Cloud Readiness / Oracle Workforce Management Cloud
What's New
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  1. Update 20D
  1. Revision History
  2. Overview
  3. Feature Summary
  4. Leave Management
    1. Absence Management
        1. Integration with Third-Party Calendars
        2. Keyword Search Added to Existing Absence
        3. More Improvements in Accrual Plan Enrollment and Plan Balance Copy During Local and Global Individual and Mass Transfers
        4. Override Payment Percentage Action Has Been Removed
      1. Multi-Assignment
        1. Multi-Assignment Enhancement - Enter Absences for Specific Assignments
        2. Multi-Assignment Enhancement - Enhanced Handling of Assignment Change Processes
        3. Multi-Assignment Enhancement - Calculate Accruals Based on Attributes of the Specific Assignment
        4. Multi-Assignment Enhancement - Overlap Checks Limited to the Same Assignment
        5. Multi-Assignment Support for Cash Disbursements and Donations
        6. Multi-Assignment Enhancement - Enhanced Balance Transfer Page
      2. Absence Management Replaced or Removed Features
        1. Self-Service Classic and FUSE Pages To Be Removed in 20D
  5. Time and Labor Management
    1. Time and Labor
        1. Person Search Performance Enhancements
        2. Work Day Definition Enhancements
        3. Direct Addition of Group Members Enhancement
        4. Team Schedule for Manager Self-Service Pages Enhancement
  6. IMPORTANT Actions and Considerations

Update 20D

Revision History

This document will continue to evolve as existing sections change and new information is added. All updates appear in the following table:

Date Product Feature Notes
04 SEP 2020     Created initial document.

Overview

HCM Cloud applications have two types of patches you can receive that are documented in this What’s New:

  • Release Updates (20A, 20B, 20C, and 20D)
  • Optional Monthly Maintenance Packs to each update

It is important for you to know what Release Update your environment is on. You can find this in your Cloud Portal.

This document outlines the information you need to know about new or improved functionality in Oracle HCM Cloud. Each section includes a brief description of the feature, the steps you need to take to enable or begin using the feature, any tips or considerations that you should keep in mind, and the resources available to help you.

In addition to this document you will also want to review the Oracle Human Capital Management Cloud Functional Known Issues and Maintenance Packs (Document ID 1554838.1). These documents identify bug fixes and possible known issues. You will also need to review these documents based in the release update version you are currently on or will be moving to.

Oracle HCM Cloud release documents are delivered in five functional groupings:

Suggested Reading for all HCM Products:

  • HCM Cloud Common Features (This document pertains to all HCM applications. It is the base human resource information for all products and HCM Tools.)
  • Global Human Resources Cloud (Global Human Resources contains the base application in which other application use for common data such as workforce structures and person information. Regardless of what products you have implemented you may want to see the new features for Global Human Resources that could impact your products.)

NOTE: Not all Global Human Resource features are available for Talent and Compensation products.

Optional Reading for HCM Products (Depending on what products are in your cloud service):

  • Talent Management Cloud (All Talent applications)
  • Workforce Rewards Cloud (Compensation, Benefits, Payroll and Global Payroll Interface)
  • Workforce Management Cloud (Absence Management and Time and Labor)

Additional Optional Reading:

  • Common Technologies and User Experience (This documents the common features across all Cloud applications and is not specific to HCM)

NOTE: All of these documents can be found in Release Readiness under Human Capital Management or via the Oracle Help Center under Cloud Applications > Human Capital Management.

GIVE US FEEDBACK

We welcome your comments and suggestions to improve the content. Please send us your feedback at oracle_fusion_applications_help_ww_grp@oracle.com. Indicate you are inquiring or providing feedback regarding the HCM Cloud What’s New for Release 13 in the body or title of the email.

Feature Summary

Column Definitions:

Features Delivered Enabled

Report = New or modified, Oracle-delivered, ready to run reports.

UI or Process-Based: Small Scale = These UI or process-based features are typically comprised of minor field, validation, or program changes. Therefore, the potential impact to users is minimal.

UI or Process-Based: Larger Scale* = These UI or process-based features have more complex designs. Therefore, the potential impact to users is higher.

Features Delivered Disabled = Action is needed BEFORE these features can be used by END USERS. These features are delivered disabled and you choose if and when to enable them. For example, a) new or expanded BI subject areas need to first be incorporated into reports, b) Integration is required to utilize new web services, or c) features must be assigned to user roles before they can be accessed.

Ready for Use by End Users
(Features Delivered Enabled)

Reports plus Small Scale UI or Process-Based new features will have minimal user impact after an update. Therefore, customer acceptance testing should focus on the Larger Scale UI or Process-Based* new features.

Action is Needed BEFORE Use by End Users
(Features Delivered Disabled)

Not disruptive as action is required to make these features ready to use. As you selectively choose to leverage, you set your test and roll out timing.

Feature

Report

UI or
Process-Based:
Small Scale

UI or
Process-Based:
Larger Scale*

Leave Management

Absence Management

Integration with Third-Party Calendars

Keyword Search Added to Existing Absence

More Improvements in Accrual Plan Enrollment and Plan Balance Copy During Local and Global Individual and Mass Transfers

Override Payment Percentage Action Has Been Removed

Multi-Assignment

Multi-Assignment Enhancement - Enter Absences for Specific Assignments

Multi-Assignment Enhancement - Enhanced Handling of Assignment Change Processes

Multi-Assignment Enhancement - Calculate Accruals Based on Attributes of the Specific Assignment

Multi-Assignment Enhancement - Overlap Checks Limited to the Same Assignment

Multi-Assignment Support for Cash Disbursements and Donations

Multi-Assignment Enhancement - Enhanced Balance Transfer Page

Absence Management Replaced or Removed Features

Self-Service Classic and FUSE Pages To Be Removed in 20D

Time and Labor Management

Time and Labor

Person Search Performance Enhancements

Work Day Definition Enhancements

Direct Addition of Group Members Enhancement

Team Schedule for Manager Self-Service Pages Enhancement

>>Click for IMPORTANT Actions and Considerations

Leave Management

Absence Management

Oracle Absence Management is a configurable and flexible global solution that enables organizations to manage absences of their workforce. The framework provides ability to define both complex and diverse absence plans. It integrates with the Oracle Cloud Global Payroll and Time and Labor products and provides dedicated work areas for the roles of Administrator and Employees. Simplified user interface is provided for employees’ absence data entry.

Integration with Third-Party Calendars

You can now use your personal third party calendar clients to process and add absence entries to your calendar.

When a person is notified about an absence, the notification carries an .ics file as an attachment. This is a calendar file that follows the global standards. This .ics calendar file can be downloaded by anyone who gets the absence notification. It can be added to third party calendar clients like Microsoft Outlook.

Absence Notification with the .ics File Link at the Bottom

The calendar client processes this file to display the absence info as a calendar entry. The .ics file can be generated for UOMs like hours, days and calendar days. The calendar entry will also notify users if an absence is open-ended.

The calendar client can display a single day absence as an appointment. If the time zone is available on the person's primary assignment location record, then it will be used by the client to convert the absence time into the user's time. If the time zone is not available, the client displays it as an all day event. Any other type of absence is always displayed as an all day event.

If you withdraw or update an absence with new dates, some calendar clients will automatically update the calendar entry. While for others you might have to manually add the new .ics file that comes with the updated notification. This entirely depends on your calendar client.

If the start or end date of the scheduled absence is a half day, then the calendar entry will display this information also.

An Example of a Calendar Entry Processed By the Client

Absence information can now be downloaded and added to third party calendars for convenience.

Steps to Enable

You don't need to do anything to enable this feature.

Keyword Search Added to Existing Absence

You can enter keywords for absence type or status in the search box provided and filter absence records. This will help you in finding specific absence records faster.

You can additionally specify a date range to narrow down your search further.

Existing Absences Responsive Page

For example, if you want to look for an absence type called “Vacation 1”, you can enter “vacation 1” in the search box and you will get all absence records for that absence type. If you type just “Vacation” in the search box, the application will display all absence records that have the word “vacation” in it. This will help you filter the existing absence records and find the desired absence record faster.

You cannot customize these fields using the Design studio.

Search existing absences using keyword search feature to find absence records faster.

Steps to Enable

You don't need to do anything to enable this feature.

More Improvements in Accrual Plan Enrollment and Plan Balance Copy During Local and Global Individual and Mass Transfers

The process of local and global transfers now includes automation of accrual plan enrollment and copying of plan balances for accrual plans with vesting period, waiting period, rollover and/or disbursement options enabled. This is part of the phased delivery of global and local transfer automation across multiple releases.

When an employee is transferred, all active plans are end dated in the old organization. If the employee is eligible for the same plan in the new entity, then the application automatically enrolls the employee into the same plan in the new entity.

The plan balance is copied from the old organization to the new organization. If the absence plan has been configured with vesting options, the vesting attributes from the old entity will be copied to the new entity. For example, if an employee has 8 hours unvested accruals earned on January 1st that are set to vest on April 1st and a local or global transfer happens on March 15th, the 8 hours will still vest on April 1st just like it would’ve in the old entity. The same logic also applies to plans with waiting period options enabled. The same enrollment date based on the waiting period defined in the old entity will be copied to the new entity. For example, if an employee enrolled in a plan with a 90 day waiting period beginning on January 1st, is transferred on March 15th, the enrollment in the new entity will be on April 1st just like it would’ve been in the old entity. Plans with disbursement and/or rollover options enabled will also contain the applicable attributes from the old entity and be the same in the new entity once the transfer occurs.

The automation of accrual plan enrollment and copying of plan balances is now available for accrual plans with vesting, waiting period, rollover and/or disbursement options enabled.

Steps to Enable

You don't need to do anything to enable this feature.

Override Payment Percentage Action Has Been Removed

The Override Payment Percentage action has been removed in Update 20C and is no longer available. You can now override the payment bands using absence certifications, which gives you a better way to control how the person is paid through the duration of the absence. Here’s how you do this:

  • In the Absence Administration page, click the Action Items tab.

  • In the Payment Percentage Updates section, click Add to create an absence certification and enter details to override the payment percentage.

Create Absence Certification Window

Steps to Enable

You don't need to do anything to enable this feature.

Multi-Assignment

Multi-Assignment Enhancement - Enter Absences for Specific Assignments

If some of your employees have multiple assignments, you can configure absence types so that managers, administrators, and employees can enter absences that impact either all assignments or a specific assignment.

For example, an employee works half the time in a warehouse, and half the time as a business analyst, which is essentially a desk job. He sprains his leg and can’t work in the warehouse, but the employee can continue working the desk job. Then, the employee can take time off from the warehouse job by entering an absence for the warehouse job.

Responsive Add Absence Page for Employees and Managers

When you select an absence type from the list that has been configured to allow assignment selection during absence entry, the Business Title field appears. This is where you can select the assignment that you want to add an absence for. For example, if you choose the assignment called “WFMTL Analyst”, the absence will impact only that particular assignment. But if you select the option “All”, the absence will impact all the assignments active as of the absence start date.

Administrators can also enter an absence impacting a specific assignment of an employee from the add absence admin classic page. The Assignment field appears when an employee selects an absence type that allows assignment selection from the Absence Type list.

Basic Mode in the Classic Add Absence Page for Administrators

REST Services You can enter absences for specific assignments using the new attribute assignmentId on the absences REST service. For absence types that have assignment selection at absence entry enabled, you can limit the absence to a specific assignment by populating the assignmentId attribute. If you do not pass a value to this attribute, absence processing will consider all assignments active as of the absence start date.

Data Loaders You can also use Data Loaders to enter an absence for a specific assignment using a similar method. If you specify an assignment on the absence header, all advanced mode entries will automatically use that assignment.

If you enter an absence for a specific assignment, the assignment name appears along with the absence type in the Existing Absences responsive page for employees and managers.

Assignment Name Displayed with the Absence Type in Existing Absences Responsive Page

Administrators can see this information in the classic Manage Absences and Entitlements page. If you don't select an assignment, the absence type appears without any information about the assignments.

Assignment Name Displayed with the Absence Type in Classic Manage Absences and Entitlements Page

The new configuration allows you to record an open-ended absence for one active assignments. You can record absences for individual assignments in UOM like calendars days, weeks, etc. You can also enter absences for specific assignments in UOM hours or days, without having to use the advanced entry mode. If you select an assignment while you enter the absence and move to Edit Entries or Advanced mode, the advanced mode entries will be limited to the assignment you selected.

When you submit an absence without selecting an assignment, and an error or warning is displayed because of an issue with a specific assignment, the error or warning message will tell you which assignment has caused the issue.

If you have configured approvals, the approval notifications will now show the business title selected when entering the absence. The various scenarios that can arise while entering an absence with different approval configurations are described in the table below:

  Absence Entered for "All" Assignments Absence Entered for a Specific Assignment

Approval from Manager of Primary Assignments

The application seeks approval from only the primary assignment’s manager only

The application seeks approval only from the primary assignment’s manager, even though the absence has nothing to do with the primary assignment

Approval from Managers of Relevant Assignments

The application seeks approval from the managers of all assignments affected by the absence

The application seeks approval from the manager of the assignment that was selected while entering the absence

When the application processes your absences entered for a specific assignment, plan deductions happen only for the selected assignment. The schedule defaulting considers shifts of only that one assignment. Advanced entries are auto populated and payroll entries are created only for the selected assignment.

Employees and managers can choose to enter absences that impact a specific assignment instead of affecting all assignments active as of the absence start date using the new configuration option.

Steps to Enable

To enable your users to do this, you need to configure the absence type from the absence type setup page.

Configuration to Allow Assignment Selection in Create/Edit Absence Type Page

If you select the Allow assignment selection at absence entry check box in the Absence Record Maintenance section, the employee or manager will get the option to add an absence for a particular assignment.

The checkbox is unchecked by default. If you do not check this flag, the application continues with the current behavior. Employees and managers will not see any change in the way absences are entered.

Tips And Considerations

  • The Business Title field will not appear in the add/edit absence pages if the Allow assignment selection at absence entry check box is not selected.
  • This configuration is not available for absence types using the ‘Childbirth or Placement’ pattern.
  • Once you enter an absence, you can’t change the assignment. If you want to make these changes, you need to withdraw the absence and create a new absence.
  • When employees or line managers enter an absence through the responsive Add Absence page:
    • The Business Title list will have one entry for each assignment of the employee. Even if multiple date-effective changes are made to a single assignment of the employee, which may include business title changes, only one entry appears for each assignment.
    • If the employee has only one assignment, the “All” option won’t appear.
    • Assignments that ended in the past appear in the list to allow employees to enter an absence against an assignment that has ended. But assignments that ended more than a year ago won’t appear. Absences for such assignments can only be entered by the administrator.
    • Assignments that begin in the future will appear in the list to allow employee to create an absence in advance for a specific assignment that starts in the future.
  • When administrators enter an absence on behalf of an employee, the assignments that appear in the list are limited to the assignments active as of the effective date selected when you search for an employee in the person search page. If you do not enter an effective date, it defaults to the current date. To enter an absence for a specific assignment that ended in the past, or for a specific assignment that begins in the future, select the effective date when searching for the person. If you want the absence to impact all assignments effective as of the absence start date, you can select “All” and enter an absence with the start date in the past or future, and the application will apply the absence to all assignments active as of the absence start date.
  • For assignments that are currently active, the business title that appears is the one that's effective on the current date. For assignments that ended in the past, the business title that appears will be the one effective as of the end date of the assignment. For assignments that start in the future, business title that appears will be one effective as of the assignment start date.
  • If you configured validation rules on the absence type to limit the number of occurrences of the absence, or if you disabled partial days or specified minimum or maximum duration rules, these configurations will work within the context of the absence. For example, if an employee works two assignments a day, and the absence type does not allow absence entry for partial days, the application will allow absence entry for only one assignment, even if that means that this absence doesn’t actually cover all the working hours of the day. Therefore, you may need to verify what this means to the rules you have configured on the absence type.
  • If you plan on having absence entries for specific assignments, its good practice to re-validate aspects, such as validation formulas and conversion formulas to see that they continue to work as expected.

Multi-Assignment Enhancement - Enhanced Handling of Assignment Change Processes

The absence processing has been enhanced to address any impact on existing absences when an employee’s assignment is ended or a new assignment is added to the employee. You can run the Evaluate Absences batch job to reevaluate absence records when there are changes to employee’s assignments.

If an absence is entered for a specific assignment and that assignment ends, the following scenarios can happen:

  • If the assignment ends before the absence start date, the absence will be automatically withdrawn. All plan deductions and payroll entries will be deleted.

  • If the assignment end date falls between the absence start and end date, the absence will end on the date the assignment ends. The application will reprocess the absence based on this new absence end date. The duration and plan deductions will be recalculated. All future entries, plan deductions and payroll entries will be deleted. If the absence is open ended, it will automatically be end dated to the assignment end date.

If an absence is entered for ‘All’ assignments of the employee and one of the assignments ends, then the following scenarios can happen:

  • If the assignment ends before the absence start date, the absence will be re-processed to accommodate this change. Any advance entries for that assignment will be deleted and the absence will be reprocessed. The absence duration, plan deductions and payroll entries will be recalculated based only on the remaining assignments.

  • If one of the assignments ends while the absence is in progress, all advanced entries, plan deductions and payroll entries created for that assignment against the absence after the assignment end date will be deleted. The absence duration for that absence will be re-calculated accordingly.

If an absence is entered for multiple assignments using the All option and a new assignment begins before or on the absence start date, you can use the Evaluate Absences batch job to recalculate the absence. The absence will consider the new assignment, and plan entries and payroll entries will be created for the new assignment.

When an assignment ends, the application will automatically adjust the absence calculation. It will ensure that no plan deductions and payroll entries exist after the assignment end date.

Steps to Enable

You don't need to do anything to enable this feature.

Multi-Assignment Enhancement - Calculate Accruals Based on Attributes of the Specific Assignment

You can now use the new configuration option to calculate accruals using the attributes of the primary assignment or the assignment to which the plan belongs. This configuration determines which assignment’s attribute is used to calculate accruals when you run the Calculate Accruals and Balances batch job.

Let’s take an example. Suppose in a school, teachers get paid twice a month, and they accrue 10 hours of vacation time in every pay period. Sports Coaches get paid every week, and they accrue 3 hours of vacation in every pay period. You have set up the Vacation plan with an accrual frequency set to “Person Primary Frequency” and the accrual matrix is configured to assign different accrual rates based on the job.

Liam works two assignments. His primary job is as a Teacher, and his secondary job is as a Sports Coach. If you set the basis for accrual calculation as Primary assignment, then John will accrue 10 hrs of vacation time twice a month on both assignments. If you set the basis for accrual calculation as Enrolled assignment, then John will accrue 10 hrs of vacation in every pay period on his teaching assignment, and 3 hrs of vacation in every pay period on his coach assignment.

You now have greater control over how accruals are calculated for employees with multiple assignments. You can choose to use the attributes of the primary assignment, or use the attributes of the enrolled assignment to drive the accrual calculation.

Steps to Enable

You can configure this from the Basis for Accrual Calculation field in the Configure Absence Batch Parameters page.

Basis for Accrual Calculation Field in Configure Absence Batch Parameters Page.

If you select Primary assignment, which is the default value, the application will continue to work the way it does today. This means that accrual calculations for all assignments of the employee will be based on the attributes of the primary assignment of the employee. If you select Enrolled assignment, accrual calculations will be based on the attributes of the individual assignments of the employee.

You can configure this from the Basis for Accrual Calculation field in the Configure Absence Batch Parameters page.

Basis for Accrual Calculation Field in Configure Absence Batch Parameters Page

If you select Primary assignment, which is the default value, the application will continue to work the way it does today. This means that accrual calculations for all assignments of the employee will be based on the attributes of the primary assignment of the employee. If you select Enrolled assignment, accrual calculations will be based on the attributes of the individual assignments of the employee.

Multi-Assignment Enhancement - Overlap Checks Limited to the Same Assignment

You can now record an absence that overlaps with an existing absence as long as their respective assignments are different. The application will not look for overlaps occurring across two different assignments. For example, if an employee has two assignments called WFMTL Analyst and WFMTL Project Leader, they can enter absences for both assignments on the same date and time.

Example Showing Two Absence Entries for the Same Date and Time with Different Assignments

The scope of concurrency checks is limited to a single assignment. If concurrency is not enabled for the absence type, the application allows only one active absence for any given date and time within that assignment.

When multiple absences are entered for the same assignment, the application won’t allow overlap for time-based schedules. It will prevent submission if the absence you are trying to enter overlaps with an existing absence for the same assignment. If the UOM is Days or Calendar Days, the application will allow for two half day absences.

You can enter absences that overlap if they are for different assignments. Overlap checks are limited to the same assignment.

Steps to Enable

You don't need to do anything to enable this feature.

Multi-Assignment Support for Cash Disbursements and Donations

Employees and managers can now request cash disbursements or initiate donation from plan enrollments belonging to any assignment. Previously, employees with multiple assignments could use only the plan enrollments belonging to the primary assignment for cash disbursements and donations.

Employees can use the Request Cash Disbursement responsive page to request cash disbursement from plans belonging to any of their active assignments. They can select the assignment they want to donate from by selecting a value from the Business Title field. When an assignment is selected, the Plan list will display all plan enrollments that have self-service disbursement enabled for the employee. When the plan is selected, the employee will see the available balance for that assignment and can then enter the amount to be disbursed.

Request Cash Disbursement Responsive Page

Managers can navigate to this page using the Cash Disbursement quick action from My Team page. They can request for disbursements on behalf of their direct reports. When the managers search for the direct reports, they will see one row for each assignment of the employee. The existing disbursements page shows the employee’s disbursements processed in the past from plan enrollments belonging to the selected assignment, and the manager can request disbursement on behalf of the employee from the same assignment. The Business Title field can’t be selected in the Request Cash Disbursement page.

Cash Disbursements Quick Action in My Team Page for Managers

Employees can view existing disbursement requests in the Cash Disbursements page. The application will display the name of the assignment for which the disbursement was requested.

Existing Disbursements in Cash Disbursements Page

Employees can use the Initiate Donation responsive page to initiate a donation from any of their assignments. The assignment from which balance is to be donated can be selected from the Business Title field. When an assignment is selected, the Plan list will display all plan enrollments that have self-service donation enabled for the employee. When the plan is selected, the employee can see the available balance for that assignment and can then select the recipient and enter the amount to donate.

Initiate Donation Responsive Page

Managers can navigate to this page using the Donations quick action from My Team page. They can donate time on behalf of their direct reports. When manager search for their direct reports, they will see one row for each assignment of the employee. The existing donations page shows the employee’s donations processed in the past from plan enrollments belonging to the selected assignment, and the manager can initiate donation on behalf of the employee from the same assignment. The Business Title field can’t be selected in the initiate donation page.

Donations Quick Action in My Team Page for Managers

You can configure the approval task in the Transaction Console to send the approval request either to just the primary assignment manager or to the line manager of the assignment from which employee is requesting the cash disbursement or initiating the donation. For example, you can configure the approval rule to seek approval from the manager of the transaction’s assignment. Now, if an employee tries to initiate a donation from a specific assignment, the approval request goes to the line manager of that assignment.

Enable your employees to request cash disbursements and initiate donation from plan enrollments belonging to any active assignments, instead of just the primary assignment. This capability is available for line managers also.

Steps to Enable

You don't need to do anything to enable this feature.

Multi-Assignment Enhancement - Enhanced Balance Transfer Page

Administrators can now initiate balance transfer for employees with multiple assignments from plan enrollment of one assignment to plan enrollment belonging to another assignment. For example, an employee works as a Teacher and a Coach. You can now transfer this employee’s absence balance from the Vacation plan of the Teacher assignment to the Sick Time plan of Coach assignment.

You can transfer balances from the Plan Participation section of Manage Absences and Entitlements page. Select the plan you want you want to transfer the balance from and click Transfer Balance option from. Use the Target Plan field to choose the plan you want to transfer the balance to. The assignment to which the plan enrollment belongs will be displayed alongside the plan name.

The Assignment Name Is Displayed Alongside the Plan Name in the Target Plan List

When you review the balance details of an employee with multiple assignments, you can see the information about the balance transfer. Select a plan and click the Details tab to see the balance transfer information. The application will show the name of the target plan and the assignment to which it belongs in the Additional Information column.

Similarly, in the corresponding transaction on the target plan, you will see the source plan and assignment indicated in the Additional Information section.

Details Tab Displaying the Transfer Information Including the Name of the Target Plan and Assignment.

Administrators can now transfer the absence plan balance from a plan enrollment belonging to one assignment of the employee to another plan enrollment of another assignment of that employee.

Steps to Enable

You don't need to do anything to enable this feature.

Absence Management Replaced or Removed Features

From time to time, Oracle replaces existing features with new features, or removes existing features.

Replaced features may be put on a path of removal, the features below will let you know what update you will have to have moved to the newer feature. As a best practice, you should move to the newer feature as soon as possible for full support and to stay up with the latest updates that the product offers.

Any feature that is removed, will have an Update in which that feature is no longer available. Please make necessary plans to move off the feature by the Update indicated, as it will no longer be available.

Self-Service Classic and FUSE Pages To Be Removed in 20D

The employee and manager classic and FUSE self-service pages will be removed in 20D. The employees and managers will not have access to these pages starting in Update 20D. Users automatically will get access to the equivalent pages in the responsive pages, which will be fully functional and fully supported.

If your employees and managers are already using responsive pages, there will be no impact. Employees and line managers who use the classic user-interface for absence cases and manage work schedule assignment pages can continue using the classic pages and will not be impacted. The classic administrator pages accessed via My Client Groups tab will also not be impacted, as those pages will continue to be fully supported.

Employees can no longer use the Schedule Absence and Maintain Absence Records pages to record and manage their absences. Managers will not have access to the Maintain Absence Records page of their direct reports to manage their absences.

Schedule Absence Page Which Will No Longer Be Available

Maintain Absence Records Page Which Will No Longer Be Available

Employees and managers will be allowed to enter and manage absences, plan balances, request cash disbursements, initiate donations and make adjustments to compensatory plans only through these responsive user interface pages. The responsive profiles will not be relevant, as they will be automatically redirected to the responsive pages.

Responsive Self-Service Pages

The Maintain Absence Records and Schedule Absence deep links will be removed starting from 20D.

The My Team page for managers will no longer have navigation paths to Maintain Absence Records and Schedule Absence pages. They will be replaced by new navigation paths that will take them to the respective responsive pages. These new navigation paths are Add Absence, Existing Absences, Absence Balances, Cash Disbursements and Donations.

New Navigation Options Will Point the Manager to the New Responsive Pages from the My Team Page

Quick actions under Me and My Team will also change to redirect employees and line managers to the equivalent responsive pages.

The absences links will be removed from the Calendar page. Employees and managers won’t be able to access absence pages from the Calendar page.

New Calendar Page Will No Longer Have the Schedule Absence Link and the Maintain Absence Records Link in the Right Panel

Steps to Enable

You don't need to do anything to enable this feature.

Tips And Considerations

  1. If you had manually hidden or disabled any responsive quick actions, those changes need to be reverted. This is to ensure that your users have access to the appropriate responsive pages.
  2. You need to notify employees and managers to update their favorites. If they added a Classic or FUSE page as a favorite, they won’t be able to access the old pages using their favorites.

  3. If you are currently using cash disbursements and donations through the classic user-interface, you will need to manually add the following aggregate privileges in the role hierarchy of the custom roles of employees and line managers:

  • Manage Cash Disbursements (ORA_ANC_AD_HOC_ACCRUAL_PLAN_BALANCE_DISBURSEMENT_DUTY)
  • Manage Donations (ORA_ANC_MANAGE_DONATIONS)

Time and Labor Management

Time and Labor

Oracle Time and Labor is a comprehensive, easy to use, rule-based time recording and management application. The calendar-based time entry interface and fully configurable time card layout easily address simple and complex time recording needs. Rule templates and the real-time rules engine provide an extensible and robust method to validate time entries and automatically apply pay rules, such as overtime calculations. Time and Labor now integrates completely with the following Oracle Cloud Human Capital Management applications: Global Human Resources, Absence Management, Global Payroll, and Project Costing. This integration insures accurate and consistent data for payroll processing and costing as well as project management billing.

Person Search Performance Enhancements

Search features were enhanced for the Resolve All Exceptions by Worker page and Create Time Card dialog box in the Time Management work area. The Resolve All Exceptions by Worker page in the Time Management work area, has a new search area that you can use to find exceptions for a specified date range and a specific person. First, you set the from and to dates, which by default are the current date, and click the Go icon. The Person Name choice list then gets populated with the names and person numbers of the people who have exceptions during that date range. Select one of these people to see their time entry exceptions, time cards in error, and rejected time cards from each related tab below.

Person Information Section and the Page Title Updated with the Person Info After You Select a Person Name in the New Search Area

Because the search area now contains date criteria that apply to the entire page, the date criteria were removed from the toolbar of the main table in the time entry exceptions section. You can open the Resolve All Exceptions by Worker page from the overview page for a specified date and person or from the Tasks panel tab.

By default, the Create Time Card dialog box now includes the Person Number field. And, name and person number searches use the Starts with operator. You can use other operators with advanced search.

Person Number Search Criteria in the Basic Search

Improve manager productivity by reducing the time they spend creating time cards as well as finding and fixing exceptions.

Steps to Enable

You don't need to do anything to enable this feature.

Work Day Definition Enhancements

If you have groups of people whose time entries span midnight, you configure work day definitions that identify their earned dates. For example, if you select the Start day spanning days rule, then time entries that span midnight have the start date as the earned date. Time calculations determine the earned date for calculated time entries. Payroll uses the earned date as the pay date for the entry.

The processes to generate time cards, time entries and to copy time cards now create the time entries in the time card period that contains the earned date according to the worker work day definition.

Improve employee satisfaction by ensuring all time reported on a time card is processed in the same pay period. Individuals and managers can reconcile reported time and calculated time with the pay stub for the period, eliminating pay questions.

Steps to Enable

You don't need to do anything to enable this feature.

Key Resources

For more information about work day definitions and earned dates, see these chapters in the Implementing Time and Labor guide in the Oracle Help Center:

  • Dates for Hours Paid and Absences Accrued, Time the Overtime Day Starts
  • Examples of Spanning Days Rules, Grouping Threshold, and Tie Handling

Direct Addition of Group Members Enhancement

Now time and labor administrators can define and assign data security policies for who can access and edit the two bundled audit and exclude member groups. For example, create an Organization Security Profile for a specific department and then assign the profile to the appropriate people.

Improve data security by limiting who can access and edit the two bundled audit and exclude member groups.

Steps to Enable

Here's the basic process that you need to complete:

  1. Create an HCM job role that links different HCM roles to a data security policy. You'll assign the new job role to the people who should have access to either the Manually Maintain Audit Members or Manually Maintain Excluded Members page, or both pages. When you create this job role, you need to add the Manage Data Exchange Work Area function security profile and these roles:
  • Load Data using HCM Spreadsheet Data Loader
  • Access HCM Spreadsheet Data Loader Templates
  • HCM Spreadsheet Data Loader Data Set Administration
  1. Create the appropriate security profiles using the Manage Organization Security Profile task
  2. Assign the new security profiles to your new job role using the Manage Data Role and Security Profiles task.

Key Resources

For details about setting up and assigning security profiles, see the Oracle Human Capital Management Cloud Securing HCM guide in the Oracle Help Center.

Team Schedule for Manager Self-Service Pages Enhancement

As a manager, you can now reset your responsive team schedules to the employment or last published schedule. You can do this reset for every team member's schedule at once. Or, you can do the reset for a specific individual.

Reset the Schedules for All Team Members

Reset the Schedule for an Individual

You can't change any schedule while it's being reset.

Warning Message That Appears When You View a Schedule That's Being Reset

Also, you now have a consistent experience in how durations appear when you edit shifts. For example, instead of a duration of 450m, you see a duration of 7h 30m.

Edit Time Shift Dialog Box in the Time Management Work Area Showing Duration and Time Worked in the HH:MM Format

Edit Elapsed Shift Dialog Box in the Time Management Work Area Showing Duration, Time Not Worked, and Time Worked in the HH:MM Format

View Shift Dialog Box in the Time Management Work Area Showing Duration, Time Not Worked, and Time Worked in the HH:MM Format

Edit HR Shift Dialog Box in the Time Management Work Area Showing Duration in the HH:MM Format

Add Shift Page of the Responsive Team Schedule Showing Duration, Time Not Worked, and Time Worked in the HH:MM Format

Improve manager productivity by reducing the removal of unwanted team schedule changes to a single reset action. Also, improve user satisfaction by displaying all shift durations in the same HH:MM format. Also improve it by showing the shifts that cross midnight and intersect with a public holiday as untruncated, unless the shift reference day falls on the holiday.

Steps to Enable

You don't need to do anything to enable this feature.

IMPORTANT Actions and Considerations

IMPORTANT – INFORMATION ON SECURITY

  • CHECK THE REGENERATE DATA SECURITY PROFILES AND GRANT JOB SET PROCESS

Role regeneration is necessary for all roles, custom or seeded, which is common, particularly after an update. This new Regenerate Data Security Profiles and Grants Job Set regenerates all roles, including those based on seeded job roles. This process will run automatically after the update, however it may not be complete when the environment is released, so all customers must verify successful completion of this process. Validation steps are detailed in Tips and Considerations section of the 20D HCM Common What’s New feature Regenerate Data Security Profiles and Grants Job Set.

  • ACTION MAY BE NEEDED AFTER UDATE REGARDING CUSTOM ROLES

This applies to all customers who are receiving Update 20D, regardless of whether or not you will be implementing assignment-level security.

If you have custom versions of these Oracle Transactional Business Intelligence (OTBI) duty roles, you will need to add data security policies to your custom roles after receiving Update 20D:

  • ORA_FBI_WORKFORCE_TRANSACTION_ANALYSIS_DUTY_HCM
  • ORA_FBI_GOAL_MANAGEMENT_TRANSACTION_ANALYSIS_DUTY_HCM
  • ORA_FBI_CAREER_DEV_TRANSACTION_ANALYSIS_DUTY_HCM

You may have created custom versions of these roles, if you have performed a deep copy of a job or abstract role that inherits one or more of these OTBI duty roles.

You must add data security policies to your custom roles, even if you are not implementing assignment-level security. For more information and steps to take, please refer to the 20D HCM Common What's New for the Secure Access for Workers with Multiple Assignments feature. If you are not interested in assignment-level security, you can just scroll down to the Role section and follow the step outlined for adding the data security policies.

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REPLACED OR REMOVED FEATURES

From time to time, Oracle replaces existing Cloud service features with new features, or removes existing features. When a feature is replaced the older version may be removed immediately or at a future time. As a best practice, you should use the newer version of a replaced feature as soon as the newer version is available.

Product

Removed Feature

Target Removal

Replacement Feature

Replaced In

Additional Information

Absence Management

Self-Service Classic and FUSE Pages To Be Removed in 20D 20D

Absences Self-Service Pages Redesigned

18B  

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ORACLE HAS DECOMMISSIONED THE HCM CLASSIC SIMPLIFIED USER INTERFACE IN UPDATE 20B

The new and redesigned HCM Responsive User Experience has been available and promoted as our standard since Update 18B. If you are still using the older HCM Classic Simplified User Interface, you must begin transitioning to the HCM Responsive User Experience, as these older pages will no longer be supported.

For information on the Responsive features, see the HCM Common What's New for Update 18B and 18C. The redesigned features are under a heading for Redesigned User Experience and have groupings by product. Features that have come out from 19A onwards will be in their respective solutions: HCM Common, Global Human Resources, Talent Management, Workforce Management and Workforce Rewards What's News. The feature will be under their product headings. You can open one these solutions such as Workforce Rewards and you will see tabs on the left to easily let you open the different releases to view the responsive features.

For consolidated information on generic setup information you can refer to My Oracle Support Document ID 2399671.1 - HCM Responsive User Experience Setup Information.

Highlights of New User Interface:

We’ve taken the employee and manager self-service pages to the next level by redesigning them to look and behave the same on desktop and mobile devices. We’ve also changed the look and feel of the pages to provide a better experience for end users.

Pages and messages look more modern and use simpler, more conversational language so that you can more easily read and understand content across all devices. The pages are clutter-free and clean and display only those fields that are required to complete the task. You can personalize the pages and add more fields that are hidden by default. For most self-service tasks, you’re asked what you want to do, and the task is broken down into a series of steps based on your choice.

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KNOWN ISSUES / MONTHLY AND STATUTORY MAINTENANCE PACK

Oracle publishes a Known Issues document for every Update to make customers are aware of potential problems they could run into and the document provides workarounds if they are available.

Oracle also publishes Maintenance Pack and Statutory Maintenance Pack documentation of bugs that are fixed in the monthly or statutory patching.

To review these documents you must have access to My Oracle Support:

Oracle Human Capital Management Cloud Functional Known Issues and Maintenance Packs (Document ID 1554838.1)