Update 19D

Revision History

Date	Feature	Notes
27 MAR 2020	Time and Labor/Redesigned User Experience: Time Change Requests Enhancements	Updated document. Revised feature information.
27 MAR 2020	Time and Labor/Redesigned User Experience: Team Schedule for Manager Self-Service Pages Enhancement	Updated document. Revised feature information.
27 MAR 2020	Time and Labor/Redesigned User Experience: Attestations from Web Clock and Redesigned Time Card Pages Introduction	Updated document. Revised feature information.
27 MAR 2020	Time and Labor/Redesigned User Experience: View Time Cards for Redesigned Time Cards Pages Enhancements	Updated document. Revised feature information.
06 SEP 2019		Created initial document.

Overview

HCM Cloud applications have two types of patches you can receive that are documented in this What’s New:

• Release Updates (19A, 19B, 19C, and 19D)
• Optional Monthly Maintenance Packs to each update

It is important for you to know what Release Update your environment is on. You can find this in your Cloud Portal.

This document outlines the information you need to know about new or improved functionality in Oracle HCM Cloud. Each section includes a brief description of the feature, the steps you need to take to enable or begin using the feature, any tips or considerations that you should keep in mind, and the resources available to help you.

In addition to this document you will also want to review the Oracle Human Capital Management Cloud Functional Known Issues and Maintenance Packs (Document ID 1554838.1). These documents identify bug fixes and possible known issues. You will also need to review these documents based in the release update version you are currently on or will be moving to.

Oracle HCM Cloud release documents are delivered in five functional groupings:

Suggested Reading for all HCM Products:

• HCM Cloud Common Features (This document pertains to all HCM applications. It is the base human resource information for all products and HCM Tools.)
• Global Human Resources Cloud (Global Human Resources contains the base application in which other application use for common data such as workforce structures and person information. Regardless of what products you have implemented you may want to see the new features for Global Human Resources that could impact your products.)

NOTE: Not all Global Human Resource features are available for Talent and Compensation products.

Optional Reading for HCM Products (Depending on what products are in your cloud service):

• Talent Management Cloud (All Talent applications)
• Workforce Rewards Cloud (Compensation, Benefits, Payroll and Global Payroll Interface)
• Workforce Management Cloud (Absence Management and Time and Labor)

Additional Optional Reading:

• Common Technologies and User Experience (This documents the common features across all Cloud applications and is not specific to HCM)

NOTE: All of these documents can be found on the Oracle Help Center at: https://cloud.oracle.com/saasreadiness/hcm under Human Capital Management Release Readiness.

GIVE US FEEDBACK

We welcome your comments and suggestions to improve the content. Please send us your feedback at oracle_fusion_applications_help_ww_grp@oracle.com. Indicate you are inquiring or providing feedback regarding the HCM Cloud What’s New for Release 13 in the body or title of the email.

Feature Summary

Leave Management

Absence Management

Oracle Absence Management is a configurable and flexible global solution that enables organizations to manage absences of their workforce. The framework provides ability to define both complex and diverse absence plans. It integrates with the Oracle Cloud Global Payroll and Time and Labor products and provides dedicated work areas for the roles of Administrator and Employees. Simplified user interface is provided for employees’ absence data entry.

Improved Final Disbursement Support for Future Terminations

When you enter employee terminations with a future effective date, the final disbursement calculation now accurately reflects any changes in absence plan balances between the day the termination was entered and the actual termination date. Plan balances typically change because of various factors, such as absence entries, discretionary disbursements, accruals, and adjustments.

For accrual plans that do not have final disbursement enabled, but allow prior balance reinstatement, the closing balance will be recalculated so that the balance after termination stays as zero, and the same value is communicated to payroll. Also, the balance that’s reinstated on re-hire will be the recalculated value.

Steps to Enable

You don't need to do anything to enable this feature.

Self-Service Donations and Disbursements

Managers and employees can now use the improved user interface to request cash disbursements and donate leave time. They can also view existing disbursements and donations. To get to this page, from the Home page, Me section, click Time and Absences. Select either Cash Disbursements or Donations.

On the Cash Disbursements page, you can view disbursements that you requested in the past, and their current status. Click Add to request a new disbursement.

Cash Disbursements Page Showing Existing Disbursements

Here’s the redesigned donations page, showing an existing donation. You click add to start a new donation.

Donations Page

Steps to Enable

You don't need to do anything to enable this feature.

Absence Plan Balance Summary and Details

As a manager or employee, you can now view the absence plan balance details for each of your accrual, compensatory, and donation plans. You can see this in the improved Absence Balance page.

Plan Balance Page

Accrual and donation plans can be viewed as-of-today or as of a particular date. These plans show summary balance totals for each transaction type. You can also drill down into each of the plan balances to see what transactions contributed to the balance.

For compensatory plans, employees and managers can view the total compensatory balance and all plan balance details. They can also specify a particular date range to see detailed transaction type views and totals.

You click the plan to see the summarized and detailed views.

Summary Section

Scroll down on the same page to see the details section. You might need to expand the section if it’s collapsed.

Details Section

Steps to Enable

You don't need to do anything to enable this feature.

Compensatory Time Manager Actions

As a manager, you can now use the improved interface to use the manager actions for compensatory time. All the manager actions that you're already familiar with, such as adding a manual adjustment for compensatory time or overriding the expiration date, are now available in the improved Absence Balance page.

To make a manual adjustment, you click Add from the Balance Details region. To edit the adjustment or override its expiration date, you click the Edit icon next to the compensatory time transaction.

Making a Manual Adjustment for a Direct Report’s Compensatory Time

From the Compensatory Time Balance Details section, a manager can adjust the expiration date of a compensatory time transaction by selecting the Edit icon.

Plan Balance Page

The expiration date can now be overridden.

Details Page

Steps to Enable

You don't need to do anything to enable this feature.

View Details of Current and Projected Balance During Absence Entry

Managers and employees can now make informed decisions when they enter absences on the Add Absence page. You can now easily find out how the absence type balance was calculated. After you select the absence type, you click the balance to see the absence plans that compose the balance.

Absence Type Valance on the Add Absence Page

Additionally, when you add an absence, click Calculate to see the projected balance at the end of the absence request. Then, click the projected balance to see what transactions were considered in the calculation.

The projected balance considers in its calculation, today’s balance and any future transactions leading up to the absence end date. These include transactions, such as absences, accruals, carryovers, and adjustments, for any absence plans associated to the selected absence type.

Projected Balance on the Add Absence Page

Steps to Enable

You don't need to do anything to enable this feature.

Qualification Plan Details During Absence Entry

Employees and managers can now view their entitlements when they add a qualification absence, such as childbirth or placement. On the Edit Absence page, just scroll down to the Entitlements section to see the details.

The Entitlement Section for a Qualification Absence

Steps to Enable

You don't need to do anything to enable this feature.

Display of Additional Absence Details

Employees and managers can now use the improved user interface to view and enter additional details when adding or viewing an absence. Here’s a list of additional information that can appear in the redesigned Details section:

• Reason
• Block Leave
• Condition Start Date
• Leave Agreement
• Payment Request
• Waiver Date
• Authorized absence
• Notification Date
• Late notification
• Late notification waived
• Status Last Updated
• Special Conditions
• Disease Code
• Initially Reported By

You can continue to configure these fields using the absence type display options.

Supplemental Details During Absence Entry

Steps to Enable

You don't need to do anything to enable this feature.

Additional Sort and Display Options for Existing Absences

When employees view existing absences on the Existing Absences page, they can now sort on the absence status, absence type, and date. Use the Sort By list. You can also search by a specific date range. In addition, the absence statuses are now color coded so you can easily identify them. For employees with multiple legal employers, the Employer field appears.

The Existing Absences Page

Steps to Enable

You don't need to do anything to enable this feature.

Consistent Number Format for All Balances and Durations

All balance and duration values in the improved absence user interfaces now consistently show 3 decimal places to improve alignment and readability. If the number has more than 3 decimals, it’s rounded to 3 decimals. If the number has less than 3 decimals, the missing decimal places are filled with zeroes, for example, 8.500.

The number format preference that you select in the application will now apply for all balance amount and duration amounts for Absence Balance and Existing Absence pages, under Time and Absence.

Edit Absence Page Showing the Duration with 3 Decimal Places

Steps to Enable

You don't need to do anything to enable this feature.

Absence Redesigned User Experience

Increase user satisfaction with the redesigned pages that now have the same look and feel on desktop and mobile devices. These redesigned pages are both responsive and easy to use on any device, with a modern look and conversational language. Clutter-free pages, with clean lines and just the essential fields, can be personalized to suit.

Add Person Number Field on All Redesigned Pages

The redesigned pages are clutter free and display only the most frequently used fields. Fields that are not used frequently, like the person number field, are hidden by default. But you can now easily display it using Page Composer.

Steps to Enable

For more details on how you can add the person number field for your pages, see the following document on My Oracle Support: Document ID 2399671.1 - HCM Responsive User Experience Setup Information.

Time and Labor Management

Time and Labor

Oracle Time and Labor is a comprehensive, easy to use, rule-based time recording and management application. The calendar-based time entry interface and fully configurable time card layout easily address simple and complex time recording needs. Rule templates and the real-time rules engine provide an extensible and robust method to validate time entries and automatically apply pay rules, such as overtime calculations. Time and Labor now integrates completely with the following Oracle Cloud Human Capital Management applications: Global Human Resources, Absence Management, Global Payroll, and Project Costing. This integration insures accurate and consistent data for payroll processing and costing as well as project management billing.

Planned and Published Schedules Enhancement

For more clarity the last publication date was moved from the tool bar of both planned and published team schedule pages to shift-level information. Also, publishing is now handled asynchronously.

Tool Bar Without the Last Publication Date

Shift Dialog Box with the New Last Updated Date, Opened on the Planned Schedule Page

Shift Information with the New Last Updated Date that Appears When Hovering on the Planned Schedule Page

Shift Dialog Box with the New Publish Date, Opened on the Published Schedule Page

Shift Information with the New Publish Date that Appears When Hovering on the Planned Schedule Page

Steps to Enable

You don't need to do anything to enable this feature.

Time Transfer Performance Enhancements

The payroll transfer process was enhanced to shorten the time it takes to transfer time data to payroll.

Steps to Enable

To properly set up this enhancement, you need to run the Run Feature Upgrade payroll administration process immediately after upgrading to 19.D. Here's the steps that you need to complete in the Payroll Administration work area:

1. On the home page, click Payroll > Administration.
2. On the Tasks panel tab, click Submit a Process or Report.
3. On the Submit a Process or Report: Select a Flow Pattern page, select Run Feature Upgrade.

4. On the Enter Parameters page, enter a required process flow value that you can reference later, such as Run Time Transfer to Payroll Feature Upgrade.

5. Search for and select the feature Load Previous Time Data into Ready-to-Transfer Table.

6. Submit the process and confirm that it completed successfully.

 

Time Card Fields for Grants Management Introduction

When you configure a project costing layout set, you can now add new time card fields for people to report grant-related information. These four new fields are Contract Number, Funding Source, Expenditure Organization, and Capitalizable. They enable you to track funding sources and expenditure organizations for sponsored projects.

Edit Layout Dialog Showing New Time Card Fields for Grants Management

Steps to Enable

Complete these steps in the Time Management work area:

1. On the Tasks panel tab, click Manage Layout Sets.
2. On the Manage Layout Sets page, edit an existing set or create a set.
3. On the Generate Layout Set page, make sure that the Project Costing time consumer is selected.
4. Update the existing layout set or generate a new set.
5. Complete these steps to enable the new time card fields:
   1. On the Define Layout Set page, click the Configure Layout icon for the layout to which you want to add the new fields
   2. Click Edit Layout.
   3. Add the fields as required
   4. Save your changes to the layout
6. Save your changes to the layout set.

Time REST Services Enhancements

Get and create web clock events using the web clock events REST service. This REST service provides an additional method for clients to interact with Web Clock.

You can also get the configured web clock layout properties using the time layout sets REST service.

Steps to Enable

Review the REST service definition in the REST API guides, available from the Oracle Help Center > your apps service area of interest > REST API. If you're new to Oracle's REST services you may want to begin with the Quick Start section.

Time and Labor Redesigned User Experience

Increase user satisfaction with the redesigned pages that now have the same look and feel on desktop and mobile devices. These redesigned pages are both responsive and easy to use on any device, with a modern look and conversational language. Clutter-free pages, with clean lines and just the essential fields, can be personalized to suit.

Web Clock Enhancements

When you're configure the web clock layout, you can now specify whether to use server or device time. If you use device time, you can also specify an allowable difference, if any, between the employee's device time and the server time.

Web Clock Properties on the Edit Layout Dialog Box

Steps to Enable

Complete these steps in the Time Management work area:

1. On the Tasks panel tab, click Manage Layout Sets.
2. On the Manage Layout sets page, edit an existing set or create a new set.
3. On the Generate Layout Set page, make sure that this additional layout is selected: Web Clock.
4. Update the existing layout set or generate a new set.
5. Complete these steps to configure the time entries employees can request changes for.
   1. On the Define Layout Set page, in the Web Clock Layout row, click the Configure Layout icon.
   2. On the Configure Web Clock Layout page, click Edit Layout.
   3. Edit the layout.
   4. Save your changes to the layout
6. Save your changes to the layout set.

Time Change Requests Enhancements

As an employee, you can already request time changes from web clock. Now, you can also request time changes using a quick action or from a responsive time card.

Request Time Change Quick Action

Request Change on the Actions Menu of a Responsive Time Card

Pending Request on Time Card

As a line manager, you have a dedicated page to review and approve the change requests for your employees. After you approve a change request, the time card is automatically updated with the approved changes.

Dedicated Page with all Change Requests for Your Team

Approval Details Page for a Change Request

Steps to Enable

To enable change requests, you must enable the following profile options after creating and enabling the HCM_RESPONSIVE_PAGES_ENABLED profile option. If you haven't enabled the HCM_RESPONSIVE_PAGES_ENABLED profile option, see this white paper on My Oracle Support: HCM Responsive User Experience Setup Information (Document ID 2399671.1).

NOTE: This step of enabling profile is for existing customers only. New customers starting with 19D or a later release do not need to setup these profiles, as the new responsive screens are delivered by default.

Field	Value
Profile Option Code	HWM_WORKER_RESPONSIVE_PAGES_ENABLED
Profile Option Code	HWM_MANAGER_RESPONSIVE_PAGES_ENABLED

To enable the profile option, navigate to the Setup and Maintenance work area:

1. Search for and click the Manage Administrator Profile Values task.
2. Search for and select the profile option.
3. In the Profile Value section, click the Add icon.
4. Set the Level to Site.
5. In the Profile Value field, enter Y.
6. Click Save and Close.

Team Schedule for Manager Self-Service Pages Enhancement

You can quickly locate edited planned schedules by scanning for blue dots on the left.

You Can Quickly Locate Edited Planned Schedules by Scanning for Blue Dots on the Left

You can also now use saved searches to quickly show the different schedules that you work with on a regular basis. Note that the date is never part of a saved search. These searches always use the current date. You can use the date picker to select another date, as appropriate.

Default Saved Search on Team Schedule Page: Today for Direct Reports

Additional filters are now available so you can better filter your team schedule.

Additional Job, Location, Position, Department, Worker Type, and Contract Type Filters

Steps to Enable

To enable team schedule pages, you must enable the following profile option after creating and enabling the HCM_RESPONSIVE_PAGES_ENABLED profile option. If you haven't enabled the HCM_RESPONSIVE_PAGES_ENABLED profile option, see this white paper on My Oracle Support: HCM Responsive User Experience Setup Information (Document ID 2399671.1).

NOTE: This step of enabling profile is for existing customers only. New customers starting with 19D or a later release do not need to setup these profiles, as the new responsive screens are delivered by default.

Field	Value
Profile Option Code	HWM_MANAGER_SCHEDULES_RESPONSIVE_PAGES_ENABLED

To enable the profile option, navigate to the Setup and Maintenance work area:

1. Search for and click the Manage Administrator Profile Values task.
2. Search for and select the profile option.
3. In the Profile Value section, click the Add icon.
4. Set the Level to Site.
5. In the Profile Value field, enter Y.
6. Click Save and Close.

Tips And Considerations

The constraint where you can reassign a shift only to a person in the selected display type was removed. You can now reassign a shift to anyone you have access to. Also, when you clear your display filters, you can see everyone.

Attestations from Web Clock and Redesigned Time Card Pages Introduction

You can ask workers to attest to additional information about their reported time. Configure these attestations to appear when specified events or actions occur, such as when a worker clock's in or out, or when they save or submit their time card. You can also have attestations appear when certain conditions are met, such as for a specific elapsed duration associated with Web Clock, for the duration of a time entry, or the use of specific time attributes.

After workers submit their attestations, workers and managers can see all questions and answers from the relevant time card. Workers will see banners on any of their time cards that have unanswered attestations. Reasons for unanswered attestations include these situations:

• A worker's time cards are generated from external device events, such as Web Clock or a badge reader, and their time cards met conditions that require the attestation.
• The worker canceled an attestation that appeared when they were saving or submitting their time card.
• An approved change request changed the time card so that the time card now meets conditions that require the attestation.

Time-Card Level Notice of Unanswered Attestations

Time-Entry Level Notice of Unanswered Attestations

NOTE: When an attestation opens from Web Clock, the page header is the name of the button that caused the attestation, and not the Attestation.

Steps to Enable

To enable attestations, you must enable the following profile option after creating and enabling the HCM_RESPONSIVE_PAGES_ENABLED profile option. If you haven't enabled the HCM_RESPONSIVE_PAGES_ENABLED profile option, see this white paper on My Oracle Support: HCM Responsive User Experience Setup Information (Document ID 2399671.1).

NOTE: This step of enabling profile is for existing customers only. New customers starting with 19D or a later release do not need to setup these profiles, as the new responsive screens are delivered by default.

Field	Value
Profile Option Code	HWM_WORKER_RESPONSIVE_PAGES_ENABLED

To enable the profile option, navigate to the Setup and Maintenance work area:

1. Search for and click the Manage Administrator Profile Values task.
2. Search for and select the profile option.
3. In the Profile Value section, click the Add icon.
4. Set the Level to Site.
5. In the Profile Value field, enter Y.
6. Click Save and Close.

Before you configure attestations in Time and Labor, complete these tasks:

1. Create questionnaires using the Manage Question Library, Manage Questionnaire Templates, and Manage Questionnaires tasks. To find these tasks in the Setup and Maintenance work area, on the Tasks panel tab, click Search.
2. Create a time category that identifies the conditions for when an attestation appears. For more complex logic, you can create an advanced time category rule and associate it with the time category. In the Setup and maintenance work area, use the Time Categories task. The task is part of the Workforce Deployment Offering, Time and Labor functional area.

After you complete the previous tasks, you can create the attestation set and associate it with the appropriate workers.

1. Add relevant questionnaires, called attestations in Time and Labor, and time categories. Also, identify the events that cause the attestation to appear, such as an In or Out event, or a Save or Submit action. And, specify the display level, such as Detail, Day, or Time Card. The default level when an event causes the attestation to appear is Detail.

   

2. Associate attestation sets with workers in their time entry profiles and specify if, and during what period, workers can edit their attestations.

View Time Cards for Redesigned Time Cards Pages Enhancements

You can now view the time cards for any person you have access to.

List of the People You Have Access to

List of Time Cards for the Selected Direct Report

View-Only Time Card

Steps to Enable

NOTE: This step of enabling profile is for existing customers only. New customers starting with 19D or a later release do not need to setup these profiles, as the new responsive screens are delivered by default.

In order to enable this feature, you must enable the following profile option and have enabled the HCM_RESPONSIVE_PAGES_ENABLED profile option. If you have not enabled the HCM_RESPONSIVE_PAGES_ENABLED profile option, please see following white paper: HCM Responsive User Experience Setup Information (Document ID 2399671.1).

Field	Value
Profile Option Code	HWM_TIME_AND_LABOR_MANAGER_RESPONSIVE_PAGES_ENABLED

To enable the profile option, navigate to the Setup and Maintenance work area:

1. Search for and click the Manage Administrator Profile Values task.
2. Search for and select the profile option.
3. Click to add a new Profile Value.
4. Select the Level as Site.
5. Enter a Y in the Profile Value field.
6. Click Save and Close.

Key Resources

For more information on creating and enabling the profile options, refer to the following document on My Oracle Support:

• HCM Responsive User Experience Setup Information- (Document 2399671.1)