Product tour – project and portfolio management

Maximise capital budgets using project and portfolio management

  • Plan

    Align projects to organisational goals

    • Standard project selection processes
    • Leverage past and present project data to inform decisions
  • Build

    Ensure successful project execution

    • Consistent systems and processes
    • Assurance over data ownership and full and consistent project records
  • Operate

    Enable timely operational readiness and efficient operations & maintenance

    • Projects closed out completely and on-time
    • Handover of consistent and full project records to support operations and maintenance

Project AND portfolio management

To maximise capital budgets, owners need to optimise their overall portfolio and every project within that portfolio by effectively managing project prioritisation and budgeting, through project execution and throughout operations and maintenance.

The project and portfolio solution that owners use and specify can help assure success throughout the project and asset lifecycle.

In the planning phase, align projects to organisational goals and leverage relevant past and current project data to select projects and develop their budgets.

Project prioritisation and selection

In the planning phase, align projects to organisational goals and leverage relevant past and current project data to select projects and develop their budgets.

Implementing processes and systems across the organisation helps ensure consistency across the entire capital portfolio.

Create templates at the organisation or division level and then customize them to meet project specific needs.

Get your project up and running

Company-wide standards and flexible system templates get your project and team up and running quickly.

Owners benefit from having contractors across their projects using a consistent system, which supports project to project learning and allows team member movement from project to project.

Throughout project execution, bring together cross-organisational teams with easily configurable drag-and-drop workflows to manage all project and program review cycles.

Cross-organisation collaboration

Most project teams consist of many different organisations. Efficient communication and collaboration across organisations are critical to project success.

Oracle Aconex provides secure access to each party, driving trust and adoption and supporting the development of a complete project record.

Cross-organisation workflows can be easily customised to meet all review cycle needs, reducing approval delays and helping to keep projects on track.

Metadata-based search functionality lets team members quickly find what they need with the confidence that it’s the correct version.

Vast amount of project data

Projects generate a huge amount of data, which if managed effectively, can be the project's and owner's greatest asset.

The Oracle Aconex metadata-based data management and search functionality lets you tag files to multiple categories, helping you find what you need quickly and easily, and the data ownership model ensures each organisation owns their own data and helps protect the owner from data loss.

Being able to access the rich model data benefits the entire project team, including the owner.

Model management

Project data includes the rich details from the building information models. With Oracle Aconex model management, all parties can access and interact with the model without the need for authoring software.

This access to the model, outside of the design team provides greater visibility across the owner organisation and can reduce owner-initiated changes and inform decisions throughout the asset life.

When various contractors use different solutions to manage your projects, you end up with inconsistent project data, which hinders project-to-project learning and leaves you without consistent data to support operations and maintenance.

When all your projects use the same solution, you have consistent data in consistent formats to support project-to-project learning, improve the accuracy of portfolio reporting, and help ensure data consistency for the handover to operations.

Visibility into project AND portfolio health

Clear project AND portfolio level status and insights inform timely decisions and actions to help prevent expensive course corrections and rework, critical to maximising capital budgets.

Although related, portfolio and project management have different needs and owners need processes and tools to support each.

Portfolio level management across your organisation tracks corporate agreements, controls the schedule of values against cost processes, aligns budgets to commits to actuals, and provides cashflow visibility across your portfolio.

Enterprise-wide cost and contract management

At the portfolio level, owners need to have consistent visibility across all projects to track planned budgets against actuals and feed that information back into the planning process, adjust forecasts, release contingency and leverage company-wide contracting.

Primavera Unifier provides this visibility, leveraging pre-built reports using Oracle Analytics Publisher, the same technology used by leading ERP systems, to reduce risk across the entire portfolio.

Use consistent lessons learned business processes to capture data and continuously improve project to project.

Use preconfigured flexible templates to get your projects up and running quickly and efficiently.

Holistic view of risk

Primavera Unifier, an enterprise-wide capital program management and project controls solution, provides cross-project risk management. Broad access to the risk register enables more risks to be captured, quantified and learned from, for future projects.

This automated tracking allows contingency to be released and reallocated in a timely manner once a risk window has closed.

Maximise your capital budget using project AND portfolio level management

Increase alignment between project selection and organisational goals

Improve cross organisation collaboration

Assure data access and ownership to create a full project record

Owners cannot truly maximise their capital budgets without having cross project oversight and control AND assurance over each project.

Project to project improvement

By standardising on project AND portfolio management solutions, owners can use lessons learned processes to continuously improve and use flexible templates to jumpstart set up, while implementing learnings from past projects.

maximise your capital budget using project- and portfolio-level management.

Owners can’t truly maximise their capital budgets without having cross-project oversight and control and assurance over each project.

  • Increase alignment between project selection and organisational goals
  • Improve cross-organisation collaboration
  • Assure data access and ownership to create a full project record

Project AND Portfolio Management

Project and portfolio management require different, yet complementary capabilities. By adopting solutions in the Oracle Smart Construction Platform, owners are able to gain the functionality needed for themselves and their project teams, to maximise capital budgets across their portfolios.

Learn more about Oracle project and portfolio management solutions.

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