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  1. NOVEMBER MAINTENANCE PACK FOR 23D
  1. Revision History
  2. Overview
  3. Feature Summary
  4. Recruiting
    1. Recruiting
        1. Prefill Prescreening Questionnaire While Creating a Job Application on Behalf of a Candidate
  1. Update 23D
  1. Revision History
  2. Overview
  3. Feature Summary
  4. Recruiting
    1. Recruiting
        1. Oracle Search Within Recruiting List of Values
        2. Recruiting Feature Configuration Report
      1. Candidate Experience
        1. Diversity and Disability Questions
        2. Explore Jobs Using Oracle Maps
        3. Expose More Requisition Fields to External Candidates
        4. Improved Navigation on the Career Site
        5. Support Synonyms in Candidate Experience Keyword Search
      2. Candidate Interviews
        1. Access Type Configuration for Microsoft 365 Integration for Interview Management
        2. Additional Interview Slots Request From Candidates
        3. Prevent Candidate From Scheduling Interview When Application is Rejected or Withdrawn
        4. Zoom Meetings in Interview Scheduling
      3. Candidate Pools
        1. Print Pool Members From Pool Member List
        2. Remove Candidates From Pools When Moving to the HR Phase
        3. Select All Capability on Pool Member List
      4. Candidates and Candidate Job Applications
        1. Address Update of External Contingent Workers
        2. Interview Feedback Rating in the Print Job Application
        3. Mandatory Candidate Phone Legislation Code
      5. Job Requisitions
        1. See Recent Requisitions When Selecting a Requisition
      6. Job Offers
        1. Revert Candidate Applications to Prior Phase From Offer Phase
      7. Candidate Communications
        1. Delivery Status Indicators for Messages
        2. Opt out of SMS Communications
      8. Recruiting Activity Center
        1. Recruiting Activity Center Extensibility
      9. REST API
        1. Adjustments to the Recruiting Candidates REST Service
    2. Recruiting Booster
      1. Hiring Events
        1. Copy Questions While Duplicating an Event
        2. Event Manager Confirmed Registrations
        3. New Event User Roles
        4. Prescreening Questions Filter
      2. Recruiting Assistant
        1. Search for Jobs Using QR Codes
      3. Two-Way Communication
        1. Notify Hiring Team of Candidate Replies to Auto-Generated Emails
    3. Transactional Business Intelligence for Recruiting
        1. HR Position Renamed Position in Recruiting Subject Areas
  5. IMPORTANT Actions and Considerations for Recruiting

November Maintenance Pack for 23D

Revision History

This document will continue to evolve as existing sections change and new information is added. All updates appear in the following table:

Date Module Feature Notes
27 OCT 2023     Created initial document.

Overview

HCM Cloud applications have two types of patches you can receive that are documented in this What’s New:

  • Release Updates (23A, 23B, 23C, and 23D)
  • Optional Monthly Maintenance Packs to each update

It is important for you to know what Release Update your environment is on. You can find this in your Cloud Portal.

____________________

HAVE AN IDEA?

We’re here and we’re listening. If you have a suggestion on how to make our products better, please let us know. To enter an idea go to the Ideas Lab on Oracle Customer Connect. In this document wherever you see the light bulb icon after the feature name it means we delivered one of your ideas.

____________________

Suggested Reading for all HCM Products:

  • HCM Common What's New - In this What's New you will find feature that are used across applications.
  • Human Resources What’s New – In the Global Human Resources section you will find features on the base application in which other application are built upon. 

NOTE: Not all Global Human Resource features are available for Talent and Compensation products.

  • Oracle Human Capital Management Cloud Functional Known Issues and Maintenance Packs (Document ID 1554838.1). These documents identify bug fixes and possible known issues. You will also need to review these documents based in the release update version you are currently on or will be moving to.
  • Oracle Help Center – Here you will find guides, videos and searchable help.
  • Release Readiness – New Feature Summary, What’s New, Feature Listing Spreadsheet, Spotlights and Release Training

GIVE US FEEDBACK

We welcome your comments and suggestions to improve the content. Please send us your feedback at oracle_fusion_applications_help_ww_grp@oracle.com. Indicate you are inquiring or providing feedback regarding the HCM Cloud What’s New in the body or title of the email.

We’re here and we’re listening. If you have a suggestion on how to make our products better, please let us know. To enter an idea go to the Ideas Lab on Oracle Customer Connect. In this document wherever you see the light bulb icon after the feature name it means we delivered one of your ideas.

Feature Summary

Column Definitions:

Report = New or modified, Oracle-delivered, ready to run reports.

UI or Process-Based: Small Scale = These UI or process-based features are typically comprised of minor field, validation, or program changes. Therefore, the potential impact to users is minimal.

UI or Process-Based: Larger Scale* = These UI or process-based features have more complex designs. Therefore, the potential impact to users is higher.

Features Delivered Disabled = Action is needed BEFORE these features can be used by END USERS. These features are delivered disabled and you choose if and when to enable them. For example, a) new or expanded BI subject areas need to first be incorporated into reports, b) Integration is required to utilize new web services, or c) features must be assigned to user roles before they can be accessed.

Ready for Use by End Users
(Feature Delivered Enabled)

Reports plus Small Scale UI or Process-Based new features will have minimal user impact after an update. Therefore, customer acceptance testing should focus on the Larger Scale UI or Process-Based* new features.

Customer Must Take Action before Use by End Users
(Feature Delivered Disabled)

Not disruptive as action is required to make these features ready to use. As you selectively choose to leverage, you set your test and roll out timing.

Feature

Report

UI or
Process-Based:
Small Scale

UI or
Process-Based:
Larger Scale*

Recruiting

Recruiting

Prefill Prescreening Questionnaire While Creating a Job Application on Behalf of a Candidate

Recruiting

Recruiting

Oracle Recruiting Cloud provides tools for hiring managers and recruiters to source and nurture candidates, create and manage job requisitions, screen and select candidates, create and manage job offers, and onboard new employees into the organization. It also provides career sites for employees and external candidates to search, discover and apply to jobs using a frictionless application process.

Prefill Prescreening Questionnaire While Creating a Job Application on Behalf of a Candidate

When you add a candidate to a job requisition and select the option to create the job application on behalf of a candidate, the prescreening questionnaire is now automatically filled. When a question from a prescreening questionnaire has been answered previously, the latest answer to the question is retrieved and added to the job application.

This enhancement applies to both external and internal candidates as long as all required questions have been previously answered. It also applies to all types of questions: disqualification questions, prescreening questions added automatically and manually.

With this enhancement, candidates being added to job requisitions will have their questionnaires prefilled, allowing you to have better candidate evaluations. This is also useful when you add a candidate to job requisitions that are similar to one the candidate already applied to.

Steps to Enable

You don't need to do anything to enable this feature.

Update 23D

Revision History

This document will continue to evolve as existing sections change and new information is added. All updates appear in the following table:

Date Module Feature Notes
23 FEB 2024 Recruiting

Recruiting Feature Configuration Report

Updated document. Revised feature information.

15 DEC 2023

Recruiting / Candidate Interviews

Zoom Meetings in Interview Scheduling

Updated document. Revised feature information.

22 NOV 2023 Recruiting / Candidate Communications Delivery Status Indicators for Messages

Updated document. Revised feature information.

22 NOV 2023

Recruiting / Candidate Experience Explore Jobs Using Oracle Maps

Updated document. Revised feature information.

22 NOV 2023

Recruiting / Candidate Experience

Improved Navigation on the Career Site

Updated document. Revised feature information.

22 NOV 2023

Recruiting / Candidate Pools

Mandatory Candidate Phone Legislation Code

Updated document. Revised feature information.

22 NOV 2023

Recruiting

Oracle Search Within Recruiting List of Values

Updated document. Revised feature information.

22 NOV 2023

Recruiting / Candidate Pools

Select All Capability on Pool Member List

Updated document. Revised feature information.

22 NOV 2023

Recruiting Booster / Two-Way Communications

Notify Hiring Team of Candidate Replies to Auto-Generated Emails

Updated document. Revised feature information.

27 OCT 2023 Recruiting Booster Add Work Summary to Job Applications Using AI Assist Removed this feature from the update.
27 OCT 2023 Recruiting / Candidate Interviews Zoom Meetings in Interview Scheduling

Updated document. Revised feature information.

29 SEP 2023 Recruiting / Candidate Experience Explore Jobs Using Oracle Maps

Updated document. Revised feature information.

29 SEP 2023

Recruiting Booster/ Recruiting Assistant Add Work Summary to Job Applications Using AI Assist

Updated document. Revised feature information.

29 SEP 2023

Recruiting Booster / Recruiting Assistant Search for Jobs Using QR Codes

Updated document. Revised feature information.

1 SEP 2023     Created initial document.

Overview

HCM Cloud applications have two types of patches you can receive that are documented in this What’s New:

  • Release Updates (23A, 23B, 23C, and 23D)
  • Optional Monthly Maintenance Packs to each update

It is important for you to know what Release Update your environment is on. You can find this in your Cloud Portal.

____________________

HAVE AN IDEA?

We’re here and we’re listening. If you have a suggestion on how to make our products better, please let us know. To enter an idea go to the Ideas Lab on Oracle Customer Connect. In this document wherever you see the light bulb icon after the feature name it means we delivered one of your ideas.

____________________

Suggested Reading for all HCM Products:

  • HCM Common What's New - In this What's New you will find feature that are used across applications.
  • Human Resources What’s New – In the Global Human Resources section you will find features on the base application in which other application are built upon.

NOTE: Not all Global Human Resource features are available for Talent and Compensation products.

  • Oracle Human Capital Management Cloud Functional Known Issues and Maintenance Packs (Document ID 1554838.1). These documents identify bug fixes and possible known issues. You will also need to review these documents based in the release update version you are currently on or will be moving to.
  • Oracle Help Center – Here you will find guides, videos and searchable help.
  • Release Readiness – New Feature Summary, What’s New, Feature Listing Spreadsheet, Spotlights and Release Training.

GIVE US FEEDBACK

We welcome your comments and suggestions to improve the content. Please send us your feedback at oracle_fusion_applications_help_ww_grp@oracle.com. Indicate you are inquiring or providing feedback regarding the HCM Cloud What’s New in the body or title of the email.

Feature Summary

Column Definitions:

Report = New or modified, Oracle-delivered, ready to run reports.

UI or Process-Based: Small Scale = These UI or process-based features are typically comprised of minor field, validation, or program changes. Therefore, the potential impact to users is minimal.

UI or Process-Based: Larger Scale* = These UI or process-based features have more complex designs. Therefore, the potential impact to users is higher.

Features Delivered Disabled = Action is needed BEFORE these features can be used by END USERS. These features are delivered disabled and you choose if and when to enable them. For example, a) new or expanded BI subject areas need to first be incorporated into reports, b) Integration is required to utilize new web services, or c) features must be assigned to user roles before they can be accessed.

Ready for Use by End Users
(Feature Delivered Enabled)

Reports plus Small Scale UI or Process-Based new features will have minimal user impact after an update. Therefore, customer acceptance testing should focus on the Larger Scale UI or Process-Based* new features.

Customer Must Take Action before Use by End Users
(Feature Delivered Disabled)

Not disruptive as action is required to make these features ready to use. As you selectively choose to leverage, you set your test and roll out timing.

Feature

Report

UI or
Process-Based:
Small Scale

UI or
Process-Based:
Larger Scale*

Recruiting

Recruiting

Oracle Search Within Recruiting List of Values

Recruiting Feature Configuration Report

Candidate Experience

Diversity and Disability Questions

Explore Jobs Using Oracle Maps

Expose More Requisition Fields to External Candidates

Improved Navigation on the Career Site

Support Synonyms in Candidate Experience Keyword Search

Candidate Interviews

Access Type Configuration for Microsoft 365 Integration for Interview Management

Additional Interview Slots Request From Candidates

Prevent Candidate From Scheduling Interview When Application is Rejected or Withdrawn

Zoom Meetings in Interview Scheduling

Candidate Pools

Print Pool Members From Pool Member List

Remove Candidates From Pools When Moving to the HR Phase

Select All Capability on Pool Member List

Candidates and Candidate Job Applications

Address Update of External Contingent Workers

Interview Feedback Rating in the Print Job Application

Mandatory Candidate Phone Legislation Code

Job Requisitions

See Recent Requisitions When Selecting a Requisition

Job Offers

Revert Candidate Applications to Prior Phase From Offer Phase

Candidate Communications

Delivery Status Indicators for Messages

Opt out of SMS Communications

Recruiting Activity Center

Recruiting Activity Center Extensibility

REST API

Adjustments to the Recruiting Candidates REST Service

Recruiting Booster

Hiring Events

Copy Questions While Duplicating an Event

Event Manager Confirmed Registrations

New Event User Roles

Prescreening Questions Filter

Recruiting Assistant

Search for Jobs Using QR Codes

Two-Way Communication

Notify Hiring Team of Candidate Replies to Auto-Generated Emails

Transactional Business Intelligence for Recruiting

HR Position Renamed Position in Recruiting Subject Areas

IMPORTANT Actions and Considerations for Recruiting

Recruiting

Recruiting

Oracle Recruiting Cloud provides tools for hiring managers and recruiters to source and nurture candidates, create and manage job requisitions, screen and select candidates, create and manage job offers, and onboard new employees into the organization. It also provides career sites for employees and external candidates to search, discover and apply to jobs using a frictionless application process.

Oracle Search Within Recruiting List of Values

You can take advantage of Oracle Search in Recruiting for the following list of values:

  • Positions
  • Jobs
  • Locations
  • Departments

The feature ensures the use of Oracle Search to retrieve the list of values for Positions, Jobs, Locations, Departments. There are no visible changes in the pages unless Design Studio is used to configure the changes. For details, refer to the Steps to Enable section.

With Oracle Search, your search experience is enhanced by delivering fast and better quality results.

Steps to Enable

First, make sure Oracle Search is properly set up. For details, see Set Up Oracle Search for HCM.

Then, review and enable these Oracle Search profile options:

  • ORA_PER_ORACLE_SEARCH_POSITIONSLOV_ENABLED
  • ORA_PER_ORACLE_SEARCH_DEPARTMENTSLOV_ENABLED
  • ORA_PER_ORACLE_SEARCH_JOBSLOV_ENABLED
  • ORA_PER_ORACLE_SEARCH_LOCATIONSLOV_ENABLED
  1. In the Setup and Maintenance work area, click the Tasks icon.
  2. Click Search.
  3. Search for the task Manage Administrator Profile Values.
  4. Click the task name.
  5. On the Manage Administrator Profile Values page, search for the profile option codes mentioned above.
  6. Set the profile value to "Y" at the Site level.
  7. Click Save and Close.

The feature ensures the use of Oracle Search to retrieve the list of values for Positions, Jobs, Locations, Departments. There are no visible changes in the page unless Design Studio is used to configure the changes. For details, see the topic How You Configure List of Values (LOVs) in the Using Common Features for HCM, on Oracle Help Center.

Recruiting Feature Configuration Report

As an administrator, you can use the new Recruiting feature configuration report to review the features that are enabled, their associated settings, the profile options to enable the features and the value of these profile options, and metrics on the required processes scheduled in the customer's environment.

  1. In the Setup and Maintenance work area, go to:
    • Offering: Recruiting and Candidate Experience
    • Functional Area: Recruiting and Candidate Experience Management
    • Task: Recruiting Feature Configuration Report
  2. On the Recruiting Features Configuration Report page, select a functional area and a release version.
  • The Functional Area menu is populated with all the features available in the environment. If you select Base Features, key features available prior to release 20B are selected. If you select All Features, you will get the base features plus features available for individual releases.
  • For the Release Version menu, if you select Base, releases available prior to release 20B are selected. If you select All, you will get the base releases plus individual releases.

When you select Base Features or All Features in the Functional Area menu, the Release Version menu is empty. Release Version isn't supported for these use cases.

  1. Click Create Report.

Recruiting Features Configuration Report Page

The report is generated and available in a downloadable PDF format.

Report on Features 

Report on Scheduled Processes

The benefits of this feature are:

  • Quick analytical view to understand the Recruiting features enabled in your environment out of available features.
  • Tracking the configuration progress during implementation.
  • Smooth transition of configuration ownership from system implementation partner to your administrator during sustenance phase.
  • Track and report the progress of new features addition on a periodic basis.

Steps to Enable

You don't need to do anything to enable this feature.

Tips And Considerations

  • Base features only include key features and not all the features released prior to 20B.
  • The feature usage column is a variable column populated only for specific features; its value will vary depending on the feature.

Candidate Experience
Diversity and Disability Questions

Take advantage of the improved usability of diversity and disability blocks in external application flows. If a job is posted to multiple countries with different setups for diversity and disability questions, now those blocks are visible to candidates as collapsed accordion elements.

Country Sections Collapsed

Candidates click the appropriate country to expand the section, and then provide the required information. When diversity info is pre-filled for the candidate or some of the information is required, the section is automatically expanded.

Country Sections Expanded

This feature improves candidates' ability to complete appropriate information, because it expands only the sections that apply to them.

Steps to Enable

You don't need to do anything to enable this feature.

Explore Jobs Using Oracle Maps

Candidates can search for jobs using either a list view, or by viewing their locations via Oracle Maps. By default, job search results appear in a list. You can enable a setting that lets candidates toggle between the list and map view. 

New Toggle

Listings initially display in list view. Clicking the location icon changes the view from list to map.

Map View

There are two kinds of icons:

  • Pin - indicates a single location with one or more jobs.
  • Circle - indicates a cluster of job locations in an area. Clicking this icon zooms in to map location and may reveal several job locations that are near each other.

Click a circle (cluster) icon to zoom in to that location to see the job locations on the map.

Zoom In to a Cluster

Click a pin to display the available jobs at a location.

Available Jobs

Click a job title to display the job details page. Candidates can scroll down on the page to see the map.

Copy Location to Clipboard

You can optionally copy the job location address to your clipboard and paste it in a browser search bar to search for additional information about the job location.

There are also two new selections in the Display Style drop-down list for custom search pages that let you display or hide a toggle. The toggle lets users switch between the map and tile view, or map and list view.

New Options for Display Style

Toggle Map and List is available automatically selected for the default search page and for new custom search pages created after this release.

If you created custom search pages prior to this release,  you'll need to edit those pages and select the appropriate toggle display style from the drop-down.

Using Oracle maps gives candidates an easy visual way to explore jobs, and it's included in your Recruiting license with no additional costs.

Steps to Enable

  1. In the Setup and Maintenance work area, go to:
    • Offering: Recruiting and Candidate Experience
    • Functional Area: Candidate Experience
    • Task: Career Sites Configuration
  2. Click the action icon next to a career site, and select Edit.
  3. On the General tab, scroll down and expand the Search Jobs on Map section.

Search Jobs on a Map

  1. Select the Enable searching job on map check box.

Tips And Considerations

  • If you're already using Google Maps or Bing Maps for job-based search in Candidate Experience, the maps will be replaced with Oracle Maps with 23D.
  • Currently, if you want to use maps for job-based search, you need to activate the feature. In 24A, this feature will be activated by default for everyone.

Expose More Requisition Fields to External Candidates

Display more requisition fields on external career sites. The list of fields that can be exposed in job details pages has been expanded to include the following:

  • Other Requisition Title 

  • Number of openings / Unlimited Openings 

  • Hiring Manager Organization 

  • Job Function 

  • Worker Type 

  • Regular or Temporary 

  • Management Level 

  • Job Type 

  • Domestic Travel Required 

  • International Travel Required 

  • Work Duration Months 

  • Work Duration Years 

  • Work Hours 

  • Work Days 

  • Name of External Contact 

  • Email of External Contact

  • Legal Employer

  • Business Unit 

  • Department 

  • Grade

This feature lets you expose relevant search filters on career sites so candidates can easily find jobs they want to apply to.

Steps to Enable

The new fields are disabled by default. To enable them:

  1. Open a career site.
  2. Click the Pages tab.
  3. Add a new or edit an existing job details page.
  4. Scroll down to the Job Info section and click it.
  5. Scroll down to view the Additional Information Displayed section.

Additional Information Displayed

  1. Click in the field to open the selection list where you'll find the new fields.

The sequence in which you add  the fields determines the sequence in which they'll display on the job details page.

New Fields

  1. Select the items you want, and then click Done. The fields now display on the Job Details page.

New Fields Added to the Job Details Page

Key Resources

For instructions on creating a job details page, refer to the following topic in the Implementing Recruiting guide, on Oracle Help Center:

Improved Navigation on the Career Site

Give your external candidates an improved navigation experience. When external candidates visit job pages from an external source, they're now shown a full view of the job details page.

In addition, there is now a View More Jobs link on the page. When candidates click it, they're taken to your career site's job search page.

New View More Jobs Link

This link is available only when external candidates visit job pages from an external source, such as through a campaign or refer a candidate email.

This feature improves performance and gives your external candidates an easy way to access other jobs on your career site.

Steps to Enable

You don't need to do anything to enable this feature.

Support Synonyms in Candidate Experience Keyword Search

You can enhance the keyword search experience in external career sites by allowing candidates to use common synonyms and abbreviations. For example if users search using terms such as "Sr" results will be returned using the word "senior". Searching for "product owner" also returns "product manager" in the results.

You can upload and download synonyms and abbreviations to be used by candidates with the keyword search experience in external career sites. Initially, you're provided with a list of some common synonyms, but you can also add your own. You can add multiple languages to the file. The following languages are supported for this release:

  • English
  • Spanish
  • French
  • Arabic
  • German

This enhancement makes it easier for candidates to find a job they want to apply to, because more relevant search results will be returned.

Steps to Enable

Support for synonyms is automatically enabled, and a default list of synonyms is provided in Setup and Maintenance. If you want to update this default list, you can download, edit, and re-upload the file.

Before you can use the feature:

  • Oracle Search must be enabled. If Oracle Search isn't enabled, or synonyms are disabled using profile option, then the Configure Synonyms section in Setup and Maintenance is enabled, but uploading a file won't have any effect.
  • Files must be zipped CSV-UTF8.

To download a synonym list:

  1. In the Setup and Maintenance work area, go to:
    • Offering: Recruiting and Candidate Experience
    • Functional Area: Recruiting and Candidate Experience Maintenance
    • Task: Enterprise Recruiting and Candidate Experience Information
  2. Scroll down and expand the Configure Synonym section.

Download Latest File

Notice that you can see when the synonym file was last updated, and a link to download a copy to work with. In the example above, the file is listed as "From Seed Data" which means it's never been updated, and is the version that was provided by Oracle.

  1. Click Download Latest Synonyms Definition File, and save the file to a location on your hard drive or network. The downloaded file is an unzipped CSV file.
  2. Open the CSV file.

Synonym CSV File

Each row in the file represents one instance of synonyms. Column A lists the words and phrases that mean the same thing; for example "recruiter, recruiting specialist, talent acquisition specialist => recruiter, recruiting specialist, talent acquisition specialist". You'll notice the words in the synonym column appear twice, but the instances are separated by an arrow (=>). In the seeded file, the words and phrases on both sides of an arrow are the same. This means that when a candidate searches using one of the listed phrases, all of listed synonyms are searched.

Similarly, when you add more words or phrases to a row in Column A, you'll need to use the same words on either side of the arrow, and ensure that they're spelled the same way. If you don't, candidates might not see all of the results you want them to see. For example, if you add a row containing "product manager => product owner", candidates searching for “product manager” might end up getting only “product owner” results, even though you may have jobs using both names. Instead you should add "product manager, product owner => product manager, product owner".

Column B lists the language codes. They define the language for a synonym row. The synonyms from each row will only be used in sites that use that language. You can only add one language per row. The following language codes must be used for the supported languages:

  • English - en
  • Spanish - es
  • French - fr
  • Arabic - ar
  • German - de
  1. Update the file as necessary and save it. 

You can only upload .zip files so you'll need to zip your saved CSV file before uploading it to Recruiting.

To upload a synonym list:

  1. In the Setup and Maintenance work area, go to:
    • Offering: Recruiting and Candidate Experience
    • Functional Area: Recruiting and Candidate Experience Maintenance
    • Task: Enterprise Recruiting and Candidate Experience Information

Configure Synonyms

  1. Scroll down and expand the Configure Synonym section and click Edit.

  2. Click Click Here to Upload, or use the drag-and-drop functionality to drag the zipped CSV file to the upload area.

Tips And Considerations

  • Synonyms are checked against the requisition title, job function, and job family, but not the description. This means if a candidate searches for "Product Owner" and a job has "Product Manager" in the description (but not in the title, function, or family), that job won't be returned in the search results.
  • Synonyms file can't contain a "?" character.
  • Open and inspect your files before uploading, especially if the file contains languages other than English. Check for special characters. If there are any, it means the file isn't saved correctly in a UTF-8 format.

Key Resources

Instructions for creating CSV-UTF8 files can be found online.

Candidate Interviews
Access Type Configuration for Microsoft 365 Integration for Interview Management

Configure the Microsoft 365 integration used for interview management to access the Microsoft 365 information using a single user, providing more control on which information can be accessed.

The implementation of the Microsoft 365 integration is done through the Microsoft Graph API. In previous releases, the integration required broad access rights (User.ReadAll and Calendar.ReadWrite) to perform its operations for all users. The new configuration allows configuring the integration to use a single user to access the Microsoft 365 information, which requires fewer access rights to be granted (only Calendar.ReadWrite). Configuring the integration this way means that all operations are performed using this user, and that all Microsoft 365 interview meetings will be created by this user (this user will be visible as being the meeting organizer in the Microsoft 365 meetings) since the integration can' access other accounts.

A new Access Type field is available when configuring the Microsoft Graph Integration. Two values are available: All Users and Single User.

When All Users is selected:

  • The option provides the same behavior as in previous releases.

When Single User is selected:

  • Users can’t select a meeting host when using the Teams integration. The Meeting Host field isn’t available. The default user configured in the integration is used as the meeting host.
  • Users can’t respond to interviews. When an interviewer views the Interview Details page for an interview, they can’t accept, decline, or propose a new time for the interview. Note that responses provided in O365 will continue to be displayed in Recruiting. 
  • Users can create interviews without receiving an O365 calendar event for this interview. The interview creator receives an O365 calendar event for an interview only if the interview creator is also an interviewer.

For both access types, in all internal notifications related to specific interviews, you can include the name of the interview creator using the token ${InterviewCreatorDisplayName}. The display name of the interview creator is displayed.

Example of an Interview Schedule

With this feature, you can minimize the access rights granted for the Microsoft 365 integration to alleviate security concerns from your organization.

Steps to Enable

When you configure the Microsoft Graph Integration, you can now select the security model to use for the integration. A new Access Type field is available.

Changing the access type configuration will prevent the integration from updating past interviews in O365. Since these calendar events were created by another user, the integration won't be able to update them. The interview will be updated correctly in Recruiting, but will remain the same in O365.

  1. In the Setup and Maintenance work area, go to:
    • Offering: Recruiting and Candidate Experience
    • Functional Area: Recruiting and Candidate Experience Management
    • Task: Enterprise Recruiting and Candidate Experience Information
  2. Expand the Microsoft Graph Integration section and click Edit.
  3. Select a value in the Access Type field.
    • All Users: This is the default value. The feature behaves as in previous releases. When you select All Users, the Default User Identifier field is an optional field.
    • Single User: This is the restricted mode. When you select Single User, the Default User Identifier field is required and you need to provide a value.
  4. Click Validate Integration.
  5. Click Save.

Access Type Field for the Microsoft Graph Integration

Additional Interview Slots Request From Candidates

When candidates are on a career site and access the page allowing to schedule an interview, they can now click a link to request additional interview slots. The new link is always available regardless if interview slots are proposed to candidates.

Request Additional Interview Slots Link on a Career Site

Before candidates submit their request, they need to provide some text explaining their request.

Request Additional Interview Slots Window

When the request is submitted, a notification is sent to the interview schedule owner. A new notification is available in Alerts Composer:

  • Additional Interview Slots Request from Candidate (IRC_Intrv_Candidate_Request_More_Slots)

By default, the schedule owner is the recipient of the notification. However, you can change the recipient by adding the recruiter and the hiring manager of the requisition. You can also change the content and formatting of the notification. The schedule owner who receives the notification can review the comments provided by the candidate and act as needed. For instance, add more interview slots, schedule an interview manually, ask interviewers to free up their calendar.

The notification may contain the following tokens. These tokens are replaced by a value only if the interview invitation is sent for an interview schedule where the setting "Candidates schedule based on interviewers' availability" is selected. In other situations, it's not possible to determine a value for these tokens.

  • InterviewSchedulingInterviewerName
  • InterviewSchedulingInterviewMeetingDuration

When the tokens are used, the value can be different for all slots on the schedule, making it impossible to determine the value. This is why a condition is included in the notification to display these values and their labels only when the "Candidates schedule based on interviewers' availability" setting is selected on the interview schedule. This is done using the following condition:

<% if (InterviewSchedulingUseInterviewerAvailability== "Y") print("Interviewers: " + InterviewSchedulingInterviewerName); %><% if (InterviewSchedulingUseInterviewerAvailability== "Y")print("Meeting duration: " + InterviewSchedulingInterviewMeetingDuration); %>

With this enhancement, candidates can request more time slots directly from within the scheduling page. They no longer need to reply to the email they received to schedule an interview.

Steps to Enable

You don't need to do anything to enable this feature.

Tips And Considerations

This enhancement is available for both external and internal candidates.

Key Resources

For details on notifications in the Alerts Composer, refer to this topic:

For details on interview slots, refer to this topic:

Prevent Candidate From Scheduling Interview When Application is Rejected or Withdrawn

When candidates receive an interview invitation but later their job application is moved to the Rejected by Employer or Withdrawn by Candidate state, candidates can no longer schedule an interview using the link they received earlier.

This doesn't impact interviews that are already scheduled. It only prevents a candidate from self-scheduling an interview (when they haven't scheduled one yet).

With this enhancement, interview invitations are automatically rescinded when moving job applications to an inactive state.

Steps to Enable

You don't need to do anything to enable this feature.

Zoom Meetings in Interview Scheduling

As a recruiter, you can use the Zoom integration to generate web conference links for interviews.

Before you can use Zoom for interviews, you need to provide your authorization to be added as a meeting host for interviews scheduled with Zoom. A new quick action is available under Me > Hiring: Authorize Zoom Integration for Interviews.

NOTE: For the quick action to be available, your administrator must enable and configure the zoom integration, and users need the privilege Access Zoom Authorization Page for Interviews (IRC_ACCESS_ZOOM_AUTHORIZATION_PAGE_FOR_INTERVIEWS_PRIV).

Quick Action Authorize Zoom Integration for Interviews

Page to Authorize Zoom Integration for Interviews

Zoom is available on:

  • Interview schedules
  • Interview schedule templates
  • When creating interviews
  • When creating interview slots on a candidate managed schedule

For example, when you create an interview schedule, you can select Zoom to be used on interviews for this schedule. In the Location Details section, if you select the Web Conference format, a new option is available: Use Zoom integration.

When you select this option, you need to define the meeting host. This is the person whose Zoom account is used to generate the Zoom link. You can select a specific person or a member of the hiring team (recruiter, hiring manager, collaborator). Selecting a hiring team member type is only available on interview schedule templates and interview schedules. When you select a person, you'll get an error message if the person you selected didn't authorize the Zoom integration. If you select yourself as the meeting host, you'll be offered to authorize the Zoom integration if it's not already authorized. If that's the case, you'll be able to do it right on the page without needing to access the Zoom authorization quick action.

NOTE: The other fields related to Web Conference are disabled when the Zoom integration is selected: Phone, Web Conference Link, Access Code.

When you save an interview schedule for the first time, the schedule owner (the current user creating the schedule) is asked to authorize the Zoom integration if not already done. That's because in some situations it's possible to have a meeting host who hasn't provided the Zoom authorization. When that happens, the schedule owner is used as the meeting host instead.

Selecting Zoom When Creating an Interview Schedule

The Zoom meeting is created according to the Zoom profile settings of the user being the meeting host. However, a new Zoom Meeting ID is generated automatically for each interview, even if the meeting host's profile is set to use its personal meeting ID.

When changes occur on a scheduled interview, the associated Zoom meeting is updated accordingly. For example, if you reschedule an interview, the Zoom meeting is updated accordingly. If you cancel the interview, the Zoom meeting is canceled as well.

When a Zoom link needs to be generated, updated, or deleted but can’t because of a Zoom API error (usage limit or other), the following will happen:

  • The interview action is performed as usual but the Web Conference URL is replaced by a message indicating to contact the recruiter.
  • A notification is sent to the meeting host or the schedule owner, letting them know about the problem.

With this feature, you can have the Zoom meeting URL generated automatically, instead of having to manually provide a web conference link.

Steps to Enable

You first need to create the Zoom application on the Zoom App Marketplace web site.

  1. Go to Zoom App Marketplace (https://marketplace.zoom.us/) and sign in using your zoom account.
  2. On the Discover apps page, click the Develop menu, then click Build App.
  3. On the Choose your app type page, click Create in the OAuth section.
  4. On the Create an OAuth app window:
    • Enter an app name. For example, ORC Zoom Integration.
    • Select the option User-managed app.
  5. Click Create.

Create an OAuth App Window

When the app is created, you need to set the app credentials.

  1. The Client ID and Client Secret fields are automatically generated and they’ll be used when you configure the Zoom integration in Recruiting.
  2. Enter a URL in the Redirect URL OAuth field. The format of this URL is: https://<Host>/hcmUI/CandidateExperience/zoomIntegration/oauth. You need to replace the <Host> by the appropriate host name of your Fusion instance.
  3. Enter the same URL in the Add Allow List field.

App Credentials

You need to provide basic information for the integration.

  1. Click the Information tab on the left.
  2. Enter a name, short description, and long description.
  3. Enter the developer contact name and email.
  4. Complete the other fields as desired.

Basic Information About the App Integration

You need to define the privileges required for the zoom integration.

  1. Click the Scopes tab on the left.
  2. Click Add Scopes.
  3. Select these privileges.
  • Meeting:
    • View your meetings
    • View and manage your meetings
  • User:
    • View your user information
    • View and manage your user information

4. Click Done.

Scopes and Privileges

When the setup is completed, you can make sure the app is activated.

  1. Click the Activation tab on the left.
  2. Ensure that required info has been provided.

Next step is to configure Oracle Recruiting to use Zoom integration.

Tip: You first need to disable the Teams integration. You can only enable one web conference at a time.

  1. In the Setup and Maintenance work area, go to:
    • Offering: Recruiting and Candidate Experience
    • Functional Area: Recruiting and Candidate Experience Management
    • Task: Enterprise Recruiting and Candidate Experience Information
  2. Expand the Zoom Integration section and click Edit.
  3. Select Active and enter the Client ID and Client Secret.
  4. Click Save.
  5. Click Edit then click Validate Integration.Click OK when the confirmation message is displayed.
  6. Click Save.

You need to grant the following privilege for users to see and access the quick action Authorize Zoom Integration for Interviews. By default, this privilege isn't granted to users.

  • Name: Access Zoom Authorization Page for Interviews (IRC_ACCESS_ZOOM_AUTHORIZATION_PAGE_FOR_INTERVIEWS_PRIV)

New notifications are available in Alerts Composer:

  • Interview Missing Zoom Link Notification (IRC_Intrv_Zoom_Missing_Link): Notification sent when a Zoom link is missing in an interview.
  • Interview Zoom Meeting Not Canceled Notification (IRC_Intrv_Zoom_Meeting_Not_Canceled): Notification sent when a Zoom meeting can't be canceled for an interview.
  • Notification sent when a Zoom meeting can't be updated (IRC_Intrv_Zoom_Meeting_Not_Updated): Notification sent when a Zoom meeting can't be updated.

Conditional logic used in notifications

In some notifications, there are groovy expressions used to conditionally display content depending on the type of location selected on an interview. The expression has changed with the introduction of the Teams and Zoom integration features. The new expression is:

<% if (InterviewSchedulingLocationTypeCode == "ORA_IS_LOCATION_PHONE") print("Location:" + InterviewSchedulingLocationPhoneNumber); %> <% if (InterviewSchedulingLocationTypeCode == "ORA_IS_LOCATION_WEBCONFERENCE" && InterviewSchedulingOnlineMeetingProvider != "ORA_IS_TEAMS" && InterviewSchedulingOnlineMeetingProvider != "ORA_IS_ZOOM") print("Location:" + InterviewSchedulingLocationWebConferenceLink + " Phone Number: " + InterviewSchedulingLocationPhoneNumber + "  Access Code: " + InterviewSchedulingLocationPhoneNumberPasscode); %> <% if (InterviewSchedulingLocationTypeCode == "ORA_IS_LOCATION_WEBCONFERENCE" && (InterviewSchedulingOnlineMeetingProvider == "ORA_IS_TEAMS" || InterviewSchedulingOnlineMeetingProvider == "ORA_IS_ZOOM")) { print("Location: " + InterviewSchedulingLocationWebConferenceLink); if (InterviewSchedulingLocationPhoneNumberPasscode != null && InterviewSchedulingLocationPhoneNumberPasscode != "") print(" Access Code: " + InterviewSchedulingLocationPhoneNumberPasscode);}%> <% if (InterviewSchedulingLocationTypeCode == "ORA_IS_LOCATION_IN_PERSON") print("Location: " + InterviewSchedulingLocationSingleLineAddress);%>

Tips And Considerations

Zoom meeting is available for both candidate managed and hiring team managed interview schedules.

You can only enable one web conference integration at a time. For example, you can’t enable the Teams integration if the Zoom integration is already enabled.

A deep link is available to access the Zoom authorization page. You can use it for example to communicate to users they should authorize the Zoom integration, sending them a link directly to the authorization page. The name of the deep link is Authorize Zoom Integration for Interviews.

The Zoom integration makes use of an API provided by Zoom which enforces various usage limits such as the number of requests per user per day, the number of requests per seconds. Details about these limits are available here: https://marketplace.zoom.us/docs/api-reference/rate-limits

When you disable a web conference integration (either Teams or Zoom), you'll get empty location fields on new interviews created for existing schedules using the disabled integration. Since you can't edit the location fields on an existing schedule, you may want to create new schedules with the appropriate location field values. However, note that interviews that were scheduled before disabling the web conference integration will continue to use the Web Conference URL that was already generated.

Key Resources

For details on interviews, refer to the Candidate Interviews chapter in the Using Recruiting guide and Implementing Recruiting guide.

For details on notifications in the Alerts Composer, refer to this topic:

Candidate Pools
Print Pool Members From Pool Member List

Pool members can now be printed from the Pool Member List, including as a bulk action. 

  1. Open a pool member list and filter members as needed.
  2. Click the Select All check box.
  3. Select the new Print option from the Actions menu.

New Print Option

  1. On the Print Candidate Pool Member page, select which content and attachments you want to print.
  2. Click Print.

The process runs as a batch and you're notified on the bell icon when it's available.

With this feature, you can generate PDF files of pool member information and share those PDFs with other users involved in the review and selection process.

Steps to Enable

You don't need to do anything to enable this feature.

Tips And Considerations

The maximum number of printable pool members is determined by what is configured in Setup and Maintenance.

  1. In the Setup and Maintenance work area, go to:
  • Offering: Recruiting and Candidate Experience
  • Functional Area: Recruiting and Candidate Experience Management
  • Task: Enterprise Recruiting and Candidate Experience Information
  1. Scroll down to expand the Print to PDF section to view the maximum number of printable pool members.

Key Resources

See the 23A feature called "New Print Action for Job Applications" for information on configuring the print functionality, including the default number of members a user can select for a single Print action.

Remove Candidates From Pools When Moving to the HR Phase

Use a new setting that lets you automatically remove candidates from all candidate pools when they move to the HR phase on a requisition.

This feature automates the process of removing candidates from active pools where they might be nurtured.

Steps to Enable

A new setting is available to configure this functionality.

  1. In the Setup and Maintenance work area, go to:
    • Offering: Recruiting and Candidate Experience
    • Functional Area: Recruiting and Candidate Experience Management
    • Task: Enterprise Recruiting and Candidate Experience Information
  2. Expand the Offer section and click Edit.

  1. Click the Remove candidates from candidate pools when they move to the HR phase check box.
  2.  Click Save.

Select All Capability on Pool Member List

Use the Select All checkbox on the pool member list to select all the candidates, and apply bulk actions. This capability is available when there are 50 or fewer candidates displayed, including after applying filters.

New Select All Checkbox for Pool Member List

This feature lets you quickly apply bulk actions to up to 50 pool members.

Steps to Enable

To print members from either the candidate list or the candidate file, you must use a new role called Manage Candidate Pool (IRC_MANAGE_CANDIDATE_POOL_PRIV_OBI). 

In Update 23C, you were advised to use Perform Candidate Duplicate Check and Merge to print from the pool member candidate file. Any custom role created using this must be adjusted now to use Manage Candidate Pool.

Key Resources

For more information on roles and privileges, refer to the Securing HCM Guide available on Oracle Help Center.

Candidates and Candidate Job Applications
Address Update of External Contingent Workers

As a Recruiting user, you can’t update the address of an external contingent worker. However, if there’s no address for the external contingent worker, you can add one. The new address will be set as the primary address.

This enhancement ensures consistent address across all systems.

Steps to Enable

A new profile option is available: ORA_IRC_ALLOW_CWK_EXT_RECRUITER_ADDRESS_UPDATE. By default, the profile value is set to N at the Site level.

To allow any recruiting user to update a contingent worker address when the contingent worker is treated as external candidate, update the profile option to Y.

  1. In the Setup and Maintenance work area, click the Tasks icon.
  2. Click Search.
  3. Search for the task Manage Administrator Profile Values.
  4. Click the task name.
  5. On the Manage Administrator Profile Values page, search for the profile option code ORA_IRC_ALLOW_CWK_EXT_RECRUITER_ADDRESS_UPDATE.
  6. Set the profile value to Y.
  7. Click Save and Close.

Interview Feedback Rating in the Print Job Application

When you print a job application using the Print action and select the option Interview Questionnaires, you can now view the interview feedback overall rating.

Interview Feedback Rating

With this enhancement, users can see the whole content related to scoring and rating in the print job application. They don't need to go back to the user interface to get the complete picture.

Steps to Enable

You don't need to do anything to enable this feature.

Key Resources

For more information, refer to the following topic in the Using Recruiting guide, on Oracle Help Center:

Mandatory Candidate Phone Legislation Code

Phone legislation code is required when creating or updating a phone for a candidate. In previous releases, the phone legislation code was prompted for countries sharing the same phone country code. For example, +1 shared by USA, CA, and few other countries.

The phone legislation code is a field in the back-end table that gets autopopulated if the country code is selected in the UI, provided the profile option ORA_IRC_PHONE_LEGISLATION_CODE_ENABLED is enabled.

This enhancement ensures consistent legislation code across systems.

Steps to Enable

The profile option ORA_IRC_PHONE_LEGISLATION_CODE_ENABLED is now set to Y by default.

If you’ve set the profile option to N in the previous release, you need to set it back to No in this release.

  1. In the Setup and Maintenance work area, click the Tasks icon.
  2. Click Search.
  3. Search for the task Manage Administrator Profile Values.
  4. Click the task name.
  5. On the Manage Administrator Profile Values page, search for the profile option code ORA_IRC_PHONE_LEGISLATION_CODE_ENABLED.
  6. Set the profile value to N.
  7. Click Save and Close.

Job Requisitions
See Recent Requisitions When Selecting a Requisition

When you need to select a requisition while performing an action, the Requisition selector now displays a list of recently selected requisitions when no keywords are provided. The selector no longer displays a list of requisitions sorted by creation date.

Initially, the list of recently selected requisitions is empty. The list will expand as you're using the application.

The list of recent requisitions is only displayed when you open the selector without typing anything. When you type a keyword, only requisitions matching this keyword are displayed (recent requisitions aren't displayed).

Requisition Selector Showing Recent Requisitions

Here are the various places where recent requisitions are displayed:

  • Create Job Requisition (using an existing requisition)
  • Add to Requisition
  • Add to Linked Requisition 
  • Link to Pipeline Requisition 
  • Link Existing Requisition 
  • Associated Job Requisitions (Campaigns)
  • Candidate Source Info

Note that the list of recently selected requisitions isn't shared across lists of values. Each list has its own values.

With this enhancement, users can quickly access the requisitions they want.

Steps to Enable

You don't need to do anything to enable this feature.

Job Offers
Revert Candidate Applications to Prior Phase From Offer Phase

You can revert candidate job applications to the prior phase after they reach the Offer phase. This is useful for situations where for example you have erroneously moved the candidate application to the Offer phase, or there is a need to add one more round of interview or complete a compliance check before starting the offer process.

You can use the Return to Prior Phase action for job applications that are in the Offer – Draft status and any terminal states in the Offer phase. This action will take the job applications back to same prior phase and state from where it moved into the offer phase. The Job Offers tab in the job application is no longer displayed. It becomes visible again when you click Create Job Offer and the job application is back in the Offer – Draft status.

Return to Prior Phase Action for Job Application in Offer - Draft Status

Once you’re done with your changes, you use the Move action to move the job application to the Offer – To be Created status.

Move Candidate Action

When you click the Create Job Offer action to work on the job offer which you had started earlier, the job offer will be in the Draft state and you'll be directed to the Create Job Offer page. Data previously entered in the job offer was retained and you can make changes if needed.

With this enhancement, users can revert job applications in a similar way they can move applications from other pre-offer phases. This enhances the user experience significantly as it avoid multiple steps which users would need to take prior to this feature availability. 

Steps to Enable

You don't need to do anything to enable this feature.

Tips And Considerations

The Return to Prior Phase action from the Offer phase is controlled by the Move Candidate Job Applications privilege. No new privilege was created.

The Return to Prior Phase action is available for job applications that are in the Offer – Draft status and any terminal states in the Offer phase. For the below phases/states, you’ll need to use the Redraft Offer action to bring the job application to the Offer – Draft status:

  • Offer – Approved
  • Offer – Extended
  • Offer – Accepted
  • Port-Offer custom phase
  • HR phase

Candidate Communications
Delivery Status Indicators for Messages

You can now view the delivery status of SMS messages sent from Recruiting. Depending on the status of the delivery, these indicators appear next to each message in the Messages tab of a candidate’s page: 

  • Sent – Indicates that the message was sent successfully from Recruiting. 
  • Delivered – Indicates that the message reached the candidate’s phone number.
  • Failed – Indicates that the message failed to deliver.

Delivery Status Indicator for Messages

This feature uses the Webhook functionality and is applicable to Twilio and Syniverse service providers only. For other providers, the default status will be Sent.

With this new feature, you can view the delivery status of an SMS message instantaneously from within Recruiting.

Steps to Enable

To use this feature with Twilio and Syniverse service providers, you must configure the Deliver Status Callback Webhook URL in their account. For details, refer to the Candidate Communication technical brief (Doc ID 2968395.1) on My Oracle Support.

For Twilio, you need to use the messaging service SID instead of the “From” phone number to be able to use this feature. You can configure this while adding Twilio as an SMS service provider using the Recruiting Messaging Configuration task.

Key Resources

For more information, refer to this topic in Oracle Help Center: 

Opt out of SMS Communications

Give candidates the flexibility to opt in or opt out of SMS communications. If a candidate wants to stop receiving SMS messages sent by the recruiting team, they can send an SMS with a keyword such as ‘STOP’. If they want to resume receiving messages, they can send an SMS with a ‘START’ keyword or similar.

This feature uses the Webhook functionality and is applicable to Twilio and Syniverse service providers.

These new seeded profile options and values are available in the Settings and Maintenance area:

Profile Option

Default Values

ORA_IRC_CAND_SMS_OPTOUT_PATTERN

STOP, STOPALL, UNSUBSCRIBE, CANCEL, END, QUIT

ORA_IRC_CAND_SMS_OPTIN_PATTERN

START, UNSTOP

Note: The keywords sent by the candidate to stop or start receiving messages are validated against these profile values. If the service provider has configured an opt-out management feature, the keywords are validated against it. It’s recommended that the keywords specified in the opt-out management feature match these profile values.

Here are a few things to note when a candidate opts out of SMS messages:

  • SMS is removed as the preferred communication channel. The Compose button is disabled in the Messages section in Recruiting.
  • If the candidate’s email is verified, it’s automatically set as their preferred communication channel. The candidate is also notified about the change using this template from the Recruiting Content Library:
    • Category: Candidate Profile Notification
    • Content Item Name: Email Notification to Candidate for Updated Communication Channel
    • Code: SMS_OPTOUT_CAND_COMM_PREF_UPD

Note: When the candidate opts into SMS communications again, SMS is set as their preferred communication channel along with email.

  • If the candidate’s email isn’t present or verified, the hiring team won’t be able to send any communications from Recruiting. They can, however, call them for any urgent communications. When the candidate opts into SMS communications again, SMS is set as their preferred communication channel.

This feature gives candidates the flexibility to stop or start receiving SMS messages at any time based on their preferences.

Steps to Enable

To use this feature, you must configure the Webhook URL in the service provider’s account. You can also configure the opt-out management feature in Twilio. For details, refer to the Candidate Communication technical brief (Doc ID 2968395.1) on My Oracle Support.

Key Resources

For more information, refer to the following topic in Oracle Help Center:

Recruiting Activity Center
Recruiting Activity Center Extensibility

You can use business rules in Visual Builder Studio to customize Recruiting Activity Center requisition and job application preview and requisition and offer action panels. The preview and action panel key info sections can be configured to show fields based on the viewing user's role.

With this enhancement, you have the flexibility to customize and adapt the application to align with your unique business or individual needs.

Steps to Enable

Leverage the Visual Builder Studio to expose your applications. To learn more about extending your application using Visual Builder, visit Oracle Help Center > your apps service area of interest > Books > Configuration and Extension.

Tips And Considerations

  • In prior releases, all fields that could appear in the key info sections were displayed. With the uptake of business rules, some fields are now hidden by default in the key info section and need to be made visible. For example in the job application preview panel the candidate's email and phone number are now hidden by default but can be made visible. 
  • The action panels only support a single configuration, there can only be a single configuration for requisition actions and another for offer actions.

Key Resources

For details, refer to the Update 23D feature Extending HCM Redwood Pages Using VB Studio, in the HCM Common What's new

REST API
Adjustments to the Recruiting Candidates REST Service

Take note that the CountryId and StateProvinceId fields have been replaced by CountryCode and StateProvinceCode.

The REST API recruitingCandidates/education, recruitingCandidates/experience and recruitingCandidates/licensesAndCertificates no longer support CountryId and StateProvinceId. You should start using CountryCode and StateProvinceCode instead.

This enhancement allows you to better manage your data.

Steps to Enable

You don't need to do anything to enable this feature.

Recruiting Booster

Oracle Recruiting Booster enables hiring managers and recruiters to engage candidates at scale via conversational experiences and two-way messaging; create and manage hiring events with registration flows, pre-screening questionnaires and scheduling capabilities; manage shared interview schedules, sync with calendars to automate interview scheduling, distribute interview guides and collect feedback from the interviewers. This product requires a separate license.

Hiring Events
Copy Questions While Duplicating an Event

When you create an event based on an existing event if there are any prescreening and disqualification questions, they're also copied to the new event.

This enhancement makes it easier to duplicate events.

Steps to Enable

You don't need to do anything to enable this feature.

Key Resources

For instructions on creating an event based on an existing event, refer to the following topic in the Using and Administering Recruiting Booster guide on Oracle Help Center:

Event Manager Confirmed Registrations

Event owners can now manually manage candidate registrations and approve them based on certain criteria, rather than by automatic approvals.

Use the new Enable manual confirmation of registrations check box in the Event Information section when creating a new event.

New Checkbox

If you've selected this check box, candidates will see a message when they register for an event.

Event Message

Candidates will also see that their status is Pending under My Events in Candidate Experience. 

As an event owner, you'll see a new option in the action menu next to pending candidates on the Audience page.

Confirm Registration

If you feel the candidate is a good fit for your event, you can click Confirm Registration to manually confirm the candidate. If you don't want to confirm the candidate, don't select the option.

Once confirmed, the candidate status displays as Registered under My Events in Candidate Experience.

Candidate Status

They'll also receive an email letting them know that their registration was confirmed.

This feature helps you to focus on suitable candidates for the events.

Steps to Enable

You don't need to do anything to enable this feature.

New Event User Roles

There are two new aggregate event user roles. These roles must be assigned to users so that they can use Hiring Events.

Aggregate Privilege Name

Aggregate Privilege Code

View Recruiting Events

ORA_IRC_VIEW_RECRUITING_EVENT

Manage Recruiting Events

ORA_IRC_MANAGE_RECRUITING_EVENT

This enhancement allows administrators to assign users with event based roles for enhanced security and data protection.

Steps to Enable

You don't need to do anything to enable this feature.

Tips And Considerations

Roles created prior to Update 23D that used the older view/manage functional privileges will continue to work until Update 24A, at which time they will become obsolete. It's recommended that you switch to the new aggregate roles as soon as possible to maintain access when the existing roles are permanently disabled in Update 24A.

Key Resources

Prescreening Questions Filter

Event owners can now filter attendees based on the responses they've provided to prescreening questions using a new Question and Answer filter on the Audience page.

Click Show Filters on the Audience page to see the new filter.

Question and Answer Filter

Open the filter to display all available questions and answers for the event.

Filter by Candidate Answer

Select a question and answer to display a subset of candidates. In the example above, there's a multiple choice question with 4 possible answers. Event owners can filter candidates based on their answer to that question.

This feature gives you more options for filtering audience members and effectively managing events based on the responses provided.

Steps to Enable

You don't need to do anything to enable this feature.

Recruiting Assistant
Search for Jobs Using QR Codes

Candidates can now scan a QR code to view the jobs they want to apply for.

The recruiting team generates a QR code for a specific set of jobs and publishes it. When the candidate scans the QR code, the Candidate Experience page opens in the browser, with the Recruiting Assistant displaying the list of jobs that pertain to the QR code. Candidates can then browse through those jobs and apply to the ones they’re interested in. 

Jobs Displayed Based on QR Code

NOTE: This feature is available only if you have opted into Recruiting Booster.

Generate and Download a QR Code

As a recruiter, you can generate and download the QR code using the Recruiting QR Codes page. 

  1. Go to My Team or My Client Groups. Click Quick Actions > Show More > Recruiting QR Codes.
  2. Click Create.
  3. Enter a short code to identify the QR code. This code shouldn't have spaces or special characters. 
  4. Enter a descriptive name for the QR short code.
  5. In the Site URL field, enter the URL of the filtered list of jobs from the Candidate Experience site. The site code is noted from this URL.
  6. Enter the validity period of the QR code. By default, it’s valid for one month from the validity start date. 

NOTE: The jobs pertaining to the QR code are displayed in the Recruiting Assistant only during this validity period.

  1. Click Save and Close.

Details to Create a QR Code

NOTE: A URL with a short code is generated based on the short code name that you entered and the site code. When candidates scan the QR code, this URL launches the Candidate Experience page, with the Recruiting Assistant displaying a greeting message and the list of jobs that pertain to the QR code.

Download a QR Code 

The Recruiting QR Codes page lists the QR short codes and short code names, along with the site code displayed below them. 

Click the Download icon corresponding to the QR short code. This downloads the QR code image, which you can then publish.

List of QR Codes

Manage QR Code Details

Using the Recruiting QR Codes page, you can edit the site URL and the validity period of the QR code. You can also delete QR codes.

You can search for the QR code details that you want to edit by entering the short code, short code name, or the site code in the search field. You can also use the filters to search for QR codes based on their creation date, validity period, or name of the person who created them. 

From the list of QR codes displayed on this page, click a QR short code name. The View QR Code Details page appears, from where you can edit or download the QR code. 

Download or Edit a QR Code

This feature empowers recruiters to publish a specific set of jobs to candidates in a simpler way. Candidates can also leverage this feature to browse through the filtered list of jobs quickly in the Recruiting Assistant.

Steps to Enable

You don't need to do anything to enable this feature.

Tips And Considerations

The following applies to deleted and expired QR codes as well as those with a validity period starting in the future:

  • Any downloaded or published QR code becomes invalid.
  • If a candidate scans the QR code, the Candidate Experience page still appears with the Recruiting Assistant open. However, instead of displaying a list of jobs, the candidate is presented with options to search for jobs. 

Key Resources

Access Requirements

To access the Recruiting QR Codes quick action and page, you need the privilege, Manage Recruiting QR Codes. This privilege is granted to the recruiter and hiring manager roles by default.

Privilege Name

Privilege Code

Job Role

Manage Recruiting QR Codes

IRC_MANAGE_RECRUITING_QR_CODES_PRIV

Recruiter and Hiring Manager

Two-Way Communication
Notify Hiring Team of Candidate Replies to Auto-Generated Emails

Hiring team members are now notified through email when candidates reply to an auto-generated email sent from Recruiting. For example, when candidates apply to a job, they receive an email that acknowledges their job application. This email is usually sent from a vanity email ID that’s set up in Recruiting. Candidates can reply to this email, and when they do so, hiring team members receive an email notification.

The recruiter and hiring manager on the job requisition are notified when a candidate replies to an email related to a job application, prospect, or referral. For emails related to candidate pools, the pool owner is notified.

In addition to receiving an email notification, the hiring team can view the reply from the candidate in the Messages tab of a job requisition. They need to select the option, With Candidate for This Application, from the drop-down list in the Emails section.

Candidates can take advantage of this feature by emailing the hiring team with their queries or concerns, if any. Since hiring team members are immediately notified about it through email, it enables them to respond faster.

Steps to Enable

You don't need to do anything to enable this feature.

Tips And Considerations

  • You need to run the scheduled process, Process Recruiting Inbound Messages, to deliver incoming emails from candidates to the hiring team. It’s recommended that you run this process every 15 minutes.
  • Please note that when a candidate replies to an auto-generated email sent from a no reply email ID, hiring team members won’t be notified. In the content library, when the Capture Message check box is disabled for an automated notification, the email will be sent through the no reply email ID. If this check box is enabled, then emails are sent from the vanity email ID, and hiring team members are notified of any candidate replies.
  • Emails related to job alerts, campaigns, or candidate verifications containing the PIN number are usually sent through the no reply email ID. If candidates reply to them, hiring team members won’t be notified. 

Key Resources

For more information, refer to the following topics in Oracle Help Center:

Transactional Business Intelligence for Recruiting

Oracle Transactional Business Intelligence is a real time, self-service reporting solution offered to all Oracle Cloud application users to create ad hoc reports and analyze them for daily decision-making.  Oracle Transactional Business Intelligence provides human resources managers and specialists, business executives, and line managers the critical workforce information to analyze workforce costs, staffing, compensation, performance management, talent management, succession planning, and employee benefits.

Don’t want to start from scratch building a report or analytics? Check out the library of sample reports for all products on Customer Connect on the Report Sharing Center.

HR Position Renamed Position in Recruiting Subject Areas

Take note that the secured HR Position dimension introduced in Update 23A to replace the unsecured Position has been renamed Position.

With this enhancement, you'll return to the intended original naming convention, after securing the folder in Update 23A and using a temporary name "HR Position". 

Steps to Enable

You don't need to do anything to enable this feature.

Tips And Considerations

If for an unknown reason, a report containing position doesn't work anymore, you can remove and put back the position fields.

IMPORTANT Actions and Considerations for Recruiting

REPLACED OR REMOVED FEATURES

From time to time, Oracle replaces existing Cloud service features with new features or removes existing features. When a feature is replaced the older version may be removed immediately or at a future time. As a best practice, you should use the newer version of a replaced feature as soon as the newer version is available.

Product

Removed Feature

Target Removal

Replacement Feature

Replaced In

Additional Information

 

Nothing at this time.

       

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RECRUITING PAGES IN TRANSACTION DESIGN STUDIO

Rename actions in Transaction Design Studio to personalize Recruiting pages. The prefix Recruiting was added to recruiting actions to easily identify and select the pages.

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KNOWN ISSUES / MAINTENANCE PACK SPREADSHEETS

Oracle publishes a Known Issues document for every Update to make customers are aware of potential problems they could run into and the document provides workarounds if they are available.

Oracle also publishes Maintenance Pack and Statutory Maintenance Pack documentation of bugs that are fixed in the monthly or statutory patching.

To review these documents you must have access to My Oracle Support:

Oracle Human Capital Management Cloud Functional Known Issues and Maintenance Packs (Document ID 1554838.1)