Document History

This document will continue to evolve as existing sections change and new information is added. All updates appear in the following table:

Date Update Version Notes
19 JAN 2018 Update 17D Revised update 17D.
21 APR 2017 Update 17B Delivered new features in update 17B.

Update 17D

Revision History

This document will continue to evolve as existing sections change and new information is added. All updates appear in the following table:

Date Feature Notes
19 JAN 2018 Workforce Management Transactional Business Intelligence / New Subject Area - Absence Calendar Details Real Time

Updated document. Added feature delivered in update 17D.

15 DEC 2017

Time and Labor/ Enhanced Overtime Calculation/ Overtime Period Enhancements

Updated document. Added feature delivered in update 17D.

15 DEC 2017

Time and Labor/ Enhanced Overtime Calculation/ Time Repository Rule Enhancements

Updated document. Added feature delivered in update 17D.

15 DEC 2017

Time and Labor/Increased Time Management Efficiency/ Default Scheduler Profile

Updated document. Added feature delivered in update 17D.

15 DEC 2017

Time and Labor/Increased Time Management Efficiency/ Email Notification Enhancements

Updated document. Added feature delivered in update 17D.

15 DEC 2017

Time and Labor/Increased Time Management Efficiency/ Exception Management Enhancements

Updated document. Added feature delivered in update 17D.

15 DEC 2017

Time and Labor/Increased Time Management Efficiency/ Recalculation for Retroactive Change Introduction

Updated document. Added feature delivered in update 17D.

15 DEC 2017

Time and Labor/Increased Time Management Efficiency/ Time Card Change Audit Introduction

Updated document. Added feature delivered in update 17D.

15 DEC 2017

Time and Labor/Expanded Integration/ DBI: Schedule Based on Assignment

Updated document. Added feature delivered in update 17D.

15 DEC 2017

Time and Labor/Expanded Integration / Project Portfolio Management/ Time Card Autopopulation Introduction

Updated document. Added feature delivered in update 17D.

15 DEC 2017

Time and Labor/ Expanded Integration / Scheduling/ Scheduling Loader Introduction

Updated document. Added feature delivered in update 17D.

15 DEC 2017

Time and Labor/ Expanded Integration / Time Repository/ Time REST Services Introduction

Updated document. Added feature delivered in update 17D.

15 DEC 2017

Time and Labor/ Workforce Management Transactional Business Intelligence/ Time and Labor/ Enhanced Subject Areas for Time and Labor: Time Entry Statuses

Updated document. Added feature delivered in update 17D.

08 DEC 2017 Absence Management: Compensatory Time

Updated document. Added feature delivered in update 17D.

15 DEC 2017 Absence Management: Accrual Limit Updated document. Added feature delivered in update 17D.
15 NOV 2017 Time and Labor/Enhanced Overtime Calculations: Overtime Period Enhancements

Updated document. Added feature delivered in update 17D.

20 NOV 2017

Time and Labor/Enhanced Overtime Calculations: Time Repository Rule Enhancements

Updated document. Added feature delivered in update 17D.

20 NOV 2017

Time and Labor/Increased Time Management Efficiency: Default Scheduler Profile

Updated document. Added feature delivered in update 17D.

20 NOV 2017

Time and Labor/Increased Time Management Efficiency: Email Notification Enhancements

Updated document. Added feature delivered in update 17D.

20 NOV 2017

Time and Labor/Increased Time Management Efficiency: Exception Management Enhancements

Updated document. Added feature delivered in update 17D.

20 NOV 2017

Time and Labor/Increased Time Management Efficiency: Recalculation for Retroactive Change Introduction

Updated document. Added feature delivered in update 17D.

20 NOV 2017

Time and Labor/Increased Time Management Efficiency: Time Card Change Audit Introduction

Updated document. Added feature delivered in update 17D.

20 NOV 2017

Time and Labor/Expanded Integration: DBI: Schedule Based on Assignment

Updated document. Added feature delivered in update 17D.

20 NOV 2017

Time and Labor/Expanded Integration/Project Portfolio Management: Time Card Autopopulation Introduction

Updated document. Added feature delivered in update 17D.

20 NOV 2017

Time and Labor/Expanded Integration/Scheduling: Scheduling Loader Introduction

Updated document. Added feature delivered in update 17D.

20 NOV 2017

Time and Labor/Expanded Integration/Time Repository: Time REST Services Introduction

Updated document. Added feature delivered in update 17D.

20 NOV 2017

Time and Labor/Transactional Business Intelligence: Enhanced Subject Areas for Time and Labor: Time Entry Statuses

Updated document. Added feature delivered in update 17D.

06 OCT 2017   Created initial document.

Overview

This guide outlines the information you need to know about new or improved functionality in Oracle HCM Cloud Release 13.  Each section includes a brief description of the feature, the steps you need to take to enable or begin using the feature, any tips or considerations that you should keep in mind, and the resources available to help you.

Oracle HCM Cloud release documents are delivered in five functional groupings:

Suggested Reading for all HCM Products:

NOTE: Not all Global Human Resource features are available for Talent and Compensation products.

Optional Reading for HCM Products (Depending on what products are in your cloud service):

Additional Optional Reading:

NOTE:  All of these documents can be found on the Oracle Help Center at: https://cloud.oracle.com/saasreadiness/hcm under Human Capital Management Release Readiness.

Give Us Feedback

We welcome your comments and suggestions to improve the content. Please send us your feedback at oracle_fusion_applications_help_ww_grp@oracle.com. Indicate you are inquiring or providing feedback regarding the Global HR Cloud What’s New for Release 13 in the body or title of the email.

Feature Summary

Action Required to Enable Feature

Feature

None (Automatically Available)

Enable via Opt In UI Only

Enable via Opt In UI Plus Additional Steps

Not Enabled via Opt In UI but Setup Required

Issue Service Request

Absence Management

Compensatory Time

Accrual Limit

Time and Labor

Enhanced Overtime Calculation

Overtime Period Enhancements

Time Repository Rule Enhancements

Increased Time Management Efficiency

Default Scheduler Profile

Email Notification Enhancements

Exception Management Enhancements

Recalculation for Retroactive Change Introduction

Time Card Change Audit Introduction

Expanded Integration

DBI: Schedule Based on Assignment

Expanded Integration / Project Portfolio Management

Time Card Autopopulation Introduction

Expanded Integration / Scheduling

Scheduling Loader Introduction

Expanded Integration / Time Repository

Time REST Services Introduction

Transactional Business Intelligence

Workforce Management Transactional Business Intelligence

Absences

New Attribute for Absence Real Time to Determine Block Leave Candidate

Time and Labor

New Subject Area for Time & Labor

Enhanced Subject Areas for Time and Labor: Time Entry Statuses

Enhanced Subject Areas for Time and Labor: Time Entry UOM

New Metrics in the Time and Labor Subject Areas

New Subject Area - Absence Calendar Details Real Time

Absence Management

Oracle Fusion Absence Management is a configurable and flexible global solution that enables organizations to manage absences of their workforce. The framework provides the ability to define both complex and diverse absence plans. It integrates with the Oracle Fusion Global Payroll and Oracle Fusion Time and Labor products and provides dedicated work areas for the roles of Administrator and Employee.

Compensatory Time

Workers can now report earned compensatory time, also known as Time Off in Lieu (TOIL), in exchange for monetary compensation. Compensatory time can be granted for excess hours worked outside their regular schedule, such as overtime or hours worked on a holiday. An eligible worker can report earned compensatory time on their time card. This earned time transfers into the worker's corresponding compensatory plan defined in Absence Management. Administrators can add workers who are eligible for earned compensatory time off to this compensatory plan.

To create a compensatory plan:

  1. On the Home page under My Workforce, select Absence Administration to open the Absence Administration work area.
  2. In the Tasks panel drawer, click Manage Absence Plans to open the Manage Absence Plans page.
  3. On the Search Results section toolbar, click Create to open the Create Absence Plan dialog box.
  4. In the Legislation field, select United States.
  5. In the Plan Type field, select Compensatory.
  6. Click Continue. The Create Absence Plan page appears.
  7. In the General Attributes section, Plan field, enter the name of the plan.
  8. In the Plan UOM field, select Hours.
  9. In the Legislative Data Group field, select the legislative data group.
  10. In the Status field, select Active.
  11. Enter the relevant details pertaining to compensatory time in the Participation, Plan Rules, and Entries and Balances tabs.
  12. Click Save and Close to return to the Manage Absence Plans page.
  13. Click Done. At this point, you should have created a compensatory accrual plan for your organization.

Steps to Enable

To enroll a worker to a compensatory plan:

  1. On the Home page under My Workforce, select Person Management.
  2. In the Search section, enter the name of your worker and click Search.
  3. In the Search Results section, click the link for the worker to open the Person Management work area.
  4. In the Tasks tab, click Manage Absence Records to open the Manage Absences and Entitlements page.
  5. Go to the Plan Participation section.
  6. On the Compensatory Time section, click Add Enrollment to open the Add Enrollment dialog box.
  7. In the Select Plan field, select the relevant compensatory plan.
  8. In the Start Date field, select the current date.

Add Enrollment for Compensatory Time Plan

  1. Click Submit to return to the Manage Absences and Entitlements page. The compensatory plan appears in the Compensatory Time section table.  

Accrual Limit

Control the amount a worker can accrue within a plan year by establishing an accrual limit.

To enable an accrual limit within an accrual plan.

  1. On the Home page under My Workforce, select Absence Administration to open the Absence Administration work area.
  2. In the Tasks panel drawer, click Manage Absence Plans to open the Manage Absence Plans page.
  3. Search for an existing accrual plan, adding a new row with the effective date you want the limit to be enforced. You can also configure a new accrual plan with an accrual limit.
  4. Navigate to the Accruals tab and configure the Annual Accrual Limit.

Plan Limits

  1. Set the rule to one of four values: None, Flat amount, Formula and include in matrix.

  2. Enter the appropriate values, including pro-ration rules. If you have selected Include in matrix, enter the flat amount limit on the applicable row in the matrix.

  3. Save plan definition.

When accruals and balances are calculated, an annual accrual limit will be evaluated. If the current period accrual will result in the accrual sub-balance exceeding the limit, the accrual amount for that period will be reduced. If a ceiling is also configured, it can further impact the accrual amount.

Steps to Enable

No steps are required to enable this feature.

Time and Labor

Oracle Fusion Time and Labor is a comprehensive, easy to use, rule-based time recording and management application. The calendar-based time entry interface and fully configurable time card layout easily address simple and complex time recording needs. Rule templates and the real-time rules engine provide an extensible and robust method to validate time entries and automatically apply pay rules, such as overtime calculations. Time and Labor now integrates completely with the following Oracle Cloud Human Capital Management applications: Global Human Resources, Absence Management, Global Payroll, and Project Costing. This integration ensures accurate and consistent data for payroll processing and costing as well as project management billing.

Enhanced Overtime Calculation

Overtime Period Enhancements

Work Day Definition

Define work days by specifying the start time and rule to use with time entries that span days. Current rule options are:

Work Day Definition Example Where the Day Starts at 2:00 AM, the Spanning Days Rule is Day with Most Hours, the Grouping Threshold is 240 Minutes, and the Tie Handling is Time Entry Start

You can also group time entries based on the length of nonworked time between the entries. For example, you have a grouping threshold of 240 minutes. Time entries separated by nonworked time that is less than 240 minutes are grouped together. Time calculations use the summed duration of the grouped time entries, rather than considering each time entry individually.

For work day definitions that use the Day with most hours spanning days rule, there may be instances where the duration totals for both days are tied. When this happens, the tie handling selection applies; either Time entry start or Time entry stop.

Create work day definitions using the Manage Work Day Definitions task.

  1. In the Setup and Maintenance work area, on the Tasks panel tab, click Search.
  2. On the Search page, search for and click Manage Work Day Definitions.
  3. On the Manage Work Day Definitions page, create, edit, and delete work day definitions.

After you create a work day definition, associate it with the appropriate workers. In an upcoming release, you'll be able to use worker work day definitions to calculate the reference day of time entries, thus improving overtime calculations.

  1. In the Person Management work area, search for and click your worker.
  2. On the Manage Employment tab, Edit menu, select Correct or Update, as appropriate.
  3. On the Assignment Details tab, in the Job Details section, scroll down to the Working Hours and Frequency fields.

  1. Click the Assignment Hours Details icon. 
  2. On the Assignment Hours Details dialog box, select the work day definition.

  1. Click OK.
  2. Save your assignment detail edits.

Assignment-Level Overtime Period

The Job Details section of the Manage Employment tab, Assignment Details subtab was also enhanced so that you can include an overtime period.

Assignment-level overtime period example that starts on Friday

While this enhancement is automatically available in this release, the field is hidden by default. You must edit each page–Manage Employment, Edit Employment (correct), and Edit Employment (update)–of the sandox that you want to show the field.

  1. In the appropriate sandbox, open the employment page where you want to display the Overtime Period field.
  2. On the Settings and Actions menu, select Customize Pages.
  3. On the Customize Pages dialog box, select Edit for the Site layer.
  4. Click OK.
  5. At the top of the application screen, on the View menu, select Source.
  6. Expand the Dock pane at the bottom of the screen so that you can see the content.
  7. Search for and right-click selectOneChoice:Overtime Period.
  8. On the right-click menu, select Show Component.
  9. Scroll in the application area to confirm that you can now see the field.
  10. At the top of the screen, clickClose to stop customizing the page.
  11. Repeat steps 1 – 10 for each employment page that you want to display the field.
  12. Publish your sandbox edits.

Overtime periods that you set on worker assignments override the overtime period selected in worker time processing setup profiles. You can now view the assignment-level override, if any, and profile overtime period period on the Troubleshoot Worker Time Processing Profile page for each worker.

Troubleshooting Worker Processing Profile Example with an Assignment-Level Override of the Profile Overtime Period

Steps to Enable

There are no steps necessary to enable the feature.

Time Repository Rule Enhancements

A new Data Access View Entry (DAVE) function enables you to enhance your overtime calculations. Use the DAVE functions to create workforce management time calculation rule templates and rules that use time card data outside of the current time card period.

Steps to Enable

There are no steps necessary to enable the feature.

Key Resources

For more information, see the following white papers on on My Oracle Support http://support.oracle.com:

Increased Time Management Efficiency

Default Scheduler Profile

Use the newly delivered default scheduler profile to enable all managers and schedulers to access planned and published schedules without having to first set up a scheduler profile. The default scheduler profile configuration is:

Note that it does not include resource required and staffing differences.

Default scheduler profile configuration showing that the scheduling group is the manager's direct reports, Sunday is the first day of the week, shifts with defined limits use the short name label, and no summary of required resources or staffing differences appears

You cannot edit this delivered profile. Create your own scheduler profiles when you require other scheduler configurations.

Steps to Enable

No steps are required to enable this feature.

Tips And Considerations

You must create scheduler profiles to:

Email Notification Enhancements

You can now include detailed time card information in email approval notifications generated by the delivered time approval tasks. The detailed email approval notifications are created using an Oracle Business Intelligence Publisher template. You can view and edit the ApprovalEmailNotification template in the Reports and Analytics work area.

  1. Click Browse Catalog.
  2. In the Folders pane, expand Shared Folders and Human Capital Management.
  3. Select Workflow Notifications.
  4. In the main area, you can open and edit ApprovalEmailNotification.

Steps to Enable

There are no steps necessary to enable the feature.

Exception Management Enhancements

Prevent exceptions by checking compliance on the fly, outside of the time management process. You can create compliance rules that look at time card data as well as unprocessed time events and generate alerts using these tasks.

Sequence Task Description Work Area
1

Manage Fast Formulas

Create formulas to use in workforce compliance rules.

Setup and Maintenance

2

Manage Time Repository Rule Templates

Manage Rule Templates

Create and edit workforce compliance rule templates. Use time categories in rule templates to summarize time and compare different categories of time.

Setup and Maintenance

Time Management

3

Manage Time Repository Rules

Manage Rules

Create and edit workforce compliance rules based on your rule templates.

Setup and Maintenance Time Management
4

Manage Time Repository Rule Sets

Manage Rule Sets

Create and edit collections of workforce compliance rules and rule sets.

Setup and Maintenance

Time Management

5

Manage HCM Groups

Create and edit group definitions used to associate workforce compliance rules with members and indirectly with their managers.

Review the delivered groups to determine whether you require additional ones.

Setup and Maintenance

6

Create or edit alert template

Configure notifications that alert appropriate users of workforce compliance issues before they become exceptions by email or through the work list. The delivered notification is HWM Time Exceptions from Compliance Rules.

Alerts Composer

After you configure the workforce compliance objects, you schedule recurring compliance alerts using the Manage Scheduled Processes task in the Time Management work area. In the Process Details dialog box for Generate Time Exceptions from Compliance Rules complete these steps:

  1. Click Advanced.
  2. On the Parameters tab, select the appropriate combination of workforce compliance rule set, HCM group name, and date range.
  3. Select Send alert immediately and then the applicable alert templates.
  4. On the Schedule tab, specify whether to run the process as soon as possible or using a schedule. Configure a schedule to run the process with a recurring frequency.
  5. Submit the configured process.

Steps to Enable

There are no steps necessary to enable the feature.

Key Resources

For more information, see the following resources:

Recalculation for Retroactive Change Introduction

Identify time cards affected by retro-changes to worker data using the Manage Scheduled Processes task in the Time Management work area. Configure the Set Time Card Reprocessing Status to Reprocess process details using various criteria, such as group name, collective agreement, or legislative data group to identify workers with these retro-changes. Also specify whether the process should automatically resubmit the affected worker time cards for recalculation, or mark them for review and manual resubmission. Use the Manage Time Cards page to manually review and resubmit time cards identified for resubmission.

The details That You Can Configure for the Process Set Time Card Reprocessing Status to Reprocess

New criteria enables you to search for and manage time cards requiring manual resubmission.

Advanced Search Criteria to Find Time Cards Identified for Manual Resubmission

On review time card pages, you can also compare current calculated values with the calculated values that will replace them, if you resubmit the time card.

Compare Calculated Time Example that Shows How Current Payroll Time Type Quantities Would Change if You Resubmit the Time Card

Steps to Enable

No steps are required to enable this feature.

Time Card Change Audit Introduction

Track changes to time card entries, such as start or stop times, costing attributes, or payroll time type attributes edits. The audit trail goes down to the time attribute level and starts when time cards are manually edited after creation, submission for approval, or approval. You can configure the audit trail to also prompt workers and managers to provide change audit reasons. All audited time cards include their historic data.

In the Time Card Details section of time cards, click the change audit icon to view the change audit history for time card statuses.

Change Audit History Example Showing Multiple Submissions and Approvals for the Time Card

On the Time Entry toolbar, click the Change Audit icon   to view the change audit history for a time card.

Change Audit History Example for Time Card Entries Where Change Reasons are Per Change and Not For All Changes

If a worker's time processing setup profile requires reasons for change audits and the worker edits a time card and clicks Next, the Change Audit Reasons dialog box opens. The worker first specifies whether the reason applies to all changes or per change. Then, selects the appropriate reason. You can edit the change audit reasons in the ORA_HWM_CA_REASONS lookup type using the Manage Workforce Management Lookups or Manage Common Lookups task in the Setup and Maintenance work area.

Change Audit Reasons Example for All Changes

Change Audit Reasons Example Per Change

You enable change audit and specify whether change audit reasons are required when you configure worker time processing setup profiles. To enable change audit, you select one of these options:

Worker Time Processing Setup Profile Example Showing Change Audit Enabled on all Manual Changes and Required Change Audit Reasons

When you edit time entry layouts, you can specify the key time entry information to display in the change audit table by selecting relevant time entry identifiers. On the Change Audit Reasons dialog box, the Time Entry column of the change audit table consists of the start and stop times or quantity (units or hours), any selected time entry identifiers, and the information icon. You can view all other time attributes associated with a time entry by clicking the information icon.

Combination of Edit Layout and Change Audit Reason Dialog Boxes that Shows How Layout Selections Affects the Audit Table

Steps to Enable

No steps are required to enable this feature.

Expanded Integration

DBI: Schedule Based on Assignment

Use the newly delivered DBI to return the schedule for an assignment ID. You can this ID in your workforce management fast formulas to get the schedule for all of a worker's assignments. Complete the following tasks to configure the relevant time processing objects:

Sequence Task Description Work area
1 Manage Fast Formulas Create formulas that use the worker's schedule Setup and Maintenance
2

Manage Time Repository Rule Templates

Manage Rule Templates

Create and edit time repository rule templates.

Setup and Maintenance

Time Management

3

Manage Time Repository Rules

Manage Rules

Create and edit time entry validation and calculation rules based on your rule templates.

Setup and Maintenance

Time Management

4

Manage Time Repository Rule Sets

Manage Rule Sets

Create and edit collections of time entry validation and calculation rules and rule sets.

Setup and Maintenance

Time Management

Steps to Enable

No steps are required to enable this feature.

Key Resources

For more information, go to My Oracle Support to see the following document:

Expanded Integration / Project Portfolio Management

Time Card Autopopulation Introduction

Add appropriate time attributes for workers who report project and task time using the Add Project Task Assignments action.

The Time Entry tab on the Create Time Card page has the Action menu with the Add Project Task Assignments for project workers

The default option is to append project task assignments to current time card entries, rather than replace them

NOTE: Time card attributes are populated based on the user's assignment to the lowest-level financial tasks defined in Project Costing.

Before you can autopopulate project task assignment attributes on time cards, you must correctly configure project costing and execution management setup objects. You must also complete these time entry setup configuration tasks.

Sequence Task Description Work Area
1

Manage Time Entry Layout Components

Create and edit project costing layout components--time entry fields--such as the delivered Project ID, Task, and Expenditure Type. These fields are a collection of properties that enables different user groups to report time using different time attributes and values. Associate a data source, which is either a value set or a delivered view object, with each layout component. You use your layout components to configure time entry, review, view, approval, and calendar layouts.

Review the delivered layout components to determine whether you require additional ones.

You don't create layout components for third parties with this task. You do use layout components created with this task to configure the time card layouts that managers use to resolve device-related time exceptions. You also use them to configure the approval notification layout

Setup and Maintenance

2

Manage Time Layout Sets

Create and edit a set of different layouts for the pages that workers and managers use to enter, view, review, and approve project costing time.

Delete and add layout components--time entry fields--and set various properties to change a page's appearance. Review the delivered layout sets to determine whether you require additional ones.

You don't create third-party device layouts with this task. You do use these layouts to configure the time card pages that managers use to resolve device-related time exceptions. You also use them to configure the approval notification layout.

Setup and Maintenance

Time Management

3 Manage HCM Groups

Create and edit group definitions used to associate worker time entry setup profiles directly with project team members and indirectly with their managers. You can also use these groups when generating time events, entries, and cards for multiple workers.

Review the delivered groups to determine whether you require additional ones.

Setup and Maintenance

4

Evaluate HCM Group Membership

Evaluate the membership of an HCM group and populate the group based on a specific date or range of dates. Run this process so that workers can report time. During implementation, refresh the predefined groups so that all enterprise workers are associated with a default layout set and a default profile.

Setup and Maintenance

5

Manage Time Entry Setup Profiles

Manage Worker Time Entry Setup Profiles

Create and edit the association of a layout set directly with project workers and indirectly their managers. Also configure time entry access controls separately for workers and managers.

While you don't create time entry layouts for third-party devices, you do use layouts to create the time cards that managers review when managing exceptions. This profile directly links the worker, and indirectly the worker's manager, to the appropriate layout set. This profile also controls settings for time card access.

Setup and Maintenance

Time Management

Steps to Enable

No steps are required to enable this feature.

Expanded Integration / Scheduling

Scheduling Loader Introduction

Increase the breadth of your integration by loading worker schedules from other applications using HCM Data Loader. Import schedules as read only, requiring that all edits occur in the source application, or import schedules that enable edits in Time and Labor. Enable workers and managers to view loaded schedules. Also use imported schedules to generate time cards and create time card rules that evaluate overtime and premium pay rates.

Prerequisite Set Up for Loading Third-Party Schedules

Before you load worker schedule data, you must configure shift properties, scheduler profiles, and shift layouts (optional). Use these tasks in the Time Management work area:

Task Purpose

Manage Shift Properties

Define a shift code for all shifts that you import.

Manage Scheduler Profiles

Define your scheduler profiles. Ensure that each of the workers whose shifts you import is part of a scheduler profile.

Manage Layout Sets (optional)

Define a shift layout to display imported time attributes for workers as well as time and labor managers and schedulers. If you don't define the layout, you can still import the time attributes, but you won't be able to see them in the application.

Loading Third-Party Schedules

After you finish prerequisite set up, use the HCM Data Loader tasks in the Data Exchange work area and the schedule business objects shown in this figure and described in the following table.

4-Level Scheduling Business Object Hierarchy

The schedule shift event object contains the shift data for the schedule period of the given workers, including the applicable action: Create, Update, or Delete. The mode determines what data you can include in the file: For Full mode, include all of the shifts that compose the worker schedule for the given period. In this mode of import, the only shift action supported is CREATE. For Update mode, include data for only the updated shifts. This object is optional, as you may want to clear a worker schedule. In this case, the schedule event is sufficient.

Schedule Object Hierarchy Level Description Example Load Scenario
Schedule Request 1

The schedule request is the unique grouping of worker schedule data for Time and Labor Scheduling.

This object is mandatory whenever you load schedule data.

Import full schedules from January 1 to 7 for Chris's team, including Leslie's.

Schedule Event 2

The schedule event contains the worker and schedule periods with new, updated, or deleted shifts. A schedule request contains as many schedule events as the worker schedules to load. For each worker schedule to load, you define:

  • The mode, Full or Update, and scope
  • Whether to allow edits, publish the schedule, and send scheduler and worker notifications

This object is mandatory whenever you load schedule data.

Import Leslie's full schedule from January 1 to 7.

Schedule Shift Event

3

The schedule shift event object contains the shift data for the schedule period of the given workers, including the applicable action: Create, Update, or Delete.

The mode determines what data you can include in the file:

  • For Full mode, include all of the shifts that compose the worker schedule for the given period. In this mode of import, the only shift action supported is CREATE.
  • For Update mode, include data for only the updated shifts.

This object is optional, as you may want to clear a worker schedule. In this case, the schedule event is sufficient.

Import Leslie's shift on January 5.

Schedule Shift Attribute

4

The schedule shift attribute object contains all of the attributes, such as labor costing, associated with each shift included in the Schedule Shift Event level of this schedule request.

This object is optional, as you may not have any attribute associated with a shift.

Import the time attribute for the department Bakery related to Leslie's shift on January 5.

Notifying Schedulers and Workers

You can also set up automatic notifications that notify schedulers when new schedulers are imported. Optionally, set up automatic notifications that notify workers when they have newly published schedules. Configure the recipients and messages for these alerts in the Alerts Composer work area:

Delivered Schedule Notification Templates for Schedulers and Workers

Verifying and Viewing Loaded Schedules

Time and labor managers and schedulers verify loaded schedules using the Manage Planned Schedule and View Published Schedule tasks in the Time Management work area. Workers view their published schedules using the calendar and team schedule pages of the Time work area.

Steps to Enable

No steps are required to enable this feature.

Tips And Considerations

The worker schedule data is first imported into staging tables. You must then load it into the planned or planned and published schedule tables using the Process Imported Shifts process. There are two reasons for loading schedule data using staging tables:

  1. To maintain data integrity. Using the staging tables, the process:
  1. To ensure performance loading the data. The staging tables enable:

Schedule the one-time or recurring Process Imported Shifts processes using the Manage Schedule Processes task in the Time Management work area. The mode that you select for these processes varies, depending on the purpose of the data load.

Mode Description
Full

Use Full mode for massive data loads, such as when you first remove all shifts for the period and then load the data file. For example, use this mode to load worker schedules during the implementation phase.

Update

Use Update mode when you load schedule data multiple times to update worker schedules with any edits.

Key Resources

For more information, see the following topic in Applications Help:

Expanded Integration / Time Repository

Time REST Services Introduction

Access quickly the time repository data, including time cards, entries, schedules, and absences, using REST web services. Get related information, such as dates, durations and attributes. Also, edit time entries, either in synchronous or asynchronous mode, for example, to clear time exceptions or integrate with an external time reporting application.

Steps to Enable

No steps are required to enable this feature.

Tips And Considerations

When you import time entries, you use the processInline parameter at the request level to indicate whether to import them synchronously (Y) or asynchronously (N). By default, you can load up to 2 time record groups synchronously. Over that maximum, you must import the related time entries asynchronously. Use the Manage Administrator Profile Values task and ORA_HWM_EVENT_INLINE_THRESHOLD profile option code to manage your synchronous processing maximum.

Key Resources

For more information, see the following guide:

Transactional Business Intelligence

Workforce Management Transactional Business Intelligence

Oracle Time and Labor Cloud is a comprehensive, easy to use, rule-based time recording and management application. The calendar-based time entry interface and fully configurable time card layout easily address simple and complex time recording needs. Rule templates and the real-time rules engine provide an extensible and robust method to validate time entries and automatically apply pay rules, such as overtime calculations. Time and Labor now integrates completely with the following Oracle Cloud Human Capital Management applications: Global Human Resources, Absence Management, Global Payroll, and Project Costing. This integration ensures accurate and consistent data for payroll processing and costing, as well as project management billing.

Absences

New Attribute for Absence Real Time to Determine Block Leave Candidate

Enhance your reporting on the worker absences with the information to determine whether the worker has been allowed to take an uninterrupted leave period of not less than two consecutive weeks or any long period determined by the organization.

New attributes have been added to the Absence Real Time subject area to determine whether the worker is an eligible block leave candidate. They include:

Steps to Enable

No steps are required to enable this feature.

Time and Labor

New Subject Area for Time & Labor

Enhance your reporting on Time and Labor to report on various setup objects using the new subject area Workforce Management - Setup Objects.  You can report on the various setup objects that are placed in a Profile and the associated workers.

Steps to Enable

No steps are required to enable this feature.

Enhanced Subject Areas for Time and Labor: Time Entry Statuses

Report on an expanded list of time card and time entry statuses in the real time subject areas for reported and processed time cards, including error and incomplete statues.

Time entry error and incomplete status dimensions in the Workforce Management - Reported Time Cards Real Time subject area

Steps to Enable

No steps are required to enable this feature.

Enhanced Subject Areas for Time and Labor: Time Entry UOM

Enhance your reporting on Time and Labor. Subject areas have been enhanced to be able to report on the Unit of Measure (UoM) for the time entry measure. This helps to determine the quantum of time entries reported accurately. The enhanced subject areas include:

Steps to Enable

No steps are required to enable this feature.

New Metrics in the Time and Labor Subject Areas

Enhance your time card reporting with new metrics available in the real time subject areas for reported and historical time cards. These new metrics include counts of time cards based on status, such as:

New Reported Time Card Metrics Based on Time Card Status

Steps to Enable

No steps are required to enable this feature.

New Subject Area - Absence Calendar Details Real Time

Enhance your reporting on employee absences with the new subject area Workforce Management – Absence Calendar Details Real Time that provides the day break up of worker absences.

Note: A new sample report was shipped in Rel 11.13.17.09 based on this new subject area. This report renders data only from Rel 11.13.17.11

Steps to Enable

No steps are required to enable this feature.

Update 17B

Revision History

This document will continue to evolve as existing sections change and new information is added. All updates appear in the following table:

Date Feature Notes

21 APR 2017

 

Created initial document.

Overview

This guide outlines the information you need to know about new or improved functionality in Oracle HCM Cloud Release 13.  Each section includes a brief description of the feature, the steps you need to take to enable or begin using the feature, any tips or considerations that you should keep in mind, and the resources available to help you.

Oracle HCM Cloud release documents are delivered in five functional groupings:

Suggested Reading for all HCM Products:

NOTE: Not all Global Human Resource features are available for Talent and Compensation products.

Optional Reading for HCM Products (Depending on what products are in your cloud service):

Additional Optional Reading:

NOTE:  All of these documents can be found on the Oracle Help Center at: https://cloud.oracle.com/saasreadiness/hcm under Human Capital Management Release Readiness.

Give Us Feedback

We welcome your comments and suggestions to improve the content. Please send us your feedback at oracle_fusion_applications_help_ww_grp@oracle.com. Indicate you are inquiring or providing feedback regarding the Global HR Cloud What’s New for Release 13 in the body or title of the email.

Release Feature Summary

Action Required to Enable Feature

Feature

Automatically Available

End User Action Required

Administrator Action Required

Oracle Service Request Required

Leave Management

Absence Management

Netherlands

Digital Absence Reports

Time and Labor

Time and Labor

Increased Time Management Efficiency

Group Membership Evaluation Enhancements

Manager Time Card Layout Introduction

Time Card Approval Enhancements

Enhanced Overtime Calculation

Overtime Period Introduction

Expanded Integration

Unit of Measure Enhancement

Time Allocation Introduction

Scheduling

Third-Party Scheduling Integration Introduction

Workforce Management Transactional Business Intelligence

Absence Management

New Dimensions – Assignment Hours Details

New Metric – Accrual Balance

New Descriptive Flexfields – Absence Subject Area

Time and Labor

New Subject Area: Time Collection Devices Real Time

Enhanced Subject Area: Workforce Management - Reported Time Cards Real Time

New Dimensions – Time and Labor Subject Areas

Time and Labor Audit Reporting

Leave Management

Absence Management

Oracle Fusion Absence Management is a configurable and flexible global solution that enables organizations to manage absences of their workforce. The framework provides the ability to define both complex and diverse absence plans. It integrates with the Oracle Fusion Global Payroll and Oracle Fusion Time and Labor products and provides dedicated work areas for the roles of Administrator and Employee.

Netherlands

Oracle Fusion Absence Management is a configurable and flexible global solution that enables organizations to manage absences of their workforce. The framework provides the ability to define both complex and diverse absence plans. It integrates with the Oracle Fusion Global Payroll and Oracle Fusion Time and Labor products and provides dedicated work areas for the roles of Administrator and Employee.

Digital Absence Reports

The following reports enable you to create XML output that complies with UWV’s requirements for digital absence reporting:

Dutch-specific information about a sickness or WAZO absence is displayed in flexfield segments on the absence record.

Features and benefits of these reports include:

Steps to Enable

There are no steps necessary to enable this feature.

Tips And Considerations

Create absence types for each of the following:

When entering the absence type’s basic details, select a matching legislative grouping code. For example, create a Work Accident type and select the Dutch Work Accident legislative grouping code. This will make the relevant flexfield segments available in the absence entry UI and enable you to capture work-accident related information for sickness reporting.

All absence configuration requirements required for accurate reporting are described in the following white paper.

Time and Labor

Time and Labor

Oracle Time and Labor Cloud is a comprehensive, easy to use, rule-based time recording and management application. The calendar-based time entry interface and fully configurable time card layout easily address simple and complex time recording needs. Rule templates and the real-time rules engine provide an extensible and robust method to validate time entries and automatically apply pay rules, such as overtime calculations. Time and Labor now integrates completely with the following Oracle Cloud Human Capital Management applications: Global Human Resources, Absence Management, Global Payroll, and Project Costing. This integration ensures accurate and consistent data for payroll processing and costing, as well as project management billing.

Increased Time Management Efficiency

Group Membership Evaluation Enhancements

Simplify Time and Labor maintenance with HCM group enhancements. You can now specify which assignment to use when evaluating membership criteria: Primary, Nonprimary, or All assignments. You can create evaluation conditions using expanded employment attributes, such as bargaining unit, collective agreement, labor union, and location components.

Specify the Assignment to Use When Evaluating Group Membership Criteria

Create Evaluation Conditions Using Expanded Employment Attributes

You can also now define group members using any attribute stored on the person or assignment record by including or excluding value sets. Value set queries can reference any database field, including flexfields.

Include or Exclude Workers Using Value Set Queries

Create or edit groups with membership based on these enhancements using the Manage HCM Groups task in the Setup and Maintenance work area. After creating or editing a group, on the Manage HCM Groups page:

  1. Click Refresh Group Membership to evaluate group membership and update the list of members. You can schedule regular refreshes using advanced options.
  2. Click View Group Membership and select a date within a range of dates to view the group membership as of that date.

Steps to Enable

There are no steps necessary to enable the feature.

Tips And Considerations

If all of your workers have only a single assignment, then for assignment select Primary instead of All. This selection ensures that you won't have issues with your current groups in the future, if you decide to use multiple assignments.

Key Resources

For more information, see the following topics in Applications Help:

Manager Time Card Layout Introduction

You can now customize time card layouts for managers as well as workers. Layouts can show the same or different fields, for example including pay rates defined in payroll, as appropriate. Optionally, share manager fields with workers as read only.

Specify Whether to Include Manager Versions of the Delivered Layouts

Configure Separate Layouts for Workers and Managers by Clicking the Appropriate Tab

Enable Managers to Override Default Pay Rates While Workers Do Not See the Override Field

Override Default Payroll Rates for Units-Based Time Entries as Required

You must complete the following time entry configurations before configuring layouts:

Step

Action

Task

Work Area

1

Create the Time Card payroll elements and element CIRs required for payroll processing when transferring time data to the Global Payroll time consumer.

Create the Standard category payroll elements used to create time card calculation components--standard category element CIRs.

Manage Elements

Setup and Maintenance

2

Create the calculation components required for payroll processing of time data transferred to the Global Payroll time consumer. You must complete this task for each Standard category element. You ignore this task for any Time Card category elements.

Submit a Process or Report - Create Time Card Calculation Components

Payroll Administration

Payroll Checklist

3

Associate data dictionary time attributes with payroll elements and element input values, known in Global Payroll as value definitions. These associations enable the payroll processing of time data transferred to the Global Payroll time consumer.

Generate Data Dictionary Time Attributes

Setup and Maintenance

4

Record additional worker time data to meet organization-specific requirements. Saving a custom time attribute adds it to the data dictionary.

  • Can apply to Time and Labor time cards, calendar, web clock, and Generate processes based on business requirements
  • Not applicable to third-party device files but can still apply to time cards and time entries created and viewed by managers

Manage Custom Time Attributes

Setup and Maintenance

5

Create and edit a collection of properties that enables different user groups to report time for different time attribute values. Associate a data source, which is either a value set or a delivered view object, with each time entry layout component. You use your layout components to configure time entry, review, view, approval, and calendar layouts.

Review the delivered layout components to determine whether you require additional ones.

While you don't create third-party device layout components with this task, you do use these components to create the time cards that managers review when managing exceptions.

Manage Time Entry Layout Components

Setup and Maintenance

Generate and edit worker and manager layouts using the Manage Time Layout Sets task in the Setup and Maintenance work area or Manage Layout Sets in the Time Management work area.

  1. On the Search Results section toolbar, click the Create button to open the Generate Layout Set page.
  2. In the Additional Layouts to Include section, select Manager and any other required layouts.
  3. In the Time Consumer group, select the applicable time consumers.
  4. Click Generate Layout Set to open the Define Layout Set page.
  5. Complete the basic information.
  6. In the Time Entry Layout row, click Configure Layout to open the Configure Time Entry Layout page.
  7. Click the Manager tab.
  8. On the Time Entry section toolbar, click Edit Layout to open the Edit Layout dialog box.
  9. Complete each page of the guided process within the dialog box.
  10. Save your layout edits.
  11. Save your layout configuration, applying your edits to the time review, view, and approval notification, calendar entry, and shift layouts at the same time.

You must complete the following time entry configurations after configuring layouts to enable workers and managers to use the layouts:

Step

Action

Task

Work Area

1

Create and edit group definitions used to associate worker time entry setup profiles directly with members and indirectly with their managers. You can also use these groups when generating time events, entries, and cards for multiple workers.

Review the delivered layout sets to determine whether you require additional ones.

Manage HCM Groups

Setup and Maintenance

2

Evaluate the membership of an HCM group and populate the group based on a specific date or range of dates. Run this process so that workers can report time. During implementation, refresh the predefined groups so that all workers in the enterprise are associated with a default layout set and a default profile.

Evaluate HCM Group Membership

Setup and Maintenance

3

Create and edit the association of a layout set directly with workers and indirectly their managers. Also configure time entry access controls separately for workers and managers.

While you don't create time entry layouts for third-party devices, you do use layouts to create the time cards that managers review when managing exceptions. This profile directly links the worker (and indirectly the worker's manager) to the appropriate layout set. This profile also controls time card access settings.

Manage Time Entry Setup Profiles

Manage Worker Time Entry Setup Profiles

Setup and Maintenance

Time Management

Steps to Enable

There are no steps necessary to enable the feature.

Tips And Considerations

Edit the worker layout first so that the manager layout inherits the edits, which you can then revise as required. The worker layout doesn't automatically inherit any manager layout edits.

To exclude a field on the manager layout from the worker layout, leave the Worker layout read only check box unselected. Selecting the check box includes the field as read-only on the Worker layout. To include a field on the worker layout, add the field to the worker layout first, before you edit the manager layout, so that the manager inherits the field from the worker.

Key Resources

For more information, see the following topics in Applications Help:

Time Card Approval Enhancements

The time card payroll approval payload was expanded with additional input attributes, such as costing segments and time card entry values. You can now include up to 50 character and number attributes rather than 20 in the Condition Browser under Task - payload: attributeChar1 – attributeChar50 and attributeNumber1 – attributeNumber50. You can now include HR attributes in the Condition Browser under Task – payload – getRequestorInformationByUserNameResponse – result.

  1. In the Setup and Maintenance work area, search for and click the Manage Tasks Configurations for Human Capital Management task to open the BPM Worklist browser tab.
  2. In the Tasks to be configured pane, search for and edit the Timecard Approval task.
  3. Click Assignees.
  4. Show more of the Assignees pane.
  5. In Payroll Time Card Approvers, click the Go to rule icon.
  6. Edit the delivered LineManagerRule and AutoApprovalRule conditions as appropriate.
  7. Validate your edits.
  8. In the Tasks to be configured pane, save your edits.
  9. Commit the task.
  10. Close the BPM Worklist browser tab.

Also, you can now specify in time consumer sets whether to route absence entries on time cards using time approval rules or absence approval rules. Time approval rules use the time card approval tasks to approve all time card entries including absence entries. Absence approval rules use the absence approval task to approve absence entries and the time card approval task to approve worked time entries. The time card is approved when both approval tasks complete.

Specify Whether to Route Absence Time Entries Using Time or Absence Approval Rules

Steps to Enable

There are no steps necessary to enable the feature.

Key Resources

For more information, see the following topics in Applications Help:

Enhanced Overtime Calculation

Overtime Period Introduction

Eliminate compliance risks, such as those associated with the US Fair Labor Standards Act (FLSA) by associating overtime periods with workers. The new overtime period is a repeating period that can differ from the time card period. You can use overtime periods with the new formula function to create time calculation rule templates and rules that generate overtime entries in accordance with FLSA requirements.

Create a Weekly Repeating Overtime Period That Starts on Friday

Associate an Overtime Period with Workers Using Time Processing Profiles

Enable Time Reporters to Show Overtime Periods on Time Cards and the Overtime Bar on Calendar

Display the Overtime Bar on the Calendar Page

Highlight Overtime Periods in the Time Card Matrices

To show the overtime periods on time review, view, and approval notification pages, and the overtime bar on the calendar page, complete the following time entry configuration actions:

Step

Action

Task

Work Area

1

Create and edit a collection of different time entry layouts for entering, reviewing, and approving time. Associate time entry layout components with the layouts that comprise the set.

Review the delivered layout sets to determine whether you require additional ones.

While you don't create third-party device layouts with this task, you do use these layouts to create the time cards that managers review when managing exceptions.

Manage Time Layout Sets

Manage Layout Sets

Setup and Maintenance

Time Management

2

Create and edit group definitions used to associate worker time entry setup profiles directly with members and indirectly with their managers. You can also use these groups when generating time events, entries, and cards for multiple workers.

Review the delivered layout sets to determine whether you require additional ones.

Manage HCM Groups

Setup and Maintenance

3

Evaluate the membership of an HCM group and populate the group based on a specific date or range of dates. Run this process so that workers can report time. During implementation, refresh the predefined groups so that all workers in the enterprise are associated with a default layout set and a default profile.

Evaluate HCM Group Membership

Setup and Maintenance

4

Create and edit the association of a layout set directly with workers and indirectly their managers. Also configure time entry access controls separately for workers and managers.

While you don't create time entry layouts for third-party devices, you do use layouts to create the time cards that managers review when managing exceptions. This profile directly links the worker (and indirectly the worker's manager) to the appropriate layout set. This profile also controls time card access settings.

Manage Time Entry Setup Profiles

Manage Worker Time Entry Setup Profiles

Setup and Maintenance

Time Management

To include overtime periods in time processing, complete the following time processing configuration actions:

Step

Action

Task

Work Area

1

Create and edit time period definitions that produce repeating periods for use as time card, approval, accrual processing, overtime, and balances periods based on business requirements.

Review the delivered repeating periods to determine whether you require additional ones.

Manage Repeating Periods

Setup and Maintenance

2

Create and edit custom lists of values for use in time categories and rule templates if delivered lists do not meet your business requirements.

Manage Workforce Management Value Sets

Setup and Maintenance

3

Create and edit conditions that identify the time entries to use in time rules, summaries, analytics, and transfers based on business requirements.

Review the delivered time categories to determine whether you require additional ones.

Manage Time Categories

Setup and Maintenance

4

Create and edit configurations that specify whether to enable time card submission informational workflow for workers, managers, and approvers for all or no time consumers. Also specify by each time consumer, which time card actions initiate validation and the time category, approval period, and transfer rules.

Review the delivered time consumer sets to determine whether you require additional ones.

Manage Time Consumer Sets

Setup and Maintenance

5

Configure shift limits, which you can include in various time rules.

Manage Shift Properties

Setup and Maintenance

6

Create custom formulas to use in place of, or in addition to, the delivered workforce management formulas. For detailed information, see Using Fast Formulas on http://docs.oracle.com.

Manage Fast Formulas

Setup and Maintenance

7

Create and edit rule templates, based on business requirements that enable reuse of a formula to define submission, validation, and calculation rules. Use time categories in rule templates to summarize time and compare different categories of time.

You must create rule templates if you use:

  • Custom formulas
  • Multiple-time attribute time card fields with more than one stored time attribute

You can use delivered rule templates if the time card field or web clock button stores a single time attribute.

Manage Time Repository Rule Templates

Manage Rule Templates

Setup and Maintenance  

Time Management

8

Create and edit time rules based on rule templates.

  • Time entry rules validate time entries and generate messages.
  • Time calculation rules generate calculated time, which is transferred to time consumers, such as payroll and project costing.
  • Time device rules evaluate validate time events imported from time collection devices, create or update time entries, and create time entry exceptions.
  • Time submission rules determine when to automatically save and submit time card entries created with time events imported from time collection devices.

Manage Time Repository Rule Templates

Manage Rule Templates

Setup and Maintenance  

Time Management

9

Create and edit collections of time submission, validation, and calculation rules and rule sets. Assign them directly to workers and indirectly to their managers using worker time processing profiles and time device processing profiles.

Manage Time Repository Rule Templates

Manage Rule Templates

Setup and Maintenance

Time Management

10

Create and edit group definitions used to associate worker time processing and time device processing profiles directly with members and indirectly with their managers.

Review the delivered layout sets to determine whether you require additional ones.

Manage HCM Groups

Setup and Maintenance

11

Evaluate the membership of an HCM group and populate the group based on a specific date or range of dates. Run this process so that workers can report time. During implementation, refresh the predefined groups so that all workers in the enterprise are associated with a default layout set and a default profile.

Evaluate HCM Group Membership

Setup and Maintenance

12

Create and edit an association of rule sets, a time consumer set, and time card periods to report, validate, approve, and transfer time. The worker time processing profiles directly link workers, and indirectly link their managers, to time entry validation and calculation rules. These rules also apply to time entries created using third-party device events and web clock events.

Review the time processing profiles to determine whether you require additional ones.

Manage Time Processing Setup Profiles

Manage Worker Time Processing Setup Profiles

Setup and Maintenance  

Time Management

Steps to Enable

There are no steps necessary to enable the feature.

Tips And Considerations

For repeating periods with the overtime usage, the length must be weekly or biweekly. Also, the overtime period usage filters the periods available in the choice list on the create and edit worker time processing setup profile pages.

Key Resources

For more information, see the following topics in Applications Help:

Expanded Integration

Unit of Measure Enhancement

Reduce errors and downstream adjustment processing by capturing data at the source. Time and Labor now supports integration with payroll time types measured in units. Time reporters can enter unit quantities on time cards or time calculation rules can generate them. Use case examples include tracking the number of meal allowances earned for a day based on the number of hours worked or tracking the number of standby shifts completed in the time card period. Visibility of these items on time cards enables workers and managers to verify entries before payroll processing.

Configure Time Entry, Review, View, and Approval Notification Layouts to Display the Unit of Measure Column for Time Entries

Include the Edited Rate field on the manager layout.

View the Units of Measure and Quantity Fields in Time Card Matrices

Override Default Payroll Rates Associated with Units-Based Time Entries, as Appropriate

To report Units quantities, complete the following time entry configuration actions:

Step

Action

Task

Work Area

1

Create the Time Card payroll elements and element CIRs required for payroll processing when transferring time data to the Global Payroll time consumer.

Create the Standard category payroll elements used to create time card calculation components--standard category element CIRs.

Manage Elements

Setup and Maintenance

2

Create the calculation components required for payroll processing of time data transferred to the Global Payroll time consumer. You must complete this task for each Standard category element. You ignore this task for any Time Card category elements.

Submit a Process or Report - Create Time Card Calculation Components

Payroll Administration

Payroll Checklist

3

Associate data dictionary time attributes with payroll elements and element input values, known in Global Payroll as value definitions. These associations enable the payroll processing of time data transferred to the Global Payroll time consumer.

Generate Data Dictionary Time Attributes

Setup and Maintenance

4

Record additional worker time data to meet organization-specific requirements. Saving a custom time attribute adds it to the data dictionary.

  • Can apply to Time and Labor time cards, calendar, web clock, and Generate processes based on business requirements
  • Not applicable to third-party device files but can still apply to time cards and time entries created and viewed by managers

Manage Custom Time Attributes

Setup and Maintenance

5

Create and edit a collection of properties that enables different user groups to report time for different time attribute values. Associate a data source, which is either a value set or a delivered view object, with each time entry layout component. You use your layout components to configure time entry, review, view, approval, and calendar layouts.

Review the delivered layout components to determine whether you require additional ones.

While you don't create third-party device layout components with this task, you do use these components to create the time cards that managers review when managing exceptions.

Manage Time Entry Layout Components

Setup and Maintenance

6

Create and edit a collection of different time entry layouts for entering, reviewing, and approving time. Associate time entry layout components with the layouts that comprise the set.

Review the delivered layout sets to determine whether you require additional ones.

While you don't create third-party device layouts with this task, you do use these layouts to create the time cards that managers review when managing exceptions.

Manage Time Layout Sets

Manage Layout Sets

Setup and Maintenance

Time Management

7

Create and edit group definitions used to associate worker time entry setup profiles directly with members and indirectly with their managers. You can also use these groups when generating time events, entries, and cards for multiple workers.

Review the delivered layout sets to determine whether you require additional ones.

Manage HCM Groups

Setup and Maintenance

8

Evaluate the membership of an HCM group and populate the group based on a specific date or range of dates. Run this process so that workers can report time. During implementation, refresh the predefined groups so that all workers in the enterprise are associated with a default layout set and a default profile.

Evaluate HCM Group Membership

Setup and Maintenance

9

Create and edit the association of a layout set directly with workers and indirectly their managers. Also configure time entry access controls separately for workers and managers.

While you don't create time entry layouts for third-party devices, you do use layouts to create the time cards that managers review when managing exceptions. This profile directly links the worker (and indirectly the worker's manager) to the appropriate layout set. This profile also controls time card access settings.

Manage Time Entry Setup Profiles

Manage Worker Time Entry Setup Profiles

Setup and Maintenance

Time Management

To process Units quantities and manage the associated rates, complete the following time processing configuration actions:

Step

Action

Task

Work Area

1

Create and edit time period definitions that produce repeating periods for use as time card, approval, accrual processing, overtime, and balances periods based on business requirements.

Review the delivered repeating periods to determine whether you require additional ones.

Manage Repeating Periods

Setup and Maintenance

2

Create and edit custom lists of values for use in time categories and rule templates if delivered lists do not meet your business requirements.

Manage Workforce Management Value Sets

Setup and Maintenance

3

Create and edit conditions that identify the time entries to use in time rules, summaries, analytics, and transfers based on business requirements.

Review the delivered time categories to determine whether you require additional ones.

Manage Time Categories

Setup and Maintenance

4

Create and edit configurations that specify whether to enable time card submission informational workflow for workers, managers, and approvers for all or no time consumers. Also specify by each time consumer, which time card actions initiate validation and the time category, approval period, and transfer rules.

Review the delivered time consumer sets to determine whether you require additional ones.

Manage Time Consumer Sets

Setup and Maintenance

5

Configure shift limits, which you can include in various time rules.

Manage Shift Properties

Setup and Maintenance

6

Create custom formulas to use in place of, or in addition to, the delivered workforce management formulas. For detailed information, see Using Fast Formulas on http://docs.oracle.com.

Manage Fast Formulas

Setup and Maintenance

7

Create and edit rule templates, based on business requirements that enable reuse of a formula to define submission, validation, and calculation rules.

  • Use time categories in rule templates to summarize time and compare different categories of time.
  • Use newly delivered formulas to create rule templates that can check and generate Units time entries.

You must create rule templates if you use:

  • Custom formulas
  • Multiple-time attribute time card fields with more than one stored time attribute

You can use delivered rule templates if the time card field or web clock button stores a single time attribute.

Manage Time Repository Rule Templates

Manage Rule Templates

Setup and Maintenance  

Time Management

8

Create and edit time rules based on rule templates.

  • Time entry rules validate time entries and generate messages.
  • Time calculation rules generate calculated time, which is transferred to time consumers, such as payroll and project costing.
  • Time device rules evaluate validate time events imported from time collection devices, create or update time entries, and create time entry exceptions.
  • Time submission rules determine when to automatically save and submit time card entries created with time events imported from time collection devices.

Manage Time Repository Rules

Manage Rules

Setup and Maintenance  

Time Management

9

Create and edit collections of time submission, validation, and calculation rules and rule sets. Assign them directly to workers and indirectly to their managers using worker time processing profiles and time device processing profiles.

Manage Time Repository Rule Sets

Manage Rule Sets

Setup and Maintenance  

Time Management

10

Create and edit group definitions used to associate worker time processing and time device processing profiles directly with members and indirectly with their managers.

Review the delivered layout sets to determine whether you require additional ones.

Manage HCM Groups

Setup and Maintenance

11

Evaluate the membership of an HCM group and populate the group based on a specific date or range of dates. Run this process so that workers can report time. During implementation, refresh the predefined groups so that all workers in the enterprise are associated with a default layout set and a default profile.

Evaluate HCM Group Membership

Setup and Maintenance

12

Create and edit an association of rule sets, a time consumer set, and time card periods to report, validate, approve, and transfer time. The worker time processing profiles directly link workers, and indirectly link their managers, to time entry validation and calculation rules. These rules also apply to time entries created using third-party device events and web clock events.

Review the time processing profiles to determine whether you require additional ones.

Manage Time Processing Setup Profiles

Manage Worker Time Processing Setup Profiles

Setup and Maintenance  

Time Management

Steps to Enable

There are no steps necessary to enable the feature.

Tips And Considerations

You can use units-based elements to assign payment amounts to workers, such as a night shift, meal, or weekend shift allowance. The amount is handled by the rate of the units-based element. To show the default rate to workers and managers, add the delivered Default Payroll Rate layout component to manager row level details layouts. Optionally show the field to workers as read only.

Enable managers to edit the default rate by completing the following steps:

  1. Add Edit Rate as a dependent field of the payroll time type or custom time attribute, as applicable.
  2. Edit the worker time entry layout, to include the independent time card field with the dependent Edit Rate field. For example, if you duplicated the delivered Payroll Time Type field and added Edit Rate, you would replace the current Payroll Time Type field with your new field.
  3. Edit the manager time entry layout, which should now have your new payroll time type field. On the Row Level Details page:
    1. Add the Default Payroll Rate field and select Worker layout read only.
    2. Add the Edit Rate field and optionally select Worker layout read only, depending on whether you want the worker to see the edited rate.
  4. Associate the layout set with appropriate workers and their managers. Use effective dating and edit the existing time entry setup profile or create a profile.

Key Resources

For more information, see the following topics in Applications Help:

Time Allocation Introduction

Automatically allocate worker time entries across cost segments before transferring them to payroll. The Calculated Time section of time cards displays allocation results so that workers and managers, who are most aware of where work was performed, can verify the costing information before payroll processing.

Allocate All Payroll Time Entries on the Time Card Across Specific Departments, Funds, and Programs

Create Allocation Rules Using the Delivered Time Allocation Template

Select a Time Allocation to Create Time Allocation Rules Using the Time Allocation Template

To process time allocations, complete the following time processing configuration actions:

Step

Action

Task

Work Area

1

Create and edit time period definitions that produce repeating periods for use as time card, approval, accrual processing, overtime, and balances periods based on business requirements.

Review the delivered repeating periods to determine whether you require additional ones.

Manage Repeating Periods

Setup and Maintenance

2

Create and edit custom lists of values for use in time categories and rule templates if delivered lists do not meet your business requirements.

Manage Workforce Management Value Sets

Setup and Maintenance

3

Create and edit conditions that identify the time entries to use in time rules, summaries, analytics, and transfers based on business requirements.

Review the delivered time categories to determine whether you require additional ones.

Manage Time Categories

Setup and Maintenance

4

Create and edit configurations that specify whether to enable time card submission informational workflow for workers, managers, and approvers for all or no time consumers. Also specify by each time consumer, which time card actions initiate validation and the time category, approval period, and transfer rules.

Review the delivered time consumer sets to determine whether you require additional ones.

Manage Time Consumer Sets

Setup and Maintenance

5

Configure shift limits, which you can include in various time rules.

Manage Shift Properties

Setup and Maintenance

6

Create and edit automatic worker hour allocations to specific cost segments, such as department, fund, and program. Make allocations by hours worked, percentages of hours worked, or allocate hours equally.

Manage Time Allocations

Time Management

7

Assign time allocations to workers directly or using HCM groups. Allocation assignments use effective dating to determine which allocation to use in time rules applicable for the worker and time card period.

Manage Time Allocation Assignments

Time Management

8

Create custom formulas to use in place of, or in addition to, the delivered workforce management formulas. For detailed information, see Using Fast Formulas on http://docs.oracle.com.

Manage Fast Formulas

Setup and Maintenance

9

Create and edit rule templates, based on business requirements that enable reuse of a formula to define submission, validation, and calculation rules. Use time categories in rule templates to summarize time and compare different categories of time.

You must create rule templates if you use:

  • Custom formulas
  • Multiple-time attribute time card fields with more than one stored time attribute

You can use delivered rule templates if the time card field or web clock button stores a single time attribute.

Manage Time Repository Rule Templates

Manage Rule Templates

Setup and Maintenance Time Management

10

Create and edit time rules based on rule templates.

  • Time entry rules validate time entries and generate messages.
  • Time calculation rules generate calculated time, which is transferred to time consumers, such as payroll and project costing.
  • Time device rules evaluate validate time events imported from time collection devices, create or update time entries, and create time entry exceptions.
  • Time submission rules determine when to automatically save and submit time card entries created with time events imported from time collection devices.

Manage Time Repository Rules

Manage Rules

Setup and Maintenance Time Management

11

Create and edit collections of time submission, validation, and calculation rules and rule sets. Assign them directly to workers and indirectly to their managers using worker time processing profiles and time device processing profiles.

Manage Time Repository Rule Sets

Manage Rule Sets

Setup and Maintenance Time Management

12

Create and edit group definitions used to associate worker time processing and time device processing profiles directly with members and indirectly with their managers.

Review the delivered layout sets to determine whether you require additional ones.

Manage HCM Groups

Setup and Maintenance

13

Evaluate the membership of an HCM group and populate the group based on a specific date or range of dates. Run this process so that workers can report time. During implementation, refresh the predefined groups so that all workers in the enterprise are associated with a default layout set and a default profile.

Evaluate HCM Group Membership

Setup and Maintenance

14

Create and edit an association of rule sets, a time consumer set, and time card periods to report, validate, approve, and transfer time. The worker time processing profiles directly link workers, and indirectly link their managers, to time entry validation and calculation rules. These rules also apply to time entries created using third-party device events and web clock events.

Review the time processing profiles to determine whether you require additional ones.

Manage Time Processing Setup Profiles

Manage Worker Time Processing Setup Profiles

Setup and Maintenance Time Management

Steps to Enable

There are no steps necessary to enable the feature.

Tips And Considerations

The processing sequence of the time allocation sources determines the order in which the rules evaluate category conditions to generate the corresponding allocation output.

Typically, you configure input parameters and outputs when you create a rule. With time allocations, you configure input parameters and outputs using the Manage Time Allocations task in the Time Management work area. You associate that configuration when creating and editing rules. You can create rules using the delivered Time Allocation Template or create your own template first.

Typically, you associate time rules with workers using worker time processing setup profiles. Managers assign time allocations to workers using the Manage Allocation Assignments task in the Time Management work area. Or you can automatically set a default time allocation in the time allocation rule template that workers inherit from related rules they are associated with.

Key Resources

For more information, see the following topics in Applications Help:

For more information, see the following document on My Oracle Support:

Scheduling

Third-Party Scheduling Integration Introduction

Increase visibility of worker schedules by integrating Time and Labor with your scheduling tools using new REST services that import work schedules. Import schedules as read only where edits occur only in the source application, or import schedules that enable edits in Time and Labor. Enable workers and managers to view imported schedules. Also use them in the process that generates time cards and in time card rules to evaluate overtime and premium pay.

Steps to Enable

There are no steps necessary to enable the feature.

Role Information

You must add the HTS_REST_SERVICE_ACCESS_SCHEDULING privilege to relevant job and abstract roles to use this feature.

See the Upgrade Guide for Oracle HCM Cloud Applications Security (My Oracle Support document ID 2023523.1) for instructions on implementing new features in existing roles.

Workforce Management Transactional Business Intelligence

Oracle Fusion Transactional Business Intelligence is a real time, self-service reporting solution offered to all Oracle Fusion application users to create ad hoc reports and analyze them for daily decision-making.  Oracle Fusion Transactional Business Intelligence provides human resources managers and specialists, business executives, and line managers the critical workforce information to analyze workforce costs, staffing, compensation, performance management, talent management, succession planning, and employee benefits.

Absence Management

New Dimensions – Assignment Hours Details

Use the dimension added to report on the worker’s work hours, start time and end time by each day of the week. A new sub folder named ‘Assignment Hours Detail’ is added under the worker dimension across all the subject areas.

Steps to Enable

There are no steps necessary to enable the feature.

New Metric – Accrual Balance

The new metric displays the accrual balance of the worker that matches with the value on the screen. The metric named ‘Accrual Balance’ is added to Accrual Real Time subject area.

Steps to Enable

There are no steps necessary to enable the feature.

New Descriptive Flexfields – Absence Subject Area

Improve your reporting on worker absences with addition of flex fields to the Absence Real Time subject area. The DFF’s and the respective dimensions include:

DFF

Folder

ANC_ABSENCE_REASONS_DFF

Absence Reason

ANC_ABSENCE_CATEGORIES_DFF

Absence Type

ANC_ABSENCE_TYPES_DFF

Absence Type

ANC_ABSENCE_PLANS_DFF

Absence Plan

Steps to Enable

There are no steps necessary to enable the feature.  

Time and Labor

New Subject Area: Time Collection Devices Real Time

The subject area Time Collection Devices Real Time provides real time information on time collection device events and activities.

Steps to Enable

There are no steps necessary to enable the feature.

Role Information

If you are not using the predefined reference roles, then you need to ensure that the transaction analysis duty role that secures the new subject area is mapped to relevant job roles. This table identifies the required transaction analysis duty role and suggests target job and abstract roles. You can add the duty role to different roles if you prefer.

See the Upgrade Guide for Oracle HCM Cloud Applications Security (My Oracle Support document ID 2023523.1) for instructions on implementing new features in existing roles.  

Transaction Analysis Duty Role

Job or Abstract Role

Time and Labor Transaction Analysis Duty

Human Resource Analyst

Line Manager

Enhanced Subject Area: Workforce Management - Reported Time Cards Real Time

Use the new dimensions added to capture the time collection device activities such as In activity and Out activity related to time entry and timecard reporting.

Steps to Enable

There are no steps necessary to enable the feature.

New Dimensions – Time and Labor Subject Areas

Use the new dimensions to report on In and Out activities related to time entries, error or incomplete statuses of the time entries and any messages associated with the time entries. The new dimensions are added in Reported Time cards Real Time and Historical Reported Time Cards Real Time subject areas. The new dimensions include:

Steps to Enable

There are no steps necessary to enable the feature.

Time and Labor Audit Reporting

Extend reportable data objects for transactional business intelligence to include data from time collection devices and time activities and messages associated with time entries.

New Collection Device Activities and Events Data Objects in the Workforce Management – Time Collection Devices Real Time Subject Area

New Reported Time Entry Details Data Objects in the Workforce Management – Reported Time Cards Real Time Subject Area

Steps to Enable

There are no steps necessary to enable the feature.

Sample Reports: Oracle knows that every client has different reporting needs; as such we provide sample reports for customer to use as a starting point for their reports. For access to the library of sample reports and analytics that can be used and/or modified for use please access Oracle Cloud Customer Connect and the Report Sharing Center.