February Maintenance Pack for 23A

Revision History

This document will continue to evolve as existing sections change and new information is added. All updates appear in the following table:

Date	Module	Feature	Notes
28 APR 2023	Recruiting Booster	Two-Way Messaging Implementation Update	Updated document. Revised feature information.
31 MAR 2023	Recruiting Booster	Two-Way Messaging Implementation Update	Updated document. Revised feature information.
24 FEB 2023	Recruiting Booster	Two-Way Messaging Implementation Update	Updated document. Revised feature information.
27 JAN 2023			Created initial document.

Overview

HCM Cloud applications have two types of patches you can receive that are documented in this What’s New:

• Release Updates (23A, 23B, 23C, and 23D)
• Optional Monthly Maintenance Packs to each update

It is important for you to know what Release Update your environment is on. You can find this in your Cloud Portal.

____________________

HAVE AN IDEA?

We’re here and we’re listening. If you have a suggestion on how to make our cloud services even better then go ahead and tell us. There are several ways to submit your ideas, for example, through the Ideas Lab on Oracle Customer Connect. Wherever you see this icon after the feature name it means we delivered one of your ideas.

GIVE US FEEDBACK

We welcome your comments and suggestions to improve the content. Please send us your feedback at oracle_fusion_applications_help_ww_grp@oracle.com.

DISCLAIMER

The information contained in this document may include statements about Oracle’s product development plans. Many factors can materially affect Oracle’s product development plans and the nature and timing of future product releases. Accordingly, this Information is provided to you solely for information only, is not a commitment to deliver any material, code, or functionality, and should not be relied upon in making purchasing decisions. The development, release, and timing of any features or functionality described remains at the sole discretion of Oracle.

This information may not be incorporated into any contractual agreement with Oracle or its subsidiaries or affiliates. Oracle specifically disclaims any liability with respect to this information. Refer to the Legal Notices and Terms of Use for further information.

Feature Summary

Recruiting

Recruiting

Oracle Recruiting Cloud provides tools for hiring managers and recruiters to source and nurture candidates, create and manage job requisitions, screen and select candidates, create and manage job offers, and onboard new employees into the organization. It also provides career sites for employees and external candidates to search, discover and apply to jobs using a frictionless application process.

Display Candidate Recommendations Based on Locations in the Requisition

When you look at the top candidate recommendations for a job requisition, you can now see recommendations based on the locations defined in the requisition. If you want to select other locations than the ones defined in the requisition, you can use the Location field to select other locations and refine the recommendations.

Top Recommendations Section in Job Requisition

With this enhancement, candidate recommendations are by default based on the requisition's locations. You no longer need to manually define the locations.

Steps to Enable

You don't need to do anything to enable this feature.

Tips And Considerations

To see the Top Recommendations section in job requisitions, the Oracle AI Apps Intelligent Matching features need to be enabled within your organization.

Exclude Employees in Candidate Recommendations

When you look at the top candidate recommendations for a job requisition, you can now exclude employees from the recommendations. A new option Exclude employees is available.

By default, the option isn’t selected and all candidate recommendations are displayed.

Top Recommendations Section in Job Requisition

With this enhancement, you can exclude employees from recommendations and obtain a more accurate list of recommendations.

Steps to Enable

You don't need to do anything to enable this feature.

Tips And Considerations

To see the Top Recommendations section in job requisitions, the Oracle AI Apps Intelligent Matching features need to be enabled within your organization.

Job Offer Batch API

You can now use HCM Data Loader to create and update job offers in bulk for external and internal candidates.

The Job Offers solution comprises these HCM Data Loader business objects:

• Job Offer
• Worker
• Assigned Payroll
• Payroll Assignment Details
• Salary
• Element Entry
• Job Offer Letter

Note: To create an offer, you must load the Job Offer, Worker, Salary, and Job Offer Letter objects.

This figure shows how various sections of the Offer page in Recruiting correspond to the different business objects in HCM Data Loader.

 

Mapping of Offer Sections to Business Objects

Using these business objects, you can do the following tasks:

Business Object	Tasks
Job Offer	Create and update a job offer. Create, update, and delete team members such as hiring managers, recruiters, or collaborators, who are part of the job offer. Create, update, and delete attachments in a job offer.
Worker	Create and update a job offer assignment. Create and update work relationship details. Create and update the terms and conditions associated with one or more assignments in a work relationship. Create and update assignment details such as a worker's job, position, grade, department, and location. Create and update the Full Time Equivalent (FTE) record.
Assigned Payroll	Create, update, and delete the payroll frequency details for an assignment.
Payroll Assignment Details	Create and update payroll assignment details for an employee, such as time-card status and overtime period.
Salary	Create, update, and delete proposed salary details for worker assignments.
Element Entry	Create, update, and delete the payroll elements and benefits granted.
Job Offer Letter	Create and update offer letters.

Note: To create or update an offer, the job application must be in the Job Offer phase and Draft state, or any other valid phase and state from where it can be moved to the Job Offer phase and To Be Created state.

Using this feature, you can load multiple offers for a requisition or a set of requisitions at once, without having to do it individually from the application interface.

Steps to Enable

You don't need to do anything to enable this feature.

Tips And Considerations

• It’s recommended that you add these .dat files to a single zip file and upload them:
  • JobOffer 
  • Worker
  • AssignedPayroll
  • PayrollAssignmentDetails
  • Salary
  • ElementEntry
  • JobOfferLetter

HCM Data Loader will load them in the above order. If you want to submit files individually, submit them in the above order and ensure that the previous file completes loading before you submit the next file. This is because each file is dependent on the data uploaded by the previous files.

• It’s recommended that you use source keys for identifying each record and for referencing the other objects in the Job Offer load. For example, when you use a source key when defining the job offer assignment, use the same source key when referring to the assignment from the Salary, Payroll Assignment, Assigned Payroll, and Element Entry objects.

Key Resources

For details on how to load data using HCM Data Loader, refer to the HCM Data Loading Business Objects guide in Oracle Help Center.

Recruiting Booster

Oracle Recruiting Booster enables hiring managers and recruiters to engage candidates at scale via conversational experiences and two-way messaging; create and manage hiring events with registration flows, pre-screening questionnaires and scheduling capabilities; manage shared interview schedules, sync with calendars to automate interview scheduling, distribute interview guides and collect feedback from the interviewers. This product requires a separate license.

Two-Way Messaging Implementation Update

Recruiters and the hiring team can have conversations with candidates using two-way communications using email, SMS, or both.

A new Messages tab is available in candidate job applications, prospect records, candidate profiles, candidates in candidate pools. The tab contains two sections:

• Emails
• Text Messages

Messages Tab with Emails and Text Messages Section

You can create an email or text message to start a conversation with a candidate about their job applications, interviews, job offers, or have any casual conversation with them. You can reply to an existing message to all message participants. You can also initiate a conversation or reply to a conversation from Oracle Cloud Recruiting or you own email application (such as Microsoft Outlook, Gmail, Mozilla Thunderbird).

All messages across system such as job application confirmation, invitation to apply, interviews, job offers, are tracked as part of the two-way communications.

With this feature, candidates have full visibility into what’s happening throughout the process and can get answers to their questions.

Steps to Enable

Here are the steps to enable two-way messaging:

Step 1: Opt-in to Recruiting Booster

Step 2: Configure Two-Way Email Communications

Step 2.1: Enable the Vanity Email Feature

Step 2.2: Create an Email Messaging Provider

Step 2.3: Enable Two-Way Communications for Email

Step 2.4: Create and Enable the Profile Option to Read Email Messages from a Given Start Date

Step 3: Configure Two-Way SMS Communications

Step 3.1: Create an SMS Messaging Provider

Step 3.2: Enable Two-Way Communications on Active SMS Messaging Provider

Step 3.3: Configure the Profile Option to Read Messages from a Given Start Date (optional)

Step 4: Run the Scheduled Process for Inbound Messages Called Process Recruiting Inbound Message

Step 1: Opt-in to Recruiting Booster

To make this feature available, you need to opt-in to Recruiting Booster.

You need these privileges to opt-in:

• Review Application Offering
• Configure Oracle Fusion Applications Offering

1. In the Setup and Maintenance work area, select the Recruiting and Candidate Experience offering.
2. Click Change Feature Opt In.
3. On the Opt In: Recruiting and Candidate Experience page, enable Recruiting Booster.

Step 2: Configure Two-Way Email Communications

Step 2.1: Enable the Vanity Email Feature

Refer to topic Enable Vanity Email in the Implementing Recruiting guide, available on Oracle Help Center.

Step 2.2: Create an Email Messaging Provider

1. In the Setup and Maintenance work area, go to:
   • Offering: Recruiting and Candidate Experience
   • Functional Area: Recruiting and Candidate Experience Management
   • Task: Recruiting Messaging Configuration
2. On the Recruiting Messaging Configuration page, in the Email Communications section, click Add.
3. Enter a name and description.
4. Select an authentication type:
   • Basic Authentication
   • OAuth
5. Based on the authentication type you selected, enter the required info:
   • Basic Authentication: Capture the details from your email service provider: IMAP Server, IMAP Port, User Name, Password. Note: If you're am Office 365 user, you need to use OAuth authentication. Basic authentication for Office365 is deprecated.
   • OAuth: Email Provider, IMAP Server, IMAP Port, Grant Type, Scope, Tenant ID, Authentication URL, Client ID, Client Secret, User Name. To use the two-way email messaging capabilities with an Office 365 mailbox, you need to register an application in Azure AD and set up a service principal in Exchange to enable the application to access Exchange mailboxes via client credentials flow with the IMAP protocol. For details, refer to the technical brief Two-Way Email Communication - Set Up OAuth for Office 365 Users (ID 2936718.1) available on My Oracle Support.
6. Click Check Connection to make sure that the configuration is properly done.
7. Click Save and Close.
8. On the Email Messaging Providers list, set the provider you created to Active.

Step 2.3: Enable Two-Way Communications for Email

1. On the Recruiting Messaging Configuration page, in the Email Communications section, select the option Enable Two-Way Email Communications with External Candidates.

NOTE: Only one email provider needs to be Active for two-way communication with external candidates.

Step 2.4: Create and Enable the Profile Option to Read Email Messages from a Given Start Date

You need to create a profile option called IRC_2_WAY_EMAIL_LAST_SYNC_TIME to read email messages from a given start date. It represents the last time the email messages are read.

1. In the Setup and Maintenance work area, click the Tasks icon.
2. Click Search.
3. On the Search page, search for the task Manage Profile Options.
4. Click the task name.
5. On the Manage Profile Options page, click the Create icon.
6. On the Create Profile Option page, create the profile option by entering these values:
   • Profile Option Code: IRC_2_WAY_EMAIL_LAST_SYNC_TIME
   • Profile Display Name: 2 way Email Last Sync Time
   • Application: Recruiting
   • Module: Recruiting Common
   • Description: Define last sync time for two-way email communication feature.
   • Start Date: Today's date
7. Click Save and Close.

You're back on the Manage Profile Options page and the profile option IRC_2_WAY_EMAIL_LAST_SYNC_TIME is displayed. You need to enable the profile option at the Site level.

1. On the Manage Profile Options page, go to the Profile Option Levels section.
2. Set the profile option to be enabled and updatable at the Site level.
3. Click Save and Close.

You need to set profile value for the profile option IRC_2_WAY_EMAIL_LAST_SYNC_TIME to define from when the email messages are to be read.

1. In the Setup and Maintenance work area, click the Tasks icon.
2. Click Search.
3. On the Search page, search for the task Manage Administrator Profile Values.
4. Click the task name.
5. On the Manage Administrator Profile Values page, search for the profile option code IRC_2_WAY_EMAIL_LAST_SYNC_TIME.
6. Set the profile value to Current date - 1 using the UTC time in standard ISO 8601 format: YYYY-MM-DD HH:MM:SS.
7. Click Save and Close.

Step 3: Configure Two-Way SMS Communications

Step 3.1: Create an SMS Messaging Provider

1. In the Setup and Maintenance work area, go to:
   • Offering: Recruiting and Candidate Experience
   • Functional Area: Recruiting and Candidate Experience Management
   • Task: Recruiting Messaging Configuration
2. On the Recruiting Messaging Configuration page, in the SMS Communications section, click Add.
3. Enter a name and description.
4. Select a provider.
5. Based on the provider you selected, enter info in the Request Details, Authentication, Headers, and Body sections.
6. Click Test Outbound Message to send a test message and make sure that the configuration is properly done.
7. Click Save and Close.
8. On the SMS Messaging Providers list, set the provider you created to Active.

Step 3.2: Enable Two-Way Communications on Active SMS Messaging Provider

1. On the Recruiting Messaging Configuration page, select the option Enable SMS Communications.
2. Open the new provider you created, and select the option Enable Two-Way SMS Communications.
3. Click Test Inbound Message to make sure that the configuration is properly done.
4. Click Save and Close.

NOTE: At least one SMS provider needs to be Active to have SMS Communications with the candidate.

Step 3.3: Configure the Profile Option to Read Messages from a Given Start Date (optional)

You need to configure the profile option ORA_IRC_2_WAY_SMS_LAST_SYNC_TIME to read SMS messages from a given start date. It represents the last time SMS messages are read from the provider. The profile option is automatically populated when you configure the Two-Way SMS Communication for the first time. If the profile value is empty, you need to update the value manually.

1. In the Setup and Maintenance work area, click the Tasks icon.
2. Click Search.
3. On the Search page, search for the task Manage Administrator Profile Values.
4. Click the task.
5. On the Manage Administrator Profile Values page, search for the profile option code ORA_IRC_2_WAY_SMS_LAST_SYNC_TIME.
6. Set the profile value using the UTC time in standard ISO 8601 format: YYYY-MM-DD HH:MM:SS.
7. Click Save and Close.

Step 4: Run the Scheduled Process Called Process Recruiting Inbound Message

You need to schedule the process called Process Recruiting Inbound Message to run with a 15-minute frequency to see candidate responses.

IMPORTANT:

Two-way communication for SMS currently works with Twilio and Syniverse providers only. Make sure that the proper provider setup is done before you enable the two-way communication.

Vanity Email is a pre-requisite for enabling two-way communication. Along with Vanity Email, you must also setup the No Reply Email, which will be used to send Job Alerts, Campaign Emails and Candidate Verification Emails (with PIN).

No rules should be created on the vanity mail inbox in order to read the incoming emails.

The Hiring team can converse with a candidate when the candidate has the email as a preferred way of communication and two-way communication is enabled.

We use a dedicated vanity email box to route all the messages from and to candidates. This email box will increase in size over time. If you want to deleted emails after they're read, use the Delete read email messages option in the Email Messaging Provider setting.

Two-way communication can be enabled only for external candidates. Internal candidates won't have a Compose or a Reply functionality. However, all the emails will be tracked in the Messages tab.

Tips And Considerations

Things to Consider About Emails

• Recruiters with appropriate privileges can view candidate communications and reply to them even when they're not part of the original conversation. The new and existing participants will receive emails going forward.

• Two-way communications can be enabled only for external candidates. Internal candidates won't have a Compose or a Reply functionality. However, all the emails are tracked in the Messages tab.

• All the system sent emails and SMS messages are moved from the Interactions tab to the Messages tab as part of the release upgrade process. The interactions of type Sent-Email and Sent-SMS will no longer be seeded. You can continue to create custom interaction types as needed.
  • If there is no Subject for previous interactions, first 30 characters of the interaction text will be used as the message Subject.
  • If there is no Email body for previous interactions, the message body will just have the interaction text.
  • Old email interactions from previous releases will be moved to the Messages tab. However, you won't be able to reply to these messages. 

• Candidates can initiate an email conversation as long as they know the company’s vanity email address or phone number.
  • If the candidate is available in Oracle Recruiting, that communication is saved as part of the candidate's profile. The Hiring team can later reply to that candidate communication from Oracle Recruiting. Note that this communication can’t be attached to any job application as there is no context to that communication initiated by the candidate.
  • If the incoming email isn't associated to any candidate, then the message is simply discarded.

• The two-way communication is designed to facilitate the 1-1 conversations between hiring team and candidate. Thus, bulk actions to send communication to multiple candidates isn't supported.

• When composing an email using Oracle Recruiting, the list of emails in the To field is automatically filled by the system. You can’t change or add participants.

• When composing an email using your favorite email client, you add (To or Cc) your colleagues who need to be part of this conversation. Once added, all the new colleagues will be added as the conversation participants.

• Conversation threads are ordered by the latest reply and within the threads the messages are ordered by the latest date. Reply functionality is available per thread.

• You can converse with a candidate when the candidate has the email as a preferred way of communication and two-way communication is enabled.

• When a prospect is converted to a job application, we will copy the messaging headers and will link to the latest (job application) interaction once there is a reply on any of the emails on the thread by recruiter or candidate.

• Images aren't supported when you compose an email.

• Any attachments sent by the candidate in the email are ignored and discarded. 

• All the URLs will be shown as text within the message preview. You can copy the URL text and navigate to it in a separate browser window. The URL hyperlink, however, will be shown on the Reply message text.

• All emails with below categories in the content library will be treated by default as no-reply email. The no-reply email configured in the Setup and Maintenance work area will be used. 
  • ORA_JOB_ALERT
  • ORA_CAND_VERIFY_NOTIF
  • ORA_CAMPAIGN_OPT_IN_STATEMENT
  • ORA_JA_CONFIRMATION
  • ORA_CANDIDATE_CONFIRMATION
  • ORA_TALENT_COMMUNITY_CONFIRM

Things to Consider About Text Messages

• Job requisition security can’t be applied to text messages. As a result, any user having access to a candidate profile can view text messages sent to the candidate or received from the candidate.
• Text messages aren't attached to job applications. 
• You can have a conversation with a candidate using text messages only when the candidate has the phone number as a preferred communication channel and SMS messages are enabled.
• The incoming text messages will be read right from the time when the two-way communication is enabled.

Update 23A

Revision History

This document will continue to evolve as existing sections change and new information is added. All updates appear in the following table:

Date	Module	Feature	Notes
28 APR 2023	Recruiting Booster/ Recruiting Assistant	Oracle Recruiting Assistant - Enhanced Recruiting Skill	Updated document. Revised feature information.
31 MAR 2023	Recruiting / Candidate Experience	Expose Over 10 Filter Values by Default	Updated document. Revised feature information.
31 MAR 2023	Recruiting / Candidate and Candidate Job Applications	Find a Candidate in Candidate Search	Updated document. Revised feature information.
31 MAR 2023	Recruiting / HCM Extracts	Recommend for Rehire Filter Removed	Updated document. Revised feature information.
31 MAR 2023	Recruiting Booster/ Recruiting Assistant	Oracle Recruiting Assistant - Enhanced Recruiting Skill	Updated document. Revised feature information.
24 FEB 2023	Recruiting/ Replaced or Removed Features	Recommend for Rehire Filter Removed	Updated document. Feature delivered in update 23A.
24 FEB 2023	Recruiting/ Candidate Interviews	Microsoft Teams Integration in Interview Schedules	Updated document. Revised feature information.
24 FEB 2023	Recruiting/Candidate and Candidate Job Applications	New Print Action for Job Applications	Updated document. Revised feature information.
24 FEB 2023	Recruiting Booster/ Hiring Events	Create and Format Hiring Events	Updated document. Revised feature information.
24 FEB 2023	Recruiting Booster/ Recruiting Assistant	Oracle Recruiting Assistant - Enhanced Recruiting Skill	Updated document. Revised feature information.
27 JAN 2023	Recruiting/ Candidates and Candidates Job Applications	Grid View in Pool Member List	Updated document. Revised feature information.
27 JAN 2023	Recruiting Booster/Recruiting Assistant	Oracle Recruiting Assistant - Enhanced Recruiting Skill	Updated document. Revised feature information.
02 DEC 2022			Created initial document.

Overview

HCM Cloud applications have two types of patches you can receive that are documented in this New Feature Summary:

• Release Updates (23A, 23B, 23C, and 23D)
• Optional Monthly Maintenance Packs to each update

It is important for you to know what Release Update your environment is on. You can find this in your Cloud Portal.

____________________

HAVE AN IDEA?

We’re here and we’re listening. If you have a suggestion on how to make our products better, please let us know. To enter an idea go to the Ideas Lab on Oracle Customer Connect. In this document wherever you see the light bulb icon after the feature name it means we delivered one of your ideas.

____________________

SUGGESTED READING FOR ALL HCM PRODUCTS

• HCM Common What's New - In this What's New you will find feature that are used across applications.
• Human Resources What’s New – In the Global Human Resources section you will find features on the base application in which other application are built upon.

NOTE: Not all Global Human Resource features are available for Talent and Compensation products.

• Oracle Human Capital Management Cloud Functional Known Issues and Maintenance Packs (Document ID 1554838.1). These documents identify bug fixes and possible known issues. You will also need to review these documents based in the release update version you are currently on or will be moving to.
• Oracle Help Center – Here you will find guides, videos and searchable help.
• Release Readiness – New Feature Summary, What’s New, Feature Listing Spreadsheet, Spotlights and Release Training

GIVE US FEEDBACK

We welcome your comments and suggestions to improve the content. Please send us your feedback at oracle_fusion_applications_help_ww_grp@oracle.com. Indicate you are inquiring or providing feedback regarding the HCM Cloud What’s New in the body or title of the email.

Feature Summary

Recruiting

Recruiting

Oracle Recruiting Cloud provides tools for hiring managers and recruiters to source and nurture candidates, create and manage job requisitions, screen and select candidates, create and manage job offers, and onboard new employees into the organization. It also provides career sites for employees and external candidates to search, discover and apply to jobs using a frictionless application process.

Candidate Experience

Autocorrect in Keyword Search

Enhance the keyword search experience in external career sites using the Minimal template by enabling autocorrect. Once enabled, if a candidate misspells a keyword, the search suggestions drop-down list shows items containing corrected, or closest matched spellings based on your organization's job title and description data. For example, if a candidate types "jaca" instead of "java", the list displays items containing the word "java". These items display instead because the keyword "java" is present in either the job titles or descriptions.

Misspelled Keyword Returns Autocorrected Matches

Candidates can then select an item from the autocorrected list.

Autocorrect Search Results

They can also search using their spelling by clicking the Search instead for link.

No Results for Misspelling

If no results are found, they can click the autocorrect suggestion in the Did you mean link.

This feature enhances the user experience in the job search flow, and provides more relevant search results to candidates.

Steps to Enable

This feature is disabled by default. To enable this feature, use the new Autocorrect in Keyword Search setting in the Setup and Maintenance work area.

1. In the Setup and Maintenance work area, go to:

• Offering: Recruiting and Candidate Experience

• Functional Area: Recruiting and Candidate Experience Management

• Task: Enterprise Recruiting and Candidate Experience Information

2. On the Enterprise Recruiting and Candidate Experience Information page, expand Candidate Experience and click Edit.

3. Select the check box next to Autocorrect in Keyword Search.

4. Click Save.

Tips And Considerations

• The autocorrect suggestions are based on the data contained in your organization's job titles and descriptions.
• This feature is only supported for use with the Minimal template. Using it with the Modern template isn't recommended, because it may cause search to return irrelevant results.

Autosearch for Jobs Based on Picking a Value

Notice that the search experience for external career sites using the Minimal template has been enhanced. Search results are triggered immediately after a candidate selects a value from the keyword, or location search autosuggest lists. Prior to this release, candidates also had to click the search icon.

This enhancement lets candidates search by keyword or location using fewer clicks.

Steps to Enable

You don't need to do anything to enable this feature.

Tips And Considerations

This enhancement applies only to external career sites using the Minimal template.

Career Site Session

Give external candidates a more secure browsing experience with an enhanced session control.

When external candidates have an active session on a career site (access code is active), there is now a timeout after 27 minutes of inactivity. A message is displayed allowing candidates to extend their session and continue working, or to sign out.

If the candidate doesn’t take any action, the session is closing after 30 minutes of inactivity. If the candidate is actively using the career site, the session is automatically extended.

The maximum duration of an access code is 4 hours. Candidates actively using a career site will have their session automatically extended every 30 minutes. However, after 4 hours of issuing the access code, the session will be ended and the candidate will have to sign in again.

End Session and Continue Working Options on Career Site 

With this enhancement, the security on external career sites is enhanced.

Steps to Enable

You don't need to do anything to enable this feature.

Tips And Considerations

When the Keep Me Signed In feature is enabled, the session timeout doesn’t apply.

CKEditor 5 in Career Site Design Editor

When you create and design external career sites, you can now take advantage of the CKEditor 5. This editor is used when configuring text elements for a career site. 

This upgrade provides better performance and an enhanced user experience.

Steps to Enable

You don't need to do anything to enable this feature.

Configurable Career Site Job Details Page

You can now configure the job details page displayed on the career site to match the look and feel of your corporate identity.

When you create a career site, the Pages tab contains a new option: Job Details Page.

Job Details Page Option

The job details page uses the same capabilities as the career site custom pages, configurable splash pages, and configurable search results pages. You can use the default job details page as a starting point and personalize it.

Job Details Page Content

Just like the other career site pages, you can add predefined column layouts to the page, and add or remove rows. You can add a background color, image, or video. You can add several sections on the page such as the job title, description, responsibilities, qualifications. You can also configure elements by changing the font, font size, text color, text alignment.

Job Details Page Sections and Elements

You can create several job details pages, but only one can be active. You can also translate the job details page.

Pages Tab Displaying Different Pages

With this enhancement, you can provide a more engaging experience to candidates.

Steps to Enable

You don't need to do anything to enable this feature.

Configuration of Miscellaneous Documents Attached by Candidates

You can now define what types of attachments candidates aren't allowed to attach. This is controlled by the profile option ORA_IRC_MISC_ATTACH_UNSUPPORTED_FILE_TYPES.

When candidates upload an attachment that isn't allowed, a message is displayed indicating that the file type isn't supported. If you have configured which types of attachments are supported, a message indicates which types are supported.

Message for Supported Types of Attachments

This enhancement provides more control over the attachments candidates can’t add, which results in enhanced security.

Steps to Enable

A list of unsupported file types is provided by default to guarantee security. However, you can modify this list and define the types of attachments that aren't allowed.

1. In the Setup and Maintenance work area, click the Tasks icon and search for the task Manage Administrator Profile Values.
2. Click the task name.
3. Search for the profile option code ORA_IRC_MISC_ATTACH_UNSUPPORTED_FILE_TYPES.
4. In the Profile Values section, indicate the types of attachments that aren’t allowed. Separate each value with a comma, with or without a space. For example: .exe, .xls
5. Click Save and Close.

Tips And Considerations

There are now two profile options to manage attachments:

• ORA_IRC_MISC_ATTACH_UNSUPPORTED_FILE_TYPES – New in 23A: Unsupported file types for the miscellaneous attachments. When you define the unsupported file types, you need to separate each value with a comma, with or without a space.
• ORA_IRC_MISC_ATTACH_FILE_TYPES: Supported file types for the miscellaneous attachments. When you define the supported file types, you need to separate each value with a comma and with a space.  

The list of supported file types takes precedence over the list of unsupported file types. If a file type is in both lists, the file type is supported.

Enhanced Relevancy and Precision in Job Search

The posting date and Hot Job indicator are now used to boost the relevancy score calculated for job requisitions.

If there are similar jobs (having a similar relevancy score), the jobs posted most recently and tagged Hot Job are prioritized and displayed higher on the list.

With this enhancement, external candidates obtain more relevant results while searching for jobs.

Steps to Enable

You don't need to do anything to enable this feature.

Expose or Hide Date of Birth and National Identifier in the Sensitive Personal Information Block

Customize the job application apply flow for external candidates by exposing or hiding the Date of Birth and National Identifier fields in the Sensitive Personal Information block.

Sensitive Personal Information Block Configuration

There are two new check boxes in the Sensitive Personal Information Block:

• National Identifier Visible
• Date of Birth Visible

Both options are enabled by default, but you can hide either field by disabling the check boxes.

NOTE: You must have at least one of these fields set to visible.

These settings apply to individual application flows. This means you can have Date of Birth visible in one flow, and National Identifier visible in another.

This enhancement provides you with a more flexible apply flow configuration, which results in a better candidate experience, and increases candidate satisfaction.

Steps to Enable

You don't need to do anything to enable this feature.

Expose Over 10 Filter Values by Default

Expose over 10 values for external career site filtering panels. By default, up to 10 values display when you click a filter.

Filter Panel

There is a new profile option that allows you to show up to 100 values: ORA_IRC_CE_SEARCH_FILTER_VALUES_LIMIT. This profile option doesn't control the search box behavior. The search box for the filters will continue to show for >10 filter values, even if the profile option is set to show more than 10 values.

This feature enables you to configure the search filters in line with the company needs. This results in a better user experience for candidates.

Steps to Enable

You need to enable the profile option.

1. Go to the Setup and Maintenance work area.
2. Click the Tasks icon.
3. Click Search.
4. On the Search page, search for the task Manage Administrator Profile Values.
5. Click the task name.
6. Search for the profile option code ORA_IRC_CE_SEARCH_FILTER_VALUES_LIMIT.
7. Select the number of options you want to expose, up to 100.
8. Click Save and Close.

Tips And Considerations

This enhancement applies only to the Minimal template.

Optimized Source Information

When capturing source information, the domain name of the source is now captured along with the long URL. The domain name appears in the interface as the display name, whereas the long URL is available in the database for reporting purposes. 

If a job was posted to LinkedIn using the copy link functionality, the source is categorized as jobshare/linkedin. If the job was posted to LinkedIn in any other way, the source is categorized as social/linkedin.

You can also modify source information (source medium and source name) displayed in candidate profiles, candidate job applications, prospect records, and candidate pool members.

NOTE: You can’t modify source information of type referral.

Let’s say you want to modify the source information of a candidate job application.

1. Open the candidate job application.
2. Click on the Details tab.
3. Expand the Source Info section and click Edit.
4. Change the source medium and source name.
5. Click Save.

Source Info in Candidate Job Application

With this enhancement, capturing the domain name makes source reporting easier. Also, by modifying source information, recruiters have more freedom and can make sure the right source is captured.

Steps to Enable

You don't need to do anything to enable this feature.

Tips And Considerations

Upgrade information: If you run the incremental scheduled process Maintain Candidates and Job Requisitions for Search, only the newly added candidates in the search queue will get the source display name along with the long URL. If you prefer to have the display name for all new and existing candidates, you will need to run the full indexing process Load and Index Candidates in upgrade mode. The upgrade process will be much faster and you can still use the application without any interruption.

Posting Locations on External Career Sites

External candidates can now see all posting locations throughout the career site, on the requisition tile, the requisitions list, and within the job requisition details.

On a desktop, when candidates hover on the “and n more” text, all the locations are displayed in a tooltip. On a mobile device, they need to tap on “and n more” to display the locations.

All locations Displayed in a Tooltip

With this enhancement, external candidates can see all locations for a job, not only the primary location.

Steps to Enable

In job details, the posting locations are displayed below the job title, typically in the form "Primary Posting location and n more". On standard job details, the additional locations are shown when clicking or hovering just like in tile and list view. But when the job details page is configured, you can decide to display additional locations. If that's the case, all posting locations are displayed below the job title. There is no need to tap or hover on the "Primary Posting location and n more".

Site Display Name for URL

Enhance your corporate branding by defining a site display name for the URL. Site display names can be used in external career site URLs instead of a site number.

This feature lets you enhance your corporate branding.

Steps to Enable

To add a site display name:

1. In the Setup and Maintenance work area, go to:

• Offering: Recruiting and Candidate Experience
• Functional Area: Candidate Experience
• Task: Career Sites Configuration

2. On the Career Sites Configuration page, click Edit next to a career site.

Site Display Name for URL

3. Type the name you want in the Site Display Name for URL field.
4. Click Publish.

Tips And Considerations

• You can still use the original site number to access the website.
• It's recommended that you don't change a site display name once you've published the career site. This is because candidates who may have bookmarked the URL with the original site display name will no longer be able to access the site. Candidates won't be able to access links sent to their emails (such as referrals), and they may also have difficulties in accessing the site using search engines.

Support for Remote Roles

When recruiting users create job requisitions, they can now define a workplace for the job. A requisition can only have one workplace:

• On-site
• Hybrid
• Remote

It's possible for the Workplace field to be empty.

Workplace In Job Requisition

NOTE: The Workplace field is also available in requisition templates.

Your organization may decide to display or not individual Workplace attributes on external career sites. For example, if a vast majority of jobs require people to work on-site, you might not want to display this Workplace tag. However, if you want to distinguish remote and hybrid jobs, you'll want to display the Hybrid and Remote workplace tags. 

Hybrid Workplace Tag for a Job on a Career Site

Hybrid and Remote Workplace Tags Displayed on a Career Site Job List

As an administrator, when you create an external career site, you can configure a setting to display the Workplace attribute. The same three workplace values are available. This setting decides whether the Workplace attribute is displayed or not on the career site, provided that the Workplace info was added to the job requisition.

Job Requisition Workplace	Workplace Configuration in Career Site			Display of Workplace in Career Site
	On-site	Hybrid	Remote
On-site	No	Yes	Yes	None
On-site	Yes	No	No	On-site tag is displayed
Hybrid	Yes	No	Yes	None
Hybrid	No	Yes	Yes	Hybrid tag is displayed
Remote	Yes	Yes	No	None
Remote	No	No	Yes	Remote tag is displayed

When external candidates search for jobs on career sites, they can use the Workplace attribute to filter jobs if you enabled that filter. Note that the On-site filter shows jobs without any Workplace tag and those with On-site tag assigned.

The Workplace attribute is also displayed in the job details.

Workplace Filter on Career Site

With this enhancement, when external candidates search for jobs, they can filter jobs marked as On-site, Remote or Hybrid.

Steps to Enable

You can configure the visibility of the Workplace field in job requisitions using Transaction Design Studio. By default, the Workplace field isn’t visible.

1. Activate a sandbox and page editing at the Site layer in Settings and Actions Menu > Edit Pages > Activate a sandbox.
2. On your Home page, go to My Client Groups > HCM Experience Design Studio.
3. Click the Transaction Design Studio tab.
4. Select one of these actions: Recruiting – Create Job Requisition or Recruiting – View and Edit Job Requisition.
5. Click Add to create a rule.
6. In the Basic Details section, enter a name and description for the rule.
7. In the Page Attributes section, select the Offer Info region.
8. Set the Workplace field as Visible. You can also set it as required.
9. Click Save and Close.

You can configure the workplace to appear on external career sites.

1. In the Setup and Maintenance work area, go to:
   • Offering: Recruiting and Candidate Experience
   • Functional Area: Candidate Experience
   • Task: Career Sites Configuration
2. Create a career site or edit an existing one.
3. On the General tab, scroll to the Workplace Tag Display.
4. Select the display you want. By default, Remote and Hybrid are selected.

Workplace Tag Display Setting

You can configure the Workplace attribute to appear as a filter on external career sites.

1. In the Setup and Maintenance work area, go to:
   • Offering: Recruiting and Candidate Experience
   • Functional Area: Candidate Experience
   • Task: Career Sites Configuration
2. Create a career site or edit an existing one.
3. On the General tab, scroll to the Search Filters.
4. Select Workplace.

Workplace Filter

Tips And Considerations

By default, the Workplace field is empty in job requisitions. When upgrading to the new release, the Workplace field will be empty on all existing requisitions.

Candidates and Candidate Job Applications

Allow Candidates with Withdrawn Job Applications to Reapply

External and internal candidates can now reapply to job requisitions when they have a withdrawn job application on a requisition.

When candidates have a withdrawn job application that is in any phase before the Offer phase, they can submit a new job application when this feature has been enabled. Information from their candidate profile, like personal and contact info and content sections, will be prefilled in the application flow. However the candidate will need to re-answer prescreening questions.

The new job application will start at the beginning of the candidate selection process and the candidate will have to go back through any configured request information flows. The new job application and all withdrawn job applications will display a message on the Details tab informing the user that this candidate has previously applied to the requisition.

As a recruiter or hiring manager, when you view the list of job applications for a requisition, you can remove the Active filter to view all job applications and those from which candidates withdrew.

Job Applications of a Requisition from Which Candidates Withdrew

When you click a job application with the Withdrawn by Candidate status, you can see a banner message indicating that the candidate applied multiple times to the requisition.

Message Indicating Candidate Applied Multiple Times

With this feature, candidates can update and correct the information they previously supplied when applying.

Steps to Enable

A new setting is available to allow candidates with job applications in any phase before the Offer phase to reapply to a requisition: Allow Withdrawn Candidate to Reapply. By default, this setting is disabled

1. In the Setup and Maintenance work area, go to:
   • Offering: Recruiting and Candidate Experience
   • Functional Area: Recruiting and Candidate Experience Management
   • Task: Enterprise Recruiting and Candidate Experience Information
2. Expand the Recruiting Management section and click Edit.
3. Select the option Allow Withdrawn Candidate to Reapply.
4. Click Save.

Setting Allow Withdrawn Candidate to Reapply

Tips And Considerations

• Candidates can reapply to a job requisition when they use the Withdraw action in candidate self-service and when the job application was withdrawn on their behalf by a recruiting user.

• Withdrawn job applications appear in the candidate's list of inactive job applications in candidate self-service.

• Candidates can no longer reapply once they have a job application that has reached the Offer phase.

• Once a candidate has reapplied to a requisition, their withdrawn job application can no longer return to its prior state. The Return to Prior State action becomes disabled.

• Recruiting users can access the candidate's withdrawn job application from the new job application's Activity tab and by filtering the list of job applications to see withdrawn job applications.

• Content like interview feedback, scheduled interviews, prescreening and disqualification questions, conditional questionnaires included in request info flows, is retained on the withdrawn job application but not copied over to the new job application.

• Referral information, including referred icon, referrer and endorsement info, is copied over to the new job application.
  • The referred icon and referral details are no longer displayed on the withdrawn job applications.
  • The referral source information should still be available on the withdrawn job applications.

• External candidates won’t be able to reapply on career sites using the Modern template.

• The following actions are disabled on the withdrawn job application when a new job application is submitted for a requisition:
  • Move
  • Return to Prior Phase
  • Return to Prior State
  • Send Interview Invite

• The following actions are still available on a withdrawn job application when a new job application is submitted:

• • Add to Requisition
  • Add to Candidate Pool
  • Add Interaction
  • Send Message
  • Send Message to Team
  • Collect Feedback
  • Check Duplicates
  • Delete Job Application

• When you create OTBI reports, you can include the Application Discarded Indicator which is located in the Job Application - Basic Information folder. For details, refer to the 23A feature Discarded Flag in Job Application Reports, which is available under Transactional Business Intelligence for Recruiting.

Find a Candidate in Candidate Search

Look up candidates quickly with the Find a Candidate page in Candidate Search. There is a new menu option for Search Action on the Candidate Search page.

Find a Candidate Menu Option

Select it to quickly search for known candidates.

Candidate Info

Enter the appropriate information and then press Enter on your keyboard to initiate the search.

This feature lets you quickly search for known candidates. Key fields are presented on an entry form, and you can press Enter to run the search instead of having to click the Search button.

Steps to Enable

You don't need to do anything to enable this feature.

Tips And Considerations

• Phone number searches must have a country code, area code, and the complete number with no dashes.
• Email searches must contain full email addresses.
• Keyword search doesn't support search by email address or phone number.

Grid View in Pool Member List

Optimize your pool member list with an expanded and configurable data set displayed in the list view. You can now view a pool member's 3 recent job applications, and the interactions taken against those 3 applications. The illustration below is just one example of how you could configure a view.

New Grid View Columns

If there are more than 3 applications, there is a link at the bottom of the list to display more. The first 120 characters display for each interaction, but you can hover over them to see more content.

There is also a Resume Preview link.

Recruiters can quickly understand recent candidate activity on job applications while managing candidates in a candidate pool, helping operational efficiency and more informed candidate interactions.

Steps to Enable

You don't need to do anything to enable this feature.

Key Resources

• For additional information on grid view, refer to the topic called Candidate Pool Grid View in the Using Recruiting Guide.

• For information on creating personalized views, refer to the topic called Create a Personalized Job Application Grid View in the Using Recruiting Guide.

New Print Action for Job Applications

You can use the new Print action to create a PDF version of job applications.

On the Print Job Application page, you can select which content and attachments you want to print.

NOTE: You can't select prescreening, request more info questionnaires, and interview feedback questionnaires.

Print Job Application Page with Sections and Content to Select

You can generate a PDF file for one or multiple job applications.

When you use the Print action from within a job application, the PDF file is generated in real time. A new browser tab opens and displays the job application in a PDF format.

PDF of a Job Application Created in Real Time

When you're on the list of job applications, you can use the Print action for one or multiple applications. The PDF file is generated asynchronously as a batch. You receive a notification when the print is completed. Depending on how your administrator configured the feature, you can receive a notification with a zip file containing a separate PDF for each job application. Or, the notification contains a link to download the zipped PDFs.

With this feature, you can generate PDF files of job applications and share those PDFs with other users involved in the review and selection of job applications.

Steps to Enable

A new setting is available to configure the Print functionality.

1. In the Setup and Maintenance work area, go to:
   • Offering: Recruiting and Candidate Experience
   • Functional Area: Recruiting and Candidate Experience Management
   • Task: Enterprise Recruiting and Candidate Experience Information
2. Expand the Print to PDF section and click Edit.
3. Select the method to deliver the PDFs:
   • File Attachment: Users will receive a notification with a zip file containing a separate PDF for each job application. This is the default.
   • Hyperlink: Users will receive a notification with a link to download the PDFs.
4. Indicate the maximum number of job applications that the user can select for a single Print action. Default is 30, maximum is 100. 
5. Indicate the maximum size of the PDF file. Default is 10 MB, maximum is 10 MB.
6. Click Save.

Print to PDF Setting

Two new notifications are available in Alerts Composer:

• Print Action Download Notification (IRC_PRINT_ACTION_DOWNLOAD): This notification is used when the PDFs of the printed job applications are attached to the notification.
• Print Action Hyperlink Notification (IRC_PRINT_ACTION_HYPERLINK): This notification is used when the PDFs of the printed job applications can be downloaded using a link.

Candidate Interviews

Microsoft Teams Integration in Interview Schedules

When you create an interview schedule, you can now use the Microsoft Teams integration to generate web conference links for interviews.

NOTE: This configuration is also available on interview schedule templates. Values from the template will be defaulted when creating an interview schedule from the template.

In the Location Details section, if you select the Web Conference format, a new option is available: Use Teams Integration.

Use Teams Integration Option

When you select this option, you need to define the meeting host. This is the person whose Office 365 account is used to generate the Teams link. You can select a specific person or a member of the hiring team.

If you select a collaborator type as the meeting host, but no such collaborator type is defined on the requisition, the schedule owner will be defaulted as the meeting host on interviews and interview slots. If you select a collaborator type as the meeting host and the requisition has multiple users assigned to this collaborator type, the first user of this collaborator type (the first one displayed in the requisition) will be the meeting host.

Note that the other fields related to Web Conference are disabled: Phone, Web Conference Link, Access Code.

When candidates schedule their interviews, a web conference link is generated using the selected meeting host.

With this feature, you can define the Teams integration configuration on schedules so that values can be defaulted on interviews for this schedule. Also, it enables the possibility of using the Teams integration for schedules using the "Candidates schedule based on interviewers' availability" setting, since for such schedules interview slots aren't created by users.

Steps to Enable

You need to enable the calendar integration with Microsoft Office 365. You also need to enable the Enable Teams option. 

1. In the Setup and Maintenance work area, go to:

   • Offering: Recruiting and Candidate Experience

   • Functional Area: Recruiting and Candidate Experience Management

   • Task: Enterprise Recruiting and Candidate Experience Information

2. Expand the Microsoft Graph Integration section and click Edit.

3. Select Active and complete the fields.

4. Select the Enable Teams option.

5. Click Save.

Tips And Considerations

This feature is available for both the candidate managed and hiring team managed interview schedules. 

When creating an interview or interview slot on a schedule, the schedule's configuration for "Use Teams Integration" will be defaulted on the interview or the interview slot. However, if a member of the hiring team is selected as the meeting host on a shared schedule (instead of a specific user), no defaulting will take place on interview slots being created for this schedule since this schedule can be used on multiple requisitions. Users will need to select a specific user as the meeting host on the interview slot.

When an interview schedule is configured to use the Teams integration and the "Candidates schedule based on interviewers' availability" setting is enabled, the availability of the user selected as the meeting host (Teams integration) won't be considered to determine time slots which can be proposed to candidates. Only the availability of the interviewers will be considered. Also note that if the meeting host is also an interviewer then this user's availability will be taken into account.

The user selected as the meeting host becomes the organizer of the meeting. This means that the Microsoft 365 calendar entry will be created automatically on behalf of this user. It will show the user as the organizer and this user will see an entry appear automatically in their calendar. The user won't have to accept a meeting invite.

Campaigns

CKEditor 5 to Manage Campaign Content

Edit your campaign emails and landing pages using CKEditor 5. CKEditor 4 is still visible by default, but you can enable CKEditor 5.

CKEditor 4

You'll notice some differences between the two editors, with CKEditor 5 having some expanded capabilities.

CKEditor 5

Extended text management and table layout capabilities enable more creative and effective communication to candidates.

Steps to Enable

To enable CKEditor 5:

1. In the Setup and Maintenance work area, go to:

• Offering: Recruiting and Candidate Experience

• Functional Area: Recruiting and Candidate Experience Management

• Task: Enterprise Recruiting and Candidate Experience Information

2. Expand the Campaigns area and click Edit.
3. Select the Enable Rich Text Editor in Email Designer check box.
4. Click Save.

Job Requisitions

Metrics in Requisition Overview

You can view various metrics regarding the job applications for a requisition.  A new section called Metrics is available in the requisition’s Overview tab. The Metrics section displays an OTBI report containing various info about the requisition. To display data specific to the requisition, the Requisition ID is passed to the OTBI report. If your administrator created a custom report, it is possible to replace the default report with that custom report using Page Composer.

The report displayed in the Metrics section contains these 3 tabs:

• Job Applications
• Source Tracking
• Candidate Type

In the Job Applications tab, you can display gender, ethnicity, and disability information for the job applications on the requisition. The diagram displays the number of people who provided the info for each phase of the candidate selection process.

Metrics on Gender

In the Source Tracking tab, you can display the source medium and source name from which candidates applied. You can see the number of candidate applications for a specific source medium or source name as well as the percentage it represents out of the total number of applications.

Source Medium Metrics

In the Candidate Type tab, you can display job applications by candidate types such as all external candidates, all internal candidates, employees, contingent workers, ex-contingent workers and ex-employees.  The diagram displays the candidate type for each phase of the candidate selection process.

Candidate Type Metrics

The OTBI report only displays info to which you have access. Also, no info is displayed if there are less than 20 job applications on the requisition. This is to avoid being able to easily identify which candidate is part of which group.

With this feature, you can see the distribution of candidate applications for different dimensions. Also, the info contained in the report is available directly on the requisition page, making it easier for you to access it. 

Steps to Enable

As an administrator, you can configure the visibility of the new Metrics section in Transaction Design Studio. By default, the Metrics section isn’t visible.

1. Activate a sandbox and page editing at the Site layer in Settings and Actions Menu > Edit Pages > Activate a sandbox.
2. On your Home page, go to My Client Groups > HCM Experience Design Studio.
3. Click the Transaction Design Studio tab.
4. Select the action Recruiting – View and Edit Job Requisition.
5. Click Add to create a rule.
6. In the Basic Details section, enter a name and description for the rule.
7. In the Page Attributes section, select the Sections in Overview region.
8. Set the Metrics section to Visible.
9. Click Save and Close.

You can replace the report displayed in the Metrics section by a different report using Page Composer. You can edit the Overview page and find the region containing the report. This region has a BI Catalog Path property. Replace the current path with the path of the report you want to use. 

The custom report must accept the requisition ID as a prompt as this is the identifier which can be used in the report to display only information relevant to the current requisition.

Component Properties in Page Composer

You can add a contextualized OTBI report in other requisition pages using Page Composer. The Requisition ID of the current requisition can be passed as a parameter in various requisition pages to show an OTBI report related to the current requisition.

The Requisition ID can be passed as a parameter in reports added to the following requisition tabs:

• Overview
• Details
• Job Formatting
• Progress
• Interviews
• Feedback

For the requisition ID to be passed to the report, the following token must be used: #{backingBeanScope.DetailsBean.promptFilterValue} 

Sending Additional Requisition Flexfields to Partners

With this release, additional content can be activated in the candidate details payload using requisition flexfields.

Discuss with your screening partners if they want to support additional requisition flexfields. If that’s the case, configure the flexfields to enhance the standard screening integrations.

Your administrator configures these additional requisition flexfields in the Transaction Design Studio, by creating rules using these actions:

• Recruiting – Additional Fields for Assessment
• Recruiting – Additional Fields for Background Check
• Recruiting – Additional Fields for Tax Credit

You will need to select which flexfields pair, field, and value will be added to the candidate details payload for each partner. Those flexfields can be activated at the global context level and only one context per partner. A single partner can’t receive flexfields configured in more than a single specific context in addition to the global one. Up to 25 flexfields can be activated per partner.

1. Activate a sandbox and page editing at the Site layer in Settings and Actions Menu > Edit Pages > Activate a sandbox.
2. On your Home page, go to My Client Groups > HCM Experience Design Studio.
3. Click the Transaction Design Studio tab.
4. Select one of these actions:

• Recruiting – Additional Fields for Assessment
• Recruiting – Additional Fields for Background Check
• Recruiting – Additional Fields for Tax Credit

5. Click Add to create a rule.
6. In the Basic Details section, enter a name and description for the rule. Select a recruiting partner.
7. In the Page Attributes section, set Job Requisition Descriptive Flexfield to Visible.
8. If you want to fill and send individual flexfields to the partner, click the Edit icon. Select a flexfield content code and a flexfield attribute. Set the field as being visible.
9. Click Save and Close.

Configuration of Addition Flexfields In Transaction Design Studio

Editing Flexfields In Transaction Design Studio

These activated flexfields will be visible in the job requisition. These fields are shared with specific partners and will be included in the candidate details payload requested by the partners. This is additional content from recruiting to partner.

With this enhancement, partners can send and receive additional info about the screening process.

Steps to Enable

You don't need to do anything to enable this feature.

Key Resources

• For details, refer to the Partner Integration technical briefs (Doc ID 2627681.1) available on My Oracle Support. 

Job Offers

Autocomplete Rules - Extend Rules for Job Offer

You can write autocomplete rules for the Job Offers business object by referring to fields in the When and Why section, Assignment Info section, the Offer Team section, and job applications of the candidate.

Here are the enhancements to write validation rules for the Job Offers business object:

• When and Why : Write validation rules using When and Why attributes. An example could be to validate the offer letter template based on legal entity on When and Why.

• Assignment Info: Write validation rules using assignment attributes. An example could be to write a rule to validate the offer letter template based on legal entity, business unit, or grade.
• Offer Team: Write rules to validate if a specific collaborator type was added to the offer team.
• Candidate Job Applications: Write rules to validate if the candidate has other job applications in a specific phase and state. An example could be to write a rule to block multiple offers for a candidate.

Here’s an example of a rule validating if a candidate in the Offer phase has other job applications. If that’s the case, an error message is displayed.

Example of a rule

Here’s an example of a rule validating if the offer team has a collaborator of type Assistant Collaborator. If that’s the case, an error message is displayed.

Example of a Rule

With this feature, you can streamline your business process by enhanced validation based on assignment details or enforce business rules around number of offers that can be extended to a candidate. Further, confirm addition of required offer team members to support downstream process post offer extension to a candidate.

Steps to Enable

To enable this feature you need to log a Service Request (SR).

Review and follow the instructions provided in the My Oracle Support document, Fusion HCM Cloud: Enabling Autocomplete Rules Feature Starting with Release 21B (Doc ID 2767655.1) to get access.

Key Resources

• For more information about enabling and using autocomplete rules, refer to the Configuring and Extending HCM Using Autocomplete Rules guide on Oracle Help Center.

Payroll Support for Offers to Internal Candidates

You can now take advantage of the Payroll Info section in the offers for internal candidates. The Payroll Info section is now enabled by default on the Offers page. You no longer need to enable it using Transaction Design Studio.

Payroll Info Section in Offer for Internal Candidate

Payroll Info Section Within the Offer

Recruiting supports offers to external and internal candidates (employees). When an offer is made to an internal candidate, the offer details are transferred to the employee new work relationship once the record is moved to HR. After the offer info is copied to an internal candidate, the HR specialist can review the details on the Manage Job Offers page. The Payroll region is now supported in all the below 4 flows for internal transfer scenarios:

1. Create Work Relationship
2. Local and Global Transfer
3. Add Assignment
4. Change Assignment: New for 23A.

With this feature, you can now capture payroll information in the offers page for all internal movement scenarios. The information is transferred seamlessly to the employee payroll without manual intervention.

Steps to Enable

You don't need to do anything to enable this feature.

HCM Data Loader

HCM Data Loader Enhancements for Recruiting

Extend your data loading capabilities with these new and enhanced business objects:

Enhanced Business Objects

• Candidate: Candidate, Candidate Address, Candidate Phone
• Content Library: Posting Description Context
• Job Requisition

Business Objects with New Attributes

• Candidate Job Application: New ReApplyFlag attribute
• Job Requisition: New DefaultFrom and HotJobFlag attributes

For details, refer to the feature entitled Business Object Enhancements documented in the HCM Common – HCM Data Loader 23A What’s New.

This feature provides an alternative method for updating business objects. Previously, you could only do it manually from the user interface.

Steps to Enable

You don't need to do anything to enable this feature.

HCM Extracts

Extract Hot Job Value

Using the Job Requisition extract in HCM Extracts, you can now extract job requisitions that are tagged as Hot Job. A new field IRC_EXTRACTS_REQUISITION_HOT_JOB_FLAG has been added to the IRC_EXTRACTS_REQUISITION_DETAILS_UE user entity.

With this enhancement, you can easily extract Hot Job requisitions. You can also extract job requisitions by filtering on the Hot Job indicator.

Steps to Enable

You don't need to do anything to enable this feature.

Extract Job Applications Where Candidates Withdrew Then Reapplied to the Job

Using the Job Application extract in HCM Extracts, you can now extract job applications for which a candidate withdrew from the application process then reapplied to the job. A new field Extracts Submission Is Discarded has been added to the IRC_EXTRACTS_SUBMISSION_DETAILS_UE user entity.

With this enhancement, you can easily extract job applications for which candidates withdrew from the process then reapplied to a job. You can also extract job applications by filtering on the Extracts Submission Is Discarded indicator.

Steps to Enable

You don't need to do anything to enable this feature.

Recruiting Replaced or Removed Features

From time to time, Oracle replaces existing features with new features, or removes existing features.

Replaced features may be put on a path of removal, the features below will let you know what update you will have to have moved to the newer feature. As a best practice, you should move to the newer feature as soon as possible for full support and to stay up with the latest updates that the product offers.

Any feature that is removed, will have an Update in which that feature is no longer available. Please make necessary plans to move off the feature by the Update indicated, as it will no longer be available.

Recommend for Rehire Filter Removed

Take note that with the 23A release the Recommended for Rehire filter was removed from the job application list filters.

If your organization enabled Oracle Search using the profile option ORA_IRC_JA_ORACLE_SEARCH_ENABLED, the Recommended for Rehire filter won't be available in the list of job applications. However, it's available for prospects, pool members, and candidate search results.

This removal was due to performance impacts.

Steps to Enable

You don't need to do anything to enable this feature.

Recruiting Booster

Oracle Recruiting Booster enables hiring managers and recruiters to engage candidates at scale via conversational experiences and two-way messaging; create and manage hiring events with registration flows, pre-screening questionnaires and scheduling capabilities; manage shared interview schedules, sync with calendars to automate interview scheduling, distribute interview guides and collect feedback from the interviewers. This product requires a separate license.

Interviews

Change Duration and Interviewers When Sending an Interview Invitation

When you invite a candidate to schedule their own interview for a requisition, you can now modify interview details such as the duration of the interview and the interviewers.

You need to select a single candidate-managed interview schedule within the Send Interview Invite page and the setting "Candidates schedule based on interviewers' availability" must be enabled for the schedule.

1. Open a job application.
2. In the Actions menu, select Send Interview Invite.
3. Select the interview schedule.
4. Click Edit to change the interview details.
5. You can change the duration of the interview and the interviewers. These changes will only be made for this interview invite. It won't change the interview schedule.
6. Click Save.

When candidates access their self-scheduling page, they will see a list of proposed interview times based on the new meeting duration and interviewers.

Changing Interview Details in the Send Interview Invite Page

With this feature, you can select a different meeting duration and different interviewers for a given candidate interview, without having to edit the interview schedule.

Steps to Enable

You don't need to do anything to enable this feature.

Tips And Considerations

This feature is only available when sending an interview invitation for a single candidate-managed interview schedule where the "Candidates schedule based on interviewers' availability" setting is selected. The feature isn't available if multiple schedules are selected when sending the interview invitation.

Configure the Visibility of the Interviewers' Availability Interview Schedule Setting

As an administrator, you can now configure the visibility of the "Candidates schedule based on interviewers' availability" setting on candidate-managed interview schedules when the Microsoft 365 integration is enabled.

When you configure the field as being visible, the "Candidates schedule based on interviewers' availability" setting becomes available. When the setting is selected on a schedule, the Meeting Duration and Interviewers fields will also be available.

Candidates Schedule Based on Interviewers' Availability Setting

With this enhancement, you can hide the field if you don't want to make use of this functionality.

Steps to Enable

Using Transaction Design Studio, you need to create a rule to display or not the Candidates schedule based on interviewers' availability option. By default, this option is visible.

1. Activate a sandbox and page editing at the Site layer in Settings and Actions Menu > Edit Pages > Activate a sandbox.
2. On your Home page, go to My Client Groups > HCM Experience Design Studio.
3. Click the Transaction Design Studio tab.
4. Select the action Recruiting – Create Interview Schedule.
5. Click Add to create a rule.
6. In the Basic Details section, enter a name and description for the rule.
7. In the Page Attributes section, select the Settings region.
8. Set the “Candidates schedule based on interviewers’ availability” to Visible or Not Visible.
9. Click Save and Close.

Coordinate Interviews

Interview coordinators can take advantage of a new work area to view and manage interview requests, scheduled interviews, and interviews on which the coordinator is also an interviewer.

A new quick action is available in My Client Groups, under the Hiring group: Coordinate Interviews.

Coordinate Interviews Quick Action

The work area is divided into 3 tabs:

• Interview Requests: As an interview coordinator, you can view a list of interview requests created for you. Each request displays the candidate name and number, the requisition name and number, the request status, the name of the person who created the request, and the date of the request. You can filter the list of requests. You can click on a request to view its details and send an interview invite. You can also delete the request and change the request status.

Interview Requests Tab

• Scheduled Interviews: You can see a calendar displaying all the interviews for requisitions on which you own an interview schedule. You can use filters to display scheduled interviews by their status, requisitions, candidates, and interviewers. A color code is used so you can easily see the different statuses of the interviews. When you click on an interview, you can see interview details, interviewers, and candidates who will be interviewed.

Scheduled Interviews Tab

• My Interviews: You can see a calendar showing scheduled interviews for which you're the interviewer. You can filter the interviews by their status.  A color code is used so you can easily see the different statuses of the interviews.

My Interviews Tab

With this new work area, interview coordinators can easily see their interviews, foresee upcoming interviews, and no longer have to manage interviews within each individual job requisition. 

Steps to Enable

To enable this feature, you need to opt-in to Recruiting Booster.

You need these privileges to opt-in:

• Review Application Offering
• Configure Oracle Fusion Applications Offering

1. In the Setup and Maintenance work area, select the Recruiting and Candidate Experience offering.
2. Click Change Feature Opt In.
3. On the Opt In: Recruiting and Candidate Experience page, enable Recruiting Booster.

You can configure the display of the tabs in the Coordinate Interviews work area using Transaction Design Studio.

1. Activate a sandbox and page editing at the Site layer in Settings and Actions Menu > Edit Pages > Activate a sandbox.
2. On your Home page, go to My Client Groups > HCM Experience Design Studio.
3. Click the Transaction Design Studio tab.
4. Select the action Recruiting – Coordinate Interviews.
5. Click Add to create a rule.
6. In the Basic Details section, enter a name and description.
7. In the Page Attributes section, select the Recruiting – Coordinate Interview region.
8. Set the sections to Visible or Not visible.
9. Click Save and Close.

Access Requirements

To access the Coordinate Interviews work area, you need the privilege Coordinate Candidate Interviews and Feedback. This privilege is granted by default to the Recruiter role.

Privilege Name	Privilege Code	Job Role
Coordinate Candidate Interviews and Feedback	IRC_COORDINATE_CANDIDATE_INTERVIEWS_AND_FEEDBACK_PRIV	Recruiter

Request Interview to be Scheduled

As a hiring manager or recruiter, you can request interviews to be scheduled for candidates. Interview coordinators then review the list of requests and take action to schedule interviews.

When you’re in the job applications list or within a job application, a new action is available: Request Interview to Be Scheduled.

Request Interview to Be Scheduled Action

When you select 1 to 10 job applications, the Request Interview to Be Scheduled action is done in real time. If at least one job application is processed successfully, a confirmation message appears indicating that the action was successful. When you select more than 10 job applications, the action is done asynchronously, as a batch. You receive a notification when the action is completed. You can view details about the number of job applications that were processed successfully and those that failed.

When you’re on the Request Interview to Be Scheduled page, you need to select an interview coordinator. You can also select the interviewers, the format of the interview, the interview duration, and also provide any additional info. When you click Submit, a notification is sent to the interview coordinator assigned to the request.

Request Interview to Be Scheduled Page

To view the list of interview requests and schedule interviews, the interview coordinator goes to the new Coordinate Interviews work area which is available as a quick action in My Client Groups, under the Hiring group. A tab called Interview Requests displays a list of requests created for the interview coordinator. Each request displays the candidate name and number, the requisition name and number, the request status, the name of the person who created the request, and the date of the request. The interview coordinator can click on a request to see its details and send an interview invite. The coordinator can also change the status of the request to indicate it's being taking care of. It's also possible to delete the request if it's no longer needed.

Details of a Request to Schedule an Interview

With this feature, communications with the interview coordinator is simplified. It also provides the coordinator with a list of interview requests which need to be taken care of.

Steps to Enable

To enable this feature, you need to opt-in to Recruiting Booster.

You need these privileges to opt-in:

• Review Application Offering
• Configure Oracle Fusion Applications Offering

1. In the Setup and Maintenance work area, select the Recruiting and Candidate Experience offering.
2. Click Change Feature Opt In.
3. On the Opt In: Recruiting and Candidate Experience page, enable Recruiting Booster.

The notification sent to interview coordinators to notify them of a new request is available in Alerts Composer:

• Interview to be Scheduled Request (IRC_Intrv_Coordntr_Request_Notification)

Tips And Considerations

The Request Interview to Be Scheduled action isn’t available for job applications that are in the states Withdrawn by Candidate and Rejected by Employer and those in the HR phase. The action is also not available when the job requisition is filled, canceled, or suspended.

Access Requirements

To use the Request Interview to Be Scheduled feature, you need the privilege View Candidate Job Application.

Privilege Name	Privilege Code
View Candidate Job Application	IRC_VIEW_CANDIDATE_JOB_APPLICATION_PRIV

View and Manage My Interviews

Interviewers can take advantage of a new work area to view and respond to their scheduled interviews.

A new quick action is available under Me: Interviews.

Interviews Work Area

The My Interviews tab displays a calendar showing scheduled interviews for which you’re the interviewer. You can filter the interviews by their status.  A color code is used so you can easily see the different statuses of the interviews. You can click on an interview to view its details.

My Interviews Tab

With this new work area, interviewers can easily see their interviews and take action on them, regardless of the requisition for which the interview is. 

Steps to Enable

To enable this feature, you need to opt-in to Recruiting Booster.

You need these privileges to opt-in:

• Review Application Offering
• Configure Oracle Fusion Applications Offering

1. In the Setup and Maintenance work area, select the Recruiting and Candidate Experience offering.
2. Click Change Feature Opt In.
3. On the Opt In: Recruiting and Candidate Experience page, enable Recruiting Booster.

Access Requirements

To access the Interviews work area, you need the privilege Access My Candidate Interviews and Feedback. This privilege is granted by default to the Hiring Manager role.

Privilege Name	Privilege Code	Job Role
Access My Candidate Interviews and Feedback	IRC_ACCESS_MY_CANDIDATE_INTERVIEWS_AND_FEEDBACK_PRIV	Hiring Manager

Hiring Events

Set Up Hiring Events

You set up Hiring Events so that recruiters can create and organize hiring events and external candidates can apply and attend hiring events.

Follow these steps to enable Hiring Events:

1. Opt-in to Recruiting Booster
2. Create Event Registration Flows
3. Create Event Categories Using Lookups
4. Enable Events on External Career Sites
5. Assign Event Privileges
6. Configure Event Related Notifications

The flow outlines all the steps which are necessary to enable events within your organization.

Steps to Enable

Step 1: Opt-in to Recruiting Booster

To enable Hiring Events, you need to opt-in to Recruiting Booster.

You need these privileges to opt-in:

• Review Application Offering
• Configure Oracle Fusion Applications Offering

1. In the Setup and Maintenance work area, select the Recruiting and Candidate Experience offering.
2. Click Change Feature Opt In.
3. On the Opt In: Recruiting and Candidate Experience page, enable Recruiting Booster.

Recruiting Booster Opt In

Step 2: Create Event Registration Flows

You need to create event registration flows that will be used in hiring events. When recruiters create events, they can choose a flow from the registration flows you created.

You can activate multiple event registration flows. You can also create multiple versions of an event flow to adapt the flows to your business needs.

The creation process is similar to other flows, except that you need to select the Event application flow type. For details, refer to the Create an Application Flow topic in the Implementing Recruiting guide.

1. In the Setup and Maintenance work area, go to:

• Offering: Recruiting and Candidate Experience
• Functional Area: Candidate Experience
• Task: Job Application Flow Configuration

2. On the Job Application Flows page, click Create.
3. Enter a name and a code for the event.
4. In the Application Flow Type field, select Event.
5. Enter a description.
6. Click Save and Continue.
7. You now need to create versions of the flow and select information blocks for the registration flow.
8. Activate the flow so that it can be selected when events are created.

Creation of Event Registration Flow

Step 3: Create Event Categories Using Lookups

You create event categories to group different types of events. For example, you could have categories for university hiring events, campus hiring events, diversity hiring events.

Events need to be assigned to a category. Categories assigned to events should not be deleted. 

By default, these two categories are available:

• University Hiring (ORA_UNIVERSITY_HIRING)
• Diversity Hiring (ORA_DIVERSITY_HIRING)

1. In the Setup and Maintenance work area, go to:

• Offering: Recruiting and Candidate Experience
• Functional Area: Recruiting and Candidate Experience Management
• Task: Recruiting and Candidate Experience Lookups

2. On the Recruiting and Candidate Experience Lookups page, search for the lookup type ORA_IRC_REC_EVT_CATEGORY.
3. In the Lookup Codes section, click the Actions menu to create categories.
4. Create categories.
5. Click Save and Close.

Creation of Event Categories

Step 4: Enable Events on External Career Sites

You need to configure which external career sites will show events. After you've enabled events for a career site, event teams will be able to post events to the career site and candidates who visit the career site will use the keyword search to find events.

To enable events on an external career site, the site must be using the Minimal template.

1. In the Setup and Maintenance work area, go to:

• Offering: Recruiting and Candidate Experience
• Functional Area: Candidate Experience
• Task: Career Sites Configuration

2. On the Career Sites Configuration page, click Edit next to an external career site.
3. On the General tab, select the Enable events option.

Enable Events Option

Step 5: Assign Event Privileges

You need to assign the following privileges to existing or new user roles for viewing and managing events that they’re part of:

• View Recruiting Event (IRC_VIEW_RECRUITING_EVENT_PRIV): This is a read-only privilege which allows the event team members to access all aspects of the event. Event team members can't do any changes.
• Manage Recruiting Event (IRC_MANAGE_RECRUITING_EVENT_PRIV): This privilege allows event team members to modify all aspects of the event such as dates, locations, also invite candidates to the event.

Users need at least View Recruiting Event privilege to view the Events tab on the Recruiting module.

Step 6: Configure Event Related Notifications

Event related notifications are available in the Recruiting Content Library. You can use the notifications as is or configure them for your business needs.

• Event Canceled Notification: Notification sent to inform candidates that the event for which they registered has been canceled. The notification should be configured prior to canceling an event.
• Event Pool Member Notification: Notification sent to event audience to update them about various event activities. The notification should be configured prior to sending messages to event audience members.
• Event Thank You Notification: Notification sent to thank candidates for registering to an event. The notification should be configured prior to posting an event so that candidates receive the notification once they register to the event. 
• Event Update Notification: Notification sent to inform candidates that the event for which they registered has been updated. The notification should be configured prior to updating an event.
• Send Event Invite Notification: Notification sent to candidates to invite them to register for an event. The notification should be configured prior to inviting candidates to an event.

For details, refer to the Create a Content Item topic in the Implementing Recruiting guide.

Create and Format Hiring Events

Use the new Hiring Events offering to create and post events.  

1. Open the Hiring work area.
2. Click the Events tab.

Add a New Event

This page displays all events for which you're either the owner or a collaborator.

NOTE: Depending on what privileges a user has, the collaborator may have either view-only, or manage event abilities. For example, the Add button isn't available to users who only have the View Recruiting Event privilege.

For each event, you'll notice the event category, the start and end dates, the phase, and the number of people who have registered for posted events. The number of people who have registered for the event is shown as a fraction of the event's Max Capacity. This metric will only be shown if Max Capacity is defined.

Search for, Filter, and Sort Events

You can search for events by keyword or event number. You can also filter events by phase, event date, event category, and event format (In Person, or Virtual), and sort the results.

3. To create a new event, click Add.

Add Event

4. Select one of the following:

• Blank  - to create a brand new event. You'll need to complete all fields for this event.
• Existing Event - to create a new event based on an existing event. All fields are pre-populated for you based on the event you selected, but you can make changes.

5. For Event Visibility, indicate whether the event is public or private. A public event is open to all. A private event is by invitation only.

NOTE: The Event Purpose field is intended for internal use, and the contents won't display to candidates.

6. Complete the remaining fields for Event Information, Event Dates, Location Details, Event Team, and Attachments. In the Locations Details section, you can define both in-person and virtual event details. You can also indicate the last registration date and the maximum capacity. Once the last registration date is exceeded or the capacity is reached, registrations are automatically disabled on the career site.

NOTE: Attachments are internal-facing, and not displayed to candidates.

7. Click either Save and Close or Submit. If you click Save and Close, the event remains in Draft phase. If you click Submit, the event is moved to Event Set-Up phase, where you'll design the Event Layout.
8. On the Events page, locate and select the event you just submitted.

Event Set-Up Phase

9. Click Event Page Layout.

10. Add an event banner, enter the event description, and select the appropriate registration form. The event information was determined by you during draft mode. The event description is editable, and can be formatted. The short description is visible on the tile in career sites as well as the listing. The long description is visible on the event details page.
11. When you're finished use the Actions menu to preview how the event will appear to candidates. When you're satisfied with the layout, you can post the event.

12. Click the Posting tab, and then click Edit.

13. Under Posting Schedule, select Post Now.

14. Select the appropriate career sites to post the event to. Private events will be published to selected career sites, and moved to the Open for Registration phase.

NOTE: The career sites that display in this list use the Minimal template, and have Events enabled.

15. Click Save.

This feature helps you to lay out all of the details for organizing and conducting high-impact hiring events.

Steps to Enable

Hiring Events must be enabled to use this feature. For details, see the Set Up Hiring Events feature in this What's New.

Advertise Hiring Events

Advertise hiring events to candidates by making them available for registration in one of two ways. You can:

• Make them publicly available for selection on external career sites. 
• Invite candidates to public or private events via an email or SMS message. These messages contain a link to register to the event.

You can invite candidates to both public events (those that are available on career sites), and private events (those that are by invitation-only) by adding them to the event. When candidates are added to events, either an email notification or SMS notification containing a registration link is sent to them. You can invite candidates through:

• Applications from Requisitions
• Candidate Pools
• Candidate Search
• Actions available from the candidate profile

NOTE: Although you may see internal employees when you filter candidates in any of these locations, you should only extend invitations to external candidates. The external career links in the email invitations may not open for employees or contractors.

1. From any of the areas above, search for or filter for external candidates.
2. Select the candidates you want to invite.

Add to Event

3. Select Add to Event from the Actions menu. This action is only available to those users who have the Manage Recruiting Event privilege.

Select an Event

4. Select the event you want. Posted events, or those that are in the Open for Registration phase, are available on this drop-down list.

NOTE: You can only see events for which you are an owner or a collaborator. Events that are un-posted, in Draft or Event Set-Up phase, Completed, Cancelled, or in the past will not appear here.

5. Click Save and Close.

A confirmation message displays, and the candidates you added will receive the Event Invite Notification. This is either an email or an SMS notification, and the type sent depends on a candidate's preferred mode of communication.

NOTE: The Event Invite Notification can be customized, and you can create multiple versions of it, but there can only be one version of the notification that is active at any given time.

Note: Although notification visibility can be both Internal and External, Event notifications are only for external candidates.

Once candidates receive the email invitation, they can click the Register link to open an event details page and decide if they want to register for the event. Events they have registered for appear in Candidate Self-Service under the Events tab.

Invited candidates are visible on the Audience section of the event to all the event team members.

This feature allows an event team to rapidly post public events to career sites, and confidentially invite participants to closed group events.

Steps to Enable

Hiring Events must be enabled to use this feature. For details, see the Set Up Hiring Events feature in this Recruiting What's New for 23A.

Tips And Considerations

To add candidates to events you must have the Manage Recruiting Events privilege, and Events must be enabled for your site.

Key Resources

• For details on Candidate Self-Service, see Candidate Registration Self-Service for Hiring Events in this What's New.

Candidate Registration Self-Service for Hiring Events

Allow external candidates to search for, register to, and manage their event registrations. After you've enabled events for an external career site, when candidates visit it, they can use the keyword search for events by event name or number.

Find Event

The event search results indicate whether the event is in person or virtual. Keyword and location searches apply to both events and jobs (although location isn't supported for events at this time). Searching for events will retrieve all events irrespective of the location. You can toggle between the lists of jobs and events.

Event Search Results

Event details pages contain a button to register for events. When candidates click Register, they see the event registration form that the event team selected when they created the event. Once candidates submit the form, they will be directed to the candidate self-service page (see below). Candidates will appear as Registered to the event team on the Audience section of the event.

Event Details Page with Register Button

The event registration flow is similar to the job application flow. Some events may be listed in the results that are no longer accepting registrations. For example, once the end date, or last registration date, or the maximum capacity is exceeded, registrations are disabled. In these instances, there is a message that states that the event is no longer accepting registrations.

Event No Longer Accepting Registrations

Candidates can manage their event registrations using candidate self-service capabilities. A My Events tab now displays on the candidate self-service page.

My Events Tab on Candidate Self-Service

Candidates can use it to view the events they've registered for under Active Event Registrations. If needed, they can withdraw from them by clicking the drop-down next to Status. Once they withdraw from events, they're listed under Inactive Event Registrations. Events that have passed their end dates are also displayed in this section.

NOTE: The CSS page will always show event registrations whether candidate logs into a site where events are enabled or not.

The features facilitate the easy discovery of events that are posted to career sites, and allows candidates to manage all of their event registrations from a central location. 

Steps to Enable

Hiring Events must be enabled to use this feature. For details, see the Set Up Hiring Events feature in this What's New.

Manage Hiring Events and Engage with Candidates

Manage hiring events and engage with candidates by:

• Allowing candidates to check themselves into the event.
• Recording the interactions with candidates that happen during the course of the event.
• Sending personalized messages to candidates to keep them up-to-date with the various event happenings.

Allow Candidate Self Check-in

Ensure that candidates can check themselves into an event using a check-in URL. There are several ways you can do this.

• For in-person events, you can load the check-in URL onto a kiosk on the day of the event.
• For virtual events, you can share the check-in URL with candidates using the chat feature of your virtual meeting platform.
• You can create an event email template that contains the check-in URL, and share it with candidates using the Send Message functionality.

To copy the check-in URL for an event:

1. On the Events page, search for and select an event.

2. On the Overview tab, select Copy Check-In URL from the Actions menu.

Copy Event Check-In URL

3. Paste the URL in the appropriate location.

When a candidate opens the URL or encounters it at a kiosk, they simply enter their registered email address or registered mobile number, and click Check In. If for some reason a candidate's email address isn't recognized, they're presented with another link that they can copy then use to register. Once registered they can return to the check-in URL, and check themselves in.

NOTE: The register link isn't clickable. Candidates will have to enter it on their device to reach it. 

Once checked in, a candidate's information is cleared from the URL, so that if they're at a kiosk at an in-person event, the next person in line can check themselves in without seeing the previous candidate's email address.

Record Candidate Interactions

Record the interactions with candidates that happen during the course of the event. These are stored on the corresponding candidate profile for easy reference at a later date.

1. On the Events page, search for and select an event.
2. Click the Audience tab.
3. Search for and select the candidate.
4. Click the Interactions tab on the candidate's profile.
5. Select With Audience Member from the drop-down list and click Add.
6. Enter the appropriate information and click Save and Close. 

Interaction with Audience Member

When you access this candidate later from candidate search, this interaction is available along with other recorded candidate interactions. You can filter candidates based on the nature and date of the interaction.

Send Event and Personalized Messages

Event Pool Member Notifications are customized, personal messages that you can send before and throughout an event. For example, you may want to send event reminders, or announcements that lunch is being served in a particular room. A best practice is to work with your recruiting administrator to set up and customize all of the various Event Pool Member notifications you plan to send for the event prior to the event start date. It's also possible to customize these messages for use as SMS messages. The type of message sent depends on a candidate's preferred mode of communication.

NOTE: Although notification visibility can be both Internal and External, event notifications are only for external candidates.

To send a personalized message to a candidate:

1. On the Events page, search for and select an event.
2. Click the Audience tab.
3. Select the candidates you want to message.
4. Select Send Message from the Actions menu.

Send Message

5. Click Continue.

Send Message

6. Select the use.
7. Select the message template. If you have multiple message templates set up, they'll all display here. Alternatively, you can create a message from scratch by selecting Blank.
8. Select an email type from the Design menu. Only AdHoc email type templates configured in the Manage Email Templates task in the Setup and Maintenance work area appear here.
9. Click Continue.
10. Update the message if necessary.
11. Click Continue to preview the message.
12. Click Send. A confirmation message displays letting you know that your message was sent to your audience members.

Another way you can send personalized messages to candidates is to filter for them and send them individual messages. For example, you can filter for an event's audience members who were invited, but have yet to register for an event, and send a message to them to encourage them to do so. Messages sent to specific candidates are recorded on the corresponding candidate's profile.

Send Message to Audience Members

This feature improves candidate engagement by:

• Simplifying the check-in process
• Keeping audience members up-to-date with event happenings 
• Recording all meaningful conversations with candidate for reference at a later date  

Steps to Enable

Hiring Events must be enabled to use this feature. For details, see the Set Up Hiring Events feature in this What's New.

Key Resources

• For details on setting up personalized email messages, see the Set Up Hiring Events feature in this What's New.
• For details on adding candidates to events, see the Create and Format Hiring Events feature in this What's New.

Hiring Event Candidate Matching

Build talent pipelines by matching qualified candidates from the event to open requisitions and candidate pools. When you add a candidate from an event to a requisition, it's called Candidate Matching. 

NOTE: Event team members are only able to add requisitions and candidate pools that they have access to.

Add a Candidate to a Requisition

To add a candidate to a requisition:

1. On the Events page, search for and select an event.
2. Click the Audience tab.
3. Search for candidates who have either been invited, registered to, or attended an event using one or more filtering criteria. Alternatively, you can look for candidates associated with an event by searching on the candidate name and number.

Add Candidate to Requisition

4. Select Add to Requisition.
5. Select the requisition you want. The list only displays requisitions that you have access to. Event team members will also be able to add candidates to the candidate pools that they can access.
6. Click Save and Close.

Other actions available here are Add to Candidate Pool, Add Interaction, and Send Message.

Assess the Success of an Event

Analyze event success through metrics which detail the total number of registrants, attendees, and candidates who have been matched to requisitions after attending the event.

Metrics

Metrics display on the Overview tab throughout the event lifecycle, and you can use them to evaluate the success of the event. Depending on what phase the event is in, you may see:

• Invited - the number of candidates invited to the event. This metric only displays for private events.
• Registered - the number of candidates who registered for the event.
• Attended - the number of candidates who attended the event. This number consists of those who checked in using the check-in URL.
• Matched to Requisitions - the number of candidates who were matched to requisitions from an event. A candidate can be matched to multiple requisitions, but they will only be counted once for this metric.

Complete an Event

Once an event has started, the only action available is Complete Event. Marking an event as complete prevents further changes to the event, such as adding new candidates. Current event attendees aren't impacted when you complete an event, however, private event URLs and check-in links are disabled, and the event is removed from the list of events to which candidates can be added. Once completed, you can't re-enable it. You can only add attachments. Completed public events aren't automatically un-posted. This allows you to use events that have ended for marketing purposes. You can un-post them when you no longer want them to be visible to the public.

Cancel an Event

Event owners can cancel events at any point before the event start date. If candidates have already registered for an event that you then cancel, their status as Registered remains, but they'll receive a cancellation email. Candidates will see a "Canceled" label in Candidate Self-Service. New candidates can't be added to canceled events. If an event is posted, and you cancel it, the event is automatically un-posted. Event URLs become unavailable.

This feature expedites the matching of qualified candidates from events to requisitions and candidate pools. It also helps the event leadership team to gauge the performance of an event through various candidate-related metrics. 

Steps to Enable

Hiring Events must be enabled to use this feature. For details, see the Set Up Hiring Events feature in this Recruiting What's New for 23A.

Recruiting Assistant

Oracle Recruiting Assistant - Enhanced Recruiting Skill

The External Candidate Experience skill in Oracle Recruiting Assistant has been enhanced with these new capabilities, making it the Candidate Experience Version 2 (CEV2) skill:

• Enhanced job search using location, job category, and job function synonyms
• Job recommendations based on candidates’ resumes
• Answers to job-related questions
• Ability to apply to jobs directly from the chat bot interface

With the Candidate Experience Version 2 skill, Oracle Recruiting Assistant provides an enhanced user experience and helps candidates receive contextual guidance at the right time. To take advantage of these new features, we recommend that you download the Candidate Experience V2 skill from the Skills store and install it.

NOTE: From the next release onwards, these enhanced features are available when you opt in to Recruiting Booster. However, candidates can still search for jobs, check their application status, join Talent Community, and so on, in future releases using the CEV2 skill.

Candidates can now simply answer a few questions to explore jobs of their interests. They can also enter different synonyms for locations, job categories, or functions to search for jobs, when the synonyms are configured. For example, if you want to search for jobs in San Francisco, you can say “Search for jobs in SFO” or “Find jobs in Bay Area”, and so on.

Candidates might have questions about a job requisition while reviewing it. Oracle Recruiting Assistant converses and answers any questions that candidates have, thus increasing the chance of candidates applying for the job. Oracle Recruiting Assistant can increase the interview acceptance rate by answering job-specific questions and thereby candidate making informed decisions.

Here are some job-specific questions candidates can ask the assistant to get information quickly:

• Job Corporate Description Question
• Job Education Level Question
• Job Location Question
• Job Organization Question
• Job Qualifications Question
• Job Responsibilities Question
• Job Shift Question
• Job Skills Question
• Job Summary Question
• Job Type Question

You can even add customized responses for general questions about your organization directly in the Candidate Experience V2 skill from your Oracle Digital Assistant platform. Here are some general questions for which responses can be updated to let the candidates know more about your company policies:

• 401k Policy Question
• Continuous Education Policy Question
• Diversity Question
• International Work Policy Question
• LGBTQ Rights Question
• Parental Leave Policy Question
• Vacation Policy Question
• Visa or Green Card Sponsorship Question
• Year Vacation Policy Question
• Sick Leave Policy Question

When searching for jobs, candidates can click the Match Jobs Using Resume button to search based on their resume. Oracle Recruiting Assistant asks for the candidate's resume and shows relevant jobs based on the skills and job titles in the resume.

Conversation with Oracle Recruiting Assistant

Candidates can apply to certain jobs directly using Oracle Recruiting Assistant using an easy-apply flow. When this flow is configured in Recruiting, candidates can complete the application process quickly by providing information based on the easy-apply flow configuration and submit their application.

Applying for a Job in Oracle Recruiting Assistant

Submitting a Job Application Using Easy Apply

After candidates apply for a job, they can interact with ORA to know the status of their job application, withdraw their job application, or join a talent pool to get regular updates on the potential roles.

With the CV2 skill in Oracle Recruiting Assistant:

• Candidates find the right jobs quickly and express interest on any device.
• Candidates ask any question they have and find relevant answers, reducing turnaround time and improving candidate experience.
• Candidates can explore jobs, get quick job recommendations, get pre-screened, and move forward with the application in a quick way. Note: Scheduling interviews with ORA is currently not available.
• Recruiting team saves time when ORA engages candidates and answers their questions.
• Recruiting team has more qualified candidates with pre-screening process.
• Increases the speed of recruiting using ORA's conversational Artificial Intelligence (AI).

Steps to Enable

Configure Oracle Recruiting Assistant

A new set of tasks have been created in the Setup and Maintenance work area to configure Oracle Recruiting Assistant. The tasks are available in the Recruiting and Candidate Experience offering, under the Recruiting Assistant functional area.

Recruiting Assistant Functional Area

The Recruiting Assistant functional area contains two tasks:

• Manage Synonyms
• Manage Recruiting Assistant Configuration

Manage Synonyms: This is where you can create job category, job function, and location synonyms. These synonyms are used by the chat bot while interacting with candidates. Synonyms help candidates find jobs using different terms. As an example, for the San Francisco location, you could create synonyms such as Bay Area, Silicon Valley, South San Francisco, San Francisco. 

On the synonym pages, you can create, delete, and translate synonyms.

Creation of Location Synonyms

You can sync synonym data with the chat bot using the Sync Synonym Data action. This launches the scheduled process, Sync Data with Recruiting Digital Assistant, which synchronizes location, job category, and job function synonyms with the chat bot. 

You can also schedule to run this process using the Navigator > Tools > Scheduled Processes menu. It’s recommended to schedule it to run once every day, after enabling Recruiting Assistant. Using the Basic Options section of the Process Details page, you can run it to sync all synonym categories at once.

Manage Recruiting Assistant Configuration: This is where you can configure display settings such as the maximum number of candidate applications per list and the maximum number of jobs per list. You can also configure search settings such as the default search radius. There are also settings for skills configuration. Synonym data is synchronized with skills matching the skill name and the lower skill version. Note that the skill needs to be installed in advance by the chat bot administrator in the Oracle Recruiting Assistant platform to be shown in this section.

Skill Configuration for Synonyms Data Sync

Create an Easy Apply Flow

Candidates can apply to certain jobs directly in ORA when an easy-apply flow is configured.

You can configure the easy-apply flow from the Job Application Flow Configuration task in the Setup and Maintenance work area. 

The easy-apply flow must include a minimum of one block or a maximum of five blocks from this list: 

Section	Block	Appears in Conversation
Personal Information	Contact Information Profile Import	Yes No
Job Application Questions	Job Application Questions	Yes
More About You	Supporting Documents	Yes
Summary	Review	No

Of these blocks, the Contact Information and Review blocks are required. If you add more blocks, candidates will be redirected to the career site for applying.

During the chat bot conversation, only the Contact Information, Job Application Questions, and Supporting Documents blocks are displayed, if they are included in the easy-apply flow.

After creating the easy-apply flow, recruiters need to add it to the job requisition. This can be done from the Details > Configuration section of the job requisition.

Key Resources

• For details about Oracle Digital Assistant, refer to the Using Oracle Digital Assistant to Interact with HCM guide available on Oracle Help Center.
• For details on scheduled processes, refer to the Submit Scheduled Processes and Process Sets topic in the Using Common Features guide on Oracle Help Center.

Transactional Business Intelligence for Recruiting

Oracle Transactional Business Intelligence is a real time, self-service reporting solution offered to all Oracle Cloud application users to create ad hoc reports and analyze them for daily decision-making.  Oracle Transactional Business Intelligence provides human resources managers and specialists, business executives, and line managers the critical workforce information to analyze workforce costs, staffing, compensation, performance management, talent management, succession planning, and employee benefits.

Don’t want to start from scratch building a report or analytics? Check out the library of sample reports for all products on Customer Connect on the Report Sharing Center.

Discarded Flag in Job Application Reports

When you create reports, you can now include the Application Discarded Indicator which is located in the Job Application - Basic Information folder.  This indicator is available on job applications where a candidate withdrew from the application process then reapplied to the job. This creates a new active job application.

With this enhancement, you can easily understand why a candidate have more than one single job application on the same job requisition. It will also help you understand why the candidate and job application counts might have a mismatch on a job requisition.

Steps to Enable

You don't need to do anything to enable this feature.

Hot Job Flag in Requisition Reports

When you create requisition reports, you can now include the Requisition Hot Job Indicator which is available in the Job Requisition - Basic Information folder.

With this enhancement, you can indicate which jobs are tagged as Hot Job.

Steps to Enable

You don't need to do anything to enable this feature.

Additional Assignment Fields in Job Offer Dimension

When you create job offer reports, you can now use these additional assignment fields which are available in the Recruiting Real Time Subject Area, under Job Offer – Assignment Details.

• Assignment Category
• Assignment Number
• Assignment Status
• Basis for Seniority Calculation
• Building
• Calculate FTE and Headcount Automatically
• Expense Check Send-to Address
• Floor
• Include in Grade Step Progression
• Mail Stop
• Retirement Age
• Retirement Date
• Union Name

With this enhancement, you can create more complete job offer reports now that you can use the whole list of offer-related assignment fields available in OTBI.

Steps to Enable

You don't need to do anything to enable this feature.

New Secured HR Position Dimension in Recruiting Subject Area

Take note that the Job Requisition > Position folder has been replaced by a folder called Job Requisition > HR Position.

The folder contains the same fields. The only difference is when queried alone, the standard position data security will apply and users won't be able to list all positions if they don’t have access to them. While this has no impact on job requisition or job offer reports, where position is visible if included in a visible requisition or offer, it does have an impact when users report a position alone or if positions are used in a prompt, which is the main driver behind this change.

With this enhancement, the positions used in reports or dashboard prompts will be limited to the list of positions a user can see and they will be aligned with the general HCM security.

Steps to Enable

You don't need to do anything to enable this feature.

Tips And Considerations

Report writers should migrate to these new position fields in their requisition reports or dashboard prompts usage. The previous position folder, while hidden from the presentation layer, will continue to work on existing reports, but will most likely be deprecated in a future release.

IMPORTANT Actions and Considerations for Recruiting

REPLACED OR REMOVED FEATURES

From time to time, Oracle replaces existing Cloud service features with new features or removes existing features. When a feature is replaced the older version may be removed immediately or at a future time. As a best practice, you should use the newer version of a replaced feature as soon as the newer version is available.

Product	Removed Feature	Target Removal	Replacement Feature	Replaced In	Additional Information
Recruiting	Recommend for Rehire Filter Removed	23A

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RECRUITING PAGES IN TRANSACTION DESIGN STUDIO

Rename actions in Transaction Design Studio to personalize Recruiting pages. The prefix Recruiting was added to recruiting actions to easily identify and select the pages.

_________________________

KNOWN ISSUES / MAINTENANCE PACK SPREADSHEETS

Oracle publishes a Known Issues document for every Update to make customers are aware of potential problems they could run into and the document provides workarounds if they are available.

Oracle also publishes Maintenance Pack and Statutory Maintenance Pack documentation of bugs that are fixed in the monthly or statutory patching.

To review these documents you must have access to My Oracle Support:

Oracle Human Capital Management Cloud Functional Known Issues and Maintenance Packs (Document ID 1554838.1)

Controlled Availability for Recruiting

The following is a list of Controlled Availability features that are being offered by our Controlled Availability Program.

NOTE: These features are not generally available for all customers at this time. These are only available through the Controlled Availability Program and will require approval to become a part of the features program. To be a part of these programs you will be required to participate in testing and providing feedback. Some programs may require other participation as well.

Not to worry if you don't have to time to be a part of these early stage programs. You can uptake this feature when it is generally available for all customers. When these features are available for all customers you will see the features under their product headings as usual.

We invite you all to browse through the list of features to see if there are any features you are interested in implementing in advance of the features scheduled release. The table below will provide information on signing up for features. Please sign up soon, as these programs have limited availability and some are designed for specific types of customers.

The table below gives you a brief description of the features available and how to sign up. Some features are bigger than others, so for more information there may be a What's New describing the feature in more detail below this table.

We look forward to hearing your thoughts and ideas as you participate the Controlled Availability programs!

Product	Feature Name	Feature Description	Type of Customer Needed to Test	How to Sign Up	Controlled Availability Release	Is the Program Still Open?
Recruiting	Advanced Job Application List Filters	Perform more complex, targeted searches on the job application list with advanced filtering capabilities when Oracle Search is enabled. Users can now select multiple job application questions/answers, skills, employers, positions, degrees, majors, schools and interview feedback questionnaires to find the right candidates faster. Advanced filters requires uptake of job application filters on Oracle Search.	Customers must be on the following Controlled Availability Programs: Oracle Search Job Application List Filters on Oracle Search (above)	You will need to log a Service Request (SR) in My Oracle Support to request to be part of this program and be approved. Please tag the SR with "OR-JAFilters"	21D	Yes