Update 23B

Revision History

This document will continue to evolve as existing sections change and new information is added. All updates appear in the following table:

Date	Module	Feature	Notes
05 DEC 2023	Learning / Learning Experience	Redwood Browse Learning	Updated document. Revised feature information.
05 DEC 2023	Learning / Redwood Experience	Redwood Experience for Request Noncatalog Learning and Record External Learning Pages	Updated document. Revised feature information.
05 DEC 2023	Learning / Administrator Experience	Redwood Learning Assignments List Page for Administrators	Updated document. Revised feature information.
05 DEC 2023	Learning / Manager Experience	Redwood Team Learning	Updated document. Revised feature information.
30 JUN 2023	Learning / Administrator Experience	Redwood Learning Assignments List Page for Administrators	Updated document. Revised feature information.
30 JUN 2023	Learning / Learning Experience	Redwood Team Learning	Updated document. Revised feature information.
26 MAY 2023	Learning / External Providers	Automate Withdrawal of Learners with Terminated Employment	Updated document. Revised feature information.
26 MAY 2023	Learning / OTBI	Report on Learning Activity Reconciliation Changes	Updated document. Revised feature information.
28 APR 2023	Learning / Learner Experience	Redwood Browse Learning	Updated document. Revised feature information.
28 APR 2023	Learning / Redwood Experience	Redwood Experience for Request Noncatalog Learning and Record External Learning Pages	Updated document. Revised feature information.
28 APR 2023	Learning / Manager Experience	Redwood Team Learning	Updated document. Revised feature information.
31 MAR 2023	Learning / Administrator Experience	Redwood Learning Assignments List Page for Administrators	Updated document. Revised feature information.
03 MAR 2023			Created initial document.

Overview

HCM Cloud applications have two types of patches you can receive that are documented in this What's New:

• Release Updates (23A, 23B, 23C, and 23D)
• Optional Monthly Maintenance Packs to each update

It is important for you to know what Release Update your environment is on. You can find this in your Cloud Portal.

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HAVE AN IDEA?

We’re here and we’re listening. If you have a suggestion on how to make our products better, please let us know. To enter an idea go to the Ideas Lab on Oracle Customer Connect. In this document wherever you see the light bulb icon after the feature name it means we delivered one of your ideas.

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SUGGESTED READING FOR ALL HCM PRODUCTS

• HCM Common What's New - In this What's New you will find feature that are used across applications.
• Human Resources What’s New – In the Global Human Resources section you will find features on the base application in which other application are built upon.

NOTE: Not all Global Human Resource features are available for Talent and Compensation products.

• Oracle Human Capital Management Cloud Functional Known Issues and Maintenance Packs (Document ID 1554838.1). These documents identify bug fixes and possible known issues. You will also need to review these documents based in the release update version you are currently on or will be moving to.
• Oracle Help Center – Here you will find guides, videos and searchable help.
• Release Readiness – New Feature Summary, What’s New, Feature Listing Spreadsheet, Spotlights and Release Training.

GIVE US FEEDBACK

We welcome your comments and suggestions to improve the content. Please send us your feedback at oracle_fusion_applications_help_ww_grp@oracle.com. Indicate you are inquiring or providing feedback regarding the HCM Cloud What’s New in the body or title of the email.

Feature Summary

Learning

Learning

Oracle Learning Cloud is a skills driven learning platform that enables employees, teams and organizations to develop the most relevant set of skills. Oracle Learning combines informal and formal learning, from internal catalog and external learning sources into a single platform to provide learners with a single, unified learning experience.

Learner Experience

Redwood Browse Learning

The new Redwood Browse Learning and Topic Index page give learners an enhanced experience when they're browsing the learning catalog to see what learning they might be interested in. The Browse Learning page provides dedicated Featured and Recommended views. It also provides category views to see related learning topics and items.

The Featured view shows the learning marked as Featured. The number of each description corresponds to the area in the Featured View image with the same number.

1. The image carousel shows the five most recently featured items that the learner has access to.
2. The view groups featured learning into five categories:

• • Featured Courses
  • Featured Specializations
  • Featured Topics
  • Featured Official Communities
  • Featured Self-Service Communities

Each category shows up to 25 of the most recently featured learning that the learner has access to, with the most recently featured learning appearing first.

Browse Learning Page, Featured View

The Recommended view shows learning recommended to the learner. The number of each description corresponds to the area in the Recommended View image with the same number.

1. The image carousel shows the five most recently recommended learning.
2. The view groups recommendations by recommendation categories. Oracle Learning provides a few categories, such as Popular with others in my job using the ORA_WLF_RECOMND_CATEGORY lookup. You can add your own categories to the lookup. Each category shows up to 25 of the most recent recommendations for the learner.

Browse Learning Page, Recommended View

The category views show the topics and learning in the category. In the Category View image, the categories are Cloud through Infrastructure. The number of each description corresponds to the area in the Category View image with the same number.

1. The image carousel shows the 5 most recently featured items in the category. Each featured topic includes the topic cover art, title, and description.
2. Each row in the views is a topic community that's part of the category. Learners can follow and unfollow these topics.
3. Each topic community shows up to 25 learning items that are part of the topic.

Browse Learning, Category View

The Topics Index page lets learners view all topics they have access to by category or all topics by alphabetical blocks.

Topics Index Page, Category View

Topics Index Page, A to Z View

This feature simplifies and enhances learners browsing experience.

Steps to Enable

1. Enable Redwood self-service for learners, if you haven't already.
2. Configure Oracle Learning to use Oracle Search for recommendations
   1. For the ORA_WLF_ORACLE_SEARCH_LEARNINGRECOMMENDATION_ENABLED profile option, set the Site level value to Y.
3. Ingest learning recommendations to Oracle Search using the ESS job to create index definition and perform initial ingest to OSCS process and the fa-hcm-learningrecommendation parameter.

4. If you enabled the Redwood user experience before release 23B, then you need to ingest learning items to Oracle Search using the ESS job to create index definition and perform initial ingest to OCS process and the fa-hcm-learningitem parameter.

5. Grant learners the WLF_REST_SERVICE_ACCESS_LEARNING_RECOMMENDATION and WLF_ACCESS_WHAT_TO_LEARN functional privileges.

Tips And Considerations

• Prior to 23B, recommendations were visible in the Recommended Learning page, which is now replaced by the Browse page.
• The Recommendations tab requires the learner to be granted the WLF_ACCESS_WHAT_TO_LEARN functional security privilege.
• The view tabs, such as Featured, Recommended, and the categories, are only visible if there are items for the learner. Otherwise they're hidden.
• Following a topic is equivalent to becoming a member and the topic will thus also be visible on the learner's My Learning Communities page.
• Closed topic communities aren't supported and don't appear on the Browse, Topic Index, or search pages.

Key Resources

For more information about popular recommendations, see the Popular with my Job Recommender feature in the What's New for this release.

For information about Redwood profile options, see HCM Redwood Pages with Profile Options (document ID 2922407.1) on My Oracle Support.

Access Requirements

 This table shows the functional privileges that support this feature and the predefined roles that inherit them.

Functional Privilege Name and Code	Role inheriting the privilege	Comments
Use REST Service - Access Learning Recommendation WLF_REST_SERVICE_ACCESS_LEARNING_RECOMMENDATION	Learner REST Services ORA_WLF_LEARNER_REST_SERVICES_DUTY	Grants access to recommendations
Access What to Learn WLF_ACCESS_WHAT_TO_LEARN	Employee Abstract ORA_PER_EMPLOYEE_ABSTRACT	Grants access for employees to view recommendations they received

Popular with My Job Learning Recommender

You can now automate learning recommendations to employees based on their current job and learning that's popular with others in the same job or job family. Generate up to 20 recommendations per active learner work assignment on a weekly basis. These recommendations depend on the quantity of learners in the same job or job family who voluntarily completed the courses, specializations, videos, or learning journeys in the previous 6 months.

A voluntary completion by someone with multiple active work assignments affects the popularity of that learning for all of the person's jobs.  And when the job for someone's active work assignment belongs to a job family, their voluntary completion affects the popularity of that learning for all jobs in that job family. Learners having multiple active work assignments get recommendations based on each job or job family associated with their work assignments. To keep their recommendations relevant, learning that they already completed or recommendations they previously dismissed isn't recommended again.

These recommendations appear on the Redwood Me > Learning, Browse Learning page, in the recommendation category: Popular with others in your job. The most popular learning appears first. The more learners who voluntarily completed the learning, the more popular the learning. The Recommend the Most Popular Learning background process creates the recommendations. To keep them relevant and fresh, we recommended that you schedule this process to run once a week.

Browse Learning Page, Recommended View

This feature lets you drive more learning engagement with minimal manual effort.

Steps to Enable

1. Enable the Redwood learner experience, if you haven't already done so.
2. Enable the Browse Learning enhancement. See the 23B What's New, Redwood Browse Learning
3. Schedule the Recommend the Most Popular Learning background process to run once a week with a job mode of POPULAR_CATEGORY_RECOM_REFRESH_AND_SYNC. Scheduling the process for a shorter frequency won't change the results, so for best performance, run it only once a week and on the weekend, if possible.

Tips And Considerations

• Voluntary completions are voluntary learning assignments that learners completed or that their manager marked as complete on their behalf using My Team > Learning.
• The recommendations appear on only the Redwood self-service Browse Learning page. They don't appear on any pages opened from My Client Groups > Learning.

Configure SCORM Completion

You can now control how Oracle Learning determines when a learner has completed SCORM content that contains a mastery score. Use either the learner's score sent by the content to the eLearning player, or the lesson status sent by the content to the eLearning player.

When using the learner's score, Oracle Learning assesses if the learner passed or failed their session by comparing the learner's score to the mastery score when the learner exits the eLearning player. This mode typically works well when the content is designed so that the learner is quizzed on all of the content together at the end and the learner completes the quiz in one session. This mode also works well for content that isn't well designed and doesn't send a lesson status to the eLearning player.

When using the lesson status, Oracle Learning doesn't assess if the learner passed or failed the session. Instead the content must send an explicit signal to the eLearning player after it determines the learner has successfully completed. This mode typically works well with content designed to quiz the learner throughout, especially if learners don't complete the content in a single session. This mode typically gives learners a better resume experience across multiple sessions.

You set how to handle completion when learners close content before the end in the Advanced section of the Content Details page when you add SCORM and HACP content to the learning catalog. Use the Content task on the My Client Groups > Learning page.

Content Details Page Showing the How to Handle Completion When Learners Close Content Before the End Choice List

For example, you add content with an unlimited number of attempts and a Mastery Score of 30. There are 3 questions, each worth 10 points. The content is designed so that learners review pages 1 and 2, then answer questions 1 and 2. Next they review page 3 and answer question 3.

Option	Example Outcome
Use the learner's score	If the learner exits the player while on page 2, they'll resume on page 2. If the learner exits the player after answering question 1, they'll resume back on page 1. They start over because the content sent Oracle Learning a score of 10. When Oracle Learning compared 10 to 30, it determined that the learner didn't meet the mastery score and thus didn't pass.  It closed the learning attempt as failed. So resume actually starts the learner over with a new attempt.
Always use the lesson status	If the learner exits the player while on page 2, they'll resume on page 2, just like with the other option. If the learner exits the player after answering question 1, they'll resume from question 1. They start where they left off because the content sent Oracle Learning a score of 10, but not a lesson_status. Without a lesson_status of completed, Oracle Learning doesn't compare the learner's score to the mastery score. It keeps the current attempt open, and resume reuses that attempt. Because Oracle Learning preserves the page the learner was on when they exited, the learner can resume from there.

This feature lets you recognize the status of SCORM content items, even when the learner doesn't finish the content.

Steps to Enable

You don't need to do anything to enable this feature.

Tips And Considerations

• Prior to this release, completion was always assessed using the learner's score. This setting persists for all existing SCORM content after this update. You can update individual SCORM content to the new setting as appropriate.
• You can update all your existing scored SCORM content to this new setting by going to Tools > Scheduled Processes and submit the Learn Migration process using the data correction option called Populate Completion Strategy for SCORM and AICC contents.
• Any new SCORM loaded to Oracle Learning from this release forward defaults to Always use the lesson status.

Skills

Skills Advisor for Learning Support for Skill Level

From Update 23A, learning administrators can select and curate skills suggestions made by Skills Advisor for Learning. With this release, they can set the skill level on the skills advisor suggestions when configuring learning outcomes for a course or specialization.

AI-Suggested Skills for Course and Specialization Learning Outcomes Workbook Showing the Skill Level Choice List

This enhancement improves learning administrator productivity because they can now set the skill levels while curating skills in the workbook.

Steps to Enable

1. Activate Oracle Adaptive Intelligence Apps for HCM.
2. Set up Skills Center for dynamic skills.
3. Enable Redwood learner experience setup.
4. Run the AI Suggested Skills for Learning Items background process as appropriate using the Tools > Scheduled Processes task. For example, run a full process initially to get skills suggestions for all of your existing courses and specializations. Then run incremental processes to get suggestions for new courses and specializations.

Tips And Considerations

You need to complete and save the general information for all courses and specializations that you want to get skills suggestions for. Then next time you run the process, the results will include suggestions for those courses and specializations.

Key Resources

For more information, see this help:

• Activate Dynamic Skills in the Implementing Dynamic Skills guide
• Set Up Skills Center for Dynamic Skills in the Implementing Dynamic Skills guide
• Enable Redwood learner experience setup in the Implementing Learning guide

• AI Suggested Skills for Learning Items in the Implementing Learning guide

You can also refer to the 23A WN Skills Advisor for Learning.

Manager Experience

Redwood Team Learning

The Redwood Team Learning home page simplifies your ability to track your team's overall learning, by learner and learning item.

Redwood Team Learning Page

The call outs on the preceding image mark these features:

1. Easily search for a particular learner by their display name, person number, work email address, or username.
2. Quickly refine the summary results using the available filters.
3. Create your own saved searches and set a default search to use when you open Team Learning.
4. Specify how you want results sorted.
5. View summary information by learner, such as how many enrollments they have. And quickly identify learners with at least one enrollment overdue or coming due in the next 30 days using the status badges.
6. View a team member's learning enrollment information by clicking the learner record.

Learning Enrollment Information Specific to the Learner

7. View your team's summary information by learning item to easily see how many of them are enrolled in the listed learning. Also quickly identify learning items with at least one enrollment overdue or coming due in the next 30 days using the status badges.

Team Learning Page Summary of Learning Item Information

To see your team's specific enrollments for a learning item, click the item.

The Learners Enrolled a Specific Learning Item

8. View the summary learning information for teams below your direct reports, on your management hierarchy, by switching teams.

Team Learning Page Showing the Switch Team Drawer

9. Further refine team learning results using advanced filters.

Team Learning Page Showing the Filters Drawer

This feature simplifies how you manage your team's learning.

Steps to Enable

1. Enable activity sequencing and the Redwood user experience, if you haven't already done so. Line managers can't use Redwood Team Learning if they aren't enabled.
2. Grant the Use REST Service - Learning Record Searches by Manager role to line managers and regenerate data roles where it is added, to configure the associated data security policy condition.
3. Enable learning record synchronization with Oracle Search using the Manage Administrator Profile Values task in the Setup and Maintenance work area. Set the site-level value for the ORA_WLF_ORACLE_SEARCH_LEARNINGRECORD_ENABLED profile option to Y.
4. Initialize learning record and data security access control list synchronization in Oracle Search. Use the Tools > Scheduled Processes task to run these processes:

Process Name	Frequency	Parameter Name	Parameter Value
ESS job to create index definition and perform initial ingest to OSCS	Once	Index name to Reingest	fa-hcm-learningrecord
ESS job to create index definition and perform initial ingest to OSCS	Once	Index name to Reingest	fa-hcm-acl
Compute Users ACL	Once	User Population	All User
		Simulation	No

5. Maintain access control lists synchronization by scheduling these processes using the provided parameters:

Process Name	Frequency	Parameter Name	Parameter Value
Compute Users ACL by Events	Every 15 minutes	NA	NA
Compute Users ACL	Every 30 minutes	User Population	Logged in users
		Simulation	No

6.  Configure My Team > Learning to open the Redwood Team Learning home page using the Manage Administrator Profile Values task in the Setup and Maintenance work area. Set the ORA_WLF_LEARN_MYTEAM_VBCS_ENABLED profile option code to Y. You can enable this setting at the site level or for specific users for testing purposes. To revert to the nonRedwood team learning experience at any time, set the profile option code to N.

Tips And Considerations

With the appropriate privileges managers can also create application-wide saved searches and set the application-wide default save search. To use the saved search feature managers need these privileges:

• HRC_REST_SERVICE_ACCESS_SAVED_SEARCHES
• HRC_ACCESS_HCM_COMMON_COMPONENTS

To manage the application-wide saved searches, managers need the HRC_MANAGE_SYSTEM_SEARCHES privilege.

You can make these Redwood Team Learning home page customizations using Visual Studio Builder. These actions are secured by the existing functional security privileges for the current experience. If you haven't granted privileges for these actions, you don't need to hide them in Visual Studio Builder.

Variable Name in Visual Studio Builder	Description
showAssignLearning	Controls the display of the Assign Learning action
showRecordExternalLearningMyTeam	Controls the display of the Record External Learning action
showRequestNoncatalogLearning	Controls the display of the Request Noncatalog Learning action
showPublishVideo	Controls the display of the Publish Video action
showAuthorTutorial	Controls the display of the Author Learning Journey action
showCreateLearningCommunity	Controls the display of the Create Learning Community action

Key Resources

For details about enabling activity sequencing, see the 23A What's New, Activity Sequencing feature.

For details about configuring the Redwood user experience, refer to the Redwood User Experience Setup chapter in the Implementing Learning guide, in Oracle Help Center.

For information about Redwood profile options, see HCM Redwood Pages with Profile Options (Document ID 2922407.1) on My Oracle Support.

External Providers

Automate Microsoft Teams Virtual Classroom Attendance

Enable the virtual instructor-led (VILT) completion rules so that offering activities using Microsoft Teams-based virtual classrooms are automatically marked as complete when attendees exceed the attendance duration time you configured.

This enhancement saves time and prevents manual completion mistakes because Oracle Learning does the work for you.

Steps to Enable

1. Set up the Microsoft Teams integration. For details, see the Virtual Classroom Providers topic in Implementing Learning guide.
2. Enable completion rule defaults using the Configure Catalog Defaults task on the My Client Groups > Learning page.

Virtual Instructor Led Training Activity Completion Rules Settings on the Configure Catalog Defaults Page

3. Optionally override the participation threshold per offering, as appropriate and if allowed.

Virtual Instructor Led Training Activity Completion Rules Shown on the Create or Edit Offering Page When Override Is Allowed

4. Run the Virtual Classroom External Provider Synchronization process to pull and process attendance reports. For details, see the Virtual Classroom External Provider Synchronization Process topic in the Implementing Learning guide.

Tips And Considerations

• You need to define employees' work email addresses in Oracle Fusion Cloud HCM that match the email addresses they use to join Microsoft Teams sessions before Oracle Learning can update attendance.
• Attendance automation applies only to offering activities that don't already have teams attendance reports obtained by the Virtual Classroom External Provider Synchronization process.

Zoom Virtual Classrooms Provider

You can create and update Zoom web conferencing events directly in Oracle Fusion Cloud Learning after integrating the applications. In Oracle Learning, the events are part of virtual instructor-led training (VILT).

Here's what learning administrators can do:

• Select a Zoom account when creating virtual instructor led training activities.
• Create and modify VILT activities in Oracle Learning that link to the selected Zoom account. This keeps the activities in sync with corresponding Zoom meetings for the instructors and the learners assigned to the activity.
• Assign or withdraw learners from virtual ILT activities and keep the associated Zoom meeting attendance in sync. 

Here's what learners can do:

• Join the virtual classroom directly from the activity details page 15 minutes before the event.

Here's what instructors can do:

• Join the virtual classroom directly from the offering details page on the day of the event.

This feature lets you leverage Zoom as a virtual classroom provider directly in Oracle Fusion Cloud Learning.

Steps to Enable

If you already have configured one or more Zoom provider accounts and defined instructors in Oracle Learning with Zoom classrooms, you must reauthenticate them with this release following these steps.

Set up the Zoom account.

When configuring the Zoom provider in Oracle Learning, you need to authenticate to Zoom, to generate an authorization code.  Here's the key configuration that the Zoom account that you sign in with to connect to Oracle Learning requires needs to have:

1. It needs to have the administrator system role because it has the Manage and Install Marketplace apps for the Zoom account permission required to install the Oracle Learning app from the Zoom market place. For information about Zoom roles, see Using Role Management on Zoom support. This Zoom account also needs these permissions:

• • View Recording Management, in Account Management
  • View Meetings, in Dashboard
  • View and Edit Users, in User And Permissions Management

For more information about Zoom permissions, see How to change permissions for a role on Zoom support.

2. Verify that the Zoom account has permission to install Zoom Marketplace apps for your organization. For more information, see Allowing specific users or user groups to install an app on Zoom support.
3. Add the Oracle Learning app from the Zoom Marketplace and allow the access it requests.

Enable the Zoom classroom provider in Oracle Learning.

1. Configure Zoom integration using the Configure External Providers task on the My Client Groups > Learning page.
2. On the Configure External Providers page, in the Zoom row, click Configure.
3. On the Configure External Provider: Zoom page, create a Zoom account. If you already have Zoom accounts listed here, you need to edit each of them and complete steps 4 through 10.

4. In the Configuration Parameters section, enter an account name and description. We suggest that you include the Zoom email address you use in step 6, in either the account name or description for reference.

Note: This account name is used only in Oracle Learning when linking instructors to Zoom and when adding a named virtual classroom to VILT activities. It has no effect on the integration between Learning and Zoom.

4.  

5. Click Generate Authorization Code.

6. In the Zoom sign in page that opens in a new browser tab, enter the signin credentials you created when you completed the Set up the Zoom account steps.

7. After you sign in, you're redirected to a URL containing the authorization code. Copy this code.

8. In the Configuration Parameters section, Authorization Code field of the Oracle Learning page, paste the authorization code from the Zoom URL.

9. Click Validate.

10. After you have confirmation that the account was validated, click Save and Close.

Reminder: If you're updating existing Zoom accounts, you need to complete steps 4 through 10 for each account you're updating.

Link Zoom classrooms to an appropriate instructors. For details, see the Link an Instructor to a Virtual Classroom Provider topic in the Using Learning guide.

Tips And Considerations

Oracle Learning doesn't automatically acquire and store Zoom session recordings.  To share session recordings with attendees, instructors can manually upload the recording from their computer to the activity as a related material.

Key Resources

For more information about Oracle Learning tasks, see the topics in these guide chapters, in Oracle Help Center:

• The Virtual Classroom Providers chapter in the Implementing Learning guide
• The Instructor-Led Training Resources chapter in the Using Learning guide

For more information about Zoom tasks, see these topics in Zoom Support:

• Admin deployment of Zoom Apps
• Managing the Zoom App Marketplace

Administrator Experience

Automate Withdrawal of Learners with Terminated Employment

You can now automate the removal of learning assignments, recommendations, and learning item access for employees whose employment was terminated. Use the new Update Learning Assignment Statuses to Deleted or Withdrawn for Learners Whose Employment Was Terminated background process. Previously you had to do removals manually.

This enhancement ensures that there are no active learning assignments for employees whose employment was terminated.

Steps to Enable

1. Enable the Terminated Employee ATOM Feed if it isn't already enabled. For details refer to Atom Feeds topic in the REST API for Oracle Fusion Cloud HCM guide.
2. Schedule the new Update Learning Assignment Statuses to Deleted or Withdrawn for Learners Whose Employment Was Terminated process. You need to have the WLF_MANAGE_LEARNING_SETUP privilege to schedule the process.

Tips And Considerations

We recommend that you run the new Update Learning Assignment Statuses to Deleted or Withdrawn for Learners Whose Employment Was Terminated process after reconciling learning initiatives and access groups. This way a future attempt by an initiative to reactivate a rehired worker that the initiative previously managed, will successfully complete.

Key Resources

For more information, see these topics of the Implementing Learning guide in Oracle Help Center:

• Preactive Statuses for Oracle Learning Assignments
• Active Statuses for Oracle Learning Assignments

Access Requirements

This table shows the functional privileges that support this feature and the predefined roles that inherit them.

Functional Privilege Name and Code	Job Role inheriting the privilege	Comments
Manage Learning Setup WLF_MANAGE_LEARNING_SETUP	Learning Specialist ORA_WLF_LEARNING_SPECIALIST_JOB	This privileges grants access to the various pages in My Client Groups > Learning > Configure section

Process User Access Improvements

The Process Access Control Lists for Learning Items for OSCS process ensures that the Explore page search results enforce changes in access lists. After you enable the Redwood experience, this process runs automatically when you schedule Process User Access. You no longer need to schedule it separately.

This enhancement automates up-to-date enforcement of changes in access lists.

Steps to Enable

You don't need to do anything to enable this feature.

Key Resources

For more information, see this help in the Implementing Learning guide, in Oracle Help Center:

• Redwood User Experience Setup chapter
• Process User Access topic

Load Training Suppliers using HCM Data Loader

You can now use HCM Data Loader to:

• Create, update, and delete training suppliers.
• Associate a training supplier while loading classroom and instructor resources.
• Purge (physically delete) classrooms and instructors.

Sample for creating a training supplier:

METADATA|TrainingSupplierResource||TrainingSupplierResourceId|TrainingSupplierResourceNumber|Title|Description|ContactId|ContactNumber|Status|SourceId|SourceType|OwnedByPersonId|OwnedByPersonNumber|SourceSystemId|SourceSystemOwner

MERGE|TrainingSupplierResource||HDL_TRN_SUPP_01012023|CA Agency|This is a new training supplier||300100010473113|Active||||300100010473113||

Sample for deleting a training supplier:

METADATA|TrainingSupplierResource|TrainingSupplierResourceId|TrainingSupplierResourceNumber

DELETE|TrainingSupplierResource||HDL_TRN_SUPP_01012023

Sample for associating a training supplier with a classroom:

METADATA|ClassroomResource|ClassroomResourceNumber|Title|Description|Capacity|ContactNumber|LocationCode|SetCode|OwnedByPersonNumber|TrainingSupplierResourceNumber

MERGE|ClassroomResource|RSC-201803081355-HDL|Title:RSC 201803081355 HDL|Desc:RSC 201803081355 HDL|30|8153757|DDT_US_Allenton _St Louis_MO|COMMON|8153757|HDL_TRN_SUPP_01012023

This enhancement enhances a learning administrator’s job of creating and maintaining of training suppliers.

Steps to Enable

You don't need to do anything to enable this feature.

Key Resources

For more information about loading objects and records to Oracle Learning using HCM Data Loader, see the HCM Data Loading Business Objects guide.

Redwood Learning Assignments List Page for Administrators

The Redwood Learning Assignments page gives learning administrators a new way to search for learning enrollment backed by Oracle Search Cloud Service.  This lightweight search lets them search primarily by learning enrollment attributes. They can use it in addition to the existing learners search page, or instead of it depending on their needs.

The Redwood Learning Assignments page lists the required and voluntary assignments. The call outs on the page shown here mark these features:

1. Search for learning enrollments using an enrollment number, learning item number, learning item title, assigned person's display name, or person number.
2. Filter the assignments using the available filters including enrollment attributes, such as dates, enrollment type, learning item type, and assigned person's business title.
3. Create saved searches and set a default to use when opening the page.
4. Create required and voluntary assignments.
5. Choose the columns to display, including enrollment attributes, and assigned person's business title or person number.
6. Sort the listed assignment by clicking a column header.
7. View assignment details:

• • Click an enrollment number to open the enrollment details page.
  • Click a name to see a list of all that person's enrollments.
  • Click a learning item title to see a list of all the enrollments for that learning.

Redwood Learning Assignments Page

The Redwood Assignments Summary page gives learning administrators a summary of required and voluntary enrollments by learner or learning item. The call outs on the page shown here mark these features:

1. Search for enrollments by learners using their display name, person number, work email address, or username.
2. Filter the data with the same filters available on the Learning Assignments page.
3. Create saved searches and set a default to use when accessing assignments summary.
4. Sort the data using available options.
5. View assignment summary data either by learners or learning items.

Redwood Assignment Summary Page, Learner View

Redwood Assignment Summary Page, Learning Items View

This feature gives learning administrators a comprehensive view of assignments with navigation tabs and view toggles that let them quickly and easily switch pages and views.

Steps to Enable

Most of the steps are identical to those for enabling the Redwood Team Learning enhancement.  If you have already completed those steps you need to complete only step 2, which is specific for this enhancement.

1. Enable activity sequencing and the Redwood user experience, if you haven't already done so.

2. Grant the Use REST Service - Learning Record Searches by Administrator role to learning administrators. And regenerate data roles where it's added, to configure the associated data security policy condition.

3. Enable learning record synchronization with Oracle Search using the Manage Administrator Profile Values task in the Setup and Maintenance work area. Set the site-level value for the ORA_WLF_ORACLE_SEARCH_LEARNINGRECORD_ENABLED profile option to Y.

4. Initialize learning record and data security access control list synchronization in Oracle Search. Use the Tools > Scheduled Processes task to run these processes:

Process Name	Frequency	Parameter Name	Parameter Value
ESS job to create index definition and perform initial ingest to OSCS	Once	Index name to Reingest	fa-hcm-learningrecord
ESS job to create index definition and perform initial ingest to OSCS	Once	Index name to Reingest	fa-hcm-acl
Compute Users ACL	Once	User Population	All Users
		Simulation	No

5. Maintain access control lists synchronization by scheduling these processes using the provided parameters: 

Process Name	Frequency	Parameter Name	Parameter Value
Compute Users ACL by Events	Every 15 minutes	NA	NA
Compute Users ACL	Every 30 minutes	User Population	Logged in users
		Simulation	No

6. Access the Redwood learning assignments page using the URL https://YOUR_ENVIRONMENT/hcmUI/hcm/vp/learn/learning-assignments.

Tips And Considerations

• These pages don't yet support searching for learning assignments using worker attributes, such as business unit, learner email address, and position. Search is limited to learning assignment attributes and the learner's business title.
• Updating assignments, such as changing the status, isn't supported yet.

• With the appropriate privileges, administrators can also create application-wide saved searches and set the application-wide default save search. To use the saved search feature administrators need these privileges:

  • HRC_REST_SERVICE_ACCESS_SAVED_SEARCHES
  • HRC_ACCESS_HCM_COMMON_COMPONENTS

  To manage the application-wide saved searches, administrators need the HRC_MANAGE_SYSTEM_SEARCHES privilege.

Key Resources

For information about Redwood profile options, see HCM Redwood Pages with Profile Options (Document ID 2922407.1) on My Oracle Support.

Access Requirements

Use REST Service - Learning Record Searches by Administrator

Approvals & Notifications

Configure Parallel Approvers and Voting Rules in Learning Approvals

You can now configure parallel approvers and voting rules in Transaction console for these learning approvals flows:

• Learning Assignment Completion Flow
• Learning Assignment Withdrawal Flow
• Learning Incident Flow
• Learning Item Contribution Flow
• Learning Request Flow

Previously you could add only a user or a group of approvers at each step. Now you can add users and groups of approvers at each parallel step.

Current Behavior

Approval Rules Page with the Edit Approval Participants Button

Approval Rules Page Showing Parallel Approvals

You can also set voting rules, such as what percentage of approver response is required to determine whether the request is approved or rejected.

Voting Rules

This enhancement lets you to configure parallel approvers and voting rules that determine when a request is approved or rejected.

Steps to Enable

You don't need to do anything to enable this feature.

Key Resources

• For more information about workflow approvals, see the Workflow Approvals and Notifications topic in the Implementing Applications guide.

Secure Learning Approvals Using Profiles and Delegation

In one enhancement, HCM administrators can now create transaction security profiles to control which approval transactions learning administrators and manages see when they're on the HCM Transaction console page. In another enhancement, approvers can now delegate learning approval tasks. The two enhancements are independent of each other.

These enhancements lets HCM administrators secure learning approval transactions and lets approvers delegate learning approval flows.

Steps to Enable

Configure the Transaction Security Profile

Your HCM administrator can configure the transaction security profile for learning approvals using this category and these subcategories for learning approval workflows:

Category	Subcategory	Approval Flow
Learning	Catalog	Learning Incident
		Learning Item Contribution
	Assignment	Learning Assignment Completion
		Learning Assignment Withdrawal
		Learning Observation Checklist
		Learning Request

Here's how an HCM administrator can create the transaction security profile.

1. Click My Client Groups > Workforce Structures.
2. Under Security Profiles, click Transaction Security Profiles.
3. Click Create.
4. On the Create Transaction Security Profile page, complete the basic details.
5. Click the Create New icon.
6. Complete the row, as shown here:

Field	Value
Family	HCM
Category	Learning
Subcategory	All, Assignment, or Catalog, whichever is appropriate

After they create the profile, the HCM administrator assigns the new security profile to a duty role.

Delegate Learning Approval Flows

Here's how approvers can delegate learning approval flows:

1. Click Me > Roles and Delegations.
2. On the Account Management page, expand Approval Delegations.
3. Click Add.
4. In the Category field, select the learning approval flow to delegate.

Approval Delegations section of the Account Management Page After Clicking Add

Tips And Considerations

Observation checklist approval can't be delegated.

Redwood Experience

These pages or flows have been recreated in the Redwood tool set Visual Builder Studio (VBS) to improve your user experience. The pages or flows look and act like Redwood pages or flows, to help create cohesiveness through the application.

Redwood Experience for Request Noncatalog Learning and Record External Learning Pages

You can now use the new Redwood request noncatalog learning page to request learning that isn't part of the Oracle Learning catalog. And you can use the new Redwood record external learning page to add learning that you completed outside your organization to your learning history.

My Learning Experiences Page with the Record External Learning Button and Request Noncatalog Learning Action

Redwood Request Noncatalog Learning Page

Redwood Record External Learning Page

This enhancement continues the journey towards a unified Redwood learning experience.

Steps to Enable

If you haven't already done so, you need to enable the Redwood user experience.

NOTE: The use of VB Studio to extend this page or flow is limited to the variables to set up nudges and guided journeys at this time. If you have guided journeys configured and you’re using the new Redwood page or flow, you need to reconfigure the guided journeys. For more information about setting up nudges and guided journeys, see this help:

• 23B HCM Common What’s New - Enable Guided Journeys for the Rebuilt Redwood Pages
• 23B HCM Common What’s New -  Nudge Users to Complete Tasks

The use of VB Studio to extend the Redwood Request Noncatalog Learning and Record External Learning pages is limited to these variables, as well as the constants defined for nudges and guided journeys.

Type	Variable Name	Variable Description	Navigation	Level
Constant	renderNudges	This variable controls the rendering of the nudges on this page. Set it to on/off to render and hide nudges respectively.	/learner/main/request-learning /learner/main/record-learning-experience	Page
	journeyCode	This property represents the guided journey code which can help find unique guided journey information	/learner/main/request-learning /learner/main/record-learning-experience
	taskCodes	List of task codes whose information is supposed to be rendered. If this list is empty/null/undefined the component will render information of all the tasks related to the guided journey	/learner/main/request-learning /learner/main/record-learning-experience
	attachmentsJourneyCode	This property represents the guided journey code which can help find unique guided journey information for attachments section	/learner/main/request-learning /learner/main/record-learning-experience	Section
	attachmentsTaskCodes	List of task codes whose information is supposed to be rendered. If this list is empty/null/undefined the component will render information of all the tasks related to the guided journey	/learner/main/request-learning /learner/main/record-learning-experience
	completionDetailsJourneyCode	This property represents the guided journey code which can help find unique guided journey information for completion details section	/learner/main/record-learning-experience
	completionDetailsTaskCodes	List of task codes whose information is supposed to be rendered. If this list is empty/null/undefined the component will render information of all the tasks related to the guided journey	/learner/main/record-learning-experience
	justificationJourneyCode	This property represents the guided journey code which can help find unique guided journey information for justification section	/learner/main/request-learning /learner/main/record-learning-experience
	justificationTaskCodes	List of task codes whose information is supposed to be rendered. If this list is empty/null/undefined the component will render information of all the tasks related to the guided journey	/learner/main/request-learning /learner/main/record-learning-experience
	learningItemDetailsJourneyCode	This property represents the guided journey code which can help find unique guided journey information for learning item details section	/learner/main/request-learning /learner/main/record-learning-experience
	learningItemDetailsTaskCodes	List of task codes whose information is supposed to be rendered. If this list is empty/null/undefined the component will render information of all the tasks related to the guided journey	/learner/main/request-learning /learner/main/record-learning-experience
	requestDetailsJourneyCode	This property represents the guided journey code which can help find unique guided journey information for request details section	/learner/main/request-learning
	requestDetailsTaskCodes	List of task codes whose information is supposed to be rendered. If this list is empty/null/undefined the component will render information of all the tasks related to the guided journey	/learner/main/request-learning

Tips And Considerations

• Any customizations done to classic and responsive pages aren't carried forward to these new Redwood pages.
• These new Redwood pages don't currently support the use of descriptive flex fields. The functionality is planned for future releases.

Key Resources

• For more information, see the Redwood User Experience Setup chapter in the Implementing Learning guide, in Oracle Help Center.
• For information about Redwood profile options, see HCM Redwood Pages with Profile Options (Document ID 2922407.1) on My Oracle Support.

Transactional Business Intelligence for Learning

Oracle Transactional Business Intelligence is a real time, self-service reporting solution offered to all Oracle Cloud application users to create ad hoc reports and analyze them for daily decision-making.  Oracle Transactional Business Intelligence provides human resources managers and specialists, business executives, and line managers the critical workforce information to analyze workforce costs, staffing, compensation, performance management, talent management, succession planning, and employee benefits.

Don’t want to start from scratch building a report or analytics? Check out the library of sample reports for all products on Customer Connect on the Report Sharing Center.

Report on Future-Dated Enrollments in Learning Records Subject Area

Reports based on the Learning Records subject area now include future-dated enrollments, such as when you're using renewals. If you don't want to see the future-dated enrollments, you need to add an additional filter condition: "Active Details"."Enrolled on Date" <= CURRENT_DATE

You also need to update the existing Oracle Business Intelligence Cloud Connector extracts, which are based on LearnerLearningPVO View Object, because attribute names in the View Object have changed.

To update existing extracts you need to update these attributes:

Attribute Type	Old Name	New Name
Primary Key	Composite key of: AsignRecDEOAssignmentRecordId AsignRecDEOEffectStartDate AsignRecDEOEffectEndDate	Primary key of: assignmentRecordId
Incremental Key	AsignRecDEOLastUpdateDate	assignmentLastModifiedDate
Effective Start Date attribute	AsignRecDEOEffectStartDate	EffectiveStartDate
Creation date attribute	AsignRecDEOCreationDate	assignmentCreatedDate

This enhancement lets you report on future-dated enrollments.

Steps to Enable

Leverage new subject area(s) by adding to existing reports or using in new reports. For details about creating and editing reports, see the Creating and Administering Analytics and Reports book (available from the Oracle Help Center > your apps service area of interest > Books > Administration).

Report on Learning Activity Reconciliation Changes

With sequencing enabled, if you makes changes to the definition of offerings, courses, or specializations, you need to push out those changes to learners with active assignments. Do this using the Reconcile Learning Assignments action. If you don't, use reconcile the learning assignments, those learners won't see the changes when they next continue their work the learning assignment.

These attributes let you report on whether the affected learning assignments point to the most recent learning definition and what version of the learning each learner has.

Learning Activity Reconciliation Changes

Folder	Attribute Name	Description
/Assigned Learning Item Information	Learning Item Definition Used Date	Identifies the last updated date of the enrollment based on the version of the learning item as of this day.
	Learning Item Latest Change Date	Date of the most recent the learning item changes.
	Learner on Latest Learning Item Version	Indicates whether the enrollment uses the latest learning item version. Valid values are Y and N. When the learning item definition date matches the learning item latest change date, the value is Y, otherwise it's N.
/Assigned Learning Item Information/Selected Course Offering/Offering Assigned Learning Item Information	Offering Definition Used Date	Identifies the last updated date of the enrollment based on the version of the offering as of this day.
	Offering Latest Change Date	Date of the most recent the offering changes.
	Learner on Latest Offering Version	Indicates whether the enrollment uses the latest offering version. Valid values are Y and N. When the learning item definition date matches the learning item latest change date, the value is Y, otherwise it's N.

This enhancement lets you track whether learning assignments point to the appropriate learning version.

Steps to Enable

Leverage new subject area(s) by adding to existing reports or using in new reports. For details about creating and editing reports, see the Creating and Administering Analytics and Reports book (available from the Oracle Help Center > your apps service area of interest > Books > Administration).

IMPORTANT Actions and Considerations for Learning

REPLACED OR REMOVED FEATURES

From time to time, Oracle replaces existing Cloud service features with new features or removes existing features. When a feature is replaced the older version may be removed immediately or at a future time. As a best practice, you should use the newer version of a replaced feature as soon as the newer version is available.

Product	Removed Feature	Target Removal	Replacement Feature	Replaced In	Additional Information
Learning / OTBI	Learning Management Subject Area	TBD	Learning Record Subject Area is now Generally Available	21A March/ 21B	Customers should replace any reporting using the Learning Management subjects with the Learning Record subject area.

_________________________

KNOWN ISSUES / MAINTENANCE PACK SPREADSHEETS

Oracle publishes a Known Issues document for every Update to make customers are aware of potential problems they could run into and the document provides workarounds if they are available.

Oracle also publishes Maintenance Pack and Statutory Maintenance Pack documentation of bugs that are fixed in the monthly or statutory patching.

To review these documents you must have access to My Oracle Support:

Oracle Human Capital Management Cloud Functional Known Issues and Maintenance Packs (Document ID 1554838.1)

Controlled Availability for Learning

The following is a list of Controlled Availability features that are being offered by our Controlled Availability Program.

NOTE: These features are not generally available for all customers at this time. These are only available through the Controlled Availability Program and will require approval to become a part of the features program. To be a part of these programs you will be required to participate in testing and providing feedback. Some programs may require other participation as well.

Not to worry if you don't have to time to be a part of these early stage programs. You can uptake this feature when it is generally available for all customers. When these features are available for all customers you will see the features under their product headings as usual.

We invite you all to browse through the list of features to see if there are any features you are interested in implementing in advance of the features scheduled release. The table below will provide information on signing up for features. Please sign up soon, as these programs have limited availability and some are designed for specific types of customers.

The table below gives you a brief description of the features available and how to sign up. Some features are bigger than others, so for more information there may be a What's New describing the feature in more detail below this table.

We look forward to hearing your thoughts and ideas as you participate the Controlled Availability programs!

Product	Feature Name	Feature Description	Type of Customer Needed to Test	How to Sign Up	Controlled Availability Release	Is the Program Still Open?
Learning	Learning Planning	Learning Planning allows learning departments to identify and disposition learner training needs, culminating in a set of learning assignments. Learning Plans may or may not be executed at some future date; a non-executed plan is sometimes referred to as a simulation.	Customers must be: Live with HCM	You will need to log a Service Request (SR) in My Oracle Support to request to be part of this program.	19D	Yes