Revision History

This document will continue to evolve as existing sections change and new information is added. All updates appear in the following table:

Date	What's Changed	Notes
03 AUG 2018		Created initial document.

Overview

This guide outlines the information you need to know about new or improved functionality included in Release 18C for Oracle Taleo Learn Cloud. Each section includes a brief description of the feature, the steps you need to take to enable or begin using the feature, any tips or considerations that you should keep in mind, and the resources available to help you.

Your CSS & New Features

Oracle Taleo Learn Cloud platform and general technology updates can affect complex or custom LearnCenter pages. If you are using a custom CSS file, it is important to verify your site CSS with each product release. Based on changes in the platform, there is a chance that you could see alignment or positioning issues after a release due to the custom CSS used on your site. Often any updates that your CSS requires are minor and easy to make. Contact Customer Support through My Oracle Support for any additional information.

Key Resources

For additional information about any of the features and enhancements discussed in this document, refer to Oracle Taleo Learn Cloud Online Help.

Give Us Feedback

We welcome your comments and suggestions to improve the content. Please send us your feedback at talent_acquisition_doc_feedback_ww_grp@oracle.com.

Feature Summary

We continue to add many new features to Oracle Cloud Applications and we now give you the option to take advantage of new functionality at a pace that suits you. The table below offers a quick view of the actions required to enable each of the new features.

	Action Required to Enable Feature
Feature	Automatically Available	End User Action Required	Administrator Action Required	Oracle Service Request Required
Update to Secured File Access (File Security)
New External Training Bulk Loader
Course Manager Bulk Loader Enhancement
Enhancement to Course Options for Document Courses
Document Course Player Navigation Buttons Updated
Assignment Button Label Update
BI Reporting Scheduler Enhancements
Updates to the Schedule Tab
Report History Page Enhancements

Update to Secured File Access (File Security)

A change has been made to the Resource Manager Secured File Access (File Security) feature that further enhances the security of protected files. However, this change has the potential to impact the availability of Resource Manager files that logged-in users were able to access prior to the 18C release.

NOTE: This update only impacts customers who are actively using the LearnCenter’s Secured File Access (File Security) feature to prevent anonymous access to Resource Manager images or files by people who are not logged in to LearnCenter.

After Secured File Access (File Security) is enabled (Control Panel > Options > Systems > Files > Secure Files from anonymous access), file access by users is controlled through the Sharing Properties of each file in the Resource Manager. The Resource Manager file setting “Allow Anonymous Access” will still allow users who are not logged in to your LearnCenter to see those images or files. That behavior has not changed.

However, Resource Manager images and files that are not shared at a LearnCenter level or globally or set to “Allow Anonymous Access” will not be accessible by logged-in users who do not own the files. Only the logged-in username who uploaded the file (the owner) will be able to see that file when it is presented to users in the LearnCenter. Users will see a “lock” icon for images, or they will not be able to download other types of files.

IMPORTANT: If you are actively using Secured File Access (File Security), it is recommended that prior to the 18C release, the owners of Resource Manager files in your LearnCenter should share any files either globally or at the LearnCenter level that are not currently set to “Allow Anonymous Access.” This action will ensure that all logged-in users will continue to be able to view and access those files after the 18C release.

Key Resources

• Refer to the online help topic called “Sharing Files” (TOC > Resource Manager > Sharing Files) for instructions on sharing Resource Manager files at a LearnCenter level or globally.
• For more information about how to set-up and use Secured File Access (File Security), go to My Oracle Support and see the article called “Configuring Secured File Access in the Oracle Taleo LearnCenter” (Doc ID 2277381.1).

New External Training Bulk Loader

The new External Training Bulk Loader enables administrators to create new, or update existing External Training in bulk. Administrators can also use it to manage mange the adding and updating of Users’ External Training completions from a single bulk loader. As with other Bulk Loaders, Administrators can create schedules to automatically load External Trainings from a file to an SFTP site. The External Training Loader expects the following items to be preexisting:

• Categories
• Custom Fields
• Credits
• Usernames

Table 1. External Training ID

Text Editor Column	Excel Column	Required	Notes
1	A	Yes if no External Training name and Type in Col 2 & 3. No If External Training name and Type in Col 2 & 3.	Unique ID of the External Training.
Accepted Values	The LearnCenter System generated External Training ID.
Example: 104
	The External Training ID is the Primary Identifier to find existing External Training. If included in the data file the External Training Type and Name fields will not be used to find the existing External Training.
	The External Training ID can be retrieved using BI Reporting and to run the standard External Training Report. In the report, add the External Training ID. This is the system generated ID to add to the data file.
	Use Caution. When using the External Training ID as the Unique identifier, it is possible to update existing External Trainings in the current LearnCenter or any Sub-LearnCenter.

Table 2. External Training Name

Text Editor Column	Excel Column	Required	Notes
2	B	Yes if no External Training ID is in Column 1. No if there is an External Training ID in Column 1.	The External Training name. Works in conjunction with the External Training Type field to help locate the precise External Training event, or to create a new one.
Accepted Values	Any Value up to 1000 characters in length.
•   Example: ET_1

Table 3. External Training Type

Text Editor Column	Excel Column	Required	Notes
3	C	Yes if no External Training ID is in Column 1. No if there is an External Training ID in Column 1n	The External Training type. Works in conjunction with the External Training Name field to help locate the precise External Training event, or to create a new one.
Accepted Values	Any Value up to 1000 characters in length.
•   Example: Class Room training •   Example: ILT

Table 4. External Training Description

Text Editor Column	Excel Column	Required	Notes
4	D	No	External Training description.
Accepted Values	Any Value up to 4000 characters in length.
•   Example: This is example External Training description.

Table 5. Start Date

Text Editor Column	Excel Column	Required	Notes
5	E	No	External Training description.
Accepted Values	A time format must be posted in the MM/DD/YYYY format. MM = Two digit month, DD = Two digit day, YYYY = Four digit year. The date will appear based on the system setting.
Example: This is example External Training description.

Table 6. End Date

Text Editor Column	Excel Column	Required	Notes
6	F	No	External Training end date.
Accepted Values	A time format must be posted in the MM/DD/YYYY format. MM = Two digit month, DD = Two digit day, YYYY = Four digit year. The date will appear based on the system setting.
•   Example: 01/02/2015 •   Example: 12/31/2018

Table 7. Instructor

Text Editor Column	Excel Column	Required	Notes
7	G	No	External Training instructor name.
Accepted Values	Any Value up to 1000 characters in length.

Table 8. Location

Text Editor Column	Excel Column	Required	Notes
8	H	No	External Training Location.
Accepted Values	Any Value up to 1000 characters in length.

Table 9. Expiration Date

Text Editor Column	Excel Column	Required	Notes
9	I	No	External Training expiration date.
Accepted Values	A Time format must be posted in the MM/DD/YYYY format. MM = Two digit month, DD = Two digit day, YYYY = Four digit year. The date will appear based on the system setting.
•   Example: 01/02/2015 •   Example: 12/31/2018

Table 10. Status

Text Editor Column	Excel Column	Required	Notes
10	J	No	External Training status.
Accepted Values	Active = External Training is set to Active. Inactive = External Training is set to Inactive. Blank or <null> = Set to Active.
•   Example: Active •   Example: Inactive

Table 11. Categories

Text Editor Column	Excel Column	Required	Notes
11	K	No	Sets the External Training Categories.
Accepted Values	The Application can load data into as many Categories root and sub-categories as exist in the LearnCenter for External Training. For format if the data in the column: < category name>;< category name>. Each Categories mapping is separated by a semicolon ; The Categories must exist in the LearnCenter. The Categories names for the Course must be unique. If multiple Categories (For the External training) with the exact same name exist, the application cannot determine which field to map the data to and will skip the field.
•   Example: Root Categories 01 •   Example: Root Categories 01;Root Categories 02;Root Categories 03 •   Example: Root Categories 01;Root Categories 02; Sub Categories 03;Sub Categories 04

Table 12. Include in LearnCenter Search

Text Editor Column	Excel Column	Required	Notes
12	L	No	Sets the LearnCenter External Training to be included in the LearnCenter Advanced Search.
Accepted Values	Yes = Sets the LearnCenter External Training to be included in LearnCenter Search. No = Sets the LearnCenter External Training to NOT be included in LearnCenter Search. Blank or <null> = Sets the LearnCenter External Training to be included in LearnCenter Search.
•   Example: Yes •   Example: No

Table 13. Populate Custom Field Default Values

Text Editor Column	Excel Column	Required	Notes
13	M	No	Populates custom fields with Default Values.
Accepted Values	Yes = Populates custom fields with default values. No = Does not populates custom fields with default values. Blank or <null> = Does not populates custom fields with default values.
•   Example: Yes •   Example: No

Table 14. Custom Fields

Text Editor Column	Excel Column	Required	Notes
14	N	No	Set the External Training Custom Fields.
Accepted Values	LearnCenter can load data into as many custom fields as exist in the LearnCenter for LearnCenter External Training. For format if the data in the column: <custom field name>=<custom field data>. Each custom field mapping is separated by a semicolon ; The custom fields must exist in the LearnCenter.. The custom Fields for the External Training must be unique. If multiple custom fields (For the External Training) with the exact same name exist, the application cannot determine which field to map the data to and will skip the field.
•   Example: Course Custom Field 01=Custom Data Set 01 •   Example: Course Custom Field 01=Custom Data Set 01;Course Custom Field 02=Custom Data Set 02;Course Custom Field 03=Custom Data Set 03

Table 15. Credits

Text Editor Column	Excel Column	Required	Notes
15	O	No	Set the External Training Credits Standard Field
Accepted Values	Numeric value from 0 to 9999999
Example: 10

Table 16. Credits Action

Text Editor Column	Excel Column	Required	Notes
16	P	No	Add or Remove Credits to External Trainings.
Accepted Values	Add = Adds the Credits to the External Training Remove = Removes the Credits to the External Training Blank or <null> = Adds the Credits to the External Training
•   Example: Add •   Example: Remove

Table 17. Usernames

Text Editor Column	Excel Column	Required	Notes
17	Q	No	Users to be mapped to External Training.
Accepted Values	Map/Un-map users from External Training based on Column R Format is <Users Username>;<Users Username> Each username is separated by a semicolon ; The usernames must exist in the LearnCenter The record is considered if and only if all the usernames are unique and match with the usernames in the LearnCenter.
•   Example: User1 •   Example: : User1;User2;User3

Table 18. User Action

Text Editor Column	Excel Column	Required	Notes
18	R	No	Action to be applied on the Username.
Accepted Values	Add = Map the user to the External Training in Approved State. Remove = Un-Map the user to the External Training.
•   Example: Add •   Example: : Remove

Table 19. User Start Date

Text Editor Column	Excel Column	Required	Notes
19	S	No	User’s Start date of External Training.
Accepted Values	A Time format must be posted in the MM/DD/YYYY format. MM = Two digit month, DD = Two digit Day, YYYY = Four digit year. The date will appear based on the system setting.
•   Example: 01/02/2015 •   Example: : 12/31/2018

Table 20. User End Date

Text Editor Column	Excel Column	Required	Notes
20	T	No	User’s End date of External Training.
Accepted Values	A Time format must be posted in the MM/DD/YYYY format. MM = Two digit month, DD = Two digit Day, YYYY = Four digit year. The date will appear based on the system setting.
•   Example: 01/02/2015 •   Example: : 12/31/2018

Table 21. User Expiration Date

Text Editor Column	Excel Column	Required	Notes
21	U	No	User’s Expiration date of External Training.
Accepted Values	A Time format must be posted in the MM/DD/YYYY format. MM = Two digit month, DD = Two digit Day, YYYY = Four digit year. The date will appear based on the system setting.
•   Example: 01/02/2015 •   Example: : 12/31/2018

Table 22. User Instructor

Text Editor Column	Excel Column	Required	Notes
22	V	No	User’s specific External Training Instructor.
Accepted Values	Any Value up to 1000 characters in length.

Table 23. User Location

Text Editor Column	Excel Column	Required	Notes
23	W	No	User’s specific External Training Location.
Accepted Values	Any Value up to 1000 characters in length.

Table 24. User Status

Text Editor Column	Excel Column	Required	Notes
24	X	No	User’s specific External Training status.
Accepted Values	Active = User External Training is set to Active Inactive = User External Training is set to Inactive Blank or <null> = Set to Active
•   Example: Active •   Example: : Inactive

Key Resources

• Refer to the online help topic called “Bulk Loader” (TOC > Integrations > Bulk Loader) for complete details on using Bulk Loader.
• Refer to the topic called “External Training” (TOC > External Training) for information about External Training.

Course Manager Bulk Loader Enhancement

A new field has been added to the existing Course Manager Bulk Loader. This field becomes field 51, moving File Path to field 52.

IMPORTANT: If you have scheduled Course Manger bulk loaders, Oracle recommends that you update the template for them as soon as possible to avoid any Bulk Loader run failures after Learn 18C is deployed.

Table 51. Allow Document Download

Text Editor Column	Excel Column	Required	Notes
51	AY	No	Indicates whether you want to download the document course to download.
Accepted Values	Yes = Allows document course to download. No = Does not allow document course to download. Blank or <null> = Inherited.
•   Example: Yes •   Example: No

Key Resources

• Refer to the online help topic called “Bulk Loader” (TOC > Integrations > Bulk Loader) for complete details on using Bulk Loader.
• Refer to the accompanying new enhancement called “Enhancement to Course Options for Document Courses” (below) for additional details about this field.

Enhancement to Course Options for Document Courses

There is a new field in the LearnCenter Course Player section of the Course Options page.

Figure 1. New Field on the Course Options Page

Upon release of this feature, the default setting for this field is No in the root LearnCenter, and Inherited for all sub LearnCenters and Course Properties pages. After 18C is released, you can decide when to change this value to Yes and make this setting available for any LearnCenter or Course. This setting is available at both the LearnCenter and individual Course level.

The ability to download source content is tied to the completion settings for the Course. For example, you may be required to view all Course pages before it is considered complete. Once the completion criteria for a Course is met, a new download icon displays on the page.

Figure 2. New Download Course Icon

Key Resources

• Refer to the online help topic called “LearnCenter Course Options” (TOC > Options > Course Options > LearnCenter Course Options) for complete details on setting LearnCenter Course Options.
• Refer to the online help topic called “Viewing and Editing Course Options” (TOC> Content > Managing Courses > Viewing and Editing Course Properties) for details on Document Course Completion settings.
• Refer to the online help topic called “Bulk Loader” (TOC > Integrations > Bulk Loader) for complete details on using Bulk Loader.
• Refer to the section called “Course Manager Bulk Loader Enhancement” (above) for further details.

Document Course Player Navigation Buttons Updated

The forward and back icons (formerly and ) in the Content Manager Document Course Player have been updated for improved visibility and use. The icons now appear on the navigation bar like the following example:

Figure 3. New Forward and Back Icons

Key Resources

Refer to the online help topic called “Content Manager” (TOC > Content > Content Manager) for complete details on using the Content Manager and the Document Course Player.

Assignment Button Label Update

The Grade button label on the Assignment Grade/Return page has been changed to Submit Grade to make it clear what the button is used for.

Figure 4. Submit Grade Button

Key Resources

Refer to the topic in online help called “Grading Assignments” (TOC > Assignments > Grading and Returning Assignments) for complete details on Assignments.

BI Reporting Scheduler Enhancements

Several enhancements have been made to BI Reporting.

Updates to the Schedule Tab

You can now schedule BI Reporting reports to run on an hourly basis. A new Hourly option has been added to the Recurrence Pattern section of the Schedule Report Schedule tab.

Figure 5. Hourly Recurrence Option

You can set an hourly recurrence for every 1 to 23 hours.

NOTE: The default setting for the Recurrence Pattern is Daily.

There is also a new section on this tab called Report Type.

Figure 6. New Report Type Section

The options in this section work in conjunction with the any of the recurrence patterns. You can choose to receive full reports (All Data) or delta reports (Delta Data). Delta reports contain only the data that has changed since the report was last run.

You can choose a data view and parameter from the Delta Data drop-down list to use as the basis for your delta reports. The data views and parameters in this list come directly from the data view selections in your report.

NOTE: If a report does not have a date and time parameter, you cannot run a delta data report.

There are enhancements to the Start & End Date section.

Figure 7. Start & End Date Section Enhanced

Prior to Release 18C, you could only choose the Start Date for your report. Now, you can also choose a time of day that you want report to enter the processing queue. Processing completion times can vary based on the number of other report requests already in the queue, and how much data has been requested.

NOTE: The time you select is based on your time zone, unless you select Run at System Time. Selecting Run at System Time means the report will be sent to the queue at 12 AM Eastern Standard Time. This is the default setting for all pre-existing scheduled reports.

A delta report does not necessarily run on the exact hour it enters the queue, because there may be other reports in the queue ahead of yours. However, LearnCenter does record the time at which the report starts processing. On the next execution of report, LearnCenter takes all of the data between that first execution time and “now” and records the “now” as a new current time. It continues using this rule until the schedule ends. The following is an example scenario of how this rule works with an hourly delta report.

• On 8/1/2018 at 6 AM, the scheduler sends the first execution of your report to the queue. There are 5 other report ahead of it, and it may take LearnCenter until 6:05 AM to start your report. This first report execution includes all Users enrolled as of 8/1/2018 6:05 AM. LearnCenter records “8/1/2018 6:05 AM” as the current time (or “now”).
• On 8/1/2018 at 7 AM, the scheduler sends the second execution for this report to the queue, with only 1 report ahead of it. LearnCenter begins your report at 7:01 AM. This report execution includes all Users enrolled between 8/1/2018 6:05 AM to 8/1/2018 7:01 AM. LearnCenter records “8/1/2018 7:01” as new current time (or the new “now”).
• On 8/1/2018 at 8 AM, the scheduler sends the third execution for this report to the queue, and no report is ahead of it. LearnCenter executes your report right away at 8:00 AM. This execution includes all Users enrolled from 8/1/2018 7:01 AM to 8/1/2018 8:00 AM. LearnCenter records “8/1/2018 8:00” as new current time (or new “now”).

You can have the recurrence run until a specific date, or after a specified number of occurrences for up to a 90 day period. After 90 days, you can simply extend the recurrence. Recall that you can use the existing Notification Expiration check box to indicate that you want to be alerted before the recurrence.

NOTE: Extending the expiration date for a delta report not cause LearnCenter to start over and send a full report on the first recurrence. Changing any of the other parameters for a delta report will cause LearnCenter to send a full report on the first recurrence.

Report History Page Enhancements

Some enhancements have been made to the Report History page.

Figure 8. Report History Page Enhanced

The Last Run column has been renamed to Last Run Requested. This provides contextual clarity for the date and time displayed in this column, because it reflects the date and time the User requested that the report be run (or sent to the queue). This information is available for both scheduled and ad-hoc reports.

Additional columns have been added to the page:

• Last Run Start – Indicates the actual time the report generation began.
• Last Run Completed – Indicates the actual time the report generation completed.
• Execution Time – Indicates the length of time the report took to generate.

If for any reason a report does not generate (perhaps it took too long, the queue was full, or there was bad data in the report), it will display as “Skipped” in the Last Run Complete column.

Figure 9. Report Skipped

If a report does not execute, a notice is sent to the designated Admin to alert that person that the report was skipped. If a scheduled report is skipped 6 times consecutively, the scheduled report is automatically cancelled.

NOTE: If a delta report skips for any reason on one occurrence (the queue was full, a system error, etc.), but runs on the next occurrence, all of the delta data from the skipped report is included in the next report.

Key Resources

Refer to the topic in online help called “Scheduling BI Reporting Reports” (TOC > Reports > BI Reporting > Scheduling BI Reporting Reports) for complete details on how to schedule a report.