Before the upgrade, YVW stored project and contract documents on network drives and copied and entered the drive locations into Primavera. When users moved or changed the files, the link to the project file was broken and no longer available in Primavera. It was also time-consuming and complex for users to access documents previously stored in Primavera’s iManage workflow. Users had to find the workflow first, locate the actual file, and save their own copy.
By integrating Primavera P6 Enterprise Project Portfolio Management 8.2 with Oracle WebCenter Content, YVW created a centralized repository for all project documents, which users can quickly access via the link to Oracle WebCenter Content in Primavera. YVW’s staff can now easily and quickly locate project and contract documents using only the project name, eliminating the need to have expertise and knowledge about the document. The centralized repository also improved file version control issues and eliminated potential human errors.
“We’ve seen a big improvement in ease of use and access to project information. Our staff can start working productively without backtracking. They are more accountable for ensuring their project data is up to date. Everyone, from top to bottom, is more confident that all the information is actually entered and the data is accurate. It’s a game changer for us,” Smith said.
By moving from Primavera iManage workflow to Oracle Unified Business Process Management Suite, users can view project workflows on a single page, including attached documents and comments. It also allows users to redirect, escalate, or reassign workflow by automating the workflow approval hierarchy instead of the previous manual process. Team managers can more effectively manage projects, particularly when there is a priority change or staff absence.
“Thanks to Oracle Fusion Middleware, our users are certainly enjoying the simplified workflow processes and the reliability of the project documents, not only in the workflow, but also in Oracle WebCenter Content and Primavera. It has saved us time and costs,” Smith said.