February Maintenance Pack for 23A
This document will continue to evolve as existing sections change and new information is added. All updates appear in the following table:
| Date | Module | Feature | Notes |
|---|---|---|---|
| 27 JAN 2023 | Created initial document. |
HCM Cloud applications have two types of patches you can receive that are documented in this What’s New:
- Release Updates (23A, 23B, 23C, and 23D)
- Optional Monthly Maintenance Packs to each update
It is important for you to know what Release Update your environment is on. You can find this in your Cloud Portal.
____________________
HAVE AN IDEA?
We’re here and we’re listening. If you have a suggestion on how to make our products better, please let us know. To enter an idea go to the Ideas Lab on Oracle Customer Connect. In this document wherever you see the light bulb icon after the feature name it means we delivered one of your ideas.
____________________
Suggested Reading for all HCM Products:
- HCM Common What's New - In this What's New you will find feature that are used across applications.
- Human Resources What’s New – In the Global Human Resources section you will find features on the base application in which other application are built upon.
NOTE: Not all Global Human Resource features are available for Talent and Compensation products.
- Oracle Human Capital Management Cloud Functional Known Issues and Maintenance Packs (Document ID 1554838.1). These documents identify bug fixes and possible known issues. You will also need to review these documents based in the release update version you are currently on or will be moving to.
- Oracle Help Center – Here you will find guides, videos and searchable help.
- Release Readiness – New Feature Summary, What’s New, Feature Listing Spreadsheet, Spotlights and Release Training
GIVE US FEEDBACK
We welcome your comments and suggestions to improve the content. Please send us your feedback at oracle_fusion_applications_help_ww_grp@oracle.com. Indicate you are inquiring or providing feedback regarding the HCM Cloud What’s New in the body or title of the email.
Column Definitions:
Report = New or modified, Oracle-delivered, ready to run reports.
UI or Process-Based: Small Scale = These UI or process-based features are typically comprised of minor field, validation, or program changes. Therefore, the potential impact to users is minimal.
UI or Process-Based: Larger Scale* = These UI or process-based features have more complex designs. Therefore, the potential impact to users is higher.
Features Delivered Disabled = Action is needed BEFORE these features can be used by END USERS. These features are delivered disabled and you choose if and when to enable them. For example, a) new or expanded BI subject areas need to first be incorporated into reports, b) Integration is required to utilize new web services, or c) features must be assigned to user roles before they can be accessed.
| Ready for Use by End Users Reports plus Small Scale UI or Process-Based new features will have minimal user impact after an update. Therefore, customer acceptance testing should focus on the Larger Scale UI or Process-Based* new features. |
Customer Must Take Action before Use by End Users Not disruptive as action is required to make these features ready to use. As you selectively choose to leverage, you set your test and roll out timing. |
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|---|---|---|---|---|---|---|
| Feature |
Report |
UI or |
UI or |
|
||
HCM Data Loader provides a flexible and efficient method of bulk loading business object data for data-migration and on-going incremental updates to Oracle Human Capital Management Cloud.
Create job offers and offer assignments with these new and extended HCM Data Loader business objects.
NEW BUSINESS OBJECTS
Recruiting
| Business Object | Description |
|---|---|
| Job Offer | The details of a job offer made to an applicant. After the job offer is created the offer assignment, salary, payroll, and compensation data can be loaded. Recruiters and hiring managers are the primary roles in job offers. |
| Job Offer Letter | The details of an offer made to a candidate. This letter is generated based on a template from the content library and contains the expiration date for the offer. This letter is extended to a candidate post approval of the offer. You can optionally validate for the presence of a payroll and compensation elements. Supply user key attributes to identify the candidate and requisition. Source keys aren't fully supported. |
.
ENHANCED BUSINESS OBJECTS
Global HR
| Business Object | Component | New Attributes |
|---|---|---|
| Worker | Assignment | When creating an offer assignment, you can now reference the job offer using these new attributes:
You must include this instruction at the top of your Worker.dat file when creating offer assignments: SET OFFER_ASSIGNMENTS_FILE Y |
You can now load job offers and create offer assignment information using HCM Data Loader.
Steps to Enable
You don't need to do anything to enable this feature.
Tips And Considerations
Use the View Business Objects task to review and download the latest business object information.
This document will continue to evolve as existing sections change and new information is added. All updates appear in the following table:
| Date | Module | Feature | Notes |
|---|---|---|---|
| 27 JAN 2023 | HCM Common Architecture | Enhancements to Approvals and Notifications | Updated document. Revised feature information. |
| 02 DEC 2022 | Created initial document. |
HCM Cloud applications have two types of patches you can receive that are documented in this New Feature Summary:
- Release Updates (23A, 23B, 23C, and 23D)
- Optional Monthly Maintenance Packs to each update
It is important for you to know what Release Update your environment is on. You can find this in your Cloud Portal.
____________________
HAVE AN IDEA?
We’re here and we’re listening. If you have a suggestion on how to make our cloud services even better then go ahead and tell us. There are several ways to submit your ideas, for example, through the Ideas Lab on Oracle Customer Connect. Wherever you see this icon after the feature name it means we delivered one of your ideas.
We’re here and we’re listening. If you have a suggestion on how to make our products better, please let us know. To enter an idea go to the Ideas Lab on Oracle Customer Connect. In this document wherever you see the light bulb icon after the feature name it means we delivered one of your ideas.
____________________
SUGGESTED READING FOR ALL HCM PRODUCTS
- HCM Common What's New - In this What's New you will find feature that are used across applications.
- Human Resources What’s New – In the Global Human Resources section you will find features on the base application in which other application are built upon.
NOTE: Not all Global Human Resource features are available for Talent and Compensation products.
- Oracle Human Capital Management Cloud Functional Known Issues and Maintenance Packs (Document ID 1554838.1). These documents identify bug fixes and possible known issues. You will also need to review these documents based in the release update version you are currently on or will be moving to.
- Oracle Help Center – Here you will find guides, videos and searchable help.
- Release Readiness – New Feature Summary, What’s New, Feature Listing Spreadsheet, Spotlights and Release Training
GIVE US FEEDBACK
We welcome your comments and suggestions to improve the content. Please send us your feedback at oracle_fusion_applications_help_ww_grp@oracle.com. Indicate you are inquiring or providing feedback regarding the HCM Cloud What’s New in the body or title of the email.
Column Definitions:
Report = New or modified, Oracle-delivered, ready to run reports.
UI or Process-Based: Small Scale = These UI or process-based features are typically comprised of minor field, validation, or program changes. Therefore, the potential impact to users is minimal.
UI or Process-Based: Larger Scale* = These UI or process-based features have more complex designs. Therefore, the potential impact to users is higher.
Features Delivered Disabled = Action is needed BEFORE these features can be used by END USERS. These features are delivered disabled and you choose if and when to enable them. For example, a) new or expanded BI subject areas need to first be incorporated into reports, b) Integration is required to utilize new web services, or c) features must be assigned to user roles before they can be accessed.
| Ready for Use by End Users Reports plus Small Scale UI or Process-Based new features will have minimal user impact after an update. Therefore, customer acceptance testing should focus on the Larger Scale UI or Process-Based* new features. |
Customer Must Take Action before Use by End Users Not disruptive as action is required to make these features ready to use. As you selectively choose to leverage, you set your test and roll out timing. |
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|---|---|---|---|---|---|---|
| Feature |
Report |
UI or |
UI or |
|
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Autocomplete Rules for HCM Experience Design Studio Enhancements |
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Oracle Applications Security provides a single console where IT Security Managers and Administrators can perform various functions including user lifecycle management, role definition, security policy management(both functional and data), role hierarchy maintenance, username and password policy administration, and certificate management. The console also enables users to simulate the effect of security changes, to run security reports, and download a connector for integration with Microsoft Active Directory.
Secure Talent Pools Through HCM Data Security
The following features for securing Talent Polls are available:
- You can create talent pool security profiles and assign it to a data role. Within the Workforce Structures work area or Setup and Maintenance, you can secure talent pool security profiles by business unit, department, or job family.
Secure Talent Pool Security Profiles
- You can secure a talent pool directly on the Data Roles and Security Profiles.
Secure Talent Pool on Data Roles and Security Profiles
- You can either define the talent security profile ahead of time, or from within the Data Roles and Security Profiles task flow.
Assign Security Profile to Role
- The enhanced Regenerate Data Security Profiles process now includes the talent pool security profile for bulk regeneration.
Regenerate Data Security Profiles Process
- Setup and Maintenance Data Role Migration and Preview HCM Data Security pages now support talent pool security profiles.
This enhancement now supports all of the available security profile types. Prior to this enhancement, you would have to go into each security profile and manually save each security profile individually.
Steps to Enable
You don't need to do anything to enable this feature.
Tips And Considerations
As part of your upgrade, a script runs to default existing data roles with view by ownership talent pool security profile.
This ensures the same access to existing pre-upgrade talent pools will continue.
This section covers features used across all HCM Applications.
Enhancements to Transaction Console Archive Process
The Transaction Console summary page now displays a yellow banner that reminds users to archive completed transactions.
The banner displays when the archive process hasn't been run in the past 3 months.
You can use Archive Now to immediately archive the transactions. When you click Archive Now, a confirmation displays. If you click Dismiss, the notification is snoozed for 24 hours after which the message displays again.
With this feature performance of the transaction console is improved.
Steps to Enable
You don't need to do anything to enable this feature.
Key Resources
For more information, see the Workflow Notifications and Approvals chapter in the Using HCM Common Features guide.
Enhancements to Transaction Console - Diagnostic Log
The Transaction Console diagnostic log now lets you do the following:
- Download the diagnostic log for healthy pending transactions.
- View details of all the attachments added at any stage of the transaction in the diagnostic log.
Select an in-progress transaction, drill-down to the transaction details page, and use the Download link. This downloads the details of the transaction in .html format.
Any attachments that you add as part of the transaction are listed in the Attachments section in the .html file.
With this feature you now have the ability review the transaction details log.
Steps to Enable
You don't need to do anything to enable this feature.
Key Resources
For more information, refer to the Workflow Notifications and Approvals chapter in the Using HCM Common Features guide.
Enhancements to Approvals and Notifications
You can now resend approval email notifications for in-progress transactions. You can select one or more transactions in the Transaction Console page or drill-down to the Transaction details page for a transaction and use Resend Email Notification in the Actions menu to notify assignees.
Resend Email Notification in Actions Menu on the Details Page
Confirmation Message Displays for Selected Transactions
When you click Resend Email Notification, if there are multiple tasks and assignees in the transaction then those tasks and assignees display in a dialog box.
Status Dialog Box for Submitted Process
This feature provides the ability to resend email notifications in the event of any deletions or loss of data.
Steps to Enable
You don't need to do anything to enable this feature.
Tips And Considerations
- This action is available only to administrators and for in-progress assigned transactions.
- If there’s a change in the email ID after the first notification then on the resend the new email ID is automatically used.
Key Resources
For more information, refer to this resource on the Oracle Help Center:
Role And Privileges
You need to grant administrators the Perform HCM Approval Transaction Actions (PER_PERFORM_APPROVAL_TRANSACTION_ACTIONS_PRIV) privilege.
This section covers features used across all HCM Applications. For more information on HCM Common information check out the Using Common Features for HCM guide, located in the Oracle Help Center.
Autocomplete Rules for HCM Experience Design Studio Enhancements
Enhance your users' experience authoring new rules in Autocomplete Rules for HCM Experience Design Studio with these additional capabilities:
- Global HR: Author defaulting and validation rules when you terminate an assignment using V3 Termination.
- Payroll: Default the Timecard Required check box and Overtime Period based on HR assignment attributes such as job, grade, or department in the Payroll Assignment business object.
- Recruiting: Validate the offer letter template based on legal entity on When and Why, and business unit or grade on Assignment Details. Enforce business rule on number of offers that can be extended to a candidate.
These features help in these ways:
- Ensure accurate and consistent data by validating the user-entered values.
- Allow your organizations to adjust quickly with HR compliance without relying on new release updates.
Steps to Enable
To enable this feature you need to log a Service Request (SR).
Please review and follow the instructions provided in the My Oracle Support document, Enabling Oracle HCM Cloud Autocomplete Rules (Document ID 2767655.1) to get access.
Key Resources
For additional information on Autocomplete Rules for HCM applications, refer these What's New features in Update 23A:
- Global Human Resources: Autocomplete Support for Terminating an Assignment
- Payroll: Autocomplete Rules for TimeCard Required and Overtime Period within HR Flows
- Recruiting: Autocomplete Rules - Extend Rules for Job Offer - Autocomplete Rules
Role And Privileges
You must be granted the Human Capital Management Application Administrator role to work in a sandbox.
HCM Data Loader provides a flexible and efficient method of bulk loading business object data for data-migration and on-going incremental updates to Oracle Human Capital Management Cloud.
Extend your data loading capabilities with these new and enhanced business objects:
NEW BUSINESS OBJECTS
Health and Safety
| Object Name | Description |
|---|---|
| Incident Summary | Record details of an occurrence that has, or could have resulted in, some form of harm to people, property, or the environment. This object hierarchy contains the following components:
|
Talent Management
| Object Name | Description |
|---|---|
| Enhanced Talent Profile | Create and maintain model profiles and person Talent profiles. This object hierarchy contains the following components:
|
| Enhanced Talent Profile Translation | Translation records for enhanced talent profile. |
| Model Profile Extra Info Translation | Translations for extra information associated with a model profile. |
| Talent Bookmark Translation | Translation records for talent profile bookmarks. |
.
ENHANCED BUSINESS OBJECTS
These business object hierarchies have been enhanced:
Global Payroll
| Object Name | Changes |
|---|---|
| Payroll Element Definition | You can now bulk load element eligibility for preconfigured elements. |
Recruiting
| Object Hierarchy | Changes |
|---|---|
| Candidate | Candidate
Candidate Address
Candidate Phone
|
| Content Library | New Objects added to the hierarchy:
|
| Job Requisition | You can now set default values in your requisition from the job, position, or template created for the requisition. Use the new DefaultFrom attribute to specify Job, Position, or Template. |
.
BUSINESS OBJECTS WITH NEW ATTRIBUTES
Global HR - Checklists
| Object Name | Component Name | New Attributes |
|---|---|---|
| Allocated Checklist | Allocated Checklist |
|
| Allocated Checklist Translation | Allocated Checklist Translation |
|
| Checklist Template | Checklist Template |
|
| Checklist Translation | Checklist Translation |
|
Global HR - Document Records
| Object Name | Component Name | New Attributes |
|---|---|---|
| Document Type | Document Type |
|
| Document Type Translation | Document Type Translation |
|
Global HR - Setup
| Object Name | Component Name | New Attributes |
|---|---|---|
| Calendar Event | Calendar Event |
|
Global HR - Work Structures
| Object Name | Component Name | New Attributes |
|---|---|---|
| Job | Job |
|
| Location | Location |
|
| Organization | Organization Extra Information | The following flexfield segments have been added to the Work Day Information context for Department flexfield categories:
|
| Position | Position |
|
Global HR - Worker
| Object Name | Component Name | New Attributes |
|---|---|---|
| Worker | Assignment |
|
Recruiting
| Object Name | Component Name | New Attributes |
|---|---|---|
| Candidate Job Application | Candidate Job Application |
|
| Job Requisition | Job Requisition |
|
Talent Management
| Object Name | Component Name | New Attributes |
|---|---|---|
| Goal Plan | Goal Plan |
|
| Talent Pool | Talent Pool |
|
| Talent Review Meeting | Talent Review Meeting |
|
.
BUSINESS OBJECTS WITH REMOVED ATTRIBUTES
These attributes have been decommissioned for several releases and now are now unavailable:
Global HR - Document Records
| Object Name | Component Name | Removed attributes |
|---|---|---|
| Document Type | Document Type |
|
| Document Type | Document Type Attachment |
|
| Document Type | Document Type Delivery Preference |
|
Extend your bulk-loading capabilities with these new and extended objects available with HCM Data Loader and HCM Spreadsheet Data Loader.
Steps to Enable
You don't need to do anything to enable this feature.
Tips And Considerations
Use the View Business Objects task to review and download the latest business object information.
Additional Validation in Remove Person Information
You are now prevented from accidentally removing person information when further payroll processing is required. For example, person information will not be removed until a Final Close is set on the Payroll Relationship.
This feature ensures that payroll is processed correctly.
Steps to Enable
You don't need to do anything to enable this feature.
Tips And Considerations
When your license is set to Payroll, all payroll relationships for the employee must have a final close date before data for this employee can be purged.
- For HR and PAY interface customer, no change.
- For Payroll Customer, this is a change in behavior.
HCM Spreadsheet Data Loader provides a flexible and efficient method of bulk loading business object data for data-migration and on-going incremental updates to Oracle Human Capital Management Cloud.
Review Processed Spreadsheet Data Sets
The Recent Spreadsheet Loads and Import and Load Data pages have been updated, allowing you to generate an HCM Spreadsheet Data Loader spreadsheet for the data set in context. You can then download all records in the data set or just those in error.
Review spreadsheet rows directly from the status review pages. You don't have to use the Run Spreadsheet Data Loader task anymore to generate a spreadsheet and search for the data set.
Steps to Enable
You don't need to do anything to enable this feature.
Tips And Considerations
You can only review the spreadsheet rows for a data set if you have the authority to access the spreadsheet template used to create the data set. Furthermore, you can only review the data sets you've created unless you're authorized to view all data sets for the template.
Delete Spreadsheet Stage Table Data Updated User Interface
You can now initiate the deletion of HCM Spreadsheet Data Loader data sets from the stage tables on the revamped Delete Spreadsheet Stage Table Data user interface using your mobile device.
Users have a consistent experience when maintaining HCM Data Loader and HCM Spreadsheet Data Loader stage tables.
Steps to Enable
You don't need to do anything to enable this feature.
Tips And Considerations
Deleting a data set from the HSDL stage table will also delete it from the HDL stage tables.
Spreadsheet Business Object Enhancements
Extend your business users' bulk-loading capabilities:
BUSINESS USER ACCESS
You can now share templates based on these objects with your business users:
Benefits
- Affordable Care Act Override
- Beneficiary Enrollment
- Dependent Enrollment
- Participant Enrollment
- Person Beneficiary Organization
- Person Benefit Balance
- Person Benefit Group
- Person Habits
- Potential Life Event
LISTS OF VALUES
Lists of values for HCM Spreadsheet Data Loader spreadsheets have been added to these business objects:
Payroll
- Payroll Interface Inbound Record
Attributes with preconfigured LOVs:
- Legislative Data Group Name
- Payroll Name
- Period Name
Business users can use HCM Spreadsheet Data Loader to securely bulk-load Oracle HCM Cloud data.
Steps to Enable
You don't need to do anything to enable this feature.
Tips And Considerations
Available attributes that provide preconfigured lists of values are prefixed with the magnifying glass icon.
Existing templates will need to be edited to use the new list of values configuration.
Key Resources
- Oracle Learning Library: Extending List of Values Validation
IMPORTANT Actions and Considerations for HCM Common
REPLACED OR REMOVED FEATURES
From time to time, Oracle replaces existing Cloud service features with new features or removes existing features. When a feature is replaced the older version may be removed immediately or at a future time. As a best practice, you should use the newer version of a replaced feature as soon as the newer version is available.
| Product |
Removed Feature |
Target Removal |
Replacement Feature |
Replaced In |
Additional Information |
|---|---|---|---|---|---|
| None at this time |
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KNOWN ISSUES / MAINTENANCE PACK SPREADSHEETS
Oracle publishes a Known Issues document for every Update to make customers are aware of potential problems they could run into and the document provides workarounds if they are available.
Oracle also publishes Maintenance Pack and Statutory Maintenance Pack documentation of bugs that are fixed in the monthly or statutory patching.
To review these documents you must have access to My Oracle Support:
Oracle Human Capital Management Cloud Functional Known Issues and Maintenance Packs (Document ID 1554838.1)
Controlled Availability for HCM Common
The following is a list of Controlled Availability features that are being offered by our Controlled Availability Program.
NOTE: These features are not generally available for all customers at this time. These are only available through the Controlled Availability Program and will require approval to become a part of the features program. To be a part of these programs you will be required to participate in testing and providing feedback. Some programs may require other participation as well.
Not to worry if you don't have to time to be a part of these early stage programs. You can uptake this feature when it is generally available for all customers. When these features are available for all customers you will see the features under their product headings as usual.
We invite you all to browse through the list of features to see if there are any features you are interested in implementing in advance of the features scheduled release. The table below will provide information on signing up for features. Please sign up soon, as these programs have limited availability and some are designed for specific types of customers.
The table below gives you a brief description of the features available and how to sign up. Some features are bigger than others, so for more information there may be a What's New describing the feature in more detail below this table.
We look forward to hearing your thoughts and ideas as you participate the Controlled Availability programs!
| Product |
Feature Name |
Feature Description |
Type of Customer Needed to Test |
How to Sign Up |
Controlled Availability Release |
Is the Program Still Open? |
|---|---|---|---|---|---|---|
| Across All HCM Products |
Oracle Search is a dedicated search engine available in your Human Capital Management Cloud environments. It is based on Oracle Search Person Index Updates (feature below), a dedicated search platform for Oracle Cloud. |
Is dependent on Oracle Search-Based Global Search above or Connections that can be found in the 21A Global HR What's New under Controlled Availability Features. |
Customers cannot request Oracle Search as a standalone feature. It has to be requested as via specific Oracle Search-dependent feature like Connections (In 21A Global HR What's New Under Controlled Availability Features or Oracle Search-based Global Search (In the 21A HCM Common What's New under Controlled Availability Features: |
Revised 21A - 22D |
Open | |
| Across All HCM Products |
Oracle Search person index is optimized for better performance. This feature is needed for the Oracle Search-dependent features, see Oracle Search for HCM above. Controlled availability customers using HCM Oracle Search features (Connections, Oracle Search-based Global Search, Succession Organization Chart) are required to rebuild the index. |
Use of HCM Oracle Search features (Connections, Oracle Search-based Global Search, Succession Organization Chart). |
Only customers using Oracle Search features (Connections, Oracle Search-based Global Search, Succession Organization Chart). |
21C - 22D | Open | |
| Across All HCM Products |
Get News Feed Suggestions On Your Next Likely Actions | Get suggestions on your next likely actions in your news feed layout. This feature is currently in Controlled Availability and is available in Oracle Fusion Cloud HCM, Financials, Project Management, and Procurement. Artificial intelligence and machine learning algorithms predict and suggest the actions each user is most likely to take during a session. The algorithms use historic navigation behavior and patterns of each user and users like them to determine which navigation target they’re most likely to visit. |
All Newsfeed Customers |
You will need to log a Service Request (SR) through My Oracle Support and request for a promotion code. |
23A | Open |
HCM Common Controlled Availability
The following is a list of Controlled Availability features that are being offered by our Controlled Availability Program.
NOTE: These features are not generally available for all customers at this time. These are only available through the Controlled Availability Program and will require approval to become a part of the features program. To be a part of these programs you will be required to participate in testing and providing feedback. Some programs may require other participation as well.
Get News Feed Suggestions On Your Next Likely Actions
Get suggestions on your next likely actions in your news feed layout. This feature is currently in Controlled Availability and is available in Oracle Fusion Cloud HCM. Artificial intelligence and machine learning algorithms predict and suggest the actions each user is most likely to take during a session. The algorithms use historic navigation behavior and patterns of each user and users like them to determine which navigation target they’re most likely to visit.
Oracle Fusion Cloud Applications have a wide range of functionality and it can sometimes be difficult to know how to navigate to a task. With news feed suggestions, you can get to the tasks that matter faster. For example, if reviewing and approving expense reports is a task commonly performed by managers in your organization, new managers will receive a suggestion in their news feed to perform that task. Or if a few team members are entering performance goals, other members of that team see this task as a suggestion in their news feed.
These are some of the business benefits of this feature:
- Receive recommendations in your news feed on your next likely actions during that session
- Discover actions that other users like you have taken within Fusion
- As an administrator, you can pin specific task flow pages as a suggestion to raise the visibility of the task
Suggestions Tab in the News Feed Layout Showing Six Recommendations
Steps to Enable
To enable this feature, you need to log a Service Request (SR) through My Oracle Support and request for a promotion code. This feature is currently in Controlled Availability and requires a promotion code. For details, see Fusion Global HR: How to Apply for News Feed Suggestions Under Controlled Availability (DOC ID 2914373.1).