Revision History

This document will continue to evolve as existing sections change and new information is added. All updates are logged below, with the most recent updates at the top.

Date

What’s Changed

Notes

27 JUL 2017

Onboarding (Transitions): Dynamic Condition Evaluation

Updated to change example used from Employee ID, which is a field that this feature does not support at this time, to Social Security Number

17 JUL 2017

Recruiting: Prevent Users from Viewing Internal Candidates

New feature delivered in OTAC 15B.9 Quarterly update.

12 JUN 2017

Career Section: Configurable Link Colors on Faceted Search

New feature delivered in OTAC 15B.8 Quarterly update.

12 JUN 2017

Onboarding (Transitions): Security Alert when Opening PDF Files from Onboarding Content Pages

New feature delivered in OTAC 15B.8 Quarterly update.

12 JUN 2017

Onboarding (Transitions): Dynamic Condition Evaluation

New feature delivered in OTAC 15B.8 Quarterly update.

12 JUN 2017

Sourcing: Hide Apply Modal from Recognized Users

New feature delivered in OTAC 15B.8 Quarterly update.

12 JUN 2017

Sourcing: Apply Modal Display Consolidation

New feature delivered in OTAC 15B.8 Quarterly update.

12 JUN 2017

Sourcing: Authentication Buttons for Employees Only

New feature delivered in OTAC 15B.8 Quarterly update.

12 JUN 2017

Sourcing: Site-Specific Vanity URLs

New feature delivered in OTAC 15B.8 Quarterly update.

12 JUN 2017

Sourcing: Prevent Sign Up with Company Email Domain

New feature delivered in OTAC 15B.8 Quarterly update.

12 JUN 2017

Sourcing: Prevent Employees from Applying to External Only Job Postings

New feature delivered in OTAC 15B.8 Quarterly update.

12 JUN 2017

Sourcing: Employees Query Internal Job Description Index

New feature delivered in OTAC 15B.8 Quarterly update.

12 JUN 2017

Sourcing: Employees See Internal Short Description

New feature delivered in OTAC 15B.8 Quarterly update.

12 JUN 2017

Connect Client: Enhancement of Attachment Export Method

New feature delivered in OTAC 15B.8 Quarterly update.

12 JUN 2017

Recruiting: Controlling the Display of Annualization Factor

New feature delivered in OTAC 15B.8 Quarterly update.

12 JUN 2017

OBI: New Reporting Fields in Recruiting and Performance Management Subject Areas

New feature delivered in OBI 15B.3 Quarterly update.

12 JUN 2017

OBI: Saving Columns to the Catalog

New feature delivered in OBI 15B.3 Quarterly update.

12 JUN 2017

OBI: Using Global Variables

New feature delivered in OBI 15B.3 Quarterly update.

10 APR 2017

Connect Client: E-Signature Integration Offering Enhancement

New feature delivered in OTAC 15B.6 Quarterly update.

10 APR 2017

Sourcing: Job Alerts for Employees

New feature delivered in OTAC 15B.6 Quarterly update.

10 APR 2017

Sourcing: Location Display Enhancements

New feature delivered in OTAC 15B.6 Quarterly update.

10 APR 2017

Career Section: Source Tracking Filled Automatically for Referrals by Employees

New feature delivered in OTAC 15B.6 Quarterly update.

10 APR 2017

Career Section: User Name Recovery Through E-mail

New feature delivered in OTAC 15B.6 Quarterly update.

10 APR 2017

Career Section: Configurable Time Window for Access Code Use

New feature delivered in OTAC 15B.6 Quarterly update.

10 APR 2017

Career Section: New OFCCP Disability Form, 2020 Expiration Date

New feature delivered in OTAC 15B.6 Quarterly update.

10 APR 2017

Career Section: Stricter Security for Changing Security Questions

New feature delivered in OTAC 15B.6 Quarterly update.

10 APR 2017

Career Section: Ensuring Security Questions Are Created

New feature delivered in OTAC 15B.6 Quarterly update.

10 APR 2017

Career Section: Ensuring Security Questions Are Created

New feature delivered in OTAC 15B.6 Quarterly update.

10 APR 2017

Recruiting: E-Offer Selector Optimization

New feature delivered in OTAC 15B.6 Quarterly update.

21 NOV 2016

Recruiting: Recruiting Enhancements for the Out-of-the-Box Integration Solution

Removed the feature Recruiting Enhancements for the Out-of-the-Box Integration Solution. Enhancements done for the future OOTB solution Version 2 such as pay basis, position, worker location and worker related fields are described within specific features of the document.

01 OCT 2016

Recruiting: Report Notifications

Added details on message template triggering events for report notifications.

01 OCT 2016

Platform: RCC Supports Automatic Upgrade to Weblogic

Removed the feature RCC Supports Automatic Upgrade to Weblogic because RCC is an internal tool.

06 SEP 2016

Initial document creation.

Overview

This document outlines the information you need to know about new or improved functionality in Oracle Talent Acquisition Cloud Release 15B. Each section includes a brief description of the feature, the steps you need to take to enable or begin using the feature, any tips or considerations that you should keep in mind, and the resources available to help you.

The Oracle Talent Acquisition Cloud What’s New document, formerly called Taleo Release Notes, covers new or improved functionalities for Recruiting, Career Section, Sourcing, Onboarding, Reporting, Platform, and Connect Client. For new functionalities related to Taleo Performance, please refer to the Oracle Taleo Performance Cloud What’s New document.

NOTE: These documents can be found on the Oracle Help Center at: https://cloud.oracle.com/saasreadiness/hcm under Human Capital Management Release Readiness, Talent Management.

In the Taleo Recruiting Center, the Communications tab has been revamped to provide users a direct link to the Oracle Talent Acquisition Cloud What’s New located on the Oracle Help Center. This change will allow you to obtain new information at a faster rate.

Bug fixes documentation for the 15B release can be found on the My Oracle Support, on the Taleo Enterprise Documentation Homepage (document ID 1496352.1).

Give Us Feedback

We welcome your comments and suggestions to improve the content. Please send us your feedback at talent_acquisition_doc_feedback_ww_grp@oracle.com.

Release Feature Summary

Some of the new Release 15B features are automatically available to users after the upgrade and some require action from the user, the company administrator, or Oracle.

The table below offers a quick view of the actions required to enable each of the Release 15B features.

Action Required to Enable Feature

Feature

Automatically Available

End User Action Required

Administrator Action Required

Oracle Service Request Required

Recruiting

File Formats for Correspondence Attachments

Automatic Approval Reminders

Separate Date and Time Correspondence Variables for Offer Expiration

Disabling the JavaScript API

Fifth Section Added to Offer Form

Job Submission Completed Date in Candidate Lists

Disabling Icons in the Rich Text Editor

Pay Basis Enhancements

Controlling the Display of Annualization Factor

Requisition Creation from a Position Not Linked to a Requisition Template

Ability to Specify a Position in Offers

Ability to Specify a Worker Location

HRMS Worker Information Integration

Additional Worker Correspondence Variables

Enhanced Integration with Microsoft Exchange Server 2010 SP3

Secure LDAP and Active Directory Connections

Scheduling Reports

Report Notifications

Monitoring Scheduled Reports

Monitoring Report Activities

Searching for Reports

Exporting Reports

E-Offer Selector Optimization

Prevent Users from Viewing Internal Candidates

Career Section

Perpetual Display of Partner Import Services

Login Information Layout Change

Resume Block Layout Change

Facebook Feature No Longer a Career Section Property

Faceted Search Auto-suggest — Two Asian Characters

Facets Reflect Faceted Search OLF Selections

New User Registration Using Third-Party Credentials

Source Tracking Filled Automatically for Referrals by Employees

User Name Recovery Through E-mail

Configurable Time Window for Access Code Use

New OFCCP Disability Form, 2020 Expiration Date

Stricter Security for Changing Security Questions

Ensuring Security Questions Are Created

Configurable Link Colors on Faceted Search

Onboarding (Transitions)

Security Alert when Opening PDF Files from Onboarding Content Pages

Dynamic Condition Evaluation

SmartOrg

Masking Newly Created User Password

Sourcing

Locale Name Harmonization with Recruiting Languages

Locale Harmonization Migration

Language Toggle on All Pages

Browser Language Determines Session Language

Multilingual Custom Content Blocks in Site Builder

Geolocation Customization Backup and Restore

Sort and Filter Locations in Geolocation Editor

Location Search Fallback to Keyword Search

Refactored Navigation

Edit Font and Size in Content Blocks and Campaigns

Upload Custom Fonts

Extend Use of Customer Name Display

Apply Button for Recruiters and Administrators

Role-Specific Links to My Profile and My Submissions

Career Section Job Description URLs Target Specific Sites

Self-Service Facet Management for Standard Facets

Date Override on Manual Job Synchronization

Job Alerts for Employees

Hide Apply Modal from Recognized Users

Apply Modal Display Consolidation

Authentication Buttons for Employees Only

Site-Specific Vanity URLs

Prevent Sign Up with Company Email Domain

Prevent Employees from Applying to External Only Job Postings

Employees Query Internal Job Description Index

Employees See Internal Short Description

Location Display Enhancements

Connect Client

Removal of the User Name Token Authentication Method

Export of Historical Fields Tied to Equal Employment Opportunity

E-Signature Integration Offering Enhancement

Enhancement of Attachment Export Method

HCM Mobile Hiring

New Mobile Hiring

OBI

New Reporting Fields in Recruiting and Performance Management Subject Areas

Saving Columns to the Catalog

Using Global Variables

Recruiting

File Formats for Correspondence Attachments

System administrators can define which file formats are supported for files attached to message templates and correspondence sent to candidates.

Supported file formats are:

IMPORTANT: The value Any File Format includes all the above file formats as well as any other format.

Using the setting Attachments Format Filter in Correspondence, system administrators select which file formats are supported. The selected file formats will restrict the types of files that can be attached to message templates for both the Recruiting and Onboarding (Transitions) products and also in correspondence sent manually using the Send Correspondence action in Recruiting. After a file is attached, the system validates if the file format is supported. The validation is performed whether the file is attached by the system administrator on a message template or by a recruiter on a correspondence. If the file format is not supported, the system prevents the operation and an error message is displayed listing the supported file formats.

This functionality helps prevent unsafe files from being maliciously or inadvertently sent to candidates. It also helps avoid the use of file formats that are not desired or not supported based on corporate policies or best practices.

Steps to Enable

To specify supported attachment file formats:

  1. Click Configuration.
  2. In the General Configuration section, click Settings.
  3. Search for the setting named Attachments Format Filter in Correspondence.
  4. Click the name of the setting.
  5. Click Edit.
  6. Select the file format to be supported from the Available Values list and click Add. The file format appears in the Selected Values list. Repeat this step for each supported file format.
  7. If you want to remove a supported file format, select the file format in the Selected Values list and click Remove.
  8. Click Save.

Clicking the Reset button will change the configuration back to the default setting which is Any File Format.

Tips and Considerations

When upgrading to release 15B or when a new customer zone is being created, the default value of the Attachments Format Filter in Correspondence setting is Any File Format.

Files attached in previous releases and files attached while the setting was set to Any File Format will continue to be supported even if their format is no longer supported.

To prevent future undesirable attachments, system administrators should remove any file formats that are not desired by their company. They should also go through existing message templates and, if applicable, remove any undesirable attachments that may be used.

Automatic Approval Reminders

System administrators can configure an automatic reminder so that e-mails are sent to approvers to remind them to review and approve offers and requisitions.

In prior releases, users were sent a notification to approve offers and requisitions. However, if users lost the message or forgot about the approval, they were not reminded that they had to provide their approval. In release 15B, system administrators can configure an automatic reminder to remind approvers that they need to review and approve offers and requisitions.

Two settings are available:

System administrators configure these settings by defining the number of days after which a reminder e-mail is sent to remind approvers to review and approve offers and requisitions. When an approval task is created and a notification is sent to a user by e-mail, the system automatically sends a reminder to that user if a decision has not yet been taken within the time span defined. The system continues to send the reminder at the defined frequency (number of days) until the approver provides a decision on the approval request. Note that after one year, reminders are no longer sent. As an example, if the setting is set to 1 day, reminders will be sent every day for a period of one year or until the approver provides a decision. If the setting is set to 7 days, a reminder will be sent every week.

This functionality decreases the likelihood of approvers holding up the approval process. It also reduces the approval process duration.

Steps to Enable

To enable the requisition approval automatic reminder:

  1. Click Configuration.
  2. In the Recruiting section, click Settings.
  3. Search for the Requisition Approval Automatic Reminder setting.
  4. Click the name of the setting.
  5. Click Edit.
  6. In the Value field, indicate the number of days after which you want to remind approvers to provide a decision on requisition approvals. The maximum value is 365 days. Setting the value to 0 does not send any reminder.
  7. Click Save.

To enable the offer approval automatic reminder:

  1. Click Configuration.
  2. Search for the Offer Approval Automatic Reminder setting.
  3. Click the name of the setting.
  4. Click Edit.
  5. In the Value field, indicate the number of days after which you want to remind approvers to provide a decision on offer approvals. The maximum value is 365 days. Setting the value to 0 does not send any reminder.
  6. Click Save.

Tips and Considerations

When upgrading to release 15B or when a new customer zone is being created, the value of the Requisition Approval Automatic Reminder and Offer Approval Automatic Reminder settings is set to 0. No reminder is sent.

The following message templates are used for both the notifications and automatic approval reminders. Since the same message templates are used, it might be beneficial for system administrators to make adjustments to the content of the four message templates.

Sending of reminders is tracked in the requisition and offer History tab.

Key Resources

For more information on approvals, review the following topic in the Oracle Taleo Enterprise Recruiting Configuration Guide:

Separate Date and Time Correspondence Variables for Offer Expiration

The offer expiration date and offer expiration time variables can be used together or separately in correspondences.

In prior releases, the {Offer.ExpiryDate} correspondence variable provided both the date and time of the offer expiration. In release 15B, the {Offer.ExpiryDate} only provides the date. To display the time of the offer expiration, a separate variable is available: {Offer.ExpiryTime}. System administrators can choose to include the date, the time, or both for correspondences using these variables:

Steps to Enable

There are no steps necessary to enable this feature.

Tips and Considerations

This functionality provides a slightly different behavior than in previous releases. System administrators may want to reconfigure message templates that are using the {Offer.ExpiryDate} variable so that the expiration time remains included and displayed as it was (or maybe displayed in a different manner).

Disabling the JavaScript API

System administrators can enable or disable the JavaScript API functionality in Recruiting.

A JavaScript API can be used by customers to dynamically extract information from fields displayed in specific pages of the Recruiting Center, send the information to an external system, and capture the information back into the Taleo fields.

In prior releases, the JavaScript API was always active. In release 15B, the JavaScript API can be disabled if the customer is worried about various security threats. A setting is available: Enable JavaScript API. If the setting is set to No and a recruiter creates a method in JavaScript and attempts to run it, the system will see that the JavaScript API is disabled and it will not execute the method.

This functionality prevents malicious extraction or insertion of information with scripting from the Recruiting product.

Steps to Enable

To configure the JavaScript API:

  1. Click Configuration.
  2. In the Recruiting section, click Settings.
  3. Search for the Enable JavaScript API setting.
  4. Click the name of the setting.
  5. Click Edit.
  6. Select Yes to activate the API or No to deactivate it.
  7. Click Save.

Tips and Considerations

When upgrading to release 15B or when a new customer zone is being created, the Enable JavaScript API setting is set to No. This represents a change of functionality for customers because the JavaScript API was always enabled before release 15B.

Fifth Section Added to Offer Form

A new section is available in the offer form to provide more flexibility in the organization of offer information.

The offer form originally provided four sections to organize offer information: Top Section, General Terms, Bonuses, Details. In release 15B, a fifth section called Other Terms is available. Moreover, the name of the offer form sections (categories) can be customized to better align with a company’s terminology.

Offer Form Layout Configuration Page

Steps to Enable

System administrators can configure the Other Terms section just like any other sections in the offer form. To customize the name of offer form sections, a Service Request to Oracle Support to modify TextTool resources is required. Below are the resource IDs of the section names:

Key Resources

For more information on configuring offer form sections, review the following topic in the Oracle Taleo Enterprise Recruiting Configuration Guide:

Job Submission Completed Date in Candidate Lists

When configuring list formats, system administrators can add a column, called Submission Completed Date, in requisition-specific candidate lists so that recruiters can view and sort candidate submissions based on the date when a job submission was completed.

Once the column Submission Completed Date is added to a requisition-specific candidate list, the title of the column in Recruiting is displayed as Submission Complete. Information in the Submission Complete column appears as follows:

Submission Complete Column in Candidates List

Job submissions are considered complete when:

Steps to Enable

System administrators can add the new Submission Completed Date column in list formats just like any other columns.

Tips and Considerations

This feature was developed to allow recruiters to look through a list of candidate submissions from top to bottom, where the candidate submission on the top is the oldest and the one at the bottom is the most recent. In some companies, this way of screening is mandatory as selection is performed in a first come first serve manner. To do this, the recruiter must see and sort on the submission completion date (ascending order) such that the oldest submissions are displayed on the top and the recruiter goes down through the list one candidate at a time. In addition to this, the correct filter must be activated in order not to include submissions that are not completed.

System administrators should verify if they were using the Submission Creation Date column in list formats to accomplish a behavior similar to the new Submission Completed Date column. If this is the case, it is recommended to use the new Submission Completed Date column instead because the Submission Creation Date column can include candidates that have not completed their submission (either because they saved as draft and never came back or simply because they simply dropped out of the process.

All candidate (submission) list contexts support the new Submission Completed Date column except for the following:

Key Resources

For more information on configuring lists, review the following topic in the Oracle Taleo Enterprise Recruiting Configuration Guide:

Disabling Icons in the Rich Text Editor

System administrators can disable icons in the rich text editor to reduce complexity or prevent users from including JavaScript code into requisition descriptions, e-mail notifications or correspondence.

Using the setting Rich Text Editor Disabled Icons, system administrators can disable any or all icons except for the “Enlarged view” icon.

Rich Text Editor Toolbar

Steps to Enable

To disable icons in the rich text editor:

  1. Click Configuration.
  2. In the General Configuration section, click Settings.
  3. Search for the setting named Rich Text Editor Disabled Icons.
  4. Click the name of the setting.
  5. Click Edit.
  6. Enter the icon code name of the icons you want to disable, separated by a comma.
  7. Click Save.

Tips and Considerations

When upgrading to release 15B or when a new customer zone is being created, no icons are disabled.

The setting Rich Text Editor Disabled Icons prevents users from using the deactivated icons in future text creations only. This setting does not affect any existing requisition descriptions, e-mail notifications or correspondences.

IMPORTANT: This configuration applies to the rich text editor in Recruiting and Onboarding. It is not supported in Evaluation Management, Performance Management and Sourcing.

Key Resources

For more information on the rich text editor functionalities, review the following topic in the Oracle Taleo Enterprise Recruiting Configuration Guide:

Pay Basis Enhancements

Pay Basis information found in requisitions and offers has been enhanced to provide new functionalities.

Pay Basis values are available in the Recruiting Administration menu, under Pay Basis List where Oracle-sourced values can be deactivated. For backward compatibility reasons, the values Yearly (default value) and Hourly cannot be deactivated.

Pay Basis values can also be imported from an external HRMS system. Contrary to Oracle-sourced values, deactivation of imported Pay Basis values is possible only through integration.

For each pay basis, the following information is available:

IMPORTANT: Oracle-sourced values cannot be configured to contain currency and worker legal employer information.

Pay Basis List Configuration Page

Recruiters define a pay basis when creating requisitions or offers. When a Pay Basis value is selected, the corresponding annualization factor is displayed under the Pay Basis field. When mousing over the value in view mode, a window displays details such as name, code, and annualization factor.

When only Oracle-sourced Pay Basis values are available in the system, the recruiter selects a pay basis using a drop-down list.

Pay Basis Drop-Down List in Requisition

When Pay Basis values have been imported in the system, the recruiter selects a pay basis using a selector which provides auto-suggest capability. The Pay Basis Selector page contains both Oracle-sourced values and imported values. The selector provides quick filters and displays the code, name, and annualization factor of each pay basis as well as the worker legal employer and currency if those values are set for the selected pay basis (and if these fields are configured as available).

Pay Basis Selector in Requisition

The annualization factor is obtained by calculating the annualized salary off of a salary based on the selected pay basis (or vice versa). For example, if the pay basis is weekly, the annualization factor is 52 since there are 52 weeks in a year.

When creating an offer, the recruiter enters a salary in the Salary (Pay Basis) field. The recruiter can specify a Pay Basis value different than the one defined in the requisition. The recruiter can click the calculator icon to calculate the corresponding annualized salary. The system fills-in the calculated value based on the annualization factor. If currency information is available for the selected pay basis, the Currency field automatically populates with that value and cannot be edited. If no currency was configured, the Currency field is empty and is editable.

Pay Basis Field in Offer Form

Steps to Enable

To activate an Oracle-sourced pay basis:

  1. Click Configuration.
  2. In the Recruiting section, click Administration.
  3. In the General Configuration section, click Pay Basis List.
  4. Click Activate next to the pay basis you want to activate.

The only way to deactivate an imported pay basis, even after it has been used, is via integration. Once deactivated, an imported pay basis will remain displayed on the Pay Basis list but marked as “Inactive”.

For backward compatibility reasons, the values Yearly and Hourly cannot be deactivated. They are always activated.

Tips and Considerations

When configuring the offer form, system administrators should position the Pay Basis, Salary (Pay Basis), Annualized Salary and Currency fields together as a group since they are linked via calculation. Ideally, these fields should be laid out in the sequence order that most users would expect to enter the information.

When a candidate is hired, the pay basis included in the offer can be exported to the HRMS system for a New Hire record to be created.

Controlling the Display of Annualization Factor

The Annualization Factor field can be displayed or hidden in requisitions and offers.

In 15B, a new functionality was added to display the Annualization Factor field next to the Pay Basis field in requisitions and offers. The Annualization Factor field is a read-only field. The annualization factor is obtained by calculating the annualized salary off of a salary based on the selected pay basis (or vice versa). For example, if the pay basis is weekly, the annualization factor is 52 since there are 52 weeks in a year.

In 15B.8, system administrators can configure the display of the Annualization Factor field in requisitions and offers. Two settings are available:

Steps to Enable

To display the Annualization Factor field in requisitions:

  1. Click Configuration.
  2. In the Recruiting section, click Settings.
  3. Search for the Requisition Annualization Factor setting.
  4. Click the name of the setting.
  5. Click Edit.
  6. Set the value to Yes.
  7. Click Save.

To display the Annualization Factor field in offers:

  1. Click Configuration.
  2. In the Recruiting section, click Settings.
  3. Search for the Offer Annualization Factor setting.
  4. Click the name of the setting.
  5. Click Edit.
  6. Set the value to Yes.
  7. Click Save.

When the settings are set to Yes, the Annualization Factor field appears next to the Pay Basis field in edit and view modes.

Tips and Considerations

When upgrading to release 15B.8 or when a new customer zone is being created, the default value of the Requisition Annualization Factor and Offer Annualization Factor settings is No. The Annualization Factor field is not displayed.

The Annualization Factor field is displayed for informational purposes only. If the field is not displayed, the calculator in the offer grid will still consider it in its calculation. 

For details on pay basis enhancements, see the feature Pay Basis Enhancements in this document.

Requisition Creation from a Position not Linked to a Requisition Template

When recruiters create a requisition from a position, the position no longer needs to be linked to a requisition template.

In prior releases, the requisition creation wizard would display either the Requisition Template selector or the Position selector and positions were linked to requisition templates. In release 15B, when recruiters create requisitions and positions are activated, recruiters can select a position that is not linked to a requisition template. If positions are activated, recruiters see the Positions selector (instead of the Requisition Template selector) in the requisition creation wizard. The list of positions displayed depends on the recruiter’s permissions. If the recruiter can create requisitions without any restriction, then all compatible positions are displayed and available (even if not linked to a requisition template). If the user’s permission is limited to template-linked positions, then only those are displayed.

Steps to Enable

For this new functionality to work, the concept of position must be enabled by system administrators. To enable the position concept:

  1. Click Configuration.
  2. In the Recruiting section, click Settings.
  3. Locate the setting Enable Position.
  4. Click on the setting name.
  5. Click Edit.
  6. Select the Yes value.
  7. Click Save.

To enable the creation of requisitions from a position:

  1. Click Configuration.
  2. In the Recruiting section, click Settings.
  3. Locate the setting Select a Position when creating Requisitions (if concept of Position is activated).
  4. Click on the setting name.
  5. Click Edit.
  6. Select the Yes value.
  7. Click Save.

For this new functionality to work, the constraints for the Create Requisition permission have been modified. The "Only from a requisition template" constraint that applied to the Create Requisition permission was originally meant to prevent users from creating a requisition from scratch. In release 15B, since a position can be used without being linked to a requisition template, users would no longer be prevented from creating a requisition from scratch. Consequently, the constraints were updated to ensure that, if a position is used to create a requisition, then the position must be linked to a requisition template. When this constraint is enforced, positions without a requisition template will not be available in the selector. The new Create Requisition constraints are:

Ability to Specify a Position in Offers

The Position field, traditionally available only in requisitions, can be added to offers.

System administrators can configure the Position field to appear in the offer form. Once available in the offer form, the recruiter can specify a value for the Position field when creating an offer. The recruiter can copy the value originating from the requisition if one exists or select a different value. A different position can be selected for each offer within a same requisition.

Position Field in Offer Form

Steps to Enable

To configure the Position field to appear in the offer form:

  1. Click Configuration.
  2. In the Recruiting section, click Administration.
  3. Under Fields, click Offer.
  4. Click the Position field.
  5. Click Edit Field Availability.
  6. In the Offer Field Editor - Position page, select Taleo Recruiting, specify if the Position field content is required for saving or not, and define the security level.
  7. Specify any relevant Organizations, Locations, or Job Fields (OLF) contextual information.
  8. Click Save.
  9. Go back to the Recruiting Administration page.
  10. Under Fields, click Offer Field Layout.
  11. Locate the Position field.
  12. Specify where in the offer form the Position field will appear (category and line).
  13. Click Apply.

Tips and Considerations

When a candidate is hired, the position included in the offer can be exported to the HRMS system for a New Hire record to be created.

Specific positions can be included in new hire’s offer within a multi-hire requisition.

Key Resources

For more information on configuring the offer form, review the following topics in the Oracle Taleo Enterprise Recruiting Configuration Guide:

Ability to Specify a Worker Location

The Worker Location field is a new field available in Recruiting.

The worker location is used as an employee (post-hire) function whereas the primary location (in OLF) is meant for recruiting purposes. For example, a primary location could be 100 Main Street and a worker location could be “Sector 44” or “Cubicle A”.

Worker locations cannot be created in Taleo Configuration. Worker locations are typically imported from an external HRMS system. Once worker locations are imported, worker locations can be mapped to the SmartOrg Location structure via Integration or by the system administrator in Taleo Configuration. Any Location element can be given the Worker Location property and a physical address. System administrators can then configure worker locations to appear in requisitions, offers, correspondences, requisitions lists, and candidates lists just like any other fields.

When creating a requisition from scratch, the recruiter can specify a worker location if the field is available in the requisition. When the recruiter clicks the selector icon, the Worker Location Selector displays all the worker locations configured by the system administrator.

Worker Location Field in Requisition

When a recruiter creates a requisition and selects a Primary Location for the requisition, the Location Selector provides a new option to display only worker locations. If the recruiter selects a location that is a worker location, both the Primary Location and Worker Location fields will be populated in the requisition. On the other hand, if the recruiter selects a location that is not a worker location, only the Primary Location field will be populated in the requisition. The Worker Location field will be empty. However, the recruiter will be able to click the selector icon next to the Worker Location field and manually select a worker location. By default, the Worker Location selector will be pre-filtered to show only worker locations which are compatible with the Primary Location if one has been specified. The recruiter can cancel this pre-filtering and select a worker location even if it is not compatible to the Primary Location.

Show only worker locations Option in Location Selector

When creating an offer, the recruiter can specify a worker location whether or not it was originally identified in the requisition. Also, if a worker location was specified in the requisition, it is possible to specify a different value in the offer. A different worker location can be selected for each offer within a same requisition. If the worker location contains a physical address, mousing over the worker location will display the address. One important benefit with the ability to specify a worker location in an offer is in the case of multi-location requisitions.

Worker Location Field in Offer Form

Steps to Enable

System administrators can configure the Worker Location field to appear in requisitions, offers, correspondence, requisitions lists, and candidates lists just like any other fields.

Tips and Considerations

When a candidate is hired, the worker location included in the offer can be exported to the HRMS system for a New Hire record to be created.

Specific locations can be included in new hire’s offer within a multi-hire requisition.

Since the worker location is closely related to the primary location (OLF), system administrators should position both fields close to each other so that users more easily understands the relation and why, potentially, the worker location became populated right after a primary location was selected.

Key Resources

For more information on configuring fields, review the following topic in the Oracle Taleo Enterprise Recruiting Configuration Guide:

HRMS Worker Information Integration

The following HRMS worker-related fields can be imported in Recruiting for use in requisitions, requisition templates, offers, correspondence, requisition lists and candidate lists:

Once values are imported, they are available to be viewed in Taleo Recruiting Administration, under General Configuration.

When a recruiter creates a requisition, the selection of worker-related values is performed via a selector. The selector provides quick filters to quickly filter the list down to relevant information. When mousing over a selected value on the requisition, a pop-up window containing details such as name and code is displayed.

When creating an offer, the recruiter can decide to specify a worker-related field whether or not it was originally identified in the requisition. Also, if a worker-related field was specified in the requisition, it is possible to specify a different value in the offer. A different worker-related field can be selected for each offer within a same requisition.

Steps to Enable

System administrators can configure worker-related fields to appear in requisitions, requisition templates, offers, correspondence, requisition lists, and candidate lists just like any other fields.

Tips and Considerations

If worker-related fields are used, they should be positioned together as a group on the requisition and the offer.

When a candidate is hired, the worker-related information included in the offer or requisition can be exported to the HRMS system as part of the New Hire export.

Key Resources

For more information on configuring fields, review the following topic in the Oracle Taleo Enterprise Recruiting Configuration Guide:

Additional Worker Correspondence Variables

The following new variables are available to system administrators when they create message templates:

Steps to Enable

There are no steps necessary to enable this feature.

Key Resources

For more information about correspondence variables, review the following topic in the Oracle Taleo Enterprise Recruiting Configuration Guide:

E-Offer Selector Optimization

When the standard or advanced electronic offer feature is enabled, the default method to extend offers and send offer letters was modified to provide a simpler user experience.

The default method to extend offers is now Extend in writing instead of Extend verbally.

Extend Offer Window

The default method to send the offer letter is now E-Offer instead of Email.

Send Offer Letter Window

Extending offers verbally or via email remains possible but it is no longer the default route.

This functionality eliminates the inconvenience of having to select how to extend an offer when the primary delivery method used is electronic offers.

Steps to Enable

There are no steps necessary to enable this feature.

Prevent Users From Viewing Internal Candidates

A new permission enables users to search internal candidates in either quick search or advanced search.

In certain organizations, managers use the quick search to find candidates who have applied to their store and area. However, when using the quick search, these managers can find internal employees and, consequently, see personal information they are not supposed to see. This violates data privacy.

To prevent unintended exposure to internal candidates’ data, a new permission was created under the Recruiting > Search functional domain. Only users who have this new permission can search internal candidates in either quick search or specific search.

To avoid confusion, the following permissions were renamed to indicate if the search is intended to find external or internal candidates:  

When searching for candidates, the error message indicating that no results were found was refined. It now indicates that the person the user is looking for did not show up because it is an internal candidate.

Steps to Enable

To enable users to search internal candidates in Quick and Specific search:

  1. Click Configuration.
  2. Under SmartOrg, click Administration.
  3. On the SmartOrg Administration page, click User Types, then click a user type.
  4. Expand the Recruiting functional domain and click Edit next to Search.
  5. Select the permission “If access to Quick and Specific Search is granted, find internal candidates (in addition to external candidates).”
  6. Click Save.

To enable users to search internal candidates in Advanced search:

  1. Click Configuration.
  2. Under SmartOrg, click Administration.
  3. On the SmartOrg Administration page, click User Types, then click a user type.
  4. Expand the Recruiting functional domain and click Edit next to Search.
  5. Select the permission “If access to Advanced Search is granted, find internal candidates (in addition to external candidates).”
  6. Click Save.

Tips and Considerations

When upgrading to release 15B.9, the new permission is granted by default to users. When a new customer zone is being created, the new permission is not granted by default.

Evaluation Management

Enhanced Integration with Microsoft Exchange Server 2010 SP3

A broader set of Microsoft Exchange integrations is supported to view free/busy calendars of interview team members.

In prior releases, the Evaluation Management Interview Scheduling feature was supporting Microsoft Exchange 2007 SP1, SP2 and Microsoft Exchange 2010 SP1, SP2. In release 15B, Microsoft Exchange 2010 SP3 is now supported. Microsoft Exchange 2010 SP3 will first be rolled out in controlled availability and eventually be made available to a broader audience.

Steps to Enable

Prerequisite:

To set up the integration for Microsoft Exchange:

  1. Click Configuration.
  2. In the Evaluation Management section, click Administration.
  3. Click Integration Configuration.
  4. Click Create next to Exchange Integrations.
  5. Enter a name for the integration.
  6. Enter a domain name for the integration. You can get this information from your IT department.
  7. Set a status, either Active or Inactive.
  8. Select a version for the Exchange Server used for the integration. Supported versions are: Exchange Server 2007 SP1, SP2 and Exchange Server 2010 SP1, SP2, SP3.
  9. Enter the Exchange Web Services URL. You can get this information from your IT department. The URL must start with "http://".
  10. Enter a user name and a password for the read-only user account configured to access Exchange. Your IT department should create the necessary read-only user account. Note that in Evaluation Management, passwords are masked.
  11. Click Save.

Tips and Considerations

Microsoft Exchange 2010 SP3 will first be rolled out in controlled availability and eventually be made available to a broader audience.

Secure LDAP and Active Directory Connections

HTTPS and LDAPS protocols are supported to establish a secure connection.

In prior releases, the Evaluation Management Interview Scheduling feature was using an unsecured HTTP connection and was requiring customers to use VPN. In release 15B, we are enabling a secure connection to the company LDAP server and Active Directory server. These servers are used to pull information on interview team members to be scheduled for interviews as well as information on their free/busy schedule. Customers can now securely connect to the Interview Scheduling feature with their Exchange and Active Directory environments and they can connect without VPN. This enhancement will first be rolled out in controlled availability and eventually be made available to a broader audience.

Steps to Enable

Prerequisite:

To set up the integration for Active Directory:

  1. Click Configuration.
  2. In the Evaluation Management section, click Administration.
  3. Click Integration Configuration.
  4. Click Create next to Active Directory Integrations.
  5. Enter a name for the integration.
  6. Enter a domain name for the integration. You can get this information from your IT department.
  7. Set a status, either Active or Inactive.
  8. Select an authentication method. Options available are: Simple and None.
  9. Enter the Active Directory URL. You can get this information from your IT department. The URL must start with "ldap://".
  10. If an https secure connection is not used (e.g. a secure URL is not used in the Active Directory URL), a warning message is displayed to let you know that the connection is not secured.
  11. Enter a user name and a password for the read-only user account configured to access Active Directory. Your IT department should create the necessary read-only user account. Note that in Evaluation Management, passwords are masked.
  12. Click Save.

Tips and Considerations

This enhancement will first be rolled out in controlled availability and eventually be made available to a broader audience.

Recruiting Embedded Reporting

Scheduling Reports

Report users can schedule reports to be run at a set schedule.

After a report has run and its status is Ready, you can create a schedule to run the report at a specific frequency. A new Create action in the My Reports window is available. A gray clock icon next to the report name indicates the reports that are scheduled to run.

Create Action in the My Reports Window

When scheduling a report, you define the following properties:

You can view the list of reports that have been scheduled to run in the Scheduled Report List. In the Status column, the green icon indicates that the scheduled report is active while the red icon indicates that the scheduled report is inactive. When a scheduled report is expired, a gray clock icon is displayed next to the report name. When a scheduled report is set to expire in the next 14 days, a red clock icon is displayed.

Scheduled Report List

In the Scheduled Report List, you can perform the following actions:

Steps to Enable

There are no steps necessary to enable this feature.

Key Resources

For more information about scheduled report notifications, refer to the following topic in this What’s New document:

Report Notifications

Report users can receive notifications upon the generation of a report. Notifications are sent for scheduled and adhoc reports.

When a report is set to run or is scheduled to be run, you can specify using the Send Notification option that a notification will be sent for that report and you can choose who will receive the notification. If you do not select a recipient, the notification will only be sent to you. You can specify external recipients (users who do not have access to Recruiting) by entering their email addresses separated by a semi-colon.

A notification is sent to recipients when the report runs successfully.

External recipients (users with no access to Recruiting) will not be able to act on notifications because the link will not grant them access to Recruiting.

Steps to Enable

There are no steps necessary to enable this feature.

Tips and Considerations

The setting Attached File Maximum Size is used to determine the maximum size of the report file.

Notification templates are not provided by the system. Notification templates must be created and configured by the Reporting system administrator using the Message Templates feature in Recruiting Administration. Templates can be created to cover the following triggering events:

Monitoring Scheduled Reports

System administrators can monitor reports that were scheduled to run to see if the reports have been executed or are still in the process queue and to make modifications to scheduled reports.

The Scheduled Reports Monitoring feature available under Recruiting Administration > Embedded Reporting allows you to see all scheduled reports. You can search for a particular scheduled report using these criteria:

You can change the priority of a scheduled job by selecting Low, Medium or High on the Priority menu. You can deactivate existing jobs to stop any request that is currently executing and to prevent any further execution (note that a report inactivated by the system administrator cannot be activated). You can also delete existing jobs if you wish to remove the job from the system. Note that when a job is deleted, the history of the job is also deleted. You can consult the history of executed jobs and assign a higher priority to some jobs.

Steps to Enable

There are no steps necessary to enable this feature.

Monitoring Report Activities

System administrators can monitor report activities to get information when reports are run and to get detailed error information when reports fail.

In Recruiting, under Reports > Generated Reports > My Reports, the report user can click the Error link next to a report to obtain the Error ID. The user then provides the Error ID to the system administrator or Oracle Support so that they can obtain additional information about the failure.

In Recruiting Administration, under Embedded Reporting > Activity Monitoring, the system administrator or Oracle Support can enter the Error ID provided by the report user and view details about the report that failed.

Steps to Enable

There are no steps necessary to enable this feature.

Searching for Reports

Report users can search for reports using the report name.

In Recruiting, under Reports > Generated Reports > Report List, a search tool is available. You can search for reports using the report name. The search is not case sensitive and no wild card is needed.

Steps to Enable

There are no steps necessary to enable this feature.

Exporting Reports

Report developers can export reports for future reference.

In Recruiting Administration, under Embedded Reporting > Export Reports and Data Models, you can choose report definitions. The data model used in the report definition is automatically selected for the export. You can also choose individual data models. After clicking the Export button, an export.xdrz file is created and you can either open it or save it for future reference.

Steps to Enable

There are no steps necessary to enable this feature.

Career Section

Perpetual Display of Partner Import Services

Customers can configure their career sections to always display partner import services (i.e. even if there is candidate information already in the system).

Profile Upload Section Displaying Icon for a Partner Import Service

Prior to 15B, when candidates started a job submission flow or candidate profile flow and there was already candidate data (even a single value) in both the Education and Work Experience sections, the entire Resume Upload block including partner import services was hidden from view. Starting in 15B, customers can enable a setting to display partner import services such as LinkedIn and Indeed even if there is Education and Work Experience information on file in the customers zone. Whenever candidates choose to import data from one of these partners (and they can do so as often as they wish), any new structured data will be added to the system while, in the case of Indeed, any existing structured data will be updated accordingly. The substantial usefulness of this feature resides in the fact that candidates typically keep their profile information up-to-date on sites such as LinkedIn or Indeed, rather than updating their information on each customer’s zone.

Steps to Enable

To display partner import services even if there is candidate information already in the system:

  1. Click Configuration.
  2. In the Career Section section, click Settings.
  3. Find the Always Display Profile Import Services setting and click it.
  4. Click Edit.
  5. Click Yes.
  6. Click Save.

Tips and Considerations

If upload a resumeor text-based parsing sections are included in flows, those sections continue to be hidden from view if there is already Education and Work Experience information on file for the job submission.

Key Resources

For more information on profile import services, review the following topic in the Oracle Taleo Enterprise Career Section Configuration Guide:

Login Information Layout Change

Login information on the My Account Options page is organized into three separate sections: User Name, Password and (if enabled in the career section) Security Questions. Each section includes an Edit link that displays an edit page specific to that section.

New Layout on My Account Options Page

This change is a usability benefit for all users, with notable wins for visually-impaired candidates using a screen reader. When a candidate clicks one of the Edit links, only the information that is relevant to the section is displayed. For example, clicking the Edit link next to Password displays the following section.

New Password Page

Prior to 15B, when candidates clicked the My Account Options link, the following section was displayed.

Login Information Section Prior to 15B

There was no indication that the section might include security questions that could be edited. In addition, if visually-impaired candidates using a screen reader clicked the Edit link, the candidates had difficulty interpreting all the information in the section.

15B My Account Editing Page

Steps to Enable

There are no steps necessary to enable this feature.

Resume Block Layout Change

If a job-specific application flow or candidate profile flow contains the Resume Upload block, when candidates proceed to the resume page, the field for comments is displayed immediately before the Attach button. This is a usability benefit for all users. Visually-impaired candidates who use a screen reader are now aware there is a field for comments regarding the file they are about to upload before they advance to the next step in a flow.

Comments about the file Displayed Before Attach Icon

Prior to 15A.5 and 15B, the Attach icon was displayed immediately before the field for comments. This order was not ideal because visually-impaired users using a screen reader might have attached a file without realizing that further down the page there was a field for entering comments.

Steps to Enable

There are no steps necessary to enable this feature.

Facebook Feature No Longer a Career Section Property

The "Enable Facebook feature" was removed from the career section Properties section.

This feature is no longer supported.

Steps to Enable

There are no steps necessary to enable this feature.

Faceted Search Auto-Suggest - Two Characters

If candidates type two or more characters in the Organization, Location or Job Field fields in the search bar on the Faceted search page, the system suggests values that correspond to the typed characters.

Similarly, if candidates click See all locations or See all job fields in the left pane of the Faceted search page, and type two or more characters, the system suggests corresponding values.

The candidates can make a selection from the list of displayed values or they can type additional characters (and the list of suggested terms is modified accordingly).

While all candidates (whichever language they use) benefit from this change, it is important to note that in Asian languages, two characters often offer sufficient context on which to base a list of suggested terms. In addition, some important words in Asian languages have only two characters. If the system required a minimum of three characters (which was the case prior to 15B), the two-letter words would necessarily be excluded from suggested terms.

Steps to Enable

There are no steps necessary to enable this feature.

Key Resources

For more information, review the following topic in the Oracle Taleo Enterprise Career Section Configuration Guide:

Facets Reflect Faceted Search OLF Selections

Facets on the Faceted search page are consistent with the OLF selections made on the Faceted search configuration page.

Prior to 15A.8 and 15B, as candidates entered values in OLF fields on the Faceted search page, the suggested terms that appeared were determined by the administrator’s OLF selections—both the levels and the number of levels—for the Faceted search page. If candidates clicked the See all locations or See all job fields links, the Filter records field also displayed suggested terms consistent with the Faceted search configuration page OLF selections. However, the OLF selections on the configuration page had no effect on the number of levels displayed in the facets (panel) of the Faceted search page.

Starting in 15A.8 and 15B, the number of levels displayed in the facets panel of the Faceted search page is consistent with the number of levels the administrator selects on the Faceted search configuration page.

Steps to Enable

There are no steps necessary to enable this enhancement.

Tips and Considerations

The levels and the number of levels displayed in the facets panel is consistent with the levels displayed in suggested term lists.

Key Resources

For more information, review the following topic in the Oracle Taleo Enterprise Career Section Configuration Guide:

New User Registration Using Third-Party Credentials

Visitors to a career section can register (create) a Career Section account (i.e. candidate profile) using third-party credentials such as Yahoo and Google.

Since 15A, candidates have been able to log into career sections using some third-party credentials. Starting in 15B, visitors to career sections who click the New User button will be able to create a candidate profile in the same manner, using third-party credentials such as Yahoo and Google, from the New User Registration page. It is an Oracle best practice to activate this feature, especially in external career sections because it is a great time-saver for candidates.

If the third-party credentials are not linked to a candidate profile in the Taleo customer's career sections, the system verifies if the email address from the third-party application is an email address or user name in a candidate profile in the customer's career sections.

If no duplicate e-mail address is found, the system creates a candidate profile in the career section automatically, using the e-mail address (from the third-party login process) as the user name and generating a password that conforms to the security policies configured for the career section. If a security question was enabled for candidate profiles, the candidate is asked to provide this information.

If a duplicate e-mail address is found in a candidate profile, the system displays the login page from which candidates can log into their account in the Career Section. Visitors select one of two options:

Steps to Enable

IMPORTANT: For this solution to work, the Career Section must not be configured for single sign-on (SSO), which usually only affects Internal Career Sections. If SSO is turned on for a Career Section, then the property Display the OpenID Option must be disabled or the visitor will receive error messages.

To enable candidates to create their candidate profile using third-party credentials:

  1. Click Configuration.
  2. In the Career Section section, click Administration.
  3. In the Global Security section, click External Career Sections.
  4. Click Show next to Default Values.
  5. Click Edit next to Sign In.
  6. Next to Display the OpenID option, select Yes.
  7. Click Save.

To enable OpenID Authentication for a specific third-party partner:

  1. Click Configuration.
  2. In the Career Section section, click Administration.
  3. In the Global Security section, click OpenID Authentication Configuration.
  4. Click the providers code and configure the properties and other values.

OpenID Authentication Page Showing Two Partners

Tips and Considerations

Display the OpenID Option can be set at the global level and at the career section level for external and internal career sections. If the “Allow new users to register in the system” Career Section Sign-on property is set to “No”, then it is recommended that the Display the OpenID Option for the career section also be disabled.

This feature is particularly relevant for customers who use Social Sourcing. Candidates who apply for a job through Social Sourcing and who do not exist yet in Taleo Enterprise are directed (via a deep link) to the New User Registration page directly where they can use the Google and Yahoo authentication.

Source Tracking Filled Automatically for Referrals by Employees

Candidates referred by employees on a career section can now have the “Our Employee” source automatically assigned to their candidate file. A new setting is available: Populate Source Tracking for Employee Referral. When the setting is enabled and employees use the Refer a friend feature from within an internal career section, the Source Tracking value on the Job Submission tab of the candidate file is automatically filled with the Our Employee value.

This feature applies to both general profile and job-specific requisition referrals by employees.

Steps To Enable

To enable the source tracking feature:

  1. Click Configuration.
  2. In the Career Section section, click Settings.
  3. Search for the setting Populate Source Tracking for Employee Referral.
  4. Click the name of the setting.
  5. Click Edit.
  6. Select Yes.
  7. Click Save.

Tips and Considerations

When customers upgrade to release 15B.6 or when new customer zones are being created, the default value of the setting Populate Source Tracking for Employee Referral is No.

The source does not have to be configured as In Profiler and In Requisition.

The source does not have to be configured as an active source on the requisition.

Only source code REF-12 can be used with this feature; it cannot be used with sources configured by customers.

This feature is not associated in any way with referrals made through Sourcing.

User Name Recovery through E-mail

Career Section users who forget their user name can now receive it in an e-mail.

If Career Section users forget their user name, they use the Forgot your user name? link and then enter their e‑mail address in the corresponding field.

Forgotten User Name Page

Afterwards, they receive an e-mail containing their user name. They then use this information (and their password) to log into the career section.

In prior releases, the user name was displayed on-screen; there was no option to send it in an e-mail.

A new setting (configured for internal and/or external career sections separately) is available: Use this method for the Forgot Username feature. Administrators can choose between:

Steps To Enable

To enable user name recovery through e-mail:

  1. Click Configuration.
  2. In the Career Section section, click Administration.
  3. Under Global Security, click External Career Sections (or Internal Career Sections).
  4. Click Show next to Global Values.
  5. Click Edit next to Forgot Password.
  6. For the setting Use this method for the Forgot Username feature, select Email.
  7. Click Save.

Tips and Considerations

When customers upgrade to release 15B.6 or when new customer zones are being created, the default value of the setting Use this method for the Forgot Username feature is On Screen.

There is a separate message template called “Find username” associated with this feature. That message template should not be confused with the “Forgot username” message template.

Customers who plan to enable user name recovery through e-mail are advised to add the E-mail field to their Registration page. This measure ensures that the system has an e-mail on record for every candidate and will therefore send the “Find username” message even to users who don’t complete the first page of an application flow.

It is recommended that customers set the value of the Propagate Username in Login Pages setting to No (Configuration > Career Section Settings). This is because candidates can also use the Forgot your password feature to retrieve their user name. If they were to lend their device to someone else, the feature could be used for user name harvesting.

Configurable Time Window for Access Code Use

System administrators can choose the number of hours during which access codes sent to candidates by e-mail remain valid. After the number of hours specified has been exceeded, the access codes are suspended.

Access codes can be sent to candidates by e-mail for a variety of reasons: candidates who choose or are required to create a new user name or password, candidate file creation following employee referrals, imports via Integration. In prior releases, such access codes remained valid forever. Because the e‑mails can remain in candidates’ e-mail accounts for any length of time, customers can now impose a specific period of time (expressed in hours) after which the access codes are suspended. If candidates attempt to use an access code that is suspended, they’ll receive an e-mail instructing them to apply for a new one.

A new setting is available: Validity period for the registration and password email (in hours).

Steps To Enable

To configure the validity period of access codes:

  1. Click Configuration.
  2. In the Career Section section, click Administration.
  3. Click Career Sections.
  4. Click the name of a career section.
  5. Disable the career section.
  6. Click Edit next to User Accounts.
  7. For the setting Validity period for the registration and password email (in hours), enter the maximum number of hours during which the access codes are to remain valid.
  8. Click Save.
  9. Enable the career section.

Tips and Considerations

When customers upgrade to release 15B.6 or when new customer zones are being created, the default value of the setting Validity period for the registration and password email (in hours) is 1440.

The length of time for the setting is expressed in hours. To specify 2 days, for example, the system administrator enters “48”. A different value can be assigned to each career section.

The setting applies to all access codes sent to candidates. For this reason, system administrators should choose a length of time that accounts for a variety of situations, for example, where candidates use the Forgot your password feature, where candidates are on vacation when they are referred for a job by an employee, or when candidates are imported through data integration.

An access code that exceeds the time limit is suspended, not deleted, from the system. Take the case where the validity period of access codes was 8 hours. If candidates used an access code 1 day after receiving it, the code would be rejected. If the system administrator then changed the validity period to 3 months, candidates could use the same access code up to 3 months after receiving it and it would be accepted. All access codes, even those generated prior to 15B.6, are subject to this behavior.

New OFCCP Disability Form, 2020 Expiration Date

The new version of the Voluntary Self-Identification of Disability Form was uploaded to all customer zones in January 2017.

On January 31st, 2017 OFCCP and the US Department of Labor introduced the new version of the form with a 2020 expiration date. Customers can include the form in their flows thereby enabling candidates who apply for jobs with US federal contractors to complete the form.

Two documents are available, one for pre-offer and another for post-offer.

Two “2020” OFCCP Disability forms in Documents section of Career Section Administration

Steps To Enable

System administrators can enable the OFCCP disability forms just like the previous forms.

Tips and Considerations

The system tracks which version of the document candidates completed when they answered the question. The name of the new document will be reflected in reports that include that information.

Key Resources

For more information on configuring OFCCP disability forms, review the following topic in the Oracle Taleo Enterprise Career Section Configuration Guide:

Stricter Security for Changing Security Questions

Candidates must correctly answer existing security questions before they can replace the latter with new questions and answers. This ensures that the only person who can replace existing security questions and their answers is the owner of the account.

Security Questions Page with Mandatory “Existing Question” Answer Field

Steps To Enable

There are no steps necessary to enable this feature.

Ensuring Security Questions are Created

The My Jobpage and Job Search tabs are no longer displayed on the Security Questions page.

This ensures that all candidates and employees create security questions and answers before they can search for jobs or go to their My Jobpage page.

In prior releases, the My Jobpage and Job Search tabs were displayed on the Security Questions page. By clicking the tabs, career section users were able to bypass the Security Questions page, avoid creating security questions and answers and apply for jobs.

Security Question Page Without Navigation Tabs

Steps To Enable

There are no steps necessary to enable this feature.

Tips and Considerations

Customers who use branding might want to examine the impact of this change on the Security Questions page given that one row of the navigation is collapsing (the Job Search and My Jobpage tabs are no longer displayed on the page).

Configurable Link Colors on Faceted Search

The Theme Editor in Career Section has been enhanced to allow the configuration of the Expand Facet link (Show more/Show less) and the Search Modal link (See all locations) in the facet panel, and the Job Title link in the job list. Up through 15B.7 these links were not configurable, and had system-imposed display attributes. With 15B.8, these become configurable, allowing customers to mirror their corporate color and style palates.

This feature adds six new classes to the Theme Editor for these three link types, three for the view and three for the mouse over activity.

Steps to Enable

At default, the links are not configured and display the system-imposed attributes.

  1. Click Configuration.
  2. Click Administration in Career Section.
  3. Click Themes in Themes.
  4. Click on the Theme name that you want to edit and click Deactivate to enable editing. (To edit a theme, it must not be in use by any Career Section).
  5. Click on Link Configuration in Configurable Elements.
  6. Click on the link type you want to configure in Style Class. For this release, the following style classes were added:
    1. Faceted Search Expand Facet Link (Mouse Over Event)
    2. Faceted Search Expand Facet Link
    3. Faceted Search Search Modal Link (Mouse Over Event)
    4. Faceted Search Search Modal Link
    5. Faceted Search Title Link (Mouse Over Event)
    6. Faceted Search Title Link
  7. Click on the name of the style value you want to configure in Style Values.
  8. Select or enter the desired values and click Save.

Tips and Considerations

Onboarding (Transitions)

Security Alert when Opening PDF Files from Onboarding Content Pages

A new setting, Display confirmation message before storing a cache copy of a PDF or attachment locally on the user’s computer as it may contain sensitive information, is available to enable Administrators to present an alert to users before opening PDF files.

This new configuration option enhances security for users when opening PDF files from Content Page tasks, on the Tasks tab in the Career Section, while in an Onboarding process. If enabled, an alert gets presented to users that they are required to acknowledge before proceeding with opening a PDF file. This alert informs users that when they choose to open a PDF file they are also saving that file in the cache of their local device.

The setting has two configuration options. They are:

Steps to Enable

The default value at upgrade is No (off).

  1. Click Configuration.
  2. Click Settings in General Configuration.
  3. Search for setting (Refine by name or keyword, enter PDF in the field and click Refresh).
  4. Click on the setting name, Display confirmation message before storing a cache copy of a PDF or attachment locally on the user’s computer as it may contain sensitive information.
  5. Click Edit.
  6. To enable the setting and display the alert modal to users, select Yes as the value.
  7. Click Save.

Tips and Considerations

Dynamic Condition Evaluation (DCE)

Dynamic Condition Evaluation (DCE) allows Onboarding processes to react to changing data in Recruiting. When a supported fields value is entered or updated in Recruiting, the system checks to see whether this data is used in a waiting condition in an active Onboarding process. If so, the waiting conditions are re-evaluated according to that new information.

Example:

A customers Onboarding process has a business requirement to only proceed beyond a certain point once the new hire’s Social Security Number (SSN) is entered into the system. This SSN value is populated after the process has been started.

Up through 15B.7, administrators had to configure a loop in the process, by which the process checks once a day to see whether the SSN field is still null, or whether it is has a value. (The administrator would use the condition “LastPreviousStepEndDate and several routing steps to configure such a loop). Only when the field is no longer null, could the process continue. While this meets the business requirement, it creates the situation where processes are delayed a day or more after a field is populated before the process can continue.

With DCE such a loop configuration which checks for data is no longer needed. The administrator can configure a transition with a condition of “SSN is not null.When the prior task completes, this transition and condition will attempt to be fulfilled. In our example, the SSN is still null, and therefore, the transition does not execute and does not invoke subsequent steps. (Up through 15B.7, this would be a dead end in the process, and therefore an invalid configuration).

Next, in our example, the SSN becomes known, and is populated. At that moment, all transitions with conditions which are in such a waiting status are re-evaluated. This transition which had a previous failed attempt is again attempted. In this case, the transition had a condition of “SSN is not null.Since there is now a SSN, the condition can be fulfilled. The transition executes, and the balance of the process continues.

Also, with DCE enabled, future dated tasks will recalculate when they should execute if the date populated in the field changes in Recruiting. Those future dated tasks may have conditions which reference date format fields such as Start Date, Offer Accept Date and Offer Date UDFs.

A new, setting Proactive update of waiting conditions is introduced in Onboarding settings. This setting has two configuration options. They are:

Steps to Enable

IMPORTANT: It is highly recommended that customers test all their processes thoroughly in a staging zone before activating the feature in their production zone.

The default value at upgrade is No (off).

  1. Click Configuration.
  2. Click Settings in Onboarding (Transitions).
  3. Search for setting (Refine by name or keyword, enter proactive in the field and click Refresh).
  4. Click on the setting name, Proactive update of waiting conditions.
  5. Click Edit.
  6. To enable the setting to evaluate and update waiting conditions when corresponding trigger information is provided or updated, select Yes as the value.
  7. Click Save.

Tips and Considerations

The re-evaluation of transitions with conditions is an existing system behavior. It is invoked by suspend/resume, task completion, and data import from an Oracle Partner Network (OPN) vendor. Dynamic Condition Evaluation introduced in 15B.8 extends the existing behavior to updates to fields in Recruiting.

Key Resources

For more information on DCE and a list of its supported fields, review the Oracle Taleo Enterprise Onboarding (Transitions) Configuration Guide.

SmartOrg

Masking Newly Created User Password

When system administrators generate a user password in SmartOrg Administration, the newly created password displayed on screen is masked with asterisks to protect the information from potential shoulder surfing attacks. System administrators can momentarily select the “Show password” check box to view the password when it is considered safe to do so.

New Password Generated in SmartOrg Administration

Steps to Enable

There are no steps necessary to enable this feature.


Sourcing

In 15B, Sourcing focuses its enhancements around globalization and multi-language capabilities, improved candidate experience and self – service capabilities.

Locale Name Harmonization with Recruiting Languages

Prior to 15B, Sourcing referenced languages as country names labeled as locales. Release 15B unifies the language naming to reduce confusion and provide better parity with Recruiting. Sourcing now uses the proper language name to refer to a language, which aligns with how Recruiting references languages. Still in 15B, Sourcing configuration continues to refer to these new languages as locales whereas Recruiting refers to them as languages. Each Sourcing locale has a corresponding Recruiting language. Sourcing will display the locale names in the local language, e.g. English, Deutsch, Espanol, etc.

Locales from Sourcing which do not have a pairing in Recruiting have been deprecated. These deprecated locales are:

There are additional locales that do have a Recruiting pairing, however, they do not have translated content nor are contained within the Placefinder search library. These deprecated locales are:

The locale preference resides in the User Info in Settings (Admin > Settings > User Info > Language/Locale) and displays the new names and removes the deprecated locales.

Language/Locale Selector

The updated locales are also presented in a new language toggle (documented in detail later in this document) with the locale choices translated into the target languages.

New Language Selector on Home Page

The new language names for locales are also available in Site Builder. Activated locales display at the top of the Language dropdown menu in Site Builder and are in bold lettering and marked with an asterisk.

Site Builder Language Dropdown Menu

Steps to Enable

There are no steps necessary to enable this feature.

Tips and Considerations

Ensure that no locales are activated in Sourcing which are not activated in Recruiting.

Key Resources

For more information about these enhancements, refer to the following topics in this What’s New document:

Locale Harmonization Migration

This feature pairs with the Locale Name Harmonization with Recruiting Languages feature and its purpose is to provide a smooth cutover process for both the configuration and user preferences to the deprecation of locales. This feature describes the process and logic that will be invoked when managing customers that are using deprecated locales.

It is highly recommended that customers using a to-be-deprecated locale be identified early and then change their default locale to a supported locale prior to upgrade.

Again, the list of locales to be deprecated in 15B is:

Users who have the above locales set as their preference will automatically have their locale preference changed to the Default Locale at first login after upgrading to 15B.

If the Default Locale is configured to one of the to-be-deprecated locales at the time of upgrade, it will be changed to English-US. If English-US is not an active locale, it will automatically be added as an active locale in addition to being set as the Default Locale. As this behavior is automatic, customers will not be informed of the change at the time of login.

The Default Locale setting is located on the Company settings of configuration (Admin > Configuration > Company > Application).

Default Locale Setting in Company Configuration

Steps to Enable

There are no steps necessary to enable this feature.

Tips and Considerations

It is recommended that customers disable all to-be-deprecated locales prior to upgrading to 15B to prevent candidates from setting a deprecated locale as their preference.

Key Resources

For more information about these enhancements, refer to the following topics in this What’s New document:

Language Toggle on All Pages and Refactored Navigation

There is a new language toggle available on all pages of Sourcing that allows all users to clearly see the languages available to them and to change that language in their user interface. This language toggle only displays if there are two or more languages, or locales, enabled in the system. If there is only a single locale, there are not different locale choices, so the language toggle does not display in the UI. The three social media icons (Facebook, LinkedIn and Twitter) and session management components (Sign Up and Sign In buttons) have been moved from the main menu and onto the same navigation bar as the language toggle.

Language Toggle and Refactored Navigation

Wherever there was previously a link into the Settings area, on the Jobs page for example, in 15B this has been replaced by a Settings button.

Settings Button

On the Job Details page, the locales enabled on the language toggle are limited to the languages that are enabled on that specific requisition. If there is a delta between the number of locales enabled in Sourcing and the number of languages enabled on this requisition in Recruiting, a message indicating this displays next to the language toggle.

Steps to Enable

There are no steps necessary to enable this feature.

Tips and Considerations

Advanced branding work that customers have configured may be impacted by the introduction of the language toggle and refactored navigation. Custom branding developed prior to 15A may not upgrade cleanly. If this is the case, branding experts should be engaged to rework the HTML and CSS in Site Builder. Customers should first assess the impact of their custom branding on the layout changes in staging, and make the necessary adjustments and then apply them to production in order to ensure the branding renders the navigation changes optimally.

Customers should audit the locales which are activated. It is recommended to align the list of active locales to only those languages which are also active in Recruiting.

It is recommended and considered best practice for customers to audit all content in locales beyond the default locale as all locales will be much easier to access with the new language toggle readily available.

Browser Language Determines Session Language

Sourcing now automatically presents the Sourcing site in the users expected language using their browser language. This allows users to experience Sourcing in their expected language without having to change the language with the newly introduced language toggle.

With 15B, Sourcing loads into the users browser and is able to identify the language configured for that browser. If that language is an active locale in Sourcing then the system is able to show Sourcing in that language. If the browsers language is not an active locale in Sourcing, the system will then show Sourcing in its configured Default Locale. If there is no Default Locale configured, Sourcing is presented in English-US.

Steps to Enable

There are no steps necessary to enable this feature.

Tips and Considerations

Once a user authenticates, their personal locale preference in their settings supersedes their browser language settings. This behavior is as it was in 15A; there is no change here. However, now if for whatever reason users want to change their Sourcing session language it can be easily done by using the new language toggle.

It is recommended to audit which locales are activated in the zone. Some customers may have more locales enabled than needed and the browser default language may reveal Sourcing in locales not expected. For this reason, content across all languages should be reviewed for completeness.

Multilingual Custom Content Blocks

In 15A, the custom content blocks used in Site Builder were unilingual, meaning that no matter the locale/language the user viewed the site in, the content in the custom blocks remained in whatever language in which the block was created. This caused language cross-pollination if the site was viewed in any language other than the one which was used to create the content blocks; the content block would be in one language while the rest of the site in another. Now, with 15B, custom content blocks are multilingual enabling Administrators to configure the content blocks in Site Builder with content that can be translated to each locale and can be unique to each locale. When site users toggle their language preference, the content in the custom content blocks will display in that language, provided the blocks have been configured in the locale/language selected.

For new custom content blocks that customers add after migrating to 15B, it is mandatory for content to be entered into the Default Locale. If for whatever reason content is not entered into an active locale, these locales with missing content will borrow the content from the Default Locale. This ensures that users will see actual content, although perhaps not in the language of their choice, instead of the placeholder Lorem Ipsum text and the placeholder image delivered with the blocks.

All of the system locales, including inactive ones, are available to select in Site Builder to allow Administrators to immediately configure the multilingual content blocks. Content blocks in inactive locales can be pre-configured to make efforts more scalable. Administrators can freely create content in inactive locales without risk of exposing incomplete or inaccurate content as that content remains internal until that locale is activated.

Steps to Enable

There are no steps necessary to enable this feature.

Tips and Considerations

At upgrade all existing unilingual content is propagated to all locales and ready to be configured for those locales. This allows customers using Site Builder in a multilingual mode a smooth migration as theyll only need to translate the content, not create it.

Configuration and completeness of content blocks should be carefully audited given the new language toggle and browser language detection feature, which makes non-default locales more easily accessible.

Geolocation Customization Backup and Restore

When a full refresh of all jobs via the Job Connector is performed, all new locations are imported and previously entered Geolocation customizations are removed. With 15B, this behavior remains, however, now Administrators have the option to backup and save their custom Geolocation latitude and longitude values for job locations to eliminate the need to reconfigure customizations. This backup feature creates a single cloud-based file for geo-coded locations which can be used to easily restore the customizations. Only a single file is created and saved in the cloud and previous backups are not available. For this reason, Administrators have the option to export each file into an Excel format that can be saved for later reference.

After entering Geolocation customizations, Administrators click the Backup Job Geolocation Data button. Their customizations are saved in the cloud until another backup is performed. When another backup is performed this file gets overwritten, so if Administrators want to keep each of their backups, they must export the cloud files into Excel. This is done by clicking Download backup file. Once a job refresh is run, the customizations are removed, and can then be restored by clicking the Restore Job Geolocation Data button.

Geolocation Editor Job Locations

Geolocation Editor Company Offices

IMPORTANT: Remember that only one cloud-based file is saved at a time. Clicking the Backup Job Geolocation Data button overwrites the existing backup file. To preserve this data, the file must be exported to Excel.

Steps to Enable

Although this feature resides in Sourcing Configuration, it is automatically available with upgrade. There are no steps necessary to enable this feature. It is found in Configuration > Geolocation > Geolocation Editor > Click here to view the editor.

Tips and Considerations

It is recommended that a backup is performed after every Geolocation change.

It may take several minutes for the changes to apply once the Restore Job Geolocation Data button is clicked.

If you are unsure whether you want to restore a previously saved backup and overwrite your geolocations, then it is recommended you export the existing backup, inspect it, and then determine that you actually want to restore your geolocations from that backup.

If you restore your geolocations from a previous backup, there is no undo feature.

Sort and Filter Locations in Geolocation Editor

To facilitate the editing work done by Administrators, locations are now easy to find using new filters and sorting capabilities in the Geolocation Editor. Administrators can now filter and search job locations and company offices as well as sort the locations in either ascending or descending order. The filter criterion available differs depending on whether you are searching for job locations or company offices.

Geolocation Editor Filters and Sort – Job Locations

Geolocation Editor Filters and Sort – Company Offices

Steps to Enable

Although this feature resides in Sourcing Configuration, it is automatically available with upgrade. There are no steps necessary to enable this feature. It is found in Configuration > Geolocation > Geolocation Editor > Click here to view the editor.

Location Search Fallback to Keyword Search

In 15B, if users enter a location search that is not found in the Placefinder directory, they are presented with the option to run a keyword search using their location criterion. This feature enables the user to search for jobs at locations outside the usual geosearch library by converting the invalid location into a keyword search that may yield jobs.

Keyword Search from Location

If users select Yes, the location entered is copied to the keyword field and a keyword search is performed. All results, if any, containing that keyword are displayed.

Steps to Enable

There are no steps necessary to enable this feature.

Edit Font Style and Size in Content Blocks

To simplify and enrich custom content block editing, two new tools, Font and Size, have been added to the Rich Text Format Editor for use directly within Site Builder and Campaigns.

Rich Text Format Editor – Font and Size

Steps to Enable

There are no steps necessary to enable this feature.

Upload Custom Fonts

Customers can now align the Sourcing interface even more closely with their corporate identity with the ability to upload custom fonts to be used in Site Builder and in campaigns.

The fonts must be uploaded using CKFinder. The custom font upload formats supported are:

The custom fonts will not be available for use in the new Font dropdown menu in the RTF editor, but can be consumed through the use of Advanced CSS.

Steps to Enable

Administrators can upload custom fonts in the same way they upload images in Site Builder. Once these fonts are uploaded, they are available for use. These fonts can only be referenced through branding, and are not surfaced through the standard font selector in the content block editor.

  1. In Site Builder, temporarily insert a content block using a template that has an image.
  2. Click the image button to select an image to upload.
  3. Instead of uploading an image, upload a font.
  4. You may now delete the temporarily inserted content block.
  5. Add advanced CSS to configure the custom font family.
    1. The following code should be used as a guide and added to the Advanced CSS panel in Site Builder (Site Builder > Edit Site > [Branding] > Advanced CSS):
    2. @font-face {
      font-family: 'FONT NAME HERE'; (example, "Arial", "MyFont", "Helvetica")
      src: url('FONT_URL.eot');
      src: url('FONT_URL.eot?#iefix') format('embedded-opentype'),
      url('FONT_URL.woff') format('woff'),
      url('FONT_URL.ttf') format('truetype'),
      url('FONT_URL.svg#FONT_NAME_HERE') format('svg'); 

  6. For the path to the uploaded fonts, ensure the path set in the Advanced CSS matches the path in the CKFinder window. This can be confirmed by right-clicking on an existing image file (in the same folder) in CKFinder and selecting View, then right-clicking on the image and selecting Open in New Tab.
  7. Configure custom font as Body Text Normal. Save the Advanced CSS and publish the site.
  8. Navigate to Edit Site Branding for your site and add your font name to the Fonts section under Body Text Normal.

Tips and Considerations

Career Section, used for the application process, does not have this ability to upload custom fonts.

Extend Use of Customer Name Display

To reinforce customer ownership of the system content, 15B Sourcing replaces two Oracle Taleo labels with tokens so that the name of the customer displays instead.

The two dictionary tags impacted are apply.helptext.privacy and apply.helptext.upload_resume.privacy. Currently, the statement that will use tokens in 15B reads:

Oracle Taleo collects the information you provide for the sole purpose of considering your interest in employment by Oracle Taleo.

Oracle Taleo to be Replaced by Customer Name

After upgrade to 15B, Oracle Taleo will be replaced by the customer name using tokens as follows:

“[(Customer Name) ##D.global.nameclient##] collects the information you provide for the sole purpose of considering your interest in employment by [(Customer Name) ##D.global.nameclient##].”   

Steps to Enable

There are no steps necessary to enable this feature.

Tips and Considerations

It is important for customers to understand that their name will now be inserted into this statement.

Apply Button for Recruiters and Administrators

Prior to 15B, Recruiters and Administrators did not have the capability to apply to jobs; their actions were limited to job promotion activities. To increase the pool of candidates, with upgrade to 15B, Recruiters and Administrators (users of privilege class 3 and higher) can apply to jobs using the Apply for Job button.

   

Job Details Page – New Apply for Job Button for Administrators and Recruiters

Steps to Enable

There are no steps necessary to enable this feature.

Tips and Considerations

Customers may want to anticipate and address any change management for those people who will now gain this capability.

Some customers may have implemented workaround solutions previously, which could now be remediated after upgrade.

Role-Specific Links to My Profile and My Submissions

The links Go to Profile and My Submissions will now target career sections configured for their Sourcing privilege class, or role, and users will be directed to the appropriate profiles and submissions (external and internal) based upon those privileges. To accomplish this, two settings have been renamed and two new settings are being introduced in the Site Builder TEE Account URLs settings for 15B. The settings that allow candidates to go through the targeted flows are:

Configuration – Site Builder Settings

Steps to Enable

There are no steps necessary to enable this feature. At upgrade, the value from the single setting from 15A is populated into both settings in 15B.

Tips and Considerations

For customers who tether multiple career sections with different application flows to a single Sourcing site, the following is recommended:

Career Section Configuration > Administration > Career Sections > Select a career section > Properties (not Application Flow Properties) > Scroll down to Application Flow Properties

Career Section Configuration – Career Section Properties

Career Section Job Description URL’s Target Specific Sites

With 15B, candidates that come to Sourcing from job boards can experience an end-to-end targeted branded experience between Sourcing and Career Section. Prior to 15B, candidates could only be directed to the default Sourcing site from Career Section URLs as opposed to a uniquely branded site in Sourcing that paralleled the Career Section. Now, candidates accessing a Career Section job URL which targets a Job Description page can be redirected to the Job Details page for that same job in Sourcing, on a targeted Sourcing site.

Steps to Enable

The Job Description Redirect URL setting on each Career Section is to be populated with the URL for the appropriate Sourcing site.

The site URL fragment you need to include in the URL which is entered in this Career Section setting is found in the Sourcing configuration. To access this URL fragment:

In Sourcing:

  1. Click Configuration.
  2. Click Site Builder.
  3. Click Edit Site Settings (Gear icon) for the site you wish to link.
  4. Under General, you will see the Site URL setting. That value will be included in the URL string.

In Career Section:

  1. Click Configuration.
  2. In the Career Section , click Administration.
  3. In the Career Sections section, Click Career Sections.
  4. Click on the name of the Career Section you wish to modify. (Note that it must be inactive to display an edit option).
  5. In the Properties section, click Edit.
  6. Scroll down to the URL section and enter the appropriate URL in the Job Description Redirect URL field.
  7. To direct candidates to a targeted Sourcing site, enter the URL obtained from Sourcing, i.e., http://customer.referrals.selectminds.com/Site URL/taleo/jobdetails.

    To target the Sourcing default site, use URL format: http://customer.referrals.selectminds.com/taleo/jobdetails

    1. Save.

    NOTE: You will want to switch out customer and referrals as needed to target the correct zone.

    NOTE: This ability to direct users to the default site using the URL format http://customer.referrals.selectminds.com/taleo/jobdetails already exists in 15A.

    Tips and Considerations

    On each Career Section which is tethered to a Sourcing site, be sure to target the correct Sourcing site you wish job seekers who come from Career Section URL’s to be directed to.

    Ensure that the site you are targeting is also tethered to that site for the Job Connector API.

    Self-Service Facet Management for Standard Facets

    Sourcing 15B eliminates the need to enter a Service Request for the configuration of standard facets by transferring this capability to customers and partners. Employee/Referrer, Job and Talent Community facets are all now managed by a new Facet setting in Sourcing Configuration.

    The facets in the configuration are color-coded; user-created facets are in blue, default facets are green and inactive are red. Facets are easily managed using the gear icon, up and down arrows or by dragging and dropping them into place.

    Configuration Page - Facets

    Steps to Enable

    Although this feature resides in Sourcing Configuration, it is automatically available with upgrade. There are no steps necessary to enable this feature. It is found in Configuration > Facets.

    Date Override on Manual Job Synchronization

    If it is discovered that a job that resides in Recruiting did not come over into Sourcing through the scheduled Job Synchronization, a new Manual Job Synchronization feature enables the Administrator to correct this error. The scheduled Job Connector requests requisitions with a last modification time and date since the last time it ran. With 15B, if there are jobs, which for some anomaly did not synchronize into Sourcing, the Manual Job Synchronization can be invoked to retrieve the missing jobs. Administrators enter a date into the Manual Job Synchronization and the synchronizer will request all jobs that are currently posted on the tethered career sections with a last modification date on or after the date selected.

    When no date is selected, clicking the Synchronize Now button will request jobs from Recruiting that were modified or posted after the last time the Job Connector ran.

    Manual Job Synchronization Configuration > Taleo Page

    Selecting a specific date will request jobs from Recruiting which were modified or posted after the date entered.

    Manual Job Synchronization – Popup Calendar

    Steps to Enable

    Although this feature resides in Sourcing Configuration, it is automatically available with upgrade. There are no steps necessary to enable this feature. It is found in Configuration > Taleo > Taleo Enterprise Edition Job Connector.

    Job Alerts for Employees

    A new setting, Allow Employees to Sign Up for Job Alerts, is introduced in the Jobs section of Sourcing Configuration. When enabled, the checkbox to allow employees to sign up for job alerts displays on the Apply for this Job modal. If this new setting is disabled, the checkbox does not display on the modal.

    When enabled, the Send me relevant job alerts on a regular basis checkbox displays on the apply modal if the employee is not already opted in to receive job alerts. The opt-in checkbox will also display on the Settings page if the employee is opted in to allow them the option to opt out.

    Steps to Enable

    This feature is automatically available; however, it is delivered disabled. To enable:

    1. Login as an Administrator.
    2. Click Configuration.
    3. Click Jobs.
    4. Click the Allow Employees to Sign Up for Job Alerts toggle to enable or disable.

    Tips and Considerations

    At upgrade, this setting is disabled. Customers should note that if they enable this setting, those employees who have historically opted in to receive job alerts will now begin getting job alert emails.

    Disabling the Allow Employees to Sign Up for Job Alerts setting will not remove candidates’ opt-in status. This only excludes the employee users from the eligible pool of individuals to receive job alerts.

    While non-employees who sign up for job alerts are also able to use Search and Message your Talent Community Campaigns, employees who sign-up for job alerts are not part of this recipient pool for this campaign type.

    Employees who have signed up for job alerts are not part of the Talent Community Population count in Analytics.

    IMPORTANT: The jobs that will be included in the job alert emails to employees are the same jobs that the employee would find when searching for jobs while logged in to the site.

    Hide Apply Modal from Recognized Users

    The apply modal is the “pop-upwhich displays after clicking the Apply for Job button, and captures identifying information such as email and first and last name.

    A new setting, Capture Identification from Applicants, is being introduced that allows Administrators to hide the apply modal from recognized users. Hiding the apply modal allows candidates applying to jobs to go directly from the Apply for Job button into the Career Section application, streamlining the candidate experience.

    Recognized users include:

    The Capture Identification from Applicants setting has two configuration options. They are:

    Steps to Enable

    The default value at upgrade is Always.

    1. Click Configuration.
    2. Click Jobs.
    3. In the Apply settings in Jobs, click the pencil icon next to the Capture Identification from Applicants setting.
    4. Select Only from unrecognized users to hide the apply modal from users defined as recognized.
    5. Click Save.

    Tips and Considerations

    Apply Modal Display Consolidation

    The apply modal is the “pop up” which displays after clicking the Apply for Job button, and captures identifying information such as email and first and last name.

    The apply modal has been restyled so that it is presented as a single page experience.

    Up through 15B.7, the apply modal gave the perception of being two separate pages to interact with. With 15B.8, the apply modal has undergone a user interface refactoring. It is restyled to be perceived as a single page, while keeping all its existing functionality.

    Now, when the apply modal is first presented, users will see an Email field, as well as inactive (greyed out) First and Last Name fields. Formerly, these two fields were not displayed. When the email entered in the field is found to be a new user, the First and Last Name fields become enabled. Formerly, these two fields would appear to the user unexpectedly.

    This all happens on the same modal without resizing or fields appearing unexpectedly, reducing friction for the user.

    Steps to Enable

    There are no steps necessary to enable this feature.

    Authentication Buttons for Employees Only

    A new setting, Referral Only Authentication Display, is being introduced in 15B.8 that enables Administrators to hide the Sign Up and Sign In buttons that display on sites configured as Referral Only.

    Up through Release 15B.7, when the site in Sourcing is in Referral Only mode, the Sign Up and Sign In buttons display to authenticate into Sourcing. When combined with authenticating into the application process on the Career Section, users perceive two separate registration experiences. Now, these buttons can be hidden behind a link that displays as, Are you an employee? This reinforces to non employees that they do not need to authenticate in Sourcing in order to apply to jobs.

    Clicking the Are you an employee? link surfaces the Sign Up and Sign In buttons along with a Not an employee? link. Clicking the Not an employee? link hides the Sign Up and Sign In buttons and reverts the view.

    The Referral Only Authentication Display setting has two configuration options. They are:

    Steps to Enable

    The default value at upgrade is Sign Up and Sign In Buttons for All Users.

    1. Click Configuration.
    2. Click Site Builder.
    3. Click Edit Site Settings for an individual site.
    4. Click the pencil icon next to the Referral Only Authentication Display setting.
    5. Select Employee Prompt Before Sign Up and Sign In to hide the Sign Up and Sign In buttons behind the Are you an employee? link.
    6. Click Save.

    Tips and Considerations

    Site-Specific Vanity URLs

    Customers with multiple brand identities, aligned to unique sites in Sourcing, can now configure a vanity URL for each site. This contributes to helping organizations build employment brands.

    Steps to Enable

    1. Click Configuration.
    2. Click Site Builder.
    3. Click Edit Site Settings for an individual site.
    4. Click the pencil icon next to the Site Vanity Domains setting to enter a site-specific vanity URL.
    5. Click Save.

    Tips and Considerations

    Prevent Sign Up with Company Email Domain

    A new setting, Allow new user Sign Up with company Email Domain, is introduced in 15B.8 that enables Administrators to allow or prevent the creation of new users using the company email domain.

    This new configuration option allows Administrators to prevent users from registering as new users using email addresses which include the customer’s corporate email domain, which would mark that user as an employee. This feature closes a backdoor which permitted non employees to view jobs posted only internally.

    Messaging and error handling has been added to inform users that a company domain cannot be entered into the Email field (when the setting is disabled). Users will be informed that this is an invalid action when they attempt to enter a company domain in the following areas:

    The Allow new user Sign Up with company Email Domain setting has two configuration options. They are:

    Steps to Enable

    The default value at upgrade is enabled (on), which means users are able to create new users using the company email domain.

    1. Click Configuration.
    2. Click Talent Community.
    3. In the Registration settings in Talent Community, click the toggle to disable (off) the setting which will prevent the creation of new users using the company email domain.

    Tips and Considerations

    Loaded employees still use the Sign Up button to claim their account for first time use.

    Disabling this setting is recommended for customers where all employees are in the system already and where there is no use case where an employee should need to register as a new user.

    Prevent Employees from Applying to External Only Job Postings

    Sourcing no longer displays the Apply for Job button to employees for jobs posted to external only Career Sections synchronized to the site. This ensures that employees cannot apply to external only postings, but are still able to promote those external jobs to their network. Up through 15B.7, jobs posted to external only Career Sections were displayed to employees and available for employees to refer, promote and apply. With 15B.8, the ability for employees to apply to these jobs has been revoked while maintaining the ability to promote these jobs.

    Steps to Enable

    There are no steps necessary to enable this feature.

    Tips and Considerations

    Employees Query Internal Job Description Index

    Customers are able to configure both internal and external job descriptions, which may be different. Now, employees searching for jobs will query an index of internal job descriptions and qualifications, ensuring their keywords query the internal language.

    Non employees will continue to search and see the external job descriptions, which is as it is today.

    This feature also extends to Custom Landing pages. Up through 15B.7 Custom Landing pages queried the index of external descriptions. With 15B.8, the pages query internal descriptions for employees. There is no change to Category or Location Landing pages.

    Steps to Enable

    There are no steps necessary to enable this feature.

    Tips and Considerations

    Employees See Internal Short Description

    An enhancement has been made to ensure that employees searching for jobs see the short description from the internal job description that is included in the Search Results page.

    Up through 15B.7, employees searching for jobs would see the short description embedded from the external job description. With 15B.8, employees see the short description embedded from the internal job description.

    Steps to Enable

    There are no steps necessary to enable this feature.

    Tips and Considerations

    Location Display Enhancements

    Setting Renamed and Moved

    The Location Display Preference setting, as it was named prior to 15B.6, has been renamed to the Location User Preference setting in 15B.6. The setting has also been moved from the Jobs section of Sourcing Configuration to the Users section of Sourcing Configuration.

    Steps to Enable

    There are no steps necessary to enable this feature.

    Error Handling on Configuration for Administrators

    Prior to 15B.6, Administrators were not informed of errors they may have made while manually entering the location levels in the Location User Preference setting; the free text field allowed all parameters without errors. Now, informative error handling and messaging has been implemented to guide the Administrator to correct any errors prior to surfacing possible complications from errors to the end user.

    Steps to Enable

    There are no steps necessary to enable this feature.

    Additional Location Levels Introduced

    Municipality and Address location levels have been added to the already existing Country, State and City levels increasing the total of possible location levels to five.

    Steps to Enable

    There are no steps necessary to enable this feature.

    Tips and Considerations

    It’s recommended that customers audit their location picklists if they do make changes to their location levels in the Location User Preference setting.

    NOTE: If you are changing your location levels, the display of the Location facet on Campaigns updates to the new configuration after the first run of the Job Connector after the configuration change.

    Duplicate Location Display Solution

    Administrators define the location levels in Sourcing using the Location User Preference setting. Prior to 15B.6, if the location data that came over from SmartOrg had levels below what was defined in Sourcing, Sourcing would show multiple, duplicate locations representing those lower levels. If, for example, Sourcing was configured with Country, State and City (US, CA, San Francisco) and SmartOrg went a level below that (Country, State, City, Address), each location with a different address would show as a duplicate result, displaying only as US, CA, San Francisco; Sourcing hid the children. If US, CA, San Francisco had Folsom Street, Lombard Street and Post Street in SmartOrg, Sourcing displayed US, CA, San Francisco three separate times. Now, in 15B.6, there are no more duplicate locations representing the elements on the hidden level. Selecting the parent will include the elements for all its children resolving duplicate locations being listed for levels lower than the Location User Preference setting in Sourcing.

    Places within Sourcing where this is resolved include:

    Steps to Enable

    There are no steps necessary to enable this feature.

    Increased Location Display

    The location list in Sourcing no longer truncates at 999 locations. This limit has been increased to 9,999. Organizations with even larger location tables and a need for more than 9,999 locations may contact Oracle Support and log a Service Request to increase their limit.

    Steps to Enable

    There are no steps necessary to enable this feature.

    Display Jobs on Children of Search String

    If users are searching for jobs with Geolocation Search disabled, historically an exact match of the search string must be entered to find jobs in that location. In 15B.6, we are adding children to the search results of the exact matches for the levels configured in the Location User Preference setting. For example, if the Location User Preference has been configured for the Country, State and City levels (US, CA, San Francisco), and there are children of that string, i.e., Address levels (US, CA, San Francisco, Folsom Street), those children of exact matches are now included in the search results as well.

    Steps to Enable

    There are no steps necessary to enable this feature.

    NOTE: For performance reasons, when the location searched has fewer levels than the Location User Preference configuration and is higher in the location tree, rather than a child, then it is still the case that only the jobs of an exact match are surfaced.

    Connect Client

    Removal of the User Name Token Authentication Method

    Oracle is deprecating the use of SHA-1 encryption. In Taleo Connect, it is used with the “User Name Token” authentication method. As a result, the “User Name Token” authentication method has been removed from Taleo Connect both in the UI and the runtime.

    When running a configuration file that was using the “User Name Token” authentication method, the scheme will now default to the “Basic” authentication method and a warning message will be logged describing the change.

    Steps to Enable

    There are no steps necessary to enable this feature.

    Export of Historical Fields Tied to Equal Employment Opportunity

    New equal employment opportunity (EEO) fields can be exported from Taleo Connect Client. New export capabilities include:

    CandidateRegulationUpdate was added as top level entity. It was also added as a relation in Candidate > History.

    Customers will be able to:

    CandidateRegulationUpdate fields will be available in the Recruiting subject area.

    Steps to Enable

    There are no steps necessary to enable this feature.

    E-Signature Integration Offering Enhancement

    The integration method to export the e-signature unique identifier information was enhanced to help customers generate signature reports for compliance and audit purposes.

    When candidates accept or refuse an offer, they e-sign the offer by providing their full name and unique identifier. This unique identifier data is now made available for export via integration and can be exported using the eoffersignature export method in Taleo Connect Client. The new fields exposed are:

    Steps to Enable

    There are no steps necessary to enable this feature.

    Enhancement of Attachment Export Method

    Attachment entities in Recruiting and Onboarding (Transitions) now have a unique identifier and exported (text) flag.

    When exporting attachment entities, users can mark a particular attachment as being exported using the flag. This enables users to keep track of which attachments were exported, without having to refer back to the candidate or submission information.

    This feature is to be used primarily for archiving and housekeeping purposes of attachments.

    Steps to Enable

    There are no steps necessary to enable this feature.

    HCM Mobile Cloud

    New Mobile Hiring

    Access hiring manager functions in the new native application for HCM Mobile Cloud, which connects directly to Oracle Taleo Recruiting via native web services. Configure which candidate selection workflow steps in Recruiting shall be accounted for in candidate list. View active candidates, requisitions and job submissions, including associated files. Approve, decline, or pass requisitions and offers. Move forward or reject candidates. Add comments on candidates. Evaluate candidates and fill questionnaires, skill ratings, or recommendations. Compare shortlisted candidates. Approve job offer.

    Steps to Enable

    There are no steps necessary to enable this feature.

    OBI

    Oracle Business Intelligence Enterprise Edition (OBIEE) is a self-service reporting solution offered to all Oracle Talent Acquisition Cloud customers to create ad hoc reports and analyze them for daily decision-making. It is an unmatched and comprehensive business intelligence and analytics platform that delivers a full range of capabilities—including interactive dashboards, ad hoc queries, notifications and alerts, Enterprise reporting, and scorecard and strategy management.

    OBIEE provides hiring managers, recruiters, business executives, and human resources analysts the critical recruiting and performance management information needed to reduce costs and optimize recruiting processes.

    New Reporting Fields in Recruiting and Performance Management Subject Areas

    New reporting fields were added to the Recruiting and Performance Management subject areas.

    More than 250 fields were added to the Recruiting contemporary subject areas to match the Recruiting legacy subject areas. For the Performance Management legacy subject areas, more than 250 reporting fields were added, mainly succession plan user-defined fields (UDF).

    Steps to Enable

    There are no steps necessary to enable this feature.

    Key Resources

    For more information on the new reporting fields added to the Recruiting and Performance Management subject areas, go to the following document on My Oracle Support:

    Saving Columns to the Catalog

    Report developers can save a column to the catalog for reuse in other analyses.

    The new feature Save Column As is available when configuring columns.

    When you save a column to the catalog:

    You can reuse a saved column in another analysis by dragging and dropping it from the Catalog pane.

    You can edit a saved column. Changes that you make from the Catalog pane and Catalog page apply to all versions of the saved column. Edits that you make within an analysis apply only to that analysis.

    Steps to Enable

    There are no steps necessary to enable this feature.

    Using Global Variables

    Report developers can create and use a global variable to maintain a value that may need to be changed during the course of business across multiple analyses.

    You create a global variable as part of the process of creating an analysis. For example, you can create a global variable for the start of the fiscal year and change it as necessary for the start of each new fiscal year.

    Global variables can be of the following types:

    Steps to Enable

    There are no steps necessary to enable this feature.

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    June2017