Oracle Workforce Management Cloud
What's New
  1. Update 19B
  1. Revision History
  2. Overview
  3. Feature Summary
  4. Leave Management
    1. Absence Management
      1. Absence Redesigned User Experience/Responsive Pages
        1. Improved Navigation Options
        2. Compensatory Time Support for Responsive Pages
        3. Responsive Pages for Managers
  5. Time and Labor Management
    1. Time and Labor
        1. Unapproved Time Card Transfer Introduction
        2. Recalculation for Absence Change Introduction
        3. Time Card Search Results HR Field End Dating
      1. Time and Labor/Redesigned User Experience/Responsive Pages
        1. Payroll Rate Introduction in the Time Card Self-Service Page Redesigned
        2. Overtime Period Introduction in the Time Card Self-Service Page Redesigned
        3. Time Cards for Manager Self-Service Pages Redesigned
        4. New Time and Date Picker for Self-Service Pages Redesigned
  6. HR Optimizations
    1. Workforce Management Transactional Business Intelligence
      1. Absence
        1. New Business Process Dashboard - Time and Labor

Update 19B

Revision History

This document will continue to evolve as existing sections change and new information is added. All updates appear in the following table:

Date Feature Notes
28 JUN 2019 Time and Labor: Recalculation for Absence Change Introduction

Updated document. Revised feature information.

31 MAY 2019 Time and Labor: Recalculation for Absence Change Introduction

Updated document. Delivered feature in update 19B

31 MAY 2019

Time and Labor: Time Card Search Results HR Field End Dating

Updated document. Delivered feature in update 19B

31 MAY 2019

Time and Labor/Redesigned User Experience/Responsive Pages: New Time and Date Picker for Self-Service Pages Redesigned

Updated document. Delivered feature in update 19B

31 MAY 2019

Time and Labor/Redesigned User Experience/Responsive Pages: Time Cards for Manager Self-Service Pages Redesigned 

Updated document. Delivered feature in update 19B

26 APR 2019

Time and Labor: Unapproved Time Card Transfer Introduction

Updated document. Delivered feature in update 19B

01 MAR 2019   Created initial document.

Overview

HCM Cloud applications have two types of patches you can receive that are documented in this What’s New:

  • Release Updates (19A, 19B, 19C, and 19D)
  • Optional Monthly Maintenance Packs to each update

It is important for you to know what Release Update your environment is on. You can find this in your Cloud Portal.

This document outlines the information you need to know about new or improved functionality in Oracle HCM Cloud. Each section includes a brief description of the feature, the steps you need to take to enable or begin using the feature, any tips or considerations that you should keep in mind, and the resources available to help you.

In addition to this document you will also want to review the Oracle Human Capital Management Cloud Functional Known Issues and Maintenance Packs (Document ID 1554838.1). These documents identify bug fixes and possible known issues. You will also need to review these documents based in the release update version you are currently on or will be moving to.

Oracle HCM Cloud release documents are delivered in five functional groupings:

Suggested Reading for all HCM Products:

  • HCM Cloud Common Features (This document pertains to all HCM applications. It is the base human resource information for all products and HCM Tools.)
  • Global Human Resources Cloud (Global Human Resources contains the base application in which other application use for common data such as workforce structures and person information. Regardless of what products you have implemented you may want to see the new features for Global Human Resources that could impact your products.)

NOTE: Not all Global Human Resource features are available for Talent and Compensation products.

Optional Reading for HCM Products (Depending on what products are in your cloud service):

  • Talent Management Cloud (All Talent applications)
  • Workforce Rewards Cloud (Compensation, Benefits, Payroll and Global Payroll Interface)
  • Workforce Management Cloud (Absence Management and Time and Labor)

Additional Optional Reading:

  • Common Technologies and User Experience (This documents the common features across all Cloud applications and is not specific to HCM)

NOTE: All of these documents can be found on the Oracle Help Center at: https://cloud.oracle.com/saasreadiness/hcm under Human Capital Management Release Readiness.

Give Us Feedback

We welcome your comments and suggestions to improve the content. Please send us your feedback at oracle_fusion_applications_help_ww_grp@oracle.com. Indicate you are inquiring or providing feedback regarding the HCM Cloud What’s New for Release 13 in the body or title of the email.

Feature Summary

Column Definitions:

Report = New or modified, Oracle-delivered, ready to run reports.

UI or Process-Based: Small Scale = These UI or process-based features are typically comprised of minor field, validation, or program changes. Therefore, the potential impact to users is minimal.

UI or Process-Based: Larger Scale* = These UI or process-based features have more complex designs. Therefore, the potential impact to users is higher.


Customer Action Required = You MUST take action before these features can be used by END USERS. These features are delivered disabled and you choose if and when to enable them. For example, a) new or expanded BI subject areas need to first be incorporated into reports, b) Integration is required to utilize new web services, or c) features must be assigned to user roles before they can be accessed.

Ready for Use by End Users
(Feature Delivered Enabled)

Reports plus Small Scale UI or Process-Based new features will have minimal user impact after an update. Therefore, customer acceptance testing should focus on the Larger Scale UI or Process-Based* new features.

Customer Must Take Action before Use by End Users
(Feature Delivered Disabled)

Not disruptive as action is required to make these features ready to use. As you selectively choose to leverage, you set your test and roll out timing.

Feature

Report

UI or
Process-Based:
Small Scale

UI or
Process-Based:
Larger Scale*

Customer Action Required

Leave Management

Absence Management

Absence Redesigned User Experience/Responsive Pages

Improved Navigation Options

Compensatory Time Support for Responsive Pages

Responsive Pages for Managers

Time and Labor Management

Time and Labor

Unapproved Time Card Transfer Introduction

Recalculation for Absence Change Introduction

Time Card Search Results HR Field End Dating

Time and Labor/Redesinfed User Experience/Responsive Pages

Payroll Rate Introduction in the Time Card Self-Service Page Redesigned

Overtime Period Introduction in the Time Card Self-Service Page Redesigned

Time Cards for Manager Self-Service Pages Redesigned

New Time and Date Picker for Self-Service Pages Redesigned

HR Optimizations

Workforce Management Transactional Business Intelligence

Absence

New Business Process Dashboard - Time and Labor

Leave Management

Absence Management

Oracle Absence Management is a configurable and flexible global solution that enables organizations to manage absences of their workforce. The framework provides ability to define both complex and diverse absence plans. It integrates with the Oracle Cloud Global Payroll and Time and Labor products and provides dedicated work areas for the roles of Administrator and Employees. Simplified user interface is provided for employees’ absence data entry.

Absence Redesigned User Experience/Responsive Pages

Increase user satisfaction with the redesigned pages that now have the same look and feel on desktop and mobile devices. These redesigned pages are both responsive and easy to use on any device, with a modern look and conversational language. Clutter-free pages, with clean lines and just the essential fields, can be personalized to suit.

Improved Navigation Options

You can now access the Add Absence, Absence Balance, and Existing Absences pages from the person smart navigation window.

Additionally, when responsive is enabled, navigation from the home page and the Me tab to Absences will direct users to the Absences responsive landing page which also provides navigation to the Add Absence, Absence Balance, and Existing Absences pages.

Absences Landing Page with Responsive Enabled

When responsive is not enabled, navigation from the home page and the Me tab to Absences will direct users to the classic Manage Absence Records and Schedule Absence page.

Absences Landing Page with Responsive Not Enabled

Steps to Enable

In order to enable the enhanced Absences pages, you must enable the following profile option and have enabled the HCM_RESPONSIVE_PAGES_ENABLED profile option. If you have not enabled the HCM_RESPONSIVE_PAGES_ENABLED profile option, please see following white paper: HCM Responsive User Experience Setup Information (Document 2399671.1).

Field

Value

Profile Option Code

ANC_ABSENCES_RESPONSIVE_ENABLED

To enable the profile option, navigate to the Setup and Maintenance work area:

  1. Search for and click the Manage Administrator Profile Values task.
  2. Search for and select the profile option.
  3. Click to add a new Profile Value.
  4. Select the Level as Site.
  5. Enter a Y in the Profile Value field.
  6. Click Save and Close.

Tips And Considerations

Features to be supported in the future are:

  • Repeating or recurring absence entry
  • Entry of supplemental details for illness or injury, childbirth and placement patterns
  • Schedule defaulting
  • Duration overrides
  • Team calendar
  • Qualification plan balances or entitlements views
  • Plan balance drill down for absence transaction details
  • Responsive absence entry for an administrator
  • Responsive administrator balance view or responsive management of absences by an administrator
  • Donations or self-service disbursements

NOTE: All administrative functions can still be performed using the classic pages, even if the Absences Responsive Profile for self-service pages are enabled.

Key Resources

For more information on creating and enabling the profile options, refer to the following document on My Oracle Support:

  • HCM Responsive User Experience Setup Information- (Document 2399671.1)

For more information on personalizing pages, refer to the following:

  • Chapter 3, Page Modification in the Oracle Applications Cloud: Configuring and Extending Applications guide.
  • The Developer Relations Page Composer Oracle YouTube channel.

Compensatory Time Support for Responsive Pages

Managers and employees can now utilize the responsive user interface for compensatory time transactions and to view compensatory time balances.

Compensatory time can be earned by employees when they work excess hours outside of their regular work schedule, such as overtime hours or hours worked on a holiday. These excess hours are converted to earned compensatory time off, also known as time off in lieu, instead of monetary compensation. Employees can then record absences against the defined compensatory plan specific to your policies when they take time off in the future.

Add Absence for Compensatory Time

View Compensatory Time Balance

Steps to Enable

In order to enable the enhanced Absences pages, you must enable the following profile option and have enabled the HCM_RESPONSIVE_PAGES_ENABLED profile option. If you have not enabled the HCM_RESPONSIVE_PAGES_ENABLED profile option, please see following white paper: HCM Responsive User Experience Setup Information (Document 2399671.1).

Field Value

Profile Option Code

ANC_ABSENCES_RESPONSIVE_ENABLED

To enable the profile option, navigate to the Setup and Maintenance work area:

  1. Search for and click the Manage Administrator Profile Values task.
  2. Search for and select the profile option.
  3. Click to add a new Profile Value.
  4. Select the Level as Site.
  5. Enter a Y in the Profile Value field.
  6. Click Save and Close.

Tips And Considerations

Features to be supported in the future are:

  • Repeating or recurring absence entry
  • Entry of supplemental details for illness or injury, childbirth and placement patterns
  • Schedule defaulting
  • Duration overrides
  • Team calendar
  • Qualification plan balances or entitlements views
  • Plan balance drill down for absence transaction details
  • Responsive absence entry for an administrator
  • Responsive administrator balance view or responsive management of absences by an administrator
  • Donations or self-service disbursements

NOTE: All administrative functions can still be performed using the classic pages, even if the Absences Responsive Profile for self-service pages are enabled.

Key Resources

For more information on creating and enabling the profile options, refer to the following document on My Oracle Support:

  • HCM Responsive User Experience Setup Information- (Document 2399671.1)

For more information on personalizing pages, refer to the following:

  • Chapter 3, Page Modification in the Oracle Applications Cloud: Configuring and Extending Applications guide.
  • The Developer Relations Page Composer Oracle YouTube channel.

Responsive Pages for Managers

The manager self-service pages for Absence Management are redesigned for ease of use and responsiveness on all devices. As a manager, you can view balances and manage absences for your direct reports.

Worker-Level Managerial Actions for Absences

You can access the following pages for managing absences for your direct reports using My Team or Quick Actions:

  • Add Absence
  • Absence Balance
  • Existing Absences

Steps to Enable

In order to enable the enhanced Absences pages, you must enable the following profile option and have enabled the HCM_RESPONSIVE_PAGES_ENABLED profile option. If you have not enabled the HCM_RESPONSIVE_PAGES_ENABLED profile option, please see following white paper: HCM Responsive User Experience Setup Information (Document 2399671.1).

Field

Value

Profile Option Code

ANC_ABSENCES_RESPONSIVE_ENABLED

To enable the profile option, navigate to the Setup and Maintenance work area:

  1. Search for and click the Manage Administrator Profile Values task.
  2. Search for and select the profile option.
  3. Click to add a new Profile Value.
  4. Select the Level as Site.
  5. Enter a Y in the Profile Value field.
  6. Click Save and Close.

Tips And Considerations

Features to be supported in the future are:

  • Repeating or recurring absence entry
  • Entry of supplemental details for illness or injury, childbirth and placement patterns
  • Schedule defaulting
  • Duration overrides
  • Team calendar
  • Qualification plan balances or entitlements views
  • Plan balance drill down for absence transaction details
  • Responsive absence entry for an administrator
  • Responsive administrator balance view or responsive management of absences by an administrator
  • Donations or self-service disbursements

NOTE: All administrative functions can still be performed using the classic user interface even if the Absences Responsive Profile for self-service pages is enabled.

Key Resources

For more information on creating and enabling the profile options, refer to the following document on My Oracle Support:

  • HCM Responsive User Experience Setup Information- (Document 2399671.1)

For more information on personalizing pages, refer to the following:

  • Chapter 3, Page Modification in the Oracle Applications Cloud: Configuring and Extending Applications guide.
  • The Developer Relations Page Composer Oracle YouTube channel.

Time and Labor Management

Time and Labor

Oracle Time and Labor is a comprehensive, easy to use, rule-based time recording and management application. The calendar-based time entry interface and fully configurable time card layout easily address simple and complex time recording needs. Rule templates and the real-time rules engine provide an extensible and robust method to validate time entries and automatically apply pay rules, such as overtime calculations. Time and Labor now integrates completely with the following Oracle Cloud Human Capital Management applications: Global Human Resources, Absence Management, Global Payroll, and Project Costing. This integration insures accurate and consistent data for payroll processing and costing as well as project management billing.

Unapproved Time Card Transfer Introduction

Unapproved time cards may need to be transferred to payroll for payment of valid time entries. We created the new Prepare Unapproved Time Entries for Payroll Transfer process to validate and calculate time data for the selected time cards. After successful validation and calculation, this process sets the appropriate transfer status for time entries so that they can be transferred to payroll.

Scheduled Process Showing Possible Parameters

Steps to Enable

Configure HCM groups using the Manage HCM Groups task in the Setup and Maintenance work area. This task is part of the Workforce Deployment offering, Time and Labor functional area.

Recalculation for Absence Change Introduction

The time card status used to change to Entered whenever an absence was created or changed within the time card period. The employee or their manager had to manually resubmit this time card to move it to Approved status. Starting with release 19B, the time card status doesn't change anymore when an absence is created or changed on the time card. The Resubmit Time Cards process was enhanced to identify these absence changes, and automatically resubmit the affected time cards that have a Submitted or Approved status. You can use the Auto-approve time cards that were previously approved option to automatically approve time cards after successful resubmission, if they were previously approved.

Scheduled Process Resubmits Time Cards Affected by Retroactive HR or Setup Changes, as Well as Those Affected by a New or Changed Absence

Resubmission Status of the Time Card Is Updated to Reflect that It Was Resubmitted

Before this feature, time cards would go into Entered status when an absence in the period was created or updated outside the time card. This feature is enabled by default. You may not need any resubmission to happen if the absences don't affect time card calculations at all. If so, you can choose to disable the resubmission on the Manage Job Configuration page opened using this navigation path: My Client Groups > Absences > Configure Absence Batch Parameters. Please note that the status of affected time cards will not change even if this option is disabled. 

Skip Time Card Resubmission Using the Resubmit Affected Time Cards When Absence Entries Are Updated

Steps to Enable

You don't need to do anything to enable this feature.

Time Card Search Results HR Field End Dating

Get better search performance with the removal of Job, Location, and Department fields from the time card search results table. You can still use these fields to search for time cards and on time cards.

HR Fields Available in Only the Time Card Search Section

HR Fields Show in the Person Information Section on Time Cards

Steps to Enable

You don't need to do anything to enable this feature.

Time and Labor/Redesigned User Experience/Responsive Pages

Increase user satisfaction with the redesigned pages that now have the same look and feel on desktop and mobile devices. These redesigned pages are both responsive and easy to use on any device, with a modern look and conversational language. Clutter-free pages, with clean lines and just the essential fields, can be personalized to suit.

Payroll Rate Introduction in the Time Card Self-Service Page Redesigned

Show employees and managers the default payroll rate that corresponds to a time entry. The rate can be based on the entry attributes. Depending on your layout configuration, managers can override the default payroll rate.

Time Card Showing the Default Payroll Rate and Overwritten Rate

Steps to Enable

You don't need to do anything to enable this feature.

Tips And Considerations

Use the Manage Time Layout Sets task in the Setup and Maintenance work area to configure what fields to show on the responsive time cards. This task is in the Workforce Deployment Offering, Time and Labor functional area.

Overtime Period Introduction in the Time Card Self-Service Page Redesigned

Configure time cards so that by default, employees and managers see calculated time info by earned date. The earned date is the day that payroll uses to process the transferred time info. You can also specify whether to display the overtime date with the earned date.

Time Card Showing the Applicable Overtime Periods and Reported Hours

Time Card Showing Calculated Entries with the Earned Date

Time Card Showing Both the Earned Date and the Overtime Date

Steps to Enable

You can also specify whether to display the overtime date with the earned date. Use the Manage Time Layout Sets task in the Setup and Maintenance work area. This task is in the Workforce Deployment offering, Time and Labor functional area.

Set the Default View and Specify Whether to Display the Overtime Date

Time Cards for Manager Self-Service Pages Redesigned

You can now fully manage your team's time cards, as shown on this responsive page.

Responsive Team Time Cards Page, Which Looks and Feels the Same Across Devices

  1. Indicators on the scoreboard at the top of the page show, depending on the selected filters, the number of time cards requiring your attention. For example, you have 3 time cards pending your approval.
  2. The list view is where you manage existing time cards. You can view, edit, approve and reject time cards here. You can delete, save, and submit a time card after you open it. When you first open the Team Time Cards page, the list shows all time cards pending your approval.
  3. Filters let you determine the time cards that show in your list view. For example, you can show all of the submitted time cards where the reported hours are more than the scheduled hours. Then, you can review each time card in the resulting list to make sure the overtime follows your organization's policies.

  1. Click Add to create a time card for someone in your organization.

  2. Select multiple time cards in Submitted status and apply an Actions menu option to them. For example, use your filters to show all submitted time cards with reported hours that equal the scheduled hours. Then, you select all of the time cards and approve them, all at the same time.

Watch a Demo

Steps to Enable

Enable the team time cards pages using a profile option and value in the Setup and Maintenance work area.

To create and enable the profile option, complete these steps.

  1. Search for and click the Manage Profile Options task.
  2. On the Manage Profile Options page, create the profile option HWM_MANAGER_RESPONSIVE_PAGES_ENABLED.
  3. In the Profile Display Name field, enter Mobile-Worker Responsive Pages Enabled.
  4. In both the Application and Module fields, select Workforce Management.
  5. In the Description field, enter Enable the mobile-responsive time card pages for managers.
  6. Select the start date.

  1. Enable the profile option at the Site level.

To create and enable the profile value, complete these steps.

  1. Search for and click the Manage Administrator Profile Values task.
  2. On the Manage Administrator Profile Values page, search for HWM_MANAGER_RESPONSIVE_PAGES_ENABLED.
  3. Create a profile value and in the Profile Level field, select Site.
  4. In the Profile Value field, select Y to enable the new responsive manager time card self-service pages at the site level.

By default, managers inherit the worker responsive UI layout configurations for their employees, when viewing the time cards. You can optionally configure a manager version of the layout.

  1. In the Workforce Deployment offering, Time and Labor functional area, click the Manage Time Layout Sets task.
  2. On the Manage Layout Sets page, select the existing layout set you want to update or create a set.
  3. On the Generate Layout Set page, specify to include the manager layouts.

  1. On the create or edit layout set page, in the Responsive UI Layout row, click the Configure Layout icon.

  2. On the Configure Responsive UI Layout page, select the Manager tab and make your edits.

Watch a Setup Demo

Tips And Considerations

When you approving the time card using the link in the banner, you approve the entire time card. We recommend that you approve the time card from the notification list in three cases.

  • When you approve time cards for workers who aren’t part of your hierarchy. You can only see time cards for your reports, direct or indirect, on the Team Time Cards page.
  • When you approve only the payroll entries on time cards with project and payroll data.
  • When you approve only certain entries of the time card.

Key Resources

Watch Time Cards for Manager Self-Service Pages Redesigned Readiness Training

New Time and Date Picker for Self-Service Pages Redesigned

You can now enter dates and times using pickers instead of your keyboard. On the calendar, click each date you want to include. Tap off the calendar to set your selections.

Date Picker with Multiple Dates Selected

Time Picker Showing Hours, Minutes, and Meridian Settings

Steps to Enable

You don't need to do anything to enable this feature.

HR Optimizations

Workforce Management Transactional Business Intelligence

Oracle Transactional Business Intelligence is a real time, self-service reporting solution offered to all Oracle Cloud application users to create ad hoc reports and analyze them for daily decision-making. Oracle Transactional Business Intelligence provides human resources managers and specialists, business executives, and line managers the critical workforce information to analyze workforce costs, staffing, compensation, performance management, talent management, succession planning, and employee benefits.

Don’t want to start from scratch building a report or analytics? Check out the library of sample reports for all products on Customer Connect on the Report Sharing Center.

Absence

New Business Process Dashboard - Time and Labor

We have made it easier for you to report on Time and Labor modules with a new dashboard that helps you understand the various aspects of your configuration. This dashboard consists of multiple tabs with key performance indicators and sample analyses related to time cards, time devices, time card exceptions, time card approvals, and historical time info.

The Time Cards detail dashboard has multiple tabs that contain analyses about the respective areas of the worker time and labor functionality.

The Overview page has the KPI's and analyses that give an overview of the time cards including:

  • # Time Cards Processing
  • # Missing Time Cards
  • # Time Cards Expected (= # Reported Time Cards (All statuses) + # Missing Time Cards)
  • # Compliance Messages

The analyses in this tab include:

  • Scheduled Hours for Time Card Period (such as Published Schedule Hours)
  • # Missing Time cards (# Missing Time Cards by Common Dimensions, by Time (Year/Quarter/Month)
  • Compliance/Error (Top 5) # Time Cards

Time Device Entries

This page has KPI's and analyses related to the time device entries. Some of them include:

KPIs:

  • # Device Entries for Today
  • Clocked In Workers for Day
  •  # Device Entries for Current Time Card Period

Reports:

  • # Collection Device Activities
  • # Collection Device Events

Time Cards

This tab has details related to time cards created and submitted by the workers.

KPIs:

  • # Submitted Time Cards
  • % Submitted to Non Submitted Time Cards
  • # Time Cards Still ‘Open’

Reports:

  • Worker Time Cards by Type of Reported / Calculated Entries
  • Worker Time Cards by Status

Processing Submitted Time Cards

This tab has the KPI's and analyses related to the time cards processing and approvals.

KPIs:

  • # Pending Approval Time Cards
  • # Time Cards Approved
  • # Rejected Time cards

Reports:

  • Time Entry Projects Transfer
  • Time Cards in Approved / Rejected / Pending Approval Status

The dashboard prompts include the following:

Common Dimensions - Business Unit, Legal Employer, Country, Work Location, Department, Legislative Data Group, Time (Year/Quarter/Month/Week), Time Card Start/End Dates

Steps to Enable

You don't need to do anything to enable this feature.

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