Cloud Readiness / Oracle Human Resources Cloud
What's New
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  1. JULY MAINTENANCE PACK FOR 20B
  1. Revision History
  2. Overview
  3. Feature Summary
  4. Human Resources
    1. Global Human Resources
        1. Personal Info Document Records as Checklist Application Task
  1. JUNE MAINTENANCE PACK FOR 20B
  1. Revision History
  2. Overview
  3. Feature Summary
  4. Human Resources
    1. Global Payroll Interface
        1. ADP Global Payroll Interface Supports Extended Reporting in Global Transfer
  1. MAY MAINTENANCE PACK FOR 20B
  1. Revision History
  2. Overview
  3. Feature Summary
  4. Human Resources
    1. Global Human Resources
        1. Personalize the Add and Edit Buttons on the National Identifiers Section and Edit Button on the Biographical Info Section
        2. Convert Employment Contract from Fixed to Open Ended
    2. Human Capital Management for Netherlands
        1. Statutory Updates 2020
    3. Global Payroll Interface
        1. ADP Global Payroll Interface Supports Additional Global Attributes
        2. ADP Global Payroll Interface Supports Brazil Occupation Codes
  1. Update 20B
  1. Revision History
  2. Overview
  3. Feature Summary
  4. Human Resources
    1. Global Human Resources
        1. Effective Date from Advanced Search Carries Over to the Transaction Page
        2. Client List of Values for Action and Action Reason
        3. Performance Enhancements of Workforce Structures LOVs
        4. Position Synchronization: Impacted Assignments in Position Details
        5. Position Management: Profiles in Position Details
        6. Filter Positions Based on Hiring Status
        7. Improved Areas of Responsibility User Experience Through Responsibility Templates
        8. Send Changes to Employee Photos for Approval
        9. Lookup for Gender Field Changed from System to User
      1. Global HR Redesigned User Experience
        1. V1 Seniority Dates and Worker Number Fields Added to Responsive Employment Flows
      2. Change Legal Employer
        1. Linking Source and Target Assignments for a Legal Employer Change
        2. View Assignment History Across Legal Employer Changes
        3. Data Copy Options During a Legal Employer Change
        4. Dashboard for Enhanced Legal Employer Change
        5. Copy Assignment Attributes While Changing Legal Employer with Workers REST Resource
      3. Checklists
        1. Automatically Store Checklist Task Attachments in Document Records
        2. Deep Link to a Checklist Task from Calendar Event
        3. Disposal of Allocated Checklists from HCM Cloud
        4. Questionnaire Access in Checklists Secured
        5. Simplify DocuSign Integration Configuration
        6. Configure HCM Attributes to Send to HireRight
        7. Move Completed I-9 Form in HireRight to Document Records
        8. Retrieve E-Verify Status Using HireRight Integration
      4. Document of Record
        1. Improved User Experience for Selecting Document Type
        2. Configure Document Types in Different Languages
        3. Data Visibility in Document Records' Post Approval Notification
        4. Bypass Document Type Configuration Approval
        5. Use Secured HSDL Objects for Document Records
      5. Document of Records Redesigned User Experience
        1. Generate Letters Based on Document Records
        2. Display Document Type Description as Instructions
      6. REST Services
        1. Enhanced Date Effectivity Support for Workers REST Resource
        2. Uptake Common Lookup Service for Workers REST Resource
      7. Global HR Replaced or Removed Features
        1. Document Records and Delivery Preferences Available Only in Responsive Pages from 20B
        2. Change Legal Employer To Be Replaced With Local and Global Transfer Flow in Update 20D
        3. Compare Feature Is Decommissioned
    2. Human Capital Management for Germany
        1. New Value Intersexual for Gender
        2. Disability and Reporting Enhancements
    3. Global Payroll Interface
        1. ADP Global Payroll Interface Payload Configuration
        2. Status Dashboard for ADP Global Payroll Interface
  5. Worklife Solutions
    1. Workforce Reputation Management
        1. Track Skill Progress History
        2. Answer Questions Related to a Specific Skill
    2. Workforce Health and Safety Incidents
        1. Descriptive Flexfields Available in Incident Reporting for Employees
        2. OTBI - Additional Investigation Analysis Fields
    3. Corporate Social Responsibility
        1. Add Unregistered Volunteers
        2. Include Attachments in a Volunteering Project
  6. HR Optimizations
    1. HCM Transactional Business Intelligence
      1. Global HR
        1. Additional Attributes to Checklist Subject Area
        2. Enhancement to Checklist Subject Area to Report on Pending Workers
        3. Manager Email Enhancement in Parent Manager Folder
        4. New Attribute - Work Email Added to Worker Dimension
        5. New Manager Sub Folder in Worker Dimension
      2. Global HR OTBI Replaced or Removed Features
        1. Columns Removed Across Subject Areas
      3. Health and Safety
        1. New Health and Safety Subject Area - Data Security - Incidents
  7. IMPORTANT Actions and Considerations

July Maintenance Pack for 20B

Revision History

This document will continue to evolve as existing sections change and new information is added. All updates appear in the following table:

Date Feature Notes
26 JUN 2020   Created initial document.

Overview

HCM Cloud applications have two types of patches you can receive that are documented in this What’s New:

  • Release Updates (20A, 20B, 20C, and 20D)
  • Optional Monthly Maintenance Packs to each update

It is important for you to know what Release Update your environment is on. You can find this in your Cloud Portal.

This document outlines the information you need to know about new or improved functionality in Oracle HCM Cloud. Each section includes a brief description of the feature, the steps you need to take to enable or begin using the feature, any tips or considerations that you should keep in mind, and the resources available to help you.

In addition to this document you will also want to review the Oracle Human Capital Management Cloud Functional Known Issues and Maintenance Packs (Document ID 1554838.1). These documents identify bug fixes and possible known issues. You will also need to review these documents based in the release update version you are currently on or will be moving to.

Oracle HCM Cloud release documents are delivered in five functional groupings:

Suggested Reading for all HCM Products:

  • HCM Cloud Common Features (This document pertains to all HCM applications. It is the base human resource information for all products and HCM Tools.)
  • Global Human Resources Cloud (Global Human Resources contains the base application in which other application use for common data such as workforce structures and person information. Regardless of what products you have implemented you may want to see the new features for Global Human Resources that could impact your products.)

NOTE: Not all Global Human Resource features are available for Talent and Compensation products.

Optional Reading for HCM Products (Depending on what products are in your cloud service):

  • Talent Management Cloud (All Talent applications)
  • Workforce Rewards Cloud (Compensation, Benefits, Payroll and Global Payroll Interface)
  • Workforce Management Cloud (Absence Management and Time and Labor)

Additional Optional Reading:

  • Common Technologies and User Experience (This documents the common features across all Cloud applications and is not specific to HCM)

NOTE: All of these documents can be found in Release Readiness under Human Capital Management or via the Oracle Help Center under Cloud Applications > Human Capital Management.

GIVE US FEEDBACK

We welcome your comments and suggestions to improve the content. Please send us your feedback at oracle_fusion_applications_help_ww_grp@oracle.com. Indicate you are inquiring or providing feedback regarding the HCM Cloud What’s New for Release 13 in the body or title of the email.

Feature Summary

Column Definitions:

Features Delivered Enabled

Report = New or modified, Oracle-delivered, ready to run reports.

UI or Process-Based: Small Scale = These UI or process-based features are typically comprised of minor field, validation, or program changes. Therefore, the potential impact to users is minimal.

UI or Process-Based: Larger Scale* = These UI or process-based features have more complex designs. Therefore, the potential impact to users is higher.

Features Delivered Disabled = Action is needed BEFORE these features can be used by END USERS. These features are delivered disabled and you choose if and when to enable them. For example, a) new or expanded BI subject areas need to first be incorporated into reports, b) Integration is required to utilize new web services, or c) features must be assigned to user roles before they can be accessed.

Ready for Use by End Users
(Features Delivered Enabled)

Reports plus Small Scale UI or Process-Based new features will have minimal user impact after an update. Therefore, customer acceptance testing should focus on the Larger Scale UI or Process-Based* new features.

Action is Needed BEFORE Use by End Users
(Features Delivered Disabled)

Not disruptive as action is required to make these features ready to use. As you selectively choose to leverage, you set your test and roll out timing.

Feature

Report

UI or
Process-Based:
Small Scale

UI or
Process-Based:
Larger Scale*

Human Resources

Global Human Resources

Personal Info Document Records as Checklist Application Task

Human Resources

Global Human Resources

Oracle Global Human Resources enables your organization to plan, manage and optimize all workforce segments using flexible and extensible best practices to realize extraordinary gains while insuring compliance and increasing total workforce engagement.

Personal Info Document Records as Checklist Application Task

You can now use the Document Records application task in Personal Info when configuring a checklist task. This takes the worker to the Document Records page in Personal Info and is different from the existing Document Records application task in Benefits.

Document Records Application Tasks

Steps to Enable

You don't need to do anything to enable this feature.

Tips And Considerations

  • Both the application tasks are labeled "Document Records". You need to configure and test which application task takes the user to the Document Records page in Personal Info area or Benefits area. 
  • The user must have the required privileges to access the page of the configured application task.

June Maintenance Pack for 20B

Revision History

This document will continue to evolve as existing sections change and new information is added. All updates appear in the following table:

Date Feature Notes
29 MAY 2020   Created initial document.

Overview

HCM Cloud applications have two types of patches you can receive that are documented in this What’s New:

  • Release Updates (20A, 20B, 20C, and 20D)
  • Optional Monthly Maintenance Packs to each update

It is important for you to know what Release Update your environment is on. You can find this in your Cloud Portal.

This document outlines the information you need to know about new or improved functionality in Oracle HCM Cloud. Each section includes a brief description of the feature, the steps you need to take to enable or begin using the feature, any tips or considerations that you should keep in mind, and the resources available to help you.

In addition to this document you will also want to review the Oracle Human Capital Management Cloud Functional Known Issues and Maintenance Packs (Document ID 1554838.1). These documents identify bug fixes and possible known issues. You will also need to review these documents based in the release update version you are currently on or will be moving to.

Oracle HCM Cloud release documents are delivered in five functional groupings:

Suggested Reading for all HCM Products:

  • HCM Cloud Common Features (This document pertains to all HCM applications. It is the base human resource information for all products and HCM Tools.)
  • Global Human Resources Cloud (Global Human Resources contains the base application in which other application use for common data such as workforce structures and person information. Regardless of what products you have implemented you may want to see the new features for Global Human Resources that could impact your products.)

NOTE: Not all Global Human Resource features are available for Talent and Compensation products.

Optional Reading for HCM Products (Depending on what products are in your cloud service):

  • Talent Management Cloud (All Talent applications)
  • Workforce Rewards Cloud (Compensation, Benefits, Payroll and Global Payroll Interface)
  • Workforce Management Cloud (Absence Management and Time and Labor)

Additional Optional Reading:

  • Common Technologies and User Experience (This documents the common features across all Cloud applications and is not specific to HCM)

NOTE: All of these documents can be found in Release Readiness under Human Capital Management or via the Oracle Help Center under Cloud Applications > Human Capital Management.

GIVE US FEEDBACK

We welcome your comments and suggestions to improve the content. Please send us your feedback at oracle_fusion_applications_help_ww_grp@oracle.com. Indicate you are inquiring or providing feedback regarding the HCM Cloud What’s New for Release 13 in the body or title of the email.

Feature Summary

Column Definitions:

Features Delivered Enabled

Report = New or modified, Oracle-delivered, ready to run reports.

UI or Process-Based: Small Scale = These UI or process-based features are typically comprised of minor field, validation, or program changes. Therefore, the potential impact to users is minimal.

UI or Process-Based: Larger Scale* = These UI or process-based features have more complex designs. Therefore, the potential impact to users is higher.

Features Delivered Disabled = Action is needed BEFORE these features can be used by END USERS. These features are delivered disabled and you choose if and when to enable them. For example, a) new or expanded BI subject areas need to first be incorporated into reports, b) Integration is required to utilize new web services, or c) features must be assigned to user roles before they can be accessed.

Ready for Use by End Users
(Features Delivered Enabled)

Reports plus Small Scale UI or Process-Based new features will have minimal user impact after an update. Therefore, customer acceptance testing should focus on the Larger Scale UI or Process-Based* new features.

Action is Needed BEFORE Use by End Users
(Features Delivered Disabled)

Not disruptive as action is required to make these features ready to use. As you selectively choose to leverage, you set your test and roll out timing.

Feature

Report

UI or
Process-Based:
Small Scale

UI or
Process-Based:
Larger Scale*

Human Resources

Global Payroll Interface

ADP Global Payroll Interface Supports Extended Reporting in Global Transfer

Human Resources

Global Payroll Interface

Oracle Global Payroll Interface supports features to send personal payroll information to third-party payroll providers and then to import processed payroll data into Oracle Fusion Global HR. You can copy and modify predefined extract definitions to meet the requirements of your third-party payroll provider. Before extracting data, payroll coordinators can optionally run the Calculate Gross Earnings process to calculate periodic values to validate gross earnings calculations. If you import processed payroll data or payslips from your third-party payroll provider, the data is available for further reporting and analysis.

ADP Global Payroll Interface Supports Extended Reporting in Global Transfer

All transfers between legal employers are global transfers. During a transfer, the application creates a work relationship and assignment. During a legal employer change within the legislative data group (LDG), you can select the data that you want to copy from the source to the target assignment and payroll relationship.

In such scenarios, the application terminates the source legal employer record a day before the global transfer date and creates a hire record in the target employer with hire date as the transfer date. The information that exists as of the global transfer date is copied, but changes effective after the global transfer date aren't.

By default, Global Payroll Interface reports source legal employer records till the Last Standard Process Date of the payroll to which the employee is mapped for the period in which the transfer happens

Example: Let’s consider Christy is mapped to a monthly payroll and is transferred on 20-Apr. The application determines the Last Standard Process Date of the global transfer period for the payroll to which Christy is mapped. The value that you had provided for the Process End Date at the time of record submission acts as the Effective-As-Of-Date while retrieving records. When the Effective-As-Of-Date goes past the Last Standard Process Date, the source legal employer details does not get reported.

When you offset the Process End Date by 30 days, the Process End Date (System Date on day of process submission + 30 days offset) might go beyond the Last Standard Process Date. So the global transfer termination details will not get reported at all.

To ensure that the application doesn’t miss out the reporting of termination details, extend the reporting duration of source legal employer record details to ADP Global Payroll during global transfer of an employee. Enable this feature if you have set the Process End Date of an employee to a future date and want to extend the reporting duration. You can extend the reporting duration of the source legal employer record by only the number of days specified in the Process End Date offset.

Extend Reporting Duration

Steps to Enable

Here’s how you can enable this feature:

  1. Search for and select User-Defined Tables task in My Client Groups.

  2. Search for and select Profile Options For Payroll Interface. Specify the LDG for which you want to extend the reporting duration. Click Edit.

  3. Set the Effective Start Date as the date from which you want the changes to take effect.

  1. In the User-Defined Rows section, search for and select Extend Reporting Of Home Records In Global Transfer. Click Next.

  2. In the User-Defined Table Values section, create a record.

  3. Search for and select Extend Reporting Of Home Records In Global Transfer in the Exact column.

  4. Set the Value as Y, and ensure that the Effective Start Date is according to your requirement.

  1. Click Submit.

Here’s how you can set the offset days:

  1. You must set the Effective-As-Of-Date as the date from which you want the changes to take effect.

  2. In the User-Defined Rows section, search for and select the ADP Global Payroll Interface Flow Parameter EndDate Offset. Click Next.

  1. In the User-Defined Table Values section, create a record.
  2. Search for and select ADP Global Payroll Interface Flow Parameter EndDate Offset in the Exact column.
  3. Set the Value as the number of days by which you want to offset the Process End Date parameter. If you want to move the end date to a future date, set the number of days with a plus (+) sign. For example, if you want to move it forward by 30 days, specify the value as ‘+30’.

  1. Ensure that the Effective Start Date is according to your requirement, and click Submit.

Role Information

Human Capital Management Application Administrator and Payroll Interface Coordinator can extend the reporting duration of source legal employer record details to ADP Global Payroll.

May Maintenance Pack for 20B

Revision History

This document will continue to evolve as existing sections change and new information is added. All updates appear in the following table:

Date Feature Notes
26 JUN 2020 Global Human Resources: Personalize the Add and Edit Buttons on the National Identifiers Section and Edit Button on the Biographical Info Section

Updated document. Revised feature information.

29 MAY 2020 Global Human Resources: Convert Employment Contract from Fixed to Open Ended

Updated document. Delivered feature in May Maintenance Pack for 20B.

28 APR 2020   Created initial document.

Overview

HCM Cloud applications have two types of patches you can receive that are documented in this What’s New:

  • Release Updates (20A, 20B, 20C, and 20D)
  • Optional Monthly Maintenance Packs to each update

It is important for you to know what Release Update your environment is on. You can find this in your Cloud Portal.

This document outlines the information you need to know about new or improved functionality in Oracle HCM Cloud. Each section includes a brief description of the feature, the steps you need to take to enable or begin using the feature, any tips or considerations that you should keep in mind, and the resources available to help you.

In addition to this document you will also want to review the Oracle Human Capital Management Cloud Functional Known Issues and Maintenance Packs (Document ID 1554838.1). These documents identify bug fixes and possible known issues. You will also need to review these documents based in the release update version you are currently on or will be moving to.

Oracle HCM Cloud release documents are delivered in five functional groupings:

Suggested Reading for all HCM Products:

  • HCM Cloud Common Features (This document pertains to all HCM applications. It is the base human resource information for all products and HCM Tools.)
  • Global Human Resources Cloud (Global Human Resources contains the base application in which other application use for common data such as workforce structures and person information. Regardless of what products you have implemented you may want to see the new features for Global Human Resources that could impact your products.)

NOTE: Not all Global Human Resource features are available for Talent and Compensation products.

Optional Reading for HCM Products (Depending on what products are in your cloud service):

  • Talent Management Cloud (All Talent applications)
  • Workforce Rewards Cloud (Compensation, Benefits, Payroll and Global Payroll Interface)
  • Workforce Management Cloud (Absence Management and Time and Labor)

Additional Optional Reading:

  • Common Technologies and User Experience (This documents the common features across all Cloud applications and is not specific to HCM)

NOTE: All of these documents can be found in Release Readiness under Human Capital Management or via the Oracle Help Center under Cloud Applications > Human Capital Management.

GIVE US FEEDBACK

We welcome your comments and suggestions to improve the content. Please send us your feedback at oracle_fusion_applications_help_ww_grp@oracle.com. Indicate you are inquiring or providing feedback regarding the HCM Cloud What’s New for Release 13 in the body or title of the email.

Feature Summary

Column Definitions:

Features Delivered Enabled

Report = New or modified, Oracle-delivered, ready to run reports.

UI or Process-Based: Small Scale = These UI or process-based features are typically comprised of minor field, validation, or program changes. Therefore, the potential impact to users is minimal.

UI or Process-Based: Larger Scale* = These UI or process-based features have more complex designs. Therefore, the potential impact to users is higher.

Features Delivered Disabled = Action is needed BEFORE these features can be used by END USERS. These features are delivered disabled and you choose if and when to enable them. For example, a) new or expanded BI subject areas need to first be incorporated into reports, b) Integration is required to utilize new web services, or c) features must be assigned to user roles before they can be accessed.

Ready for Use by End Users
(Features Delivered Enabled)

Reports plus Small Scale UI or Process-Based new features will have minimal user impact after an update. Therefore, customer acceptance testing should focus on the Larger Scale UI or Process-Based* new features.

Action is Needed BEFORE Use by End Users
(Features Delivered Disabled)

Not disruptive as action is required to make these features ready to use. As you selectively choose to leverage, you set your test and roll out timing.

Feature

Report

UI or
Process-Based:
Small Scale

UI or
Process-Based:
Larger Scale*

Human Resources

Global Human Resources

Personalize the Add and Edit Buttons on the National Identifiers Section and Edit Button on the Biographical Info Section

Convert Employment Contract from Fixed to Open Ended

Human Capital Management for Netherlands

Statutory Updates 2020

Global Payroll Interface

ADP Global Payroll Interface Supports Additional Global Attributes

ADP Global Payroll Interface Supports Brazil Occupation Codes

Human Resources

Global Human Resources

Oracle Global Human Resources enables your organization to plan, manage and optimize all workforce segments using flexible and extensible best practices to realize extraordinary gains while insuring compliance and increasing total workforce engagement.

Personalize the Add and Edit Buttons on the National Identifiers Section and Edit Button on the Biographical Info Section

You can now personalize the Personal Details responsive page to display the edit button in the Biographical Info section, and the add and edit buttons in the National Identifiers section. This ensures that the background logic for displaying the pending approval banner and other business logic remains unaffected. You can selectively choose the buttons you want to display.

These buttons aren’t displayed out-of-the-box because most customers don’t want their employees to edit this data, but in some cases customers have requested this functionality. 

Steps to Enable

Here’s how you personalize the Personal Details page to display the buttons.

  1. Activate a sandbox and ensure that the Page Composer tool is enabled for the sandbox.
  2. While in the Source mode, select the National Identifiers region, then close the panelCollectionEdit.

Select the National Identifier Region

  1. Select the region and then click Edit. For the component property P Add Enabled change the expression from #{pageFlowScope.PersonalDetailsFlowBean.addEnabled and backingBeanScope.PersonalDetailsBean.isElevatedUser} to #{pageFlowScope.PersonalDetailsFlowBean.addEnabled}.  For the component property and the P Edit enabled, change the expression from #{pageFlowScope.PersonalDetailsFlowBean.editEnabled and backingBeanScope.PersonalDetailsBean.isElevatedUser} to #{pageFlowScope.PersonalDetailsFlowBean.editEnabled}. Save the changes.

Edit the Region Components

  1. Select the Biographical Info region, then select the region in the source.

Select the Biographical Info Region

  1. Click Edit. For the component property P Edit enabled, change the expression from #{pageFlowScope.PersonalDetailsFlowBean.editEnabled and backingBeanScope.PersonalDetailsBean.isElevatedUser} to #{pageFlowScope.PersonalDetailsFlowBean.editEnabled}. Save the changes.

Edit the Region Component

  1. Now you can see the add and edit buttons.

Add and Edit Buttons Visible

Tips And Considerations

  • Typically, the add or edit buttons aren’t displayed out-of-the-box in the National Identifiers region because organizations don’t want their employees to change this information. However, some organizations want their employees to add their own national identifier during the onboarding process. Once enabled through personalization, it’s displayed for all users.

Key Resources

You can refer the following resources for more information:

  • HCM Responsive User Experience Setup Information – (Document ID 2399671.1)
  • Overview of Using Page Composer, Chapter 3, Page Content and Layout, Configuring and Extending Applications guide located in the Oracle Help Center.

Convert Employment Contract from Fixed to Open Ended

Convert a fixed employment contract to an open-ended one by now setting a blank value in the Contract End Date and Contract Duration fields for the most recent contract extension record. If there is no contract extension, you can make these changes in the initial contract record.

Fixed Employment Contract

Open-Ended Contract

Steps to Enable

You don't need to do anything to enable this feature.

Human Capital Management for Netherlands

Oracle Fusion HRMS (Netherlands) supports Dutch-specific features and functionality. It enables users to follow Dutch business practices and comply with its statutory requirements.

Statutory Updates 2020

This update includes changes to values on the Dutch Statutory Deductions and Reporting calculation card in compliance with the 2020 legislation.

All the information from an employee’s calculation card is included in the Dutch extension to the global payroll interface payroll extract definition. Updates to statutory values on the card enable you to ensure that the Dutch payroll extract definition used by a third-party payroll provider includes current information.

The following new fields have been added to the Wage Report Information component detail:

  • Contract Termination Reason
  • Temporary Organization Collective Agreement
  • Contract in Writing
  • Variable Hours Contract
  • Annual Hours Contract

There is also validation on the Holiday Coupon Days and the Temporary Worker End of Income Relation fields on the Subsidies and Discounts component detai, as they are obsolete in 2020.

Steps to Enable

You don't need to do anything to enable this feature.

Global Payroll Interface

Oracle Global Payroll Interface supports features to send personal payroll information to third-party payroll providers and then to import processed payroll data into Oracle Fusion Global HR. You can copy and modify predefined extract definitions to meet the requirements of your third-party payroll provider. Before extracting data, payroll coordinators can optionally run the Calculate Gross Earnings process to calculate periodic values to validate gross earnings calculations. If you import processed payroll data or payslips from your third-party payroll provider, the data is available for further reporting and analysis.

ADP Global Payroll Interface Supports Additional Global Attributes

You can use these additional attributes in the Global Data section of the ADP Global Payroll Interface to interface with ADP Global Payroll. 

  • ServiceData
    • WorkerNumber
    • OnMilitaryService
    • Employment Type
  • AssignmentData
    • ContractDetails
      • ContractType
      • ContractStartDate
      • ContractEndDate
      • ContractDuration
      • ContractDurationUnit
  • PhoneDetails
    • StartDate
    • EndDate
  • EmailDetails
    • StartDate
    • EndDate
  • DriverLicenseDetails
    • LicenseType
    • PlaceOfIssue

Service and Assignment Data

Phone and E-mail Details

If you have already reported these attributes to ADP and wish to report only the changes in the next incremental run, execute a baseline extraction after this feature is functional. You can perform regular extractions after the baseline extraction is completed.

Here's how you perform baseline extraction:

  1. Navigate to the Payroll Checklist work area.
  2. From the task pane, click Submit a Process or Report.
  3. On the Flow Pattern page, perform these actions:
    1. Select the Legislative Data Group from the list of values.
    2. Search the Run Payroll Interface for ADP Global Payroll process.
    3. Select the process and click Next.
  4. Provide these values on the Enter Parameters page:
    Parameters What You Do
    Payroll Flow Enter a meaningful name.
    Changes Only Select All Attributes.
    Object Group Select the object group. If multiple groups exist for  regular extractions, you must perform baseline extraction for all the groups.
    Payroll Select the payroll. If multiple payrolls exist for  regular extractions, you must perform baseline extraction for all the groups.
    Process Start Date Specify the same start date as mentioned in the last completed regular run.
    Process End Date Specify the same end date as mentioned in the last completed regular run.
    Instance Name

    Select a value.

    Baseline Only Select Yes.
  1. Ensure that the process completes successfully.

Steps to Enable

You don't need to do anything to enable this feature.

ADP Global Payroll Interface Supports Brazil Occupation Codes

You can use these additional attributes in the Brazil Legislative Data section of the ADP Global Payroll Interface to interface with ADP Global Payroll:

  • JobDetails
    • PositionCBOOccupation
    • JobCBOOccupation

Additional Attributes in Brazil Legislative Data

If you have already reported these attributes to ADP and wish to report only the changes in the next incremental run, execute a baseline extraction after this feature is functional. You can perform regular extractions after the baseline extraction is completed.

Here's how you perform baseline extraction:

  1. Navigate to the Payroll Checklist work area.
  2. From the task pane, click Submit a Process or Report.
  3. On the Flow Pattern page, perform these actions:
    1. Select the Legislative Data Group from the list of values.
    2. Search the Run Payroll Interface for ADP Global Payroll process.
    3. Select the process and click Next.
  4. Provide these values on the Enter Parameters page:
    Parameters What You Do
    Payroll Flow Enter a meaningful name.
    Changes Only Select All Attributes.
    Object Group Select the object group. If multiple groups exist for  regular extractions, you must perform baseline extraction for all the groups.
    Payroll Select the payroll. If multiple payrolls exist for  regular extractions, you must perform baseline extraction for all the groups.
    Process Start Date Specify the same start date as mentioned in the last completed regular run.
    Process End Date Specify the same end date as mentioned in the last completed regular run.
    Instance Name

    Select a value.

    Baseline Only Select Yes.
  1. Ensure that the process completes successfully.

Steps to Enable

You don't need to do anything to enable this feature.

Update 20B

Revision History

This document will continue to evolve as existing sections change and new information is added. All updates appear in the following table:

Date Feature Notes
28 AUG 2020 OTBI/Health And Safety: New Health and Safety Subject Area - Data Security - Incidents

Updated document. Delivered feature in update 20B.

29 MAY 2020

Global Payroll Interface: Status Dashboard for ADP Global Payroll Interface

Updated document. Revised feature information.

29 MAY 2020

Global Payroll Interface: ADP Global Payroll Interface Payload Configuration

Updated document. Revised feature information.

28 APR 2020 Global Human Resources: Improved Areas of Responsibility User Experience Through Responsibility Templates

Updated document. Revised feature information.

28 APR 2020

Global Payroll Interface: Status Dashboard for ADP Global Payroll Interface

Updated document. Revised feature information.

28 APR 2020

Health and Safety: Descriptive Flexfields Available in Incident Reporting for Employees

Updated document. Revised feature information.

27 MAR 2020 Global HR/Replaced or Removed Features: Compare Feature Is Decommissioned

Updated document. Delivered feature in update 20B.

27 MAR 2020

Global HR Redesigned User Experience: V1 Seniority Dates and Worker Number Fields Added to Responsive Employment Flows

Updated document. Delivered feature in update 20B.

27 MAR 2020

Global Payroll Interface: ADP Global Payroll Interface Payload Configuration

Updated document. Delivered feature in update 20B.

27 MAR 2020

Global Payroll Interface: Status Dashboard for ADP Global Payroll Interface

Updated document. Delivered feature in update 20B.

27 MAR 2020

Global HR/Documents of Record: Data Visibility in Document Records' Post Approval Notification

Updated document. Revised feature information.

27 MAR 2020

Global HR/Document of Records Replaced or Removed Features: Display Document Type Description as Instructions

Updated document. Revised feature information.

27 MAR 2020

Global HR/Document of Records Replaced or Removed Features: Generate Letters Based on Document Records

Updated document. Revised feature information.

27 MAR 2020

Global HR/Change Legal Employer: Data Copy Options During a Legal Employer Change

Updated document. Revised feature information.

06 MAR 2020   Created initial document.

Overview

HCM Cloud applications have two types of patches you can receive that are documented in this What’s New:

  • Release Updates (20A, 20B, 20C, and 20D)
  • Optional Monthly Maintenance Packs to each update

It is important for you to know what Release Update your environment is on. You can find this in your Cloud Portal.

This document outlines the information you need to know about new or improved functionality in Oracle HCM Cloud. Each section includes a brief description of the feature, the steps you need to take to enable or begin using the feature, any tips or considerations that you should keep in mind, and the resources available to help you.

In addition to this document you will also want to review the Oracle Human Capital Management Cloud Functional Known Issues and Maintenance Packs (Document ID 1554838.1). These documents identify bug fixes and possible known issues. You will also need to review these documents based in the release update version you are currently on or will be moving to.

Oracle HCM Cloud release documents are delivered in five functional groupings:

Suggested Reading for all HCM Products:

  • HCM Cloud Common Features (This document pertains to all HCM applications. It is the base human resource information for all products and HCM Tools.)
  • Global Human Resources Cloud (Global Human Resources contains the base application in which other application use for common data such as workforce structures and person information. Regardless of what products you have implemented you may want to see the new features for Global Human Resources that could impact your products.)

NOTE: Not all Global Human Resource features are available for Talent and Compensation products.

Optional Reading for HCM Products (Depending on what products are in your cloud service):

  • Talent Management Cloud (All Talent applications)
  • Workforce Rewards Cloud (Compensation, Benefits, Payroll and Global Payroll Interface)
  • Workforce Management Cloud (Absence Management and Time and Labor)

Additional Optional Reading:

  • Common Technologies and User Experience (This documents the common features across all Cloud applications and is not specific to HCM)

NOTE: All of these documents can be found in Release Readiness under Human Capital Management or via the Oracle Help Center under Cloud Applications > Human Capital Management.

GIVE US FEEDBACK

We welcome your comments and suggestions to improve the content. Please send us your feedback at oracle_fusion_applications_help_ww_grp@oracle.com. Indicate you are inquiring or providing feedback regarding the HCM Cloud What’s New for Release 13 in the body or title of the email.

Feature Summary

Column Definitions:

Features Delivered Enabled

Report = New or modified, Oracle-delivered, ready to run reports.

UI or Process-Based: Small Scale = These UI or process-based features are typically comprised of minor field, validation, or program changes. Therefore, the potential impact to users is minimal.

UI or Process-Based: Larger Scale* = These UI or process-based features have more complex designs. Therefore, the potential impact to users is higher.

Features Delivered Disabled = Action is needed BEFORE these features can be used by END USERS. These features are delivered disabled and you choose if and when to enable them. For example, a) new or expanded BI subject areas need to first be incorporated into reports, b) Integration is required to utilize new web services, or c) features must be assigned to user roles before they can be accessed.

Ready for Use by End Users
(Features Delivered Enabled)

Reports plus Small Scale UI or Process-Based new features will have minimal user impact after an update. Therefore, customer acceptance testing should focus on the Larger Scale UI or Process-Based* new features.

Action is Needed BEFORE Use by End Users
(Features Delivered Disabled)

Not disruptive as action is required to make these features ready to use. As you selectively choose to leverage, you set your test and roll out timing.

Feature

Report

UI or
Process-Based:
Small Scale

UI or
Process-Based:
Larger Scale*

Human Resources

Global Human Resources

Effective Date from Advanced Search Carries Over to the Transaction Page

Client List of Values for Action and Action Reason

Performance Enhancements of Workforce Structures LOVs

Position Synchronization: Impacted Assignments in Position Details

Position Management: Profiles in Position Details

Filter Positions Based on Hiring Status

Improved Areas of Responsibility User Experience Through Responsibility Templates

Send Changes to Employee Photos for Approval

Lookup for Gender Field Changed from System to User

Global HR Redesigned User Experience

V1 Seniority Dates and Worker Number Fields Added to Responsive Employment Flows

Change Legal Employer

Linking Source and Target Assignments for a Legal Employer Change

View Assignment History Across Legal Employer Changes

Data Copy Options During a Legal Employer Change

Dashboard for Enhanced Legal Employer Change

Copy Assignment Attributes While Changing Legal Employer with Workers REST Resource

Checklists

Automatically Store Checklist Task Attachments in Document Records

Deep Link to a Checklist Task from Calendar Event

Disposal of Allocated Checklists from HCM Cloud

Questionnaire Access in Checklists Secured

Simplify DocuSign Integration Configuration

Configure HCM Attributes to Send to HireRight

Move Completed I-9 Form in HireRight to Document Records

Retrieve E-Verify Status Using HireRight Integration

Document of Record

Improved User Experience for Selecting Document Type

Configure Document Types in Different Languages

Data Visibility in Document Records' Post Approval Notification

Bypass Document Type Configuration Approval

Use Secured HSDL Objects for Document Records

Document of Records Redesigned User Experience

Generate Letters Based on Document Records

Display Document Type Description as Instructions

REST Services

Enhanced Date Effectivity Support for Workers REST Resource

Uptake Common Lookup Service for Workers REST Resource

Global HR Replaced or Removed Features

Document Records and Delivery Preferences Available Only in Responsive Pages from 20B

Change Legal Employer To Be Replaced With Local and Global Transfer Flow in Update 20D

Compare Feature Is Decommissioned

Human Capital Management for Germany

New Value Intersexual for Gender

Disability and Reporting Enhancements

Global Payroll Interface

ADP Global Payroll Interface Payload Configuration

Status Dashboard for ADP Global Payroll Interface

Worklife Solutions

Workforce Reputation Management

Track Skill Progress History

Answer Questions Related to a Specific Skill

Workforce Health and Safety Incidents

Descriptive Flexfields Available in Incident Reporting for Employees

OTBI - Additional Investigation Analysis Fields

Corporate Social Responsibility

Add Unregistered Volunteers

Include Attachments in a Volunteering Project

HR Optimizations

HCM Transactional Business Intelligence

Global HR

Additional Attributes to Checklist Subject Area

Enhancement to Checklist Subject Area to Report on Pending Workers

Manager Email Enhancement in Parent Manager Folder

New Attribute - Work Email Added to Worker Dimension

New Manager Sub Folder in Worker Dimension

Global HR OTBI Replaced or Removed Features

Columns Removed Across Subject Areas

Health and Safety

New Health and Safety Subject Area - Data Security - Incidents

>>Click for IMPORTANT Actions and Considerations

Human Resources

Global Human Resources

Oracle Global Human Resources enables your organization to plan, manage and optimize all workforce segments using flexible and extensible best practices to realize extraordinary gains while insuring compliance and increasing total workforce engagement.

Effective Date from Advanced Search Carries Over to the Transaction Page

We have enhanced the user experience with the effective as-of date now defaulted from the Advanced Search page to the transaction page.

Effective As-of Date on the Advanced Search Page

Same Effective As-of Date from the Advanced Search Page Is Defaulted to the Transaction Page

Steps to Enable

You don't need to do anything to enable this feature.

Client List of Values for Action and Action Reason

We have improved the user experience with the new Action and Action Reason client list of values (LOVs). You can now get relevant action and action reason suggestions as you start typing in the LOV.

Action List of Values

Action Reason List of Values

The following table lists the profile options for these LOVs. These profile options are delivered with a Site level value of N. Client LOVs use the "contains" logic and return results containing the characters you enter. You can optionally change this logic to "starts with" for individual LOVs to return results that start with the characters instead. To do so, change the Site level value of the corresponding profile option code from N to Y. Changing the Site level value changes the search logic for all instances of the LOV if it's used in more than one page.

Object Profile Option Code
Action PER_LOV_SEARCH_ACTIONS_STARTSWITH
Action Reason PER_LOV_SEARCH_ACTIONREASONS_STARTSWITH

Steps to Enable

You don't need to do anything to enable this feature.

Tips And Considerations

Since the action and action reason LOVs have been changed to REST-based LOVs, there may be an impact on the Design Studio and AutoComplete rules you may have. You must validate the impact on these rules post the update.

Key Resources

For more information about client LOV's, see the following resources:

  • 18B HCM Common What's New feature: Faster Rendering of Values Using Client List of Values (LOV's)
  • 18C HCM Common What's New feature: New Client LOVs
  • HCM Security Upgrade Guide

Role Information

The following table lists the security privileges and the roles that inherit them for each client LOV:

Object

Security Privilege Name and Code

Privilege Type

Job Role Name

Action

Use REST Service - Person Reference Data Lists of Values

ORA_PER_REST_SERVICE_ACCESS_PERSON_REFERENCE_DATA_LOVS

Aggregate

Employee

Contingent Worker

Line Manager

HR Specialist

Action Reason

Use REST Service - Person Reference Data Lists of Values

ORA_PER_REST_SERVICE_ACCESS_PERSON_REFERENCE_DATA_LOVS

Aggregate

Employee

Contingent Worker

Line Manager

HR Specialist

Performance Enhancements of Workforce Structures LOVs

You can use new profile options to improve performance of these workforce structures – positions, locations, departments, and jobs. You need to enable these profile options to enable a more compact search.

Name Description
ORA_PER_LOV_COMPACT_POSITION_SEARCH Enable compact search to use only position name and code when searching for positions.
ORA_PER_LOV_COMPACT_LOCATION_SEARCH Enable compact search to use only location name and code when searching for locations.
ORA_PER_LOV_COMPACT_DEPARTMENT_SEARCH Enable compact search to use only department name when searching for departments.
ORA_PER_LOV_COMPACT_JOB_SEARCH Enable compact search to use only job name and code when searching for jobs.

A scheduled process, "Optimize Workforce Structures LOV to Use Starts With" is also introduced, which runs automatically on a daily basis. The process switches the search from 'contains' to 'starts with' for all large workforce structures LOVs when the row threshold is exceeded. The default for the threshold for the number of rows is 10,000. You can change the default value as per your requirements. You can set it to 0 if you don't want the application to change the LOV search. This is because the scheduled process won’t consider the profile option if the value is <= 0, or if it contains a non numeric character.

You can change the default threshold value using these profile options.

Name Description

ORA_PER_POSITION_LOV_STARTSWITH_NUMROWS

Enable position search to start with characters entered when row count is high. Row count includes rows across tables for positions, jobs and departments.

ORA_PER_LOCATION_LOV_STARTSWITH_NUMROWS

Enable location search to start with characters entered when row count is high. Row count includes rows across tables for locations, territories and sets.

ORA_PER_DEPARTMENT_LOV_STARTSWITH_NUMROWS

Enable department search to start with characters entered when row count is high. Row count is across organization units, organization unit classifications, location details and sets.

ORA_PER_JOB_LOV_STARTSWITH_NUMROWS

Enable job search to start with characters entered when row count is high. Row count includes rows across tables for jobs, job families and sets.

ORA_PER_GRADE_LOV_STARTSWITH_NUMROWS

Enable grade search to start with characters entered when row count is high. Row count includes rows across tables for grades and sets.

ORA_PER_POSITIONTREE_LOV_STARTSWITH_NUMROWS

Enable position tree node search to start with characters entered when row count is high. Row count is across position tree nodes, positions, organization units or classifications.

ORA_PER_ORGTREE_LOV_STARTSWITH_NUMROWS

Enable organization tree node search to start with characters entered when row count is high. Row count is across organization tree nodes, organization units or classifications.

ORA_PER_DEPTTREE_LOV_STARTSWITH_NUMROWS

Enable department tree node search to start with characters entered when row count is high. Row count is across department tree nodes, organization units or classifications.

Steps to Enable

To enable compact search:

  1. Navigate to the Setup and Maintenance work area.
  2. Search for and click the Manage Administrator Profile Values task.
  3. Search for and select the profile option. 
  4. Enter a Y in the Profile Value field.
  5. Click Save and Close.

To change the default threshold value:

  1. Navigate to the Setup and Maintenance work area.
  2. Search for and click the Manage Administrator Profile Values task.
  3. Search for and select the profile option.
  4. Enter a value of your choice in the Profile Value field.
  5. Click Save and Close.

Tips And Considerations

  • The scheduled process "Optimize Workforce Structures LOV to Use Starts With" runs automatically on a daily basis.
  • You need to set the default threshold value to 0 to ensure that the switch doesn't happen.

Position Synchronization: Impacted Assignments in Position Details

You can now view the assignments that inherit the changes when updating or correcting a position. A new section, Impacted Assignments is added to the Position Details page, which shows the assignments that inherit the changes because of a change in position attributes.

This section is visible only when position synchronization is enabled.

Steps to Enable

To enable position synchronization either at the enterprise or legal employer level:

  1. Go to the Manage Enterprise HCM Information task or the Manage Legal Entity HCM Information appropriately in the Workforce Structures work area.
  2. Click Edit > Update.
  3. Navigate to the Position Synchronization Configuration section and select the Enable position synchronization check box.
  4. Click Submit..

Position Management: Profiles in Position Details

Profiles help in identifying the qualifications and skills required for a position. You can now associate profiles with a position on the Position Details, Request a New Position, and Position Change pages. You can either associate an existing profile or end-date the relationship of a currently associated profile.

Associate Profiles with Position

You can also create a new profile using the Create Profile action on the Position Details page. Once you save the new profile, use the update or correct actions to associate the new profile.

Create Profile Page

Steps to Enable

You don't need to do anything to enable this feature.

Tips And Considerations

  • You need to migrate to the Enhanced Talent Profiles to use this feature. For information on how to do that see the Talent Management What's New and the feature: Enhanced Talent Profiles Replaces Classic Profile Management.

Key Resources

For more information, refer the following guide: Chapter 13, Workforce Profiles, Implementing Global Human Resources

Role Information

The Create Profile action is secured by this functional privilege.

Functional Privilege Name Role

Create Position Profile HRT_CREATE_POSITION_PROFILE

Workforce Structures Management Duty, Line Manager

Filter Positions Based on Hiring Status

We have made it easier for you to use the position list of values (LoV) in employment pages using the ORA_POS_HIRING_STATUS_FILTER profile option. When the profile option is enabled, the position LOV is filtered to only include positions that have an approved hiring status. For example, managers can only hire or transfer an employee to the position from the date the hiring status is approved.

In pending worker pages, the position LOV isn't filtered, but instead an error message is shown if the user selects a position that isn't approved for hiring. The same validation also applies when using HCM Data Loader (HDL). The position filtering doesn't apply for nonworkers.

Error Message When a Position Is Selected that Is Not Approved for Hiring

Steps to Enable

To filter the Position list of values to only include positions having an approved hiring status, you must enable the following profile option:

Field Value
Profile ORA_POS_HIRING_STATUS_FILTER

To enable the profile option, navigate to the Setup and Maintenance work area:

  1. Search for and click the Manage Administrator Profile Values task.

  2. Search for and select the profile option.

  3. Click to add a new Profile Value.

  4. Select the Level as Site.

  5. Enter a Y in the Profile Value field.

  6. Click Save and Close.

Improved Areas of Responsibility User Experience Through Responsibility Templates

Areas of Responsibility templates allow you to create a simple, less-cluttered responsibility description and scope just once, and reuse it multiple times. Templates can be defined independently from representatives, and can support different scope patterns as your organization requires. With a responsibility template, you can control and minimize the number of responsibility visible scope items displayed on a worker’s responsibility without Page Composer configuration.  So you need to choose only the scope that applies to your organization. Templates also automatically populate values on the worker responsibility. You can also specify required values for the worker responsibility.

Area of Responsibility Templates

You can add a responsibility in either of these two ways: directly from the Areas of Responsibility (AOR) UI or from a template. A new option, Responsibility from Template is added to the Areas of Responsibility UI. You can now create Areas of Responsibility templates to quickly create and assign responsibilities.

Adding a Responsibility from a Template

If you’re adding a responsibility from a template the basic information and scope are automatically populated from the template. However, you can change the name, from and to dates, and status. You can also change any of the scope-related fields, which are optional in the template. There must be at least one scope attribute with a value, else an error message is displayed. You can easily identify the correct department, job, grade, and location because the Set is now included in these LOVs.

Responsibility Scope

You can copy and delete a responsibility template. When you copy, the basic information and scope are copied, but not the associated people. You can delete a template only if there aren’t any people associated with it. In this case, the delete action will be disabled and a warning message will be shown if you enable the HCM_SAVE_CHANGES_WARNING_ENABLED profile option.

Actions on a Responsibility Template

You can create and assign the template directly to people (i.e., representatives). This automatically generates the AOR Code associated to the assigned people, which includes the template name, and date-timestamp. HR specialists can also associate people with a template using the Areas of Responsibility quick action. If you opt for this method, the code isn't automatically generated and you need to enter it manually in the UI; and when you edit the responsibility, the template appears as read-only.

Assign Responsibility Template

When a worker is associated with a template, the worker’s area of responsibility will appear in the Directly Assigned section. Even if the area of responsibility is reassigned, the worker’s name will appear in this section. When you delete a person from the Assign to People section, the area of responsibility is also deleted for that person.

Steps to Enable

In order to enable the Add using a template option in the Area of Responsibility Templates page, you must enable the following profile option and have enabled the HCM_RESPONSIVE_PAGES_ENABLED profile option. If you have not enabled the HCM_RESPONSIVE_PAGES_ENABLED profile option, please see following white paper: HCM Responsive User Experience Setup Information (Document ID 2399671.1).

Field Value
Profile Option Code

PER_AREAS_OF_RESPONSIBILITY_RESPONSIVE_ENABLED

To enable the profile option, navigate to the Setup and Maintenance work area.

  1. Search for and click the Manage Administrator Profile Values task.
  2. Search for and select the profile option.
  3. Click to add a new Profile Value.
  4. Select the Level as Site.
  5. Enter a Y in the Profile Value field.
  6. Click Save and Close.

Tips And Considerations

  • Area of Responsibility and Area of Responsibility templates aren’t integrated with HCM Experience Design Studio. 
  • Location Code is replaced with Location Set in client side LOVs.
  • Although you can see the set to which the department, job, grade, and location belongs in the client LOVs, you can't search based on the set.
  • There is no HDL support for AOR template currently.
  • Approvals aren’t available for areas of responsibility templates, either in create or edit modes.
  • For performance reasons, it’s recommended to associate 1-5 people to a template. Template details are independent of the person responsibilities, and vice versa. After initial creation of person-level areas of responsibilities, there is no synchronization of the start date, end date or status fields of the person and template. Any changes to an area of responsibility template will be corrections to the content because AOR isn’t date-effective. There won’t be any history of the corrections, and modifications take effect immediately.
  • You may want to create a default saved search to automatically display responsibility template search results. Out-of-the-box, you need to search each time you navigate to Area of Responsibility Templates home page.
  • While AOR Template Basic Details do not impact the responsibilities of associated people. However the Scope Attributes can be changed in the template. This change will affect the AORs of the people directly assigned to the AOR Template.
  • You can select the same person multiple times in the Assign to People section. The AOR Template allows flexibility to support the following business scenarios:
    • You define an AOR template with the same scope items, such as (required) Legal Employer, which may be the same, and the Business Unit (or Department) scope is also included, but it is not required, since this may vary at the person-level responsibility. You can create multiple responsibilities associated with the same template, and then add the value of the Business Unit (or Department) for that individual person’s AOR.
    • Hierarchy Type is selected and required for the same Department hierarchy name, but you can leave the Top Node (not required on the AOR Template) to be defined at the person-level responsibility. For example, if “Country” is defined in the AOR Template as not required, and associated with the same person multiple times. At the person-level responsibility, you can update each AOR to have different country values unique to the representative’s service areas.

Key Resources

For more information, refer to the Using Global Human Resources guide, Chapter 5, Areas of Responsibility in the Oracle Applications Cloud. The guide can be found on the Oracle Help Center.

Role Information

Area of Responsibility templates is secured by these roles.

See the Release 13 Oracle Human Capital Management Cloud Security Upgrade Guide on My Oracle Support (Document ID 2023523.1) for instructions on implementing new features in existing roles.

Privilege Name and Code Job or Abstract Role
Manage Responsibility Templates HCM Application Administrator
Create Responsibility Human Resource Specialist
View Responsibility Templates Human Resource Analyst

Send Changes to Employee Photos for Approval

A new approval rule, Change Photo, has been delivered and set to bypass approvals out of the box. You can configure the approval so that changes to the person's photo can be sent for review and approval based on your requirements. This feature allows you to ensure that photos uploaded to the application meet your company's standards.

While the photo is pending approval, a banner is displayed notifying that the transaction is pending approval. You can click on the hyperlink to see the approval notification, which includes the approval hierarchy. In addition, you can also withdraw the transaction from the approval notification. 

If the person deletes or uploads another photo while there is a pending approval, the original approval will automatically be withdrawn and a new approval notification sent.

Steps to Enable

You don't need to do anything to enable this feature.

Tips And Considerations

You can write a condition on the Current Person Image field and compare it to the Proposed Person Image, so that if they do not equal, then the transaction is sent for approval.

Comparing Current vs Proposed Image

Key Resources

For more information, refer to the Implementing Global Human Resources, Chapter 14 Notifications and Approvals for the topic How You Define Approvals for Human Capital Management.

Lookup for Gender Field Changed from System to User

The configuration level of the existing lookup type SEX is changed from System to User. You can now enter new, modify, and delete Oracle-delivered lookup codes. The SEX lookup type will continue to be used for the list of values that users see on the pages where the Gender field is displayed.

A new System lookup type, ORA_PER_SEX, is introduced because Oracle delivers reports and processes that only permit specific values for the Gender field. The ORA_PER_SEX lookup type is delivered with all of the same lookup codes as the original SEX lookup type. For example, the US EEO-1 report accepts only specific gender values in the report because of which, if you add or modify existing lookup codes, you need to map new or modified lookup codes to the Oracle-delivered lookup codes in the ORA_PER_SEX lookup type. If this is not done, the report will be incorrect. For example, if you add a lookup code of 'Undeclared', which is not an accepted value for the US EEO report, you need to map the 'Undeclared' lookup code to either 'Male' or 'Female', which are the 2 acceptable values.

A point to note is that once you modify an Oracle-delivered lookup code, you have taken ownership of that lookup code. No further changes will be delivered to that lookup code by Oracle.

Use the Manage Extended Lookup Codes task in the Setup and Maintenance work area to map the SEX lookup codes to the ORA_PER_SEX lookup codes. Oracle has delivered the mapping for the existing lookup codes and you only need to update the mapping if you have made changes to the SEX lookup codes. In the Extended Lookup Codes table, if the lookup code is specific to a country then the country is selected. If there is a lookup code that has multiple countries, then in the Extended Lookup Codes table, there will be multiple entries, one for each country. Alternatively, if no country is selected, the lookup code is considered global. The Lookup Code column refers to the ORA_PER_SEX lookup code, while the Extended Code column refers to the SEX lookup code. The All Enterprises column must be set to 'Yes'.

Extended Lookup Codes

Steps to Enable

You don't need to do anything to enable this feature.

Tips And Considerations

  • If a lookup code that has been used is deleted, the application continues to operate as normal. But for users that have used the deleted lookup code, the Gender field will be displayed as a blank. If the user edits the Gender field, the deleted lookup code will not be displayed in the list of values, but the user will be able to select a valid lookup code.
  • If a deleted lookup code is passed as part of an HCM Data Loader file, an error will be displayed indicating that the lookup code is not valid, and the record will not be loaded until a valid lookup code is used.
  • If a lookup code is deleted, Oracle will deliver the same lookup code in the next update. So, it is recommended to deselect the 'Enabled' flag rather than deleting the lookup code. 

Key Resources

This feature is similar to the changes made in Release 12 for other lookup.  Please review the prior What's New document: types: https://www.oracle.com/webfolder/technetwork/tutorials/tutorial/cloud/r12/wn/r12-global-hr-wn.htm#_Toc513033616

Global HR Redesigned User Experience

Increase user satisfaction with the redesigned pages that now have the same look and feel on desktop and mobile devices. These redesigned pages are both responsive and easy to use on any device, with a modern look and conversational language. Clutter-free pages, with clean lines and just the essential fields, can be personalized to suit.

V1 Seniority Dates and Worker Number Fields Added to Responsive Employment Flows

We have made it easier for you to access version 1 (V1) seniority and worker numbers by now including these fields in the Work Relationship Info section:

  • Enterprise Seniority Date (V1 Seniority Date)
  • Legal Employer Seniority Date (V1 Seniority Date)
  • Worker Number

NOTE: In the Edit Work Relationship responsive page , these fields are removed from the Enterprise and Primary Info section and added to the Work Relationship Info section.

Fields Moved to Work Relationship Section

Since the fields are moved to the Work Relationship Info section, the fields will now also be available in these responsive employment flows:

  • Hire an Employee
  • Create Work Relationship
  • Add Contingent Worker
  • Add Pending Worker
  • Add a Nonworker
  • Edit Pending Worker
  • Edit Work Relationship
  • Local and Global Transfer
  • Change Legal Employer

Fields in the Hire an Employee Flow

Steps to Enable

The Worker Number field is hidden out-of-the-box. To enable this field in the responsive employment flows, you must use the HCM Experience Design Studio.

Tips And Considerations

  • The V1 seniority dates (Enterprise and Legal Employer) will be visible only when you’re not using V3 seniority dates.
  • The worker number will be visible for only those legal employers that are enabled to use the worker number.
  • All the three fields are available in HCM Experience Design Studio for personalization.

Key Resources

For more information, see the following resources:

  • Release 19B What's New feature (Compact Guided Process To Edit Work Relationships) on Oracle Cloud Readiness.
  • Transaction Design Studio - What It Is and How It Works (Document 2504404.1) on My Oracle Support.
  • Other Setup and Maintenance Tasks chapter in the Implementing Global Human Resources guide on Oracle Help Center.

Change Legal Employer

Linking Source and Target Assignments for a Legal Employer Change

You can now link the source assignment with the destination assignment that is created as part of a global transfer.

When you do a global transfer, the application will store the assignment ID of the source assignment in the destination assignment.

For global transfers done before this feature update, you can run the Migrate Employment Data process to have the application perform this linking. This process selects all active workers (employee, contingent worker, and nonworker) who don't have their termination dates populated in the work relationship and for whom the source assignment ID isn't populated.

Steps to Enable

You don't need to do anything to enable this feature.

Tips And Considerations

The SOURCE_ASSIGNMENT_ID column in the PER_ALL_ASSIGNMENTS_M table is populated only for global transfer. It isn’t populated for global temporary assignment.

Key Resources

For more information, see the Hire and Manage Workers chapter in the Using Global Human Resources guide.

View Assignment History Across Legal Employer Changes

We now allow users to view a worker's assignment history even after they have undergone a legal employer change. You can view the assignment history from the Employment History section in the Employment Info page.

View Assignment History

Steps to Enable

To display the assignment history across legal employer changes on the Employment Info responsive page, you must enable the following profile option:

Field Value
Profile

ORA_PER_EMPL_DISPLAY_GT_HISTORY

To enable the profile option, navigate to the Setup and Maintenance work area:

  1. Search for and click the Manage Administrator Profile Values task.

  2. Search for and select the profile option.

  3. Click to add a new Profile Value.

  4. Select the Level as Site.

  5. Enter a Y in the Profile Value field.

  6. Click Save and Close.

Tips And Considerations

To view the worker's assignment history across legal employer changes, their source and target assignments must be linked.

Key Resources

For more information about linking source and target assignments, refer to the Linking Source and Target Assignments for a Legal Employer Change feature in this Global Human Resources What's new for 20B.

Data Copy Options During a Legal Employer Change

We have enhanced the ability of users to select data that they want to copy from the source to the target assignment during a permanent legal employer change (global transfer). The worker data is defaulted from the source assignment where the transfer is initiated. Along with other data, you can now copy these additional items:

  • Assignment extensible flexfields (EFF) contexts: By default, all assignment extensible flexfield contexts are copied, however, you can also choose which context to copy.
  • Payroll data: Some payroll details are defaulted, such as payroll, tax reporting unit, time card required, and overtime period. Additionally, you can select to copy person costing override and element entries.
  • Performance goals and documents: You can move performance goals and documents to the worker's new assignment.

NOTE: These copy features are only applicable to the local and global transfer flow.

Questionnaire Page

Option to Copy Extensible Contexts

Payroll Details

Performance Goals and Documents

Steps to Enable

The Additional Assignment Info (EFF) and Performance Goals and Documents sections are hidden out-of-the-box. To enable these sections in the local and global transfer flow, you must use the HCM Experience Design Studio.

Tips And Considerations

  • Users can enable the following sections in the Local and Global Transfer flow using HCM Experience Design Studio:
    • Additional Assignment Info
    • Performance Goals and Documents
  • The option to select the extensible flexfield contexts to copy is displayed only in the case of global transfer.
  • When the user selects the Performance Goals and Documents section from the questionnaire page, the section is displayed only in the case of global transfer.
  • When the user selects the Payroll Details section from the questionnaire page, the section is displayed for global transfer and global temporary assignment.
  • A worker may have the same performance goals, goal plans, or performance documents associated with multiple assignments within the same work relationship. In this case, only the performance goals and documents associated with the source assignment are moved to the new assignment created by the process. The performance goals and documents associated with secondary assignments will remain associated with them for further processing, canceling, or deleting.
  • Eligibility profiles aren't changed by the Local and Global Transfer process. Eligibility profiles used for performance goals and documents can include inactive assignments. When the process completes, it moves the performance goals and documents to the new assignment. However, the inactive assignments will continue to be eligible for the same performance goals and documents. You need to update the eligibility profiles to exclude the inactive assignments so that the inactive assignments aren't created again.

Key Resources

For more information, see the following resources:

  • What's New feature (Local and Global Transfer Guided Process) for release 19A on Oracle Cloud Readiness.
  • Changing a Worker's Legal Employer in HCM Cloud (Document 2649381.1) on My Oracle Support.
  • Transfer Actions topic in the Hire and Manage Workers chapter of the Using Global Human Resources guide on Oracle Help Center.
  • Transaction Design Studio - What It Is and How It Works (Document 2504404.1) on My Oracle Support.
  • Other Setup and Maintenance Tasks chapter in the Implementing Global Human Resources guide on Oracle Help Center.

Dashboard for Enhanced Legal Employer Change

We now allow users to view the global transfer details for workers on the Change Legal Employer Dashboard. The details include information related to functional areas such as Employment, Payroll, and Performance Documents and Goals.

The dashboard page lists a consolidated summary related to the global transfer for each worker. When you select a worker to view their transfer details, you can see status messages and links to the functional areas.

Dashboard Page

Global Transfer Details for an Individual Worker

Steps to Enable

You don't need to do anything to enable this feature.

Tips And Considerations

  • The dashboard only displays those workers for whom the global transfer was initiated from Local and Global transfer flow.

  • Users can view the workers on the dashboard based on their assigned data security.

Role Information

This is the aggregate privilege that support features in this update and the predefined roles that inherit them:

Aggregated Privilege Name Job or Abstract Role

Access Change Legal Employer Dashboard

PER_ACCESS_CHANGE_LEGAL_EMPLOYER_DASHBOARD

Human Resource Specialist

Copy Assignment Attributes While Changing Legal Employer with Workers REST Resource

When changing the legal employer of a worker using the workers REST resource, you can copy the employment attributes and extensible flexfields from the source assignment to the new assignment.

You can specify these attributes to copy the attributes from the source assignment:

  • SourceAssignmentId
  • SourceAssignmentNumber
  • CopyAssignmentFlag
  • CopyAssignmentEFFFlag

Steps to Enable

Review the REST service definition in the REST API guides, available from the Oracle Help Center > your apps service area of interest > REST API. If you're new to Oracle's REST services you may want to begin with the Quick Start section.

Key Resources

For more information, see the REST API for Oracle HCM Cloud guide on the Oracle Help Center.

Checklists

Automatically Store Checklist Task Attachments in Document Records

You can now eliminate duplication of effort with the one-time action of attaching documents when performing a checklist task. The attachments you upload to a checklist task are automatically stored in Document Records.

Enable Attachments and Associate Document Type During Task Setup

Attach Documents When Performing the Task

Attached Documents Available in Document Records

Steps to Enable

You need to configure a document type and associate it to a checklist task.

Tips And Considerations

  • When you enable Attachments, you will have the option to configure the document type you want the attachments to be stored against. In case you don't specify a document type, the attachments won't be stored in Document Records.
  • In case you upload multiple attachments, they will be stored against the same document record for the specified document type.

Deep Link to a Checklist Task from Calendar Event

You can now take advantage of the deep link in your calendar event to directly go to the checklist task page and perform tasks easily.

Add Task to Calendar

Task Deep Link in the Calendar Event

Steps to Enable

You don't need to do anything to enable this feature.

Tips And Considerations

When you click the link here's what happens:

  • Goes directly to the external link for an external URL task type.
  • Goes to the task drill-down page for other task types.

Disposal of Allocated Checklists from HCM Cloud

You can now effectively manage organization and individual data protection requirements for allocated checklists. This business object can be removed only for terminated workers using the Remove Person Information feature.

Remove Allocated Checklist Business Object

Steps to Enable

You don't need to do anything to enable this feature.

Key Resources

For more information on disposal of person data go to My Oracle Support for the following document:

  • Disposal of Person Data (Document ID 2597475.1)

Questionnaire Access in Checklists Secured

You no longer need to do any security configuration when using questionnaires in checklist tasks. The onboarding and checklist security privileges have been enhanced to include access to the questionnaire page.

Steps to Enable

You don't need to do anything to enable this feature.

Role Information

Privileges that are enhanced to access the questionnaire page are:

  • PER_MANAGE_ONBOARDING_BY_WORKER
  • PER_MANAGE_ONBOARDING_BY_MANAGER
  • PER_MANAGE_ONBOARDING
  • PER_MANAGE_PERSON_ALLOCATED_CHECKLIST_BY_WORKER
  • PER_MANAGE_ALLOCATED_CHECKLIST
  • PER_VIEW_PERSON_ALLOCATED_CHECKLIST

Simplify DocuSign Integration Configuration

The DocuSign configuration is now simplified with a single integration key. This removes the need to configure individual integration keys for different environments.

Profile Option for Common Integration Key Enabled by Default

Integration Key Field Not Displayed in DocuSign Setup Page

Steps to Enable

You don't need to do anything to enable this feature.

Tips And Considerations

The profile option ORA_PER_CHECKLIST_USE_ORACLE_DOCUSIGN_INTG_KEY is set to Yes by default. This hides the integration key field on the HCM Electronic Signature Configurations task.

Configure HCM Attributes to Send to HireRight

You can now decide what information you want to send from HCM Cloud to HireRight when integrating using checklists. 

Select the Attributes to Send to HireRight

Steps to Enable

You need to configure the attributes in the Checklist Integrations task in Setup and Maintenance.

Tips And Considerations

The Worker Email Address is always sent by default.

Key Resources

For more information on integrating checklists with HireRight, see the following document on My Oracle Support:

Move Completed I-9 Form in HireRight to Document Records

You can make use of the enhanced capability to transfer a completed I-9 form in HireRight directly to Document Records.

Document Type Configured for I-9 Verification Status Task

Upload Completed I-9 Document to Document Records

Completed I-9 Document Available in Document Records

Steps to Enable

  • To use this feature, you need to have it enabled from HireRight.
  • You need to configure a document type and associate it to the I-9 Verification Status checklist task.

Key Resources

For more information on integrating checklists with HireRight, see the following document on My Oracle Support:

  • Onboarding Checklists - Integration with HireRight (Document ID 2583133.1).

Retrieve E-Verify Status Using HireRight Integration

You can track the employment eligibility details of your employees and keep up-to-date with changes. The verification status details are retrieved from HireRight and updated in the employees’ work relationship information in HCM.

E-verify Status in Work Relationship Section

Steps to Enable

You don't need to do anything to enable this feature.

Tips And Considerations

Here's where the details from eVerify are stored in HCM:

  • Table: PER_PERIODS_OF_SERVICE (Periods of Service)
  • Flexfield: PER_PPS_LEG_DDF (Work Relationship Legislative Information)
  • Segment: PDS_INFORMATION2 (eVerify Status)

Key Resources

For more information on integrating checklists with HireRight, see the following document on My Oracle Support:

  • Onboarding Checklists - Integration with HireRight (Document ID 2583133.1).

Document of Record

Improved User Experience for Selecting Document Type

You can now select the document type easily with the removal of the recent items feature in the client-side Document Type LoV. The LoV is enhanced to display all the document types for which you have access while creating a document record.

Enhanced Document Type LoV

Steps to Enable

You don't need to do anything to enable this feature.

Configure Document Types in Different Languages

Enhancements in the setup capability enable you to configure document types in different languages. You can use the globe icon to translate the document type and description.

Translate Document Type and Description

Steps to Enable

You don't need to do anything to enable this feature.

Data Visibility in Document Records' Post Approval Notification

You can now keep up-to-date with document record transactions in BIP based notification messages before and after approval. Previously, you just got the approval status in the notification. Now you not only see the document record details but also any attachments that it includes.

BIP Post Approval Notification with Current and Proposed Values

BIP Notification Post Approval

Steps to Enable

You don't need to do anything to enable this feature.

Tips And Considerations

This feature enhancement is applicable to these scenarios:

  • Transaction initiated only from responsive pages.
  • Approval Required as well as FYI notifications.
  • Document record approval that doesn't have bypass approval enabled. If approval has been set to Bypass, then a notification isn't generated.

Listed here are the new template and data model that have been delivered to support this feature:

  • BI Template - ManageDorPostApprovalReport
  • BI Data Model - ManageDorPostApproval

Since the data model and BIP template are different for these post approval notifications, any existing customization on data models and BI templates will not apply. You need to customize and make the same changes on the new models as well.

Key Resources

For more information on BIP notifications, refer to Chapter 14, Notifications and Approvals in the Implementing Global Human Resources guide.

Bypass Document Type Configuration Approval

You can streamline the configuration of document type with the approval rule set to bypass by default.

Steps to Enable

You don't need to do anything to enable this feature.

Use Secured HSDL Objects for Document Records

You can now use the secured HCM Spreadsheet Data Loader (HSDL) spreadsheets that are available when performing mass actions in document records.

Steps to Enable

You don't need to do anything to enable this feature.

Key Resources

For more details on HSDL, refer to the Integrating with HCM Guide in the Oracle Help Center.

Document of Records Redesigned User Experience

Increase user satisfaction with the redesigned pages that now have the same look and feel on desktop and mobile devices. These redesigned pages are both responsive and easy to use on any device, with a modern look and conversational language. Clutter-free pages, with clean lines and just the essential fields, can be personalized to suit.

Generate Letters Based on Document Records

It is now easy to generate a letter based on data you enter while creating a document record. The generated letter is automatically stored as a PDF attachment against that document record for future reference. For example, an employment letter for a visa application.

Configure the Document Type with Report Path

Add Document Record Details

Preview Sample Letter in PDF Format

Final Letter After Approval Without Watermark

Steps to Enable

  1. Use the seeded DocumentReport.xdm data model to create your own BI template for the letter that needs to be generated.
  2. This BI template path should be provided when configuring the document type.

Tips And Considerations

  • If the BI path is provided, the Restrict Update and Restrict Delete options on the Document Type setup page are automatically set to Yes and are read-only. 
  • This feature is only applicable to responsive document records flow.

Display Document Type Description as Instructions

You can now provide meaningful instructions in the document type description. The document type description is displayed on the document records page when you click the information icon when adding or editing a document record. The information icon doesn't display when you don't specify a description.

Add the Document Type Description in the Setup Screen

Information Icon Displays Details Entered in Document Type Description

Steps to Enable

You need to enter the document type description in the Document Types task in Setup and Maintenance.

Tips And Considerations

  • This feature is only applicable to responsive document records flow.

REST Services

Enhanced Date Effectivity Support for Workers REST Resource

You can use the enhanced date effectivity functionality of the workers REST resource to update date effective person and employments objects such as assignments, visas, and so on. For example, you can use the RangeSpan header attribute to correct or update a range of records for a date effective object.

With this enhanced functionality, the workers resource also supports end dating of date effective records.

Steps to Enable

Review the REST service definition in the REST API guides, available from the Oracle Help Center > your apps service area of interest > REST API. If you're new to Oracle's REST services you may want to begin with the Quick Start section.

Key Resources

For more information, see the REST API for Oracle HCM Cloud guide on the Oracle Help Center.

Uptake Common Lookup Service for Workers REST Resource

You can use the commonLookupsLOV REST resource to get the possible values of the workers and its child resources attributes that are based on lookups. For example, when creating or updating person and employment records, you might need the possible values of attributes such as Gender, WorkerType, AssignmentCategory, and so on. You can obtain these values from the commonLookupsLOV REST resource.

Get Possible Values for WorkerType

Let's say that you want to update a worker's work relationship and need the possible values for the WorkerType attribute. To get the possible values:

  1. Perform a describe operation on the workRelationships resource using this URL format. /hcmRestApi/resources/11.13.18.05/workers/<ID>/child/workRelationships/describe

  2. Verify the LookupType for the WorkerType attribute.

    { "name" : "WorkerType", "type" : "string", "updatable" : true, "mandatory" : true, "queryable" : true, "allowChanges" : "inCreate", "precision" : 30, "title" : "Worker Type", "controlType" : "choice", "maxLength" : "30", "lov" :{ "attributeMap" : [ { "source" : "LookupCode", "target" : "WorkerType" } ], "displayAttributes" : [ "Meaning" ], "lovResourcePath" : [ { "resource" : "commonLookupsLOV", "filter" : "?finder=LookupTypeFinder%3BLookupType%3DPER_PERIOD_TYPE" } ] }

  3. Verify the commonLookupsLOV definition. { "rel" : "lov", "href" : "http://host:port/fscmRestApi/resources/11.13.18.05/commonLookupsLOV", "name" : "commonLookupsLOV", "kind" : "collection" } 

  4. Click the href link, append the filter, and perform a GET operation on the URL. https://host:port/fscmRestApi/resources/11.13.18.05/commonLookupsLOV?finder=LookupTypeFinder;LookupType=PER_PERIOD_TYPE

Steps to Enable

Review the REST service definition in the REST API guides, available from the Oracle Help Center > your apps service area of interest > REST API. If you're new to Oracle's REST services you may want to begin with the Quick Start section.

Key Resources

For more information, see the REST API for Oracle HCM Cloud guide on the Oracle Help Center.

Global HR Replaced or Removed Features

From time to time, Oracle replaces existing features with new features, or removes existing features.

Replaced features may be put on a path of removal, the features below will let you know what update you will have to have moved to the newer feature. As a best practice, you should move to the newer feature as soon as possible for full support and to stay up with the latest updates that the product offers.

Any feature that is removed, will have an Update in which that feature is no longer available. Please make necessary plans to move off the feature by the Update indicated, as it will no longer be available.

Document Records and Delivery Preferences Available Only in Responsive Pages from 20B

We recommend that you migrate to the Document Records and Document Delivery Preferences responsive pages to leverage enhanced features introduced in release 18B.

NOTE: From 20B onwards, document records and document delivery preferences in Classic UI will no longer be supported.

These are the benefits of moving to the Document Records and Document Delivery Preferences responsive pages:

  • Renders the page on any device (desktop, laptop, tablet, mobile phone, etc.) seamlessly, thereby providing a consistent user experience across devices.
  • Simplifies the user experience by reducing multiple navigation paths to the Document Records and Document Delivery Preferences sections.
  • Encourages the recommended navigation since document records created with the existing Manage Person flow navigation does not trigger document record approval.
  • Supports minimum attachments feature for document records.
  • Supports BIP based notifications on create, update, and delete of document records.
  • Provides the ability to view and download attachments from BIP based notifications.

Steps to Enable

NOTE: From 20B onwards, document records and document delivery preferences responsive pages are available by default.

NOTE: This step of enabling profile is for existing customers only. New customers starting with 19D or a later release do not need to setup these profiles, as the new responsive screens are delivered by default.

In order to enable you must enable the following profile option and have enabled the HCM_RESPONSIVE_PAGES_ENABLED profile option. If you have not enabled the HCM_RESPONSIVE_PAGES_ENABLED profile option, please see the HCM Responsive User Experience Setup Information white paper in My Oracle Support (Document 2399671.1).

Field Value

Profile Option Code

PER_PERSONAL_INFORMATION_RESPONSIVE_ENABLED

Profile Display Name

Mobile-Responsive Personal Information Pages Enabled

Application

Global Human Resources

Module

Personal Information

Description

Enable the new responsive Personal Information pages.

Start Date

01/01/1950

End Date

 

In the Setup and Maintenance work area:

  1. Search for and click the Manage Profile Options task.
  2. Select New on the Manage Profile Options page, on the Actions menu.

On the Create Profile Option page:

  1. Complete all required fields.
  2. Click Save and Close.

On the Manage Profile Options page, in the Profile Option Levels section:

  1. Select the check box levels to enable at the profile option at the Site level:
  • Select the Enabled check box, to enable the feature.
  • Select the Updateable check box, to allow users update privileges.

NOTE: The profile values will appear in read-only mode if deselected.

  1. Click Save and Close.

To enable the profile option just created, navigate to the Setup and Maintenance work area:

  1.  Search for and click the Manage Administrator Profile Values task.
  2.  Search for and select the newly created profile option.
  3.  Click to add a new Profile Value.
  4.  Select the Level as Site.
  5.  Enter a Y in the Profile Value field.
  6.  Click Save and Close.

When the profile options are enabled, the Document Records and Document Delivery Preferences self-service actions will take the user to the new self-service flows and the classic flows will no longer be available.

Key Resources

For more information on creating and enabling the profile options, refer to the following document on My Oracle Support:

  • HCM Responsive User Experience Setup Information- (Document 2399671.1)

For more information on personalizing pages, refer to the following:

  • Chapter 3, Page Customization in the Oracle Applications Cloud: Configuring and Extending Applications guide. 
  • The Developer Relations Page Composer Oracle YouTube channel.

Change Legal Employer To Be Replaced With Local and Global Transfer Flow in Update 20D

We recommend that you start using the responsive Local and Global Transfer flow introduced in release 19A. These are the key features available only in the Local and Global Transfer flow:

  • Managing assignment extensible flexfields
  • Managing enhanced payroll information and copy options
  • Managing performance goals and documents copy options

NOTE: The classic Global Transfer flow using the Manage Employment task will continue to be supported. Only the classic and responsive Change Legal Employer flows are being decommissioned and not supported from release 20D onwards.

Steps to Enable

Make the feature accessible by assigning or updating privileges and/or job roles. Details are provided in the Role section below.

Key Resources

For more information, see the following resources:

  • Transfer Actions topic in the Hire and Manage Workers chapter of the Using Global Human Resources guide in the Oracle Help Center
  • The 19A Global Human Resources What's New feature Local and Global Transfer Guided Process

Role Information

The following table shows the aggregate privileges that support this feature and the predefined roles that inherit them.

Aggregate Privilege Name and Code

Job Role Name

Perform Worker Local and Global Transfers

ORA_PER_TRANSFER_WORKER_LOCAL_GLOBAL

Human Resource Specialist

If you are using the predefined roles, no action is necessary. However, if you are using custom versions of these roles, you must add these aggregate privileges to your custom roles to use this feature. See the Release 13 Oracle Human Capital Management Cloud Security Upgrade Guide on My Oracle Support (Document ID 2023523.1) for instructions about implementing new functions in existing roles.

Compare Feature Is Decommissioned

The Compare feature is now decommissioned and hidden out-of-the-box. If you want to use the feature, you need to re-enable it using the profile option ORA_PER_HIDE_COMPARE_FLOW.

You use the Compare feature to compare two or more items of the same or different types. For example, compare one person to another or a person to a job profile.

Steps to Enable

Re-enable the Compare feature using these steps.

  1. Go to Setup and Maintenance > Manage Administrator Profile Values.
  2. Search for the profile option, ORA_PER_HIDE_COMPARE_FLOW and set the profile value to N.
  3. Logout of the application and re-login.
  4. Verify if the Compare action is now visible from My Client Groups > Show More > Workforce Structures

Human Capital Management for Germany

Oracle Fusion HRMS (Germany) supports country specific features and functions for Germany. It enables users to follow Germany’s business practices and comply with its statutory requirements.

New Value Intersexual for Gender

You can now use the new value Intersexual that is included in the list of values for Sex, to report diverse genders. You can report these values:

  • F - Female
  • M - Male
  • ORA_HRX_INTERSEXUAL - Intersexual
  • NS - Not specified.

Steps to Enable

You don't need to do anything to enable this feature.

Tips And Considerations

For previous releases, the value Not Specified was used to report diverse genders. You can use the new value Intersexual from this release onwards.

Disability and Reporting Enhancements

You can now enter the disability degree of 20 for coequal employees.

When processing the disability data, the German REHADAT Disability Report picks up all gender values and reports them in the appropriate output file.

Steps to Enable

You don't need to do anything to enable this feature.

Global Payroll Interface

Oracle Global Payroll Interface supports features to send personal payroll information to third-party payroll providers and then to import processed payroll data into Oracle Global HR. You can copy and modify predefined extract definitions to meet the requirements of your third-party payroll provider. Before extracting data, payroll coordinators can optionally run the Calculate Gross Earnings process to calculate periodic values to validate gross earnings calculations. If you import processed payroll data or payslips from your third-party payroll provider, the data is available for further reporting and analysis.

ADP Global Payroll Interface Payload Configuration

You can choose data components and attributes for both real-time and HCM extracts batch mode integration to configure HCM Cloud data integrated with ADP Global Payroll. Payload configuration allows you to choose the content of the payload for both real-time and batch processing flows. You can also choose the mandatory and optional attributes that is applied for both the flows.

Steps to Enable

To request this feature, create a Service Request with Oracle Support and provide the Account Name and the business requirement.

Role Information

Security

This table shows the security privileges and the predefined roles that inherit them.

Privilege Name

Privilege Code

Role

Manage Payroll Integration Setup

HRY_MANAGE_PAYROLL_INTEGRATION_SETUP_PRIV

Human Capital Management Integration Specialist

Status Dashboard for ADP Global Payroll Interface

During HCM Cloud to ADP Global Payroll integration flow, the application generates errors at these stages:

  • Payload validation
  • Response from ADP

You can review any exceptions or errors generated during these stages through View Payload Delivery Results task under Data Exchange.

When you create a new-hire record in ADP or move the status of record to Error, the application generates a success or failure message and sends a notification to the Line Manager of the new-hire. 

Steps to Enable

To request this feature, create a Service Request with Oracle Support and provide the Account Name and the business requirement.

Role Information

Security Privileges

This table shows the security privileges and the predefined roles that inherit them.

Privilege Name

Privilege Code

Role

View Payroll Integration Delivery Exceptions

HRY_VIEW_PAYROLL_INTEGRATION_DELIVERY_EXCEPTIONS_PRIV

Payroll Interface Coordinator

You also need the data role with corresponding payroll security profile defined to view errors for a given payroll.

Worklife Solutions

Workforce Reputation Management

Oracle Workforce Reputation Management harnesses social networks to help organizations discover, mobilize, and retain talent. This functionality provides insight into workers' social reputation and influence while also monitoring workers' social media usage compliance and mitigating social media risk.

Track Skill Progress History

You can now track the progress you make and work on skills that need improvement using Skill Progress history. If you have been working on developing a skill then you can use Score Progress to get insights on your progress on a weekly or monthly basis. You can view progress details for the last three months.

Track Your Progress

Steps to Enable

You don't need to do anything to enable this feature.

Answer Questions Related to a Specific Skill

You can build your personal brand by sharing what you know. If you find a question that interests you or that pertains to your skills then you can now use Answer Questions to post your response.

Answer Questions to Build Your Personal Brand

Steps to Enable

You don't need to do anything to enable this feature.

Workforce Health and Safety Incidents

Oracle Health and Safety supports corporate initiatives to track and improve health and safety in the workplace.

Descriptive Flexfields Available in Incident Reporting for Employees

Capture more information about an incident using descriptive flexfields (DFF) for the professional user page.

Descriptive Flexfields in the Incident Reporting

Steps to Enable

To use the descriptive flexfield in incident reporting for employees, you need to define and deploy the descriptive flexfield.

  1. From Home>Setup and Maintenance, search for Manage Descriptive Flexfields task in the Tasks tab.
  2. In the Manage Descriptive Flexfields page, search by Workforce Health and Safety Incidents module.
  3. Select the Descriptive Flexfields for Incidents and click Actions > Edit.
  4. Configure the DFF for Incidents and define the segments as required.
  5. Click Save and Close.
  6. In the Manage Descriptive Flexfields page, select the flexfield and click the Deploy Flexfield button.
Code Name Description

HNS_INCIDENTS_DFF

Descriptive Flexfields for Incidents

Fields for incident information on the incident page.

Tips And Considerations

Any DFF you add to the incident details section in the professional user page, will also appear in the incident details section in the employee self-service incident reporting pages.

Key Resources

For more information refer the Configuring and Extending Applications Guide in Oracle Help Center for the following topics:

  • Descriptive Flexfields
  • Overview of Flexfield Configuration
  • Flexfield Deployment

OTBI - Additional Investigation Analysis Fields

Capture more analysis information on investigations for additional reporting in OTBI with five new fields:

  • Casual Factors
  • Underlying Factors
  • Contributing Factors
  • Immediate Cause
  • Root Cause

Use these fields to analyze the conditions that contributed or caused the incident.

Overall Findings on the Create Investigation Page

Steps to Enable

You don't need to do anything to enable this feature.

Corporate Social Responsibility

Oracle Corporate Social Responsibility represents a corporation's initiatives to take responsibility for its effects on the environment and social well-being. Corporate social responsibility is increasingly becoming a decisive factor in HR processes to recruit, retain, and motivate the most qualified employees.

Add Unregistered Volunteers

You can add volunteers to a volunteering project even though they didn't register but turned up at the project location. You can use the Update Volunteers option to add volunteers and also update hours for all volunteers.

Steps to Enable

You don't need to do anything to enable this feature.

Include Attachments in a Volunteering Project

You can add attachments such as consent forms or flyers to upcoming volunteering projects. Volunteers can view or download these attachments for reference.

Add Attachments

Steps to Enable

You don't need to do anything to enable this feature.

HR Optimizations

HCM Transactional Business Intelligence

Oracle Transactional Business Intelligence is a real time, self service reporting solution offered to all Oracle® Cloud application users to create ad hoc reports and analyze them for daily decision-making. Oracle Transactional Business Intelligence provides human resources managers and specialists, business executives, and line managers the critical workforce information to analyze workforce costs, staffing, compensation, performance management, talent management, succession planning, and employee benefits.

Don’t want to start from scratch building a report or analytics? Check out the library of sample reports for all products on Customer Connect on the Report Sharing Center.

Global HR

Additional Attributes to Checklist Subject Area

Enhance your reporting on the Checklist subject area with the addition of new attributes related to checklist task templates and checklist task details. 

The new attributes and their corresponding folders are as below.

Dimension Name Sub Folders - dimensions Attributes
Checklist Task Template  
  • Template ID
  • Report Path
  • Signature Type
  • Task Category
Checklist Task Template Checklist Task Template Identifiers
  • Document Type Identifier 
  • Questionnaire Identifier 
Checklist Task Details  
  • Report Path
  • Reopened By
  • Reopened On
  • Signer Email
  • Signed By
  • Signed On
  • Signature Type 
  • Document to Be Signed
  • Template ID
Checklist Task Details Checklist Task Details Identifiers
  • Document Type Identifier 
  • Questionnaire Identifier 

Steps to Enable

You don't need to do anything to enable this feature.

Enhancement to Checklist Subject Area to Report on Pending Workers

Enhance your reporting on Workforce Management with the Checklist Real Time subject area to report on checklists allocated to pending workers. The Workforce Management - Checklist Real Time subject area renders the allocated checklist data for workers only if the workers have at least one primary assignment, i.e. PER_ALL_ASSIGNMENTS_M. Primary_Flag = 'Y'.

Any worker be it Pending worker or not if they do not have a primary assignment the checklist data is not rendered. To overcome this limitation, the Person Number and Name attributes are added to the allocated checklists folder. With this enhancement the customers can do the reporting on pending workers using the allocated checklist folder.

NOTE: With this enhancement, you will have to modify their existing analysis to render the name of the pending workers, if there are any checklist task records for them. In the employee name column of the analysis the formula must be added like: IFNULL("Workforce Management - Checklist Real Time"."Worker"."Employee Name", "Workforce Management - Checklist Real Time"."Allocated Checklist"."Person Name")

Steps to Enable

You don't need to do anything to enable this feature.

Manager Email Enhancement in Parent Manager Folder

Improve your reporting on the bottom up manager hierarchy of workers with the inclusion of the manager's work email. The work email attribute is added in each level of the manager hierarchy in the Parent Managers folder.

Steps to Enable

You don't need to do anything to enable this feature.

New Attribute - Work Email Added to Worker Dimension

Enhance your reporting on worker details with the inclusion of the attribute to report on the employee's official work email irrespective of it being flagged as primary or not. A new attribute named 'Work Email' is added to the Worker dimension.

Steps to Enable

You don't need to do anything to enable this feature.

New Manager Sub Folder in Worker Dimension

Improve your reporting on attributes related to the worker's manager with the inclusion of a new sub folder named Manager in the worker dimension.

This new sub folder contains most of the assignment related information of the manager.

NOTE: The existing attributes related to the manager under the Worker dimension, which existed from previous releases will be removed in Update 20D, since these will be available for reporting from the new Manager sub folder.

Steps to Enable

You don't need to do anything to enable this feature.

Global HR OTBI Replaced or Removed Features

From time to time, Oracle replaces existing features with new features, or removes existing features.

Replaced features may be put on a path of removal, the features below will let you know what update you will have to have moved to the newer feature. As a best practice, you should move to the newer feature as soon as possible for full support and to stay up with the latest updates that the product offers.

Any feature that is removed, will have an Update in which that feature is no longer available. Please make necessary plans to move off the feature by the Update indicated, as it will no longer be available.

Columns Removed Across Subject Areas

A few existing attributes have been removed from the subject areas.

The list of attributes removed include the following:

Subject Areas Folder Name Column Name
Workforce Management - Person Real Time Person Contact Relationship

Beneficiary

Beneficiary Code

All Subject areas that have Grade dimension Grade

Grade Type

Grade Type Code

Steps to Enable

You don't need to do anything to enable this feature.

Health and Safety

New Health and Safety Subject Area - Data Security - Incidents

Enhance your reporting on data security incidents with the new subject area named Data Security - Incidents Real Time.

You will be able to report on incidents, event details, critical information like lost or stolen laptop or, unauthorized system access. Key metrics related to incidents and events include count of incident, count of incident events, count of closed incidents etc.

This new subject area can be used to review and take actions to continually improve the data security incident management system.

Steps to Enable

Leverage new subject area(s) by adding to existing reports or using in new reports. For details about creating and editing reports, see the Creating and Administering Analytics and Reports book (available from the Oracle Help Center > your apps service area of interest > Books > Administration).

Role Information

  • Duty Role - FBI_ENVIRONMENT_HEALTH_AND_SAFETY_TRANSACTION_ANALYSIS_DUTY
  • Duty Role Name - Environment, Health and Safety Transaction Analysis Duty
  • Job Role - ORA_HNS_ENVIRONMENT_HEALTH_AND_SAFETY_MANAGER_JOB
  • Job Role Name - Environment, Health and Safety Manager

IMPORTANT Actions and Considerations

REPLACED OR REMOVED FEATURES

From time to time, Oracle replaces existing Cloud service features with new features, or removes existing features. When a feature is replaced the older version may be removed immediately or at a future time. As a best practice, you should use the newer version of a replaced feature as soon as the newer version is available.

Product

Removed Feature

Target Removal

Replacement Feature

Replaced In

Additional Information

Global HR

Compare Feature Is Decommissioned 20B None   This feature is now hidden out of the box. You can re-enable, see instructions in the What's New for 20B.
OTBI Columns Removed Across Subject Areas 20B None    

Global HR

Document Records and Delivery Preferences Available Only in Responsive Pages from 20B 20B Document Records Enhancements 18B  
Global HR

Seniority Dates Moves from V2 to V3 in Update 20B

20B

Seniority Dates V3

17D  

Global HR

Change Legal Employer To Be Replaced With Local and Global Transfer Flow in Update 20D 20D

Local and Global Transfer Guided Process

19A  

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ORACLE CURRENTLY PLANS TO DECOMISSION THE HCM CLASSIC SIMPLIFIED USER INTERFACE IN UPDATE 20B

The new and redesigned HCM Responsive User Experience has been available and promoted as our standard since Update 18B. If you are still using the older HCM Classic Simplified User Interface, please begin transitioning to the HCM Responsive User Experience.

For information, video links and next steps, please see Document ID 2399671.1 - HCM Responsive User Experience Setup Information

Highlights of New User Interface:

We’ve taken the employee and manager self-service pages to the next level by redesigning them to look and behave the same on desktop and mobile devices. We’ve also changed the look and feel of the pages to provide a better experience for end users.

Pages and messages look more modern and use simpler, more conversational language so that you can more easily read and understand content across all devices. The pages are clutter-free and clean and display only those fields that are required to complete the task. You can personalize the pages and add more fields that are hidden by default. For most self-service tasks, you’re asked what you want to do, and the task is broken down into a series of steps based on your choice.

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KNOWN ISSUES / MONTHLY AND STATUTORY MAINTENANCE PACK

Oracle publishes a Known Issues document for every Update to make customers are aware of potential problems they could run into and the document provides workarounds if they are available.

Oracle also publishes Maintenance Pack and Statutory Maintenance Pack documentation of bugs that are fixed in the monthly or statutory patching.

To review these documents you must have access to My Oracle Support:

Oracle Human Capital Management Cloud Functional Known Issues and Maintenance Packs (Document ID 1554838.1)