Update 20C

Revision History

This document will continue to evolve as existing sections change and new information is added. All updates appear in the following table:

Date	Product	Feature	Notes
31 JUL 2020	Absence Management	Automation of Accrual Plan Enrollment and Plan Balance Copy During Local and Global Transfers	Updated document. Revised feature information.
31 JUL 2020	Absence Replaced or Removed Features	Self-Service Classic and FUSE Pages To Be Removed in 20D	Updated document. Delivered feature in update 20C.
05 JUN 2020			Created initial document.

Overview

HCM Cloud applications have two types of patches you can receive that are documented in this What’s New:

• Release Updates (20A, 20B, 20C, and 20D)
• Optional Monthly Maintenance Packs to each update

It is important for you to know what Release Update your environment is on. You can find this in your Cloud Portal.

This document outlines the information you need to know about new or improved functionality in Oracle HCM Cloud. Each section includes a brief description of the feature, the steps you need to take to enable or begin using the feature, any tips or considerations that you should keep in mind, and the resources available to help you.

In addition to this document you will also want to review the Oracle Human Capital Management Cloud Functional Known Issues and Maintenance Packs (Document ID 1554838.1). These documents identify bug fixes and possible known issues. You will also need to review these documents based in the release update version you are currently on or will be moving to.

Oracle HCM Cloud release documents are delivered in five functional groupings:

Suggested Reading for all HCM Products:

• HCM Cloud Common Features (This document pertains to all HCM applications. It is the base human resource information for all products and HCM Tools.)
• Global Human Resources Cloud (Global Human Resources contains the base application in which other application use for common data such as workforce structures and person information. Regardless of what products you have implemented you may want to see the new features for Global Human Resources that could impact your products.)

NOTE: Not all Global Human Resource features are available for Talent and Compensation products.

Optional Reading for HCM Products (Depending on what products are in your cloud service):

• Talent Management Cloud (All Talent applications)
• Workforce Rewards Cloud (Compensation, Benefits, Payroll and Global Payroll Interface)
• Workforce Management Cloud (Absence Management and Time and Labor)

Additional Optional Reading:

• Common Technologies and User Experience (This documents the common features across all Cloud applications and is not specific to HCM)

NOTE: All of these documents can be found in Release Readiness under Human Capital Management or via the Oracle Help Center under Cloud Applications > Human Capital Management.

GIVE US FEEDBACK

We welcome your comments and suggestions to improve the content. Please send us your feedback at oracle_fusion_applications_help_ww_grp@oracle.com. Indicate you are inquiring or providing feedback regarding the HCM Cloud What’s New for Release 13 in the body or title of the email.

Feature Summary

Leave Management

Absence Management

Oracle Absence Management is a configurable and flexible global solution that enables organizations to manage absences of their workforce. The framework provides ability to define both complex and diverse absence plans. It integrates with the Oracle Cloud Global Payroll and Time and Labor products and provides dedicated work areas for the roles of Administrator and Employees. Simplified user interface is provided for employees’ absence data entry.

New Quick Action Links for Absence Administrators

The Absences landing page now has a new section called Person Management. This section contains two new quick actions called Absence Records and Work Schedule Assignments. They provide administrators with a quick and efficient way to navigate to the respective pages without having to visit the Person Management page.

Absences Landing Page

You can use the Absence Records link to search for an employee and land directly on the Manage Absences and Entitlements page for that employee.

You can use the Work Schedule Assignment link to search for an employee and land directly on the Schedule Assignment page for that employee.

Steps to Enable

Make the feature accessible by assigning or updating privileges and/or job roles. Details are provided in the Role section below.

Role Information

These quick actions are secured the same way as the actions in the Person Management page were secured.

The quick action for Manage Absence Records is secured as follows:

• Function privilege: Maintain Absence Record (ANC_MAINTAIN_ABSENCE_RECORD)
• Data Privilege: Data Privilege: Maintain Absence Record Data
• Role: Maintain Workers Absence Records (ORA_ANC_ABSENCE_RECORD_MAINTENANCE_DUTY)

The quick action for Work Schedule Assignment is secured as follows:

• Function Privilege: Manage Work Schedule Assignment (PER_MANAGE_WORK_SCHEDULE_ASSIGNMENT_PRIV)
• Data Privilege: Manage Work Schedule Assignment Data
• Role: Manage Schedules and Exceptions Assignment (ORA_PER_SCHEDULES_AND_EXCEPTIONS_ASSIGNMENT_MANAGEMENT_DUTY)

Automation of Accrual Plan Enrollment and Plan Balance Copy During Local and Global Transfers

The process of local and global transfers now includes automation of accrual plan enrollment and copying of plan balances. When an employee is transferred, all active plans are end dated in the old organization. If the employee is eligible for the same plan in the new entity, then the application automatically enrolls the employee into the same plan in the new entity.

Similarly, the plan balance is copied from the old organization to the new organization. If the old absence plan had been configured for carryover, then the carryover amount, as well as the carryover expiration details, if applicable, will be copied over to the new plan. The new plan will show an initial balance copied over from the old organization and any applicable carryover amounts that expire on or after the transfer. Carryover expiration details will also be copied over to the new plan.

The automation of absence plan enrollment and balance copy automation for local and global transfers will be delivered in phases across multiple releases. Currently, it is available only for front loaded and incremental accrual plans with carryover options enabled. It does not support other plan types or accrual plans with vesting, waiting period or rollover options in this release.

Steps to Enable

To enable this feature, you need to configure the lookup code. Here's how you can do it:

1. Navigate to the Setup and Maintenance work area.

2. Search for and click the Manage Common Lookups task.

3. Search for lookup type lookup type ANC_PROC_CONFIGS. If you don’t find it, add this lookup type.

4. Set the Module as Global Absences.

5. Set the Lookup Configuration Level as Site.

6. From the REST Access Secured list, select Secure.

7. Click Save.

Once you define the lookup code, you can add the lookup code in the same page. Here’s how you can do it:

1. Add the lookup code ANC_RESTRICT_HIRE_TERM_EVENT in the ANC_PROC_CONFIGS: Lookup Codes section.

2. Select the Enabled checkbox.

3. Set the start and end dates.

4. Click Save and Close.

Manage Common Lookups page

Success and Failure Messaging Support for Local and Global Transfers

The enhanced Change Legal Employer Dashboard page provides detailed messages indicating success and failure of processes occurring during an individual’s local or global transfer. This page shows results for all products impacted by the transfer.

When an employee is transferred, absence components are end dated in the old entity, and appropriate enrollments and balances are copied in the new entity. The Change Legal Employer Dashboard page will include success and failure messages for all absence plans that were end dated in the old entity. It will also include success and failure messages for front loaded and incremental accrual plan enrollments and balances that were copied over from the old entity.

Change Legal Employer Dashboard Page

This page will display success and failure messages for all open-ended and in-progress absences that were end dated as well as all future or scheduled absences that were withdrawn. These messages will also be displayed when future and scheduled transactions are withdrawn.

Steps to Enable

You don't need to do anything to enable this feature.

New Balance Calculation Date Option

You can now set the balance calculation date to either the current date or the last calculated date for accrual plans. The absence balance will be calculated and displayed based on your choice.

As an administrator, you can select a default balance calculation date from the Additional Attributes section of the Configure Absence Batch Parameters page. If you select the Current date option, the application will display the plan balance as of the system date. If you choose the Last calculation date option, the application will display the balance as of the last calculated accrual date.

The default option selected will become the default balance calculation date on the Absence Balance page and in the absence type balance display on the Add Absence page.

Configure Absence Batch Parameters Page

Employees can optionally change their preferred balance calculation date on the Absence Balance page and their balance will be displayed accordingly.

Absence Balance Page

When you select Last calculation date, the date will be displayed below the plan balances. This date represents the day the last accrual calculation was run for the particular plan.

Add Absence Page

For Compensatory and Donation plans, the plan balance is always displayed as of the current date.

Steps to Enable

You don't need to do anything to enable this feature.

View the Assignment to Which a Plan Enrollment Belongs

If a person has multiple assignments, all enrolled into the same absence plan, he can view the plan balance for each assignment separately. The enhanced pages will display the plan balances along with the name of the assignment that they are associated with. This affects only the employees with multiple assignments. People with single assignment will not see any changes.

This feature applies to both responsive and classic admin pages. Responsive pages such as the Absence Balance page, individual Plan Balance page and Edit/Add Absence page will reflect these changes. For example, the Absence Balance page will display the assignment name under the plan name.

Absence Balance Page

Similarly, as an administrator, if you open an existing absence that impacts multiple assignments, and click the Plan Use tab, you will see the assignment name appear in a new column next to the plan name.

Plan Use Tab of an Existing Absence

Steps to Enable

You don't need to do anything to enable this feature.

Decimal Place Configuration for Absence Duration and Plan Balances

Absence duration and plan balance will now show a maximum of two decimals by default. As an administrator, you can now configure the number of decimal places an employee sees for the absence duration and plan balance.

You can select your preferred Decimal Number Format from the Additional Attributes section of the enhanced Configure Absence Batch Parameters page. You can choose to always display a specific number of decimals. You can even choose to display up to a specific number of decimals depending on the calculation.

Configure Absence Batch Parameters Page

For example, if you select Show a maximum of 3 decimal places, the application will display the numbers in two ways:

• If the number has more than 3 decimal places, it will be rounded to 3 decimal places. So a number like 1.666666666… will be rounded to 1.667.

• If the number has less than 3 decimal places, it will be displayed as it is. So a number like 1.6 will be displayed as 1.6 itself.

Example Showing a Maximum of 3 Decimal Places

If you select Always show 3 decimal places, the application will display the numbers in two ways:

• If the number has more than 3 decimal places, it will be rounded to 3 decimal places. So a number like 1.666666666… will be rounded to 1.667.

• If the number has less than 3 decimal places, it will be padded with zeroes till the 3rd decimal place. So a number like 1.6 will be displayed as 1.600.

Example Showing 3 Decimal Places Always

All admin classic and self-service responsive pages will use your preference to display absence duration and plan balance numbers in the application.

Steps to Enable

You don't need to do anything to enable this feature.

Maximum Duration Limit for Absence Records

If you create an absence type without a designated maximum duration limit, the application automatically sets a default maximum limit for duration during absence entry. This prevents people from entering absences with unnecessarily long durations.

For example, if the UOM for an absence type is Hours, then the application defaults to a maximum duration limit of 4160 Hours.

Default Maximum Duration Error

Administrators can change this duration limit by setting up a designated maximum duration limit from the Duration Rules section of the Create/Edit Absence Type page.

Duration Limit Setting

Steps to Enable

You don't need to do anything to enable this feature.

Absence Replaced or Removed Features

From time to time, Oracle replaces existing features with new features, or removes existing features.

Replaced features may be put on a path of removal, the features below will let you know what update you will have to have moved to the newer feature. As a best practice, you should move to the newer feature as soon as possible for full support and to stay up with the latest updates that the product offers.

Any feature that is removed, will have an Update in which that feature is no longer available. Please make necessary plans to move off the feature by the Update indicated, as it will no longer be available.

Self-Service Classic and FUSE Pages To Be Removed in 20D

The employee and manager classic and FUSE self-service pages will be removed in 20D. The employees and managers will not have access to these pages starting in Update 20D. Users automatically will get access to the equivalent pages in the responsive pages, which will be fully functional and fully supported.

If your employees and managers are already using responsive pages, there will be no impact. Employees and line managers who use the classic user-interface for absence cases and manage work schedule assignment pages can continue using the classic pages and will not be impacted. The classic administrator pages accessed via My Client Groups tab will also not be impacted, as those pages will continue to be fully supported.

Employees can no longer use the Schedule Absence and Maintain Absence Records pages to record and manage their absences. Managers will not have access to the Maintain Absence Records page of their direct reports to manage their absences.

Schedule Absence Page Which Will No Longer Be Available

Maintain Absence Records Page Which Will No Longer Be Available

Employees and managers will be allowed to enter and manage absences, plan balances, request cash disbursements, initiate donations and make adjustments to compensatory plans only through these responsive user interface pages. The responsive profiles will not be relevant, as they will be automatically redirected to the responsive pages.

Responsive Self-Service Pages

The Maintain Absence Records and Schedule Absence deep links will be removed starting from 20D.

The My Team page for managers will no longer have navigation paths to Maintain Absence Records and Schedule Absence pages. They will be replaced by new navigation paths that will take them to the respective responsive pages. These new navigation paths are Add Absence, Existing Absences, Absence Balances, Cash Disbursements and Donations.

New Navigation Options Will Point the Manager to the New Responsive Pages from the My Team Page

Quick actions under Me and My Team will also change to redirect employees and line managers to the equivalent responsive pages.

The absences links will be removed from the Calendar page. Employees and managers won’t be able to access absence pages from the Calendar page.

New Calendar Page Will No Longer Have the Schedule Absence Link and the Maintain Absence Records Link in the Right Panel

Steps to Enable

You don't need to do anything to enable this feature.

Tips And Considerations

1. If you had manually hidden or disabled any responsive quick actions, those changes need to be reverted. This is to ensure that your users have access to the appropriate responsive pages.

2. You need to notify employees and managers to update their favorites. If they added a Classic or FUSE page as a favorite, they won’t be able to access the old pages using their favorites.

3. If you are currently using cash disbursements and donations through the classic user-interface, you will need to manually add the following aggregate privileges in the role hierarchy of the custom roles of employees and line managers:

• Manage Cash Disbursements (ORA_ANC_AD_HOC_ACCRUAL_PLAN_BALANCE_DISBURSEMENT_DUTY)

• Manage Donations (ORA_ANC_MANAGE_DONATIONS)

Override Payment Percentage Action Has Been Removed

The Override Payment Percentage action has been removed in Update 20C and is no longer available. You can now override the payment bands using absence certifications, which gives you a better way to control how the person is paid through the duration of the absence. Here’s how you do this:

• In the Absence Administration page, click the Action Items tab.

• In the Payment Percentage Updates section, click Add to create an absence certification and enter details to override the payment percentage.

Create Absence Certification Window

Steps to Enable

You don't need to do anything to enable this feature.

Time and Labor Management

Time and Labor

Oracle Time and Labor is a comprehensive, easy to use, rule-based time recording and management application. The calendar-based time entry interface and fully configurable time card layout easily address simple and complex time recording needs. Rule templates and the real-time rules engine provide an extensible and robust method to validate time entries and automatically apply pay rules, such as overtime calculations. Time and Labor now integrates completely with the following Oracle Cloud Human Capital Management applications: Global Human Resources, Absence Management, Global Payroll, and Project Costing. This integration insures accurate and consistent data for payroll processing and costing as well as project management billing.

Reported Hours for Absence Accrual Calculations Enhancements

You can now use the filtered list of State and combined City-County attributes from time cards as location overrides in absence accrual calculations. It doesn't matter whether the overrides come from time cards with all three of the previously-delivered individual location attributes or the two newer, filtered location attributes.

Example of a Responsive Time Card with the Filtered State and City - County Override Fields

Steps to Enable

You don't need to do anything to enable this feature.

Key Resources

For more information about work location overrides in absence accrual calculations using the state, county, and city location attributes, see the 18B What's New for the Workforce Management feature Reported Hours for Absence Accrual Calculation.

For more information about the filtered location attributes, see the 20A What's New for the Workforce Management feature Filtered List of Locations for Payroll Tax Overrides Introduction.

Unapproved Time Card Transfer Enhancement

You now have enhanced parameters for the Prepare Unapproved Time Entries for Payroll Transfer process, which validates unapproved time cards, calculates time data, and sets the appropriate payroll transfer status. The enhancements include:

• The required From and To Date parameters let you specify the date range containing the reported time entries for the process to consider. The dates of the calculated entries might be different because of work day definition calculations.
• The Time Card Period parameter is now optional. It further filters the time entries in the specified date range to include only those entries with dates in the time card period.

The Parameters for the Prepare Unapproved Time Entries for Payroll Transfer Process

The logs generated by the process were also enhanced to include this information:

• The number of time cards found
• The total time entries
• The number of valid time entries with a Ready to Transfer status
• The number of invalid time entries that weren't processed
• The number of time cards with invalid time entries that aren't ready to transfer

Steps to Enable

You don't need to do anything to enable this feature.

Time and Labor Redesigned User Experience

Increase user satisfaction with the redesigned pages that now have the same look and feel on desktop and mobile devices. These redesigned pages are both responsive and easy to use on any device, with a modern look and conversational language. Clutter-free pages, with clean lines and just the essential fields, can be personalized to suit.

HCM Experience Design Studio for Time and Labor

You can configure the fields to show and hide, for display only, on time cards and team schedules. This way, you can show frequently used fields and hide the fields people don't use as much.

These are the basic details parameters you can configure on team time cards and existing time cards.

Attribute	Default Value
Role	All
Business Unit	All
Legal Employer	All

These are the read-only fields you can configure on team time cards screen after you select the Time Cards action and Team Time Cards region.

Attribute	Visible by Default
Person Number	Yes
Total Hours	Yes
Scheduled Hours	Yes
Absence Hours	Yes
Submission Date	Yes
Manager	Yes
Job	No
Location	No
Position	No
Department	No

These are the read-only fields you can configure on existing time cards after you select the Time Cards action and Worker Time Cards region.

Attribute	Visible by Default
Status	Yes
Total Hours	Yes
Absence Hours	Yes

This is the field you can configure on time cards after you select the Time Cards action and Worker Time Cards region. 

Attribute	Visible by Default
Overtime Period	No

These are the read-only fields you can configure on the worker team schedule after you select the Worker Team Schedule action and Team Schedule region.

Attribute	Visible by Default
Person Number	No
Assignment Number	No
Job	Yes
Scheduled Work	Yes
Manager	No
Location	No
Position	No
Department	No
Full Time or Part Time	No
Length of service	No
Hire date	No
Worker Type	No
Publish Date	No

These are the read-only fields you can configure for the shift info accessible from the worker team schedule after you select the Worker Team Schedule action and Info region. 

Attribute	Visible by Default	Comments
Code	No
Employee	Yes
Name	Yes
Type	No
Earned Date	Yes	We recommend that you keep this field displayed if you have workers who work overnight. With this field, you can see the day that the shift is referring to. Also, if line managers create shifts with fixed start and end times in the shift properties, they use the earned date to move the shift from one day to another.
Start Date and Time	Conditionally	Displayed for time shift.
End Date and Time	Conditionally	Displayed for time shift.
Time Worked	Yes
Duration	Conditionally	Displayed for elapsed shift.
Time Not Worked	Yes
Entry Source	No
Owner	No
Last Updated Date	No
Publish Date	No
Time Attributes	No

 These are the read-only fields you can configure on the manager team schedule after you select the Manager Team Schedule action and Team Schedule region.

Attribute	Visible by Default
Person Number	No
Assignment Number	No
Job	Yes
Scheduled Work	Yes
Manager	No
Location	No
Position	No
Department	No
Full Time or Part Time	No
Length of service	No
Hire date	No
Worker Type	No
Publish Date	No

These are the read-only fields you can configure for the shift info accessible from the manager team schedule after you select the Manager Team Schedule action and Info region.

Attribute	Visible by Default	Comments
Code	No
Employee	Yes
Name	Yes
Type	No
Earned Date	Yes	We recommend that you keep this field displayed if you have workers who work overnight. With this field, you can see the day that the shift is referring to. Also, if line managers create shifts with fixed start and end times in the shift properties, they use the earned date to move the shift from one day to another.
Start Date and Time	Conditionally	Displayed for time shift.
End Date and Time	Conditionally	Displayed for time shift.
Time Worked	Yes
Duration	Conditionally	Displayed for elapsed shift.
Time Not Worked	Yes
Entry Source	No
Owner	No
Last Updated Date	No
Publish Date	No
Time Attributes	No

These are the read-only fields you can configure on the manager team schedule after you select the Time and Labor Manager Team Schedule action and Team Schedule region. 

Attribute	Visible by Default
Person Number	No
Assignment Number	No
Job	yes
Scheduled Work	Yes
Manager	No
Location	No
Position	No
Department	No
Full Time or Part Time	No
Length of service	No
Hire date	No
Worker Type	No
Publish Date	No

These are the read-only fields you can configure for the shift info accessible from the manager team schedule after you select the Time and Labor Manager Team Schedule action and Info region.

Attribute	Visible by Default	Comments
Code	No
Employee	Yes
Name	Yes
Type	No
Earned Date	Yes	We recommend that you keep this field displayed if you have workers who work overnight. With this field, you can see the day that the shift is referring to. Also, if line managers create shifts with fixed start and end times in the shift properties, they use the earned date to move the shift from one day to another.
Start Date and Time	Conditionally	Displayed for time shift.
End Date and Time	Conditionally	Displayed for time shift.
Time Worked	Yes
Duration	Conditionally	Displayed for the elapsed shift.
Time Not Worked	Yes
Entry Source	No
Owner	No
Last Updated Date	No
Publish Date	No
Time Attributes	No

Steps to Enable

You don't need to do anything to enable this feature.

Tips And Considerations

• This feature is for the responsive pages, if you have not moved to the responsive page this feature will not be available. For more information about enabling the responsive pages, please see the following document on My Oracle Support: HCM Responsive User Experience Setup Information (Document ID 2399671.1).

Print Time Card for Time Cards Redesigned Self-Service Pages Enhancements

You can now print a time card from the Existing Time Cards or Team Time Cards page using the Print Time Card action.

Print Time Card Action for a Time Card in the List of Time Cards

Steps to Enable

To enable responsive time card pages, you must enable the following profile options after creating and enabling the HCM_RESPONSIVE_PAGES_ENABLED profile option. If you haven't enabled the HCM_RESPONSIVE_PAGES_ENABLED profile option, see this white paper on My Oracle Support: HCM Responsive User Experience Setup Information (Document ID 2399671.1).

Field	Value
Profile Option Code	HWM_WORKER_RESPONSIVE_PAGES_ENABLED
Profile Option Code	HWM_MANAGER_RESPONSIVE_PAGES_ENABLED
Profile Option Code	HWM_TIME_AND_LABOR_MANAGER_RESPONSIVE_PAGES_ENABLED

To enable the profile option, navigate to the Setup and Maintenance work area:

1. Search for and click the Manage Administrator Profile Values task.
2. Search for and select the profile option.
3. In the Profile Value section, click the Add icon.
4. Set the Level to Site.
5. In the Profile Value field, enter Y.
6. Click Save and Close.

Weekly Team Schedule Redesigned Self-Service Pages Introduction

When you use a larger-screen device to view your team schedule, you see the entire week from Sunday to Saturday. By default, the team schedule always opens to the current week. People with a blue dot next to them have updates to their schedule.

Team Schedule for the Week on a Larger-Screen Device with Updates for 3 People

You can double-click a shift to see the basic information.

Basic Info for the Morning Shift

You can also see additional shift information when you hover over a shift. When the reference date and shift dates are different, you see an icon to the right of the shift times.

Shift Info on Hover When the Reference Date and the Shift Dates are the Same

Shift Info on Hover When the Reference Date Is for the Day Before the Shift Date

When a shift crosses midnight, the team schedule shows it as 2 shifts with the first shift ending at midnight and the second shift starting at midnight.

• The hover details of the first part of the shift include an icon to indicate that the reference and shift dates are different.
• An icon on the second part of the shift indicates that the shift starts on the previous day.

Shift Hover Info and Main Shift Showing the 2 Shifts Are Actually 2 Parts of a Shift That Crosses Midnight

When you double-click either of these 2 shifts, the same page opens with the same basic information.

Basic Info for the Morning Shift

When you open your team schedule on a small-screen device, you see a daily view. By default, the team schedule opens on the current day.

Daily Team Schedule on Small-Screen Device

If you have read-only access to the team schedule, for example, if your organization has Oracle Fusion Global Human Resources but not Oracle Fusion Time and Labor, you can see only the published schedule. You can't see any planned schedules.

Larger-Screen Published Team Schedule for the Week

You can also see additional shift information when you hover over a shift or when you double-click it.

Published Shift Info on Hover

Basic Info for the Normal Working Hours Shift

On the weekly team schedule, you can also see absences.

Weekly Team Schedules with Absences

You can search on partial or full shift names or people's names to filter the shifts that you see on the team schedule.

Weekly Team Schedule with All of Anita Benson's Shifts

Weekly Team Schedule with Only Anita Benson's Afternoon Shifts

Here's a reminder of the color codes for the various schedule types available in your filter options:

Schedule Type and Corresponding Color Code

Published Schedule Audit

Shifts for planned schedules are orange and blue for published schedules. Until the job to publish the schedule finishes successfully, the two schedules aren't synchronized. After the process finishes, you can see the change history by clicking the ellipses.

Planned and Published Team Schedules for the Week with No Change History Available

Planned and Published Team Schedules for the Week with Change History Available

For consistency, if you're on a larger-screen device and viewing the weekly schedule, the history page shows changes for the entire week. If you're on a small-screen device and viewing the daily schedule, the history page shows changes for just that day.

Published Schedule History for the Entire Week

Steps to Enable

To enable responsive team schedules, you must enable the following profile options after creating and enabling the HCM_RESPONSIVE_PAGES_ENABLED profile option. If you haven't enabled the HCM_RESPONSIVE_PAGES_ENABLED profile option, see this white paper on My Oracle Support: HCM Responsive User Experience Setup Information (Document ID 2399671.1).

Field	Value
Profile Option Code	HWM_WORKER_SCHEDULES_RESPONSIVE_PAGES_ENABLED
Profile Option Code	HWM_MANAGER_SCHEDULES_RESPONSIVE_PAGES_ENABLED
Profile Option Code	HWM_TIME_AND_LABOR_MANAGER_SCHEDULES_RESPONSIVE_PAGES_ENABLED

To enable the profile option, navigate to the Setup and Maintenance work area:

1. Search for and click the Manage Administrator Profile Values task.
2. Search for and select the profile option.
3. In the Profile Value section, click the Add icon.
4. Set the Level to Site.
5. In the Profile Value field, enter Y.
6. Click Save and Close.

Tips And Considerations

If you're a line manager, you can clear your Display filter selections to see the schedule for all of your organization plus your delegated reports.

Display Filter with Selection	Display Filter, Including All Reports

The weekly team schedule loads all of the schedules for the week at one-time. You don't have the option to load a subset of shifts and then load more. If you're a manager with a big organization, you might experience performance issues. Before you clear your Display filter, you might want to do one of these actions:

• Set another filter, such as Manager or Department.
• Use a predefined saved searches.

View Calculated Time in Incomplete and In Error Time Cards

You can now review time totals, including calculated times, on incomplete and in error time cards. And, you can either review the time that was already transferred to payroll or get projected calculated times. For example, a person checks that their overtime was correctly calculated for their reported hours, even though their work week isn't over yet.

All calculations include only complete entries that don't have any error exceptions. For example, an incomplete entry, or an entry with a time device or entry exception attached to it, isn't included in calculations and won't have a corresponding calculated time.

Classic time cards that are incomplete or were generated with an In error status from time device events have the Review, Apply Changes, and Cancel buttons. When you click Review, you open a dialog box with all of the time card exceptions. Here, you have two options:

• Remain on the edit time card page and fix the exceptions.
• Open the Review Time page where you can review the projected calculated times.

Edit Time Card Page with the Error Dialog Box Open, Showing the Resolve Errors and Review Time Buttons

When you click Review Time, you start running all associated rules, including time device, entry, and calculation rules.

Edit Time Card: Review Time Page with Reported and Calculated Times

Classic time cards with an In error status that weren't generated from time device events have the Next, Save, Save and Close, and Cancel buttons.

When you click Next, you start running the associated time entry and calculation rules. Any exceptions generated by the rules appear in an Error dialog box. Here, you have two options:

• Remain on the edit time card page and fix the exceptions.
• Open the Review Time page where you can review the projected calculated times.

Note that as the time card is in error, it can't be submitted for approval and thus there is no Submit button on the review page.

Edit Time Card Page with the Error Dialog Box Open, Showing the Resolve Errors and Review Time Buttons

You can also see calculated times on the View Time Card page.

View Time Page with Reported and Calculated Times

On responsive Time Card pages, you see any errors at the top of the page, in an Error dialog box, and in relevant entry rows. You can also click Show Details to see the time totals, including the calculated times. After you fix the errors, click Calculate to start running all associated rules and refresh the calculated times. Time device rules run only for time cards that were generated from time device events.

Time Cards Page with the Error Dialog Box Showing

Steps to Enable

Configure the Time Profiles

• Configure worker time entry profiles to enable if required individuals to edit incomplete and in error entries.

• Configure worker time processing profiles to include the appropriate time entry and calculation rule sets.

• Configure the worker time device processing profiles to include the appropriate time device and submission rule sets.

Enable Responsive Time Card Pages

To enable the view of time totals for incomplete and in error responsive time cards, you must enable these profile options after creating and enabling the HCM_RESPONSIVE_PAGES_ENABLED profile option. If you haven't enabled the HCM_RESPONSIVE_PAGES_ENABLED profile option, see this white paper on My Oracle Support: HCM Responsive User Experience Setup Information (Document ID 2399671.1).

Field	Value
Profile Option Code	HWM_WORKER_RESPONSIVE_PAGES_ENABLED
Profile Option Code	HWM_MANAGER_RESPONSIVE_PAGES_ENABLED
Profile Option Code	HWM_TIME_AND_LABOR_MANAGER_RESPONSIVE_PAGES_ENABLED

To enable the profile option, navigate to the Setup and Maintenance work area:

1. Search for and click the Manage Administrator Profile Values task.
2. Search for and select the profile option.
3. In the Profile Value section, click the Add icon.
4. Set the Level to Site.
5. In the Profile Value field, enter Y.
6. Click Save and Close.

Override Costs on Time Card Redesigned Self-Service Pages Based on Payroll Cost Validation

Reported Time

You can override the cost segment for any time card field with a payroll value that has cost override enabled. For example, the field values for this time card are configured so that you can override the cost for Regular payroll entries, but not absence entries, such as the Sick entry.

The Cost Override Action Is Available for the Regular Payroll Entry But Not the Sick Entry

Here's how cost override is applied:

• To payroll values in hour or units
• To calculated entries created after reported time entries are complete

Use the override cost action only if you need to override the cost. Otherwise, the default cost defined at the payroll level applies.

The Override Cost action opens the Cost Overrides page on the entry which has a payroll value that you can override the costs for. You see the default cost values when you open the page, so you know if you really need to change the cost. To leave the page if you didn't make any changes, click Cancel. Otherwise, you get an error message. If you did make changes, when you click OK, you start payroll validation. If validation finds any issues with your changes, you get the appropriate messages. If validation completes without any issues, the process returns you to the Entries page.

Cost Override Page for Sarah Lee for Her Regular Payroll Entry on April 6, 2020

Calculated Time

You can see any cost overrides in the additional information area of detailed calculated entries. If time calculation rules generate additional entries, cost overrides apply to only the calculated entries with payroll values that have cost override enabled. For example, someone reports 9 Regular hours. They have a time calculation rule that changes that Regular entry from 9 hours to 8 hours and creates another, Overtime entry for 1 hour. The Regular value has cost override enabled but the Overtime value doesn't. So, the cost override applies only to the 8 Regular hours.

Entries Page with the Calculated Details by Earned Date View with the Additional Information Area Showing the Appropriate Cost Override

Transfer to Payroll

Only cost overrides transfer to payroll because they already have the default values. When overrides are percentage based, the default cost and the cost override transfer to payroll, but no any read-only values. In the example you see here, the Appropriation cost value was overridden on the time card, so it transferred to payroll.

Element Entries Page Showing the Appropriation Cost Override Transferred to Payroll

Steps to Enable

PERSON MANAGEMENT

To override costs at the time card entry-level, you first need to configure the payroll relationship and costs for people on their person records. The relationship and costs need to be effective for the time card periods.

Mandatory Configuration Step Using the Payroll Relationships Task in the Person Management Work Area

Sarah Lee's Payroll Relationship Is Configured So That It's Effective for the Time Card Periods

Mandatory Configuration Step Using the Costing for a Person Task in the Person Management Work Area

Sarah Lee's Costing for a Person Is Configured So That It's Effective for the Time Card Periods

PAYROLL COST VALIDATION SETUP

You need to setup payroll cost validate before you can enable the Cost Overrides page to show the default cost value and run payroll cost validation when people click OK after making overrides.

TIME AND LABOR SETUP

Enable Responsive Time Card Pages

To enable cost overrides for responsive time card entries, you must enable these profile options after creating and enabling the HCM_RESPONSIVE_PAGES_ENABLED profile option. If you haven't enabled the HCM_RESPONSIVE_PAGES_ENABLED profile option, see this white paper on My Oracle Support: HCM Responsive User Experience Setup Information (Document ID 2399671.1).

Field	Value
Profile Option Code	HWM_WORKER_RESPONSIVE_PAGES_ENABLED
Profile Option Code	HWM_MANAGER_RESPONSIVE_PAGES_ENABLED
Profile Option Code	HWM_TIME_AND_LABOR_MANAGER_RESPONSIVE_PAGES_ENABLED

To enable the profile option, navigate to the Setup and Maintenance work area:

1. Search for and click the Manage Administrator Profile Values task.
2. Search for and select the profile option.
3. In the Profile Value section, click the Add icon.
4. Set the Level to Site.
5. In the Profile Value field, enter Y.
6. Click Save and Close.

Generate Data Dictionary Time Attributes

After the cost segments are defined in Global Payroll, run the Generate Data Dictionary Time Attributes process to generate the related costing time attributes.

Time Entry Layout Components

You can enable entry-level cost overrides only for multiattribute time card fields and only for Payroll Time Type attribute values, as shown here. Note that by default the Absence Management Type values can't be overridden. You configure multi-attribute fields using the Time Entry Layout Components task in the Setup and Maintenance work area. It's part of the Workforce Deployment offering, Time and Labor functional area.

Sample Multiattribute Time Card Field Configuration with Cost Override Enabled for the Payroll Time Type Values

Time Layout Sets

1. You need to add the Responsive UI layout to the layout sets for people whom you want to let override costs before you can add the Cost overrides layout.

If you're updating an existing layout set, be sure to remove all of the cost segments from all other layouts except the Calculated Time view of the Responsive UI layout before you enable the Cost overrides layout.

2. To define the Responsive UI Layout that you just added or edit the existing layout, click the Configure Layout icon. Then on the Entries section, click the Edit Layout button.

Be sure to include on the Reported Time tab, the multi-attribute time card fields with cost override enabled for the appropriate Payroll Time Type attribute values. The cost segments aren't available on the Search and Select: Time Card Field dialog box opened from the Reported Time tab. They are available in the same dialog box opened from the Calculated Time tab of the same layout or in the Cost overrides layout.

Set up the other properties of the Responsive UI layout.

Be sure to include on the Calculated Time tab, the multi-attribute time card fields with cost override enabled for the appropriate Payroll Time Type attribute values. This lets people see how the cost overrides were applied to the calculated time card entries.

Save your changes to the Responsive UI layout.

3. To define the Cost overrides layout that you just added or edit the existing layout, in the Layout Name field, select Cost Override Layout. Then, click the Edit Layout button.

In this layout, you add the dependent costing time card fields that are displayed in the cost override page accessible from the time entry in the time card.

Save your changes to the Cost overrides layout.

Worker Time Entry Profiles

On the appropriate worker time entry profiles, enable cost overrides. Use the Worker Time Entry Profiles task in either the Time Management or Setup and Maintenance work area. In Setup and Maintenance, it's part of the Workforce Deployment offering, Time and Labor functional area.

Worker Time Entry Profile with Enable Cost Overrides Selected

Time Rule Templates

We deliver the Apply Cost Overrides to Calculated Entries rule template that you can use to create rules that apply the cost overrides entered for the reported time to the calculated time entries. You can duplicate the rule template to create other templates and rules that better support your specific calculation policies. Use the Time Rule Templates task in the Setup and Maintenance work area, Workforce Deployment offering, Time and Labor functional area. Or, use the Rule Templates task in the Time Management work area.

Definition Page of the Delivered Time Rule Template

Time Rules

You can create time calculation rules with the delivered Apply Cost Overrides to Calculated Entries template. Use the Time Rules task in the Setup and Maintenance work area, Workforce Deployment offering, Time and Labor functional area. Or, use the Rules task in the Time Management work area.

Create Rule Dialog Box with a Template Type of Time Calculation Rule and a Rule Template Name of the Delivered Template

You can use the rule with the default time card events that run the rule, or you can also configure the rule to run when people save their time cards.

Create Rule Page with the Configuration from the Delivered Rule Template

Rule Sets

You can either create a new time calculation rule set with your rule included, or you can add your rule to an existing rule set. Either way, you want to make the apply cost overrides to calculated entries rule the last item in the rule set to that the rule applies the cost overrides to the final calculated entries. Use the Time Rule Sets task in the Setup and Maintenance work area, Workforce Deployment offering, Time and Labor functional area. Or, use the Rule Sets task in the Time Management work area.

Create Rule Set Dialog Box

Create Rule Set Page Where You Add Rules and Other Rule Sets

Worker Time Processing Profiles

Make sure that the apply cost overrides rule is part of the time calculation rule set selected on the appropriate worker time entry setup profile. Use the Worker Time Processing Profiles task in either the Time Management or Setup and Maintenance work area. In Setup and Maintenance, it's part of the Workforce Deployment offering, Time and Labor functional area.

Worker Time Processing Profile with Time Calculation Rule Set Defined

Key Resources

For payroll cost validation setup information, see the guide Oracle Global Human Resources Cloud Implementing Payroll Costing.

For time entry and processing configuration procedures and worked examples, see the guide Oracle Global Human Resources Cloud Implementing Time and Labor.

Work Day Definition Enhancements

For people with a spanning days rule that's start day, you can calculate the earned day for time entries that cross midnight using their schedule and grouping threshold. The start day rule and grouping threshold are applied to the person's schedule to determine the start and end of their day. If a time entry starts during these scheduled start and stop times, the earned day is the start day of the schedule. Otherwise, the start day rule and grouping threshold apply directly to the time entry. And then, the entry is reported on the time card with the time card period that includes the earned day. For example, Bridget Hamilton works 40 hours a week and their days start at midnight, the same as calendar days. Their work day definition has a spanning days rule of Start day and a grouping threshold of 90 minutes. Bridget reported time on Sunday, May 24 from 8:30p to 11:30p. Then, they report time on Monday, May 25 from 12:30a to 5:30a on their time card with a time card period from May 14 – 24. They do this because the calculated earned day is Sunday, May 24, which is the last day of the time card period.

Responsive Time Card with Time Reported on Monday, May 25

Responsive Time Card with Calculated Time Earned on Sunday, May 24 and Starting on Monday, May 25

Classic Time Card with Time Reported on Monday, May 25 and Earned on Sunday, May 24

Occasionally, people need to override the earned date. For example, a person's manager asks them to go back to work after their scheduled shift and outside the grouping threshold. And, their manager agreed that it should count for the previous day so the person can get premium pay. So, you can create and add a time card field on their time cards to let them override the earned date when the configured start day spanning rule doesn’t apply to the situation.

Responsive Time Card with an Earned Date Field to Let People Override the Calculated Earned Date, As Appropriate

Classic Time Card with Earned Date Fields in the Daily Attributes Dialog Box to Let People Override the Calculated Earned Date, As Appropriate

Also, if the day spanning rule splits time at the day start time, time entries can’t span midnight when the dates involved are part of two different time card periods. A message appears when people report their time on a time card with the time card period that doesn't include the earned date.

Warning Message that the Earned Day Isn't on a Date in the Time Card Period of the Current Time Card

Steps to Enable

Enable Responsive Time Card Pages

To enable responsive time card pages, you must enable the following profile options after creating and enabling the HCM_RESPONSIVE_PAGES_ENABLED profile option. If you haven't enabled the HCM_RESPONSIVE_PAGES_ENABLED profile option, see this white paper on My Oracle Support: HCM Responsive User Experience Setup Information (Document ID 2399671.1).

Field	Value
Profile Option Code	HWM_WORKER_RESPONSIVE_PAGES_ENABLED
Profile Option Code	HWM_MANAGER_RESPONSIVE_PAGES_ENABLED
Profile Option Code	HWM_TIME_AND_LABOR_MANAGER_RESPONSIVE_PAGES_ENABLED

To enable the profile option, navigate to the Setup and Maintenance work area:

1. Search for and click the Manage Administrator Profile Values task.
2. Search for and select the profile option.
3. In the Profile Value section, click the Add icon.
4. Set the Level to Site.
5. In the Profile Value field, enter Y.
6. Click Save and Close.

Time and Labor Setup

The configuration tasks are in the Setup and Maintenance work area, the Workforce Deployment offering, Time and Labor functional area.

Create work day definitions using the Work Day Definitions task.

Example Work Day Definition with a Spanning Days Rule of Start Day and a Grouping Threshold of 90

Create Work Day Definition Page Showing the Spanning Days Rule Choice List

Create the Earned Day Override field using the Time Entry Layout Components task and the Earned Date time attribute.

Example Earned Date Override Field Definition that Uses the Earned Date Time Attribute

Add the Earned Date Override field to the responsive page and time entry layouts using the Time Layout Sets task.

Example Responsive Page Layout Configuration with the Earned Date Override Field Included

Example Time Entry Layout Configuration with the Earned Date Override Field Included on the Entry Level Details Dialog Box

Person Management

Use the Employment task in the Person Management work area to configure the person's assignment hour details. This includes selecting a work day definition.

Example Assignment Hour Details Where the Day Start Time Is Midnight

Key Resources

For details on the payroll configuration, see the Oracle Global Human Resources Cloud Implementing Payroll Costing guide in the Oracle Help Center.

IMPORTANT Actions and Considerations

REPLACED OR REMOVED FEATURES

From time to time, Oracle replaces existing Cloud service features with new features, or removes existing features. When a feature is replaced the older version may be removed immediately or at a future time. As a best practice, you should use the newer version of a replaced feature as soon as the newer version is available.

Product	Removed Feature	Target Removal	Replacement Feature	Replaced In	Additional Information
Absence Management	Self-Service Classic and FUSE Pages To Be Removed in 20D	20D	Absences Self-Service Pages Redesigned	18B
Absence Management	Override Payment Percentage Action Has Been Removed	20C	N/A		You can now override the payment bands using absence certifications.

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ORACLE DECOMMISSIONED THE HCM CLASSIC SIMPLIFIED USER INTERFACE IN UPDATE 20B

The new and redesigned HCM Responsive User Experience has been available and promoted as our standard since Update 18B. If you are still using the older HCM Classic Simplified User Interface, please begin transitioning to the HCM Responsive User Experience.

For information, video links and next steps, please see Document ID 2399671.1 - HCM Responsive User Experience Setup Information

Highlights of New User Interface:

We’ve taken the employee and manager self-service pages to the next level by redesigning them to look and behave the same on desktop and mobile devices. We’ve also changed the look and feel of the pages to provide a better experience for end users.

Pages and messages look more modern and use simpler, more conversational language so that you can more easily read and understand content across all devices. The pages are clutter-free and clean and display only those fields that are required to complete the task. You can personalize the pages and add more fields that are hidden by default. For most self-service tasks, you’re asked what you want to do, and the task is broken down into a series of steps based on your choice.

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KNOWN ISSUES / MONTHLY AND STATUTORY MAINTENANCE PACK

Oracle publishes a Known Issues document for every Update to make customers are aware of potential problems they could run into and the document provides workarounds if they are available.

Oracle also publishes Maintenance Pack and Statutory Maintenance Pack documentation of bugs that are fixed in the monthly or statutory patching.

To review these documents you must have access to My Oracle Support:

Oracle Human Capital Management Cloud Functional Known Issues and Maintenance Packs (Document ID 1554838.1)