templates and template data groups can contain one or more data groups and you may select which data groups and records you want to include in the extract. Select a record to view a list of attributes included in the record. You cannot add additional records or data groups to the template, however, you can define filters for the data groups.

Once a template data group is saved, you cannot modify which template or template data group is selected but you may add or remove the included data groups or records by checking or un-checking the associated checkboxes or modify filters.

Manage HCM Extract Definition Edit Extract Data Group (Templates)

Steps to Enable

No steps are required to enable this feature.

Disable Bursting

Disable bursting for the payslip if you want to produce a single PDF output without using bursting feature of BIP report. Select None as the delivery type on the Deliver page when creating a delivery option for the HCM extract. Select Disable in the Bursting field to disable the bursting options associated with the BIP report. Select Default as the bursting option to retain the options associated with the report template.

HCM Extract Delivery Options Page with the Bursting Option Feature

Steps to Enable

No steps are required to enable this feature.

View Database Item Group List

Access a full list of database item groups including the database item groups derived from other user entities on the User Entity Details page. Find the full list of database item groups on the User Entity Details > Database Item Groups tab.

View User Entity Details: Database Item Groups

Steps to Enable

No steps are required to enable this feature.

Tips And Considerations

The Database Item Group Name search does not allow you to search for a Database Item Group that is derived from another user entity. Use the search feature within the Database Item Groups tab if you want to search for a derived database item group.

HCM Spreadsheet Data Loader

HCM Spreadsheet Data Loader provides a flexible and efficient method of bulk loading business object data for data-migration and on-going incremental updates to Oracle Human Capital Management Cloud.

New Template Parameter Configuration

Spreadsheet templates include a new section, Template Parameters, on the Define page. Depending on the business object for which you are designing the template, you see some or all of these parameters.

The Template Parameters Section

Values that you specify in a spreadsheet template apply to any spreadsheet generated from the template. You can set these values to override enterprise settings and support the specific use case for which the template is defined. For example, in a spreadsheet template defined for creating new hires, you can set Purge Future Date-Effective Updates to Yes but set it to No in a spreadsheet defined for updating worker records.

Steps to Enable

No steps are required to enable this feature.

Key Resources

For more information, go to Applications Help for the following topics:

Redesigned User Experience

These redesigned pages are both responsive and easy to use on any device, with a modern look and conversational language.

Redesigned Cloud User Experience

We’ve taken the employee and manager self-service pages to the next level by redesigning them to look and behave the same on the desktop and mobile devices. We’ve also changed the look and feel of these pages to provide a better experience for your end users.

SELF-SERVICE PAGES REDESIGNED FOR EASE OF USE WHILE ON THE GO

            Contact Information Page on a Mobile Device                                                              Contact  Information Page on the Desktop

Personal Information Page Redesigned to Look More Modern

Clutter-Free and Clean Promotion Details Page

Interactive Promotion Page Where You're Asked What You What To Do

Steps to Enable

In order to enable the new self-service pages, you must create and enable the HCM_RESPONSIVE_PAGES_ENABLED profile option using these values:

Field Value

Profile Option Code

HCM_RESPONSIVE_PAGES_ENABLED

Profile Display Name

HCM_RESPONSIVE_PAGES_ENABLED

Application

Global Human Resources

Module

Global Human Resources

Description

Enable the new responsive self-service pages

Start Date

1/1/50

In the Setup and Maintenance work area:

  1. Search for and click the Manage Profile Options task.
  2. Select New on the Manage Profile Options page, on the Actions menu.

On the Create Profile Option page:

  1. Complete all required fields.
  2. Click Save and Close.

On the Manage Profile Options page, in the Profile Option Levels section:

  1. Select the check box levels to enable at the profile option at the Site level:
    • Select the Enabled check box, to enable the feature.
    • Select the Updateable check box, to allow users update privileges.

NOTE: The profile values will appear in read-only mode if deselected.

  1. Click Save and Close.

To enable the profile option just created, navigate to the Setup and Maintenance work area:

  1. Search for and click the Manage Administrator Profile Values task.
  2. Search for and select the newly created profile option.
  3. Click to add a new Profile Value.
  4. Select the Level as Site.
  5. Enter a Y in the Profile Value field.
  6. Click Save and Close.

Tips And Considerations

Key Resources

For more information on creating and enabling the profile options, refer to the following document on My Oracle Support:

For information about displayed and hidden fields, refer to the following document on My Oracle Support:

For more information on personalizing pages, refer to the following:

Global Human Resources

Personal Information Self-Service Pages Redesigned

The Personal Information self-service pages are redesigned for ease of use and responsiveness on all devices. Significant changes to the appearance and behavior of these pages include:

For date-effective objects, such as names and addresses, both current and future-dated records will be displayed. This approach removes any uncertainty about the existence of future-dated records. If there are no future-dated records, then the start date isn't shown to keep the display clean and clutter-free.

Start Dates for Current and Future Records are Displayed

When you update an effective-dated object, a user-friendly question asks for the start date of the update, for example, When does this address change start?

You can also correct a date-effective object, for example, to fix a typo. To make a correction, you must enter the effective start date of the existing record. When you correct a date-effective object, a help text showing the effective start date of the existing record appears below the relevant date field.

Effective Start Date Field Text and Help Text for Corrections

The pages are clutter-free and display the most frequently used  fields. Fields that are not used frequently are hidden, but can be displayed using Page Composer.  For example, Country of Birth, Region of Birth, Town of Birth, Correspondence Language, and Person Number are not displayed on the pages but can be added.

You can now manage a contact's visa and permits, and passport information from the Family and Emergency Contact page.

Visa and Permits and Passport Details Added for Family and Emergency Contacts

Quick actions are available for direct access to Personal Details, Contact Information, Family and Emergency Contacts, and My Documents pages. 

Actions Available from the Quick Actions Page

Steps to Enable

In order to enable the new Personal Information pages, you must create and enable the following profile option after having created and enabled the HCM_RESPONSIVE_PAGES_ENABLED profile option. If you have not enabled the HCM_RESPONSIVE_PAGES_ENABLED profile option, please see the Redesigned Cloud User Experience introductory feature section for the Steps to Enable, Tips and Considerations, and Key Resources.

Field Value
Profile Option Code PER_PERSONAL_INFORMATION_RESPONSIVE_ENABLED
Profile Display Name PER_PERSONAL_INFORMATION_RESPONSIVE_ENABLED
Application Global Human Resources
Module Personal Information
Description Enable the new responsive Personal Information pages.
Start Date 01/01/1950
End Date  

In the Setup and Maintenance work area:

  1. Search for and click the Manage Profile Options task.
  2. Select New on the Manage Profile Options page, on the Actions menu.

On the Create Profile Option page:

  1. Complete all required fields.
  2. Click Save and Close.

On the Manage Profile Options page, in the Profile Option Levels section:

  1. Select the check box levels to enable at the profile option at the Site level:
    • Select the Enabled check box, to enable the feature.
    • Select the Updateable check box, to allow users update privileges.

NOTE: The profile values will appear in read-only mode if deselected.

  1. Click Save and Close.

To enable the profile option just created, navigate to the Setup and Maintenance work area:

  1. Search for and click the Manage Administrator Profile Values task.
  2. Search for and select the newly created profile option.
  3. Click to add a new Profile Value.
  4. Select the Level as Site.
  5. Enter a Y in the Profile Value field.
  6. Click Save and Close.

Once the profile options are enabled, the navigator menu option of Personal Information will take the user to the new Personal Information pages and the old pages will no longer be available.

Tips And Considerations

There are several features that are not yet available that may prevent you from using the new feature until they are delivered:

Global Payroll

Payroll Self-Service Pages Redesigned

You now have the same look and feel on desktop and mobile devices. The Pay work area now includes all of the payroll self-service tasks to include the new global Year-End Documents UI. The redesigned pages are both responsive and easy to use on any device, with a modern look and conversational language. Clutter-free pages, with clean lines and just the essential fields can be personalized to suit to increase user satisfaction.

Payroll Self-Service Pages Redesigned

Steps to Enable

In order to enable the new Personal Information pages, you must create and enable the following profile option after having created and enabled the HCM_RESPONSIVE_PAGES_ENABLED profile option. If you have not enabled the HCM_RESPONSIVE_PAGES_ENABLED profile option, please see the Redesigned Cloud User Experience introductory feature section for the Steps to Enable, Tips and Considerations, and Key Resources.

Field Value
Profile Option Code PAY_PAYROLL_RESPONSIVE_ENABLED
Profile Display Name Mobile-Responsive Payroll Pages Enabled
Application Global Payroll
Module Common Payroll Objects
Description Enable the mobile-responsive payroll pages
Start Date 1/1/50

In the Setup and Maintenance work area:

  1. Search for and click the Manage Profile Options task.
  2. Select New on the Manage Profile Options page, on the Actions menu.

On the Create Profile Option page:

  1. Complete all required fields.
  2. Click Save and Close.

On the Manage Profile Options page, in the Profile Option Levels section:

  1. Select the check box levels to enable at the profile option at the Site level:
    • Select the Enabled check box, to enable the feature.
    • Select the Updateable check box, to allow users update privileges.

NOTE: The profile values will appear in read-only mode if deselected.

  1. Click Save and Close.

To enable the profile option just created, navigate to the Setup and Maintenance work area:

  1. Search for and click the Manage Administrator Profile Values task.
  2. Search for and select the newly created profile option.
  3. Click to add a new Profile Value.
  4. Select the Level as Site.
  5. Enter a Y in the Profile Value field.
  6. Click Save and Close.

Once the profile options are enabled, the navigator menu option of the Payroll pages will take the user to the new Payroll pages and the old pages will no longer be available.

Tips And Considerations

Prior to enabling the new Payroll pages, you must first create and and enable the HCM_RESPONSIVE_PAGES_ENABLED profile option. Please see the Redesigned Cloud User Experience introductory feature section for additional information.

Please note the payroll user interface configuration formula rules, such as Default Organization Payment Method, are not compatible with the new payment method page.  Therefore, if you have a requirement to define such rules, this may prevent you from using the new feature until an alternative configuration solution is delivered.

Key Resources

For more information on creating and enabling the profile options, refer to the following document on My Oracle Support:

For information about displayed and hidden fields, refer to the following document on My Oracle Support:

For more information on personalizing pages, refer to the following:

Time and Labor

Web Clock Self-Service Page Redesigned

Increase user satisfaction with the web clock self-service page that now has the same look and feel on desktop and mobile devices. This redesigned page is both responsive and easy to use on any device, with a modern look and conversational language. The clutter-free page, with clean lines and just the essential fields, can be personalized to suit. Animation and improved behavior clearly identifies the button to click or tap. For example, the following image shows the button that was just clicked is highlighted and the icon size is reduced to make room for the time stamp. 

Responsive Web Clock Display on Tablet

The redesigned page includes a new elapsed time counter. The counter lets workers see how much time has elapsed since the most recent In button was clicked or tapped on the web clock. The access to daily time events within the same page is simplified. Workers see, at a glance, all the in or out clicks or taps. As a result, workers more accurately click or tap the next event and identify mistakes, such as missing events.

Responsive Web Clock Displayed on a Smart Phone and Showing the Time Elapsed Since the Last In Button was Clicked and the Daily Time Events for the Day Up to This Point

The web clock layout is simplified to let the responsive user interface handled the buttons display. The display size of the employee's device determines how many buttons compose a row. For example, a smart phone will show a single button per row while a tablet or PC might show 3 or 4 buttons per row.

Buttons Page of the Edit Layout Guided Process Where You Configure All of the Buttons, Including the Display Order

Steps to Enable

No steps are required to enable this feature.

Tips And Considerations

NOTE: The time elapsed counter resets to 0:00:00 after every new In event or Out and In event pair. The regular clock displays after every Out event or In and Out event pair.