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Personal information means all information that relates to an identified individual or to an identifiable individual. For example, your name, address, email address, educational and employment background, CV and job qualifications. Personal information is also referred to as information about you.
We process personal information that you provide directly to us, such as when you register in the Oracle Talent Acquisition Cloud, submit a job application on the Sites or at a recruiting event, or when we conduct a phone or in-person interview. We may also receive personal information about you from other sources, such as from persons you indicate as a reference, persons who referred you for a position, in connection with background or employment checks, and from third party recruitment sources, including Sites. Sites include, without limitation, social sites where you have created a public page or profile or otherwise given permission so that recruiters can access your information on these sites. They also can include vendor sites where Oracle has invited you to participate in assessments, evaluations or online interviews. Online video interviews are subject to supplemental privacy terms.
We use personal information for the following purposes:
These purposes are described below in further detail.
If you get in touch with us (for example, through Oracle Talent Acquisition Cloud, contact forms on the Sites, contact with our recruiters or at events or via Sites) we process information about you to communicate with you about your application or job interests. For example, we may update you on the status of your application, inform you about new vacancies or invite you for recruitment activities such as a phone or in-person interview.
We process information about you to connect the right candidate with the right job at Oracle and evaluate whether you are the right applicant for a position. We may therefore include information about you in our recruitment databases to manage Oracle’s candidate selection and recruiting processes. If you are selected for a position at Oracle, information about you will also be used to facilitate the hiring process. Please be aware that, prior to hiring you and in order for Oracle to be able to extend an offer to you, you may be requested to complete a background check in accordance with Oracle policies and local law. For more information about this background check and the processing of information about you in connection with a background check, please see Oracle’s Background Check Process. Depending on your region, additional details regarding our use of background check information about you may also be specified in the applicable privacy notices and/or policies of our background check service provider.
Oracle may invite you to participate in assessments to evaluate your suitability for a position. In evaluating your suitability for the position, Oracle may access your assessment and receive results from the Sites.
When you choose to register with us to set up an Oracle Talent Acquisition Cloud account, we need to process your personal information so that we can create and administer your personal account. Upon creating your account, we will send you your personal login information. This personal information enables us to administer your account (such as authenticating your access or changing your password at your request).
In order to analyze, develop and improve Oracle Talent Acquisition Cloud, our recruiting activities and Oracle products and services, Oracle may process information about you, for example if you encountered any problems in using Oracle Talent Acquisition Cloud or if it is not functioning as expected. We may also process information about you to develop and test new products or system versions, patches and updates.
We may use personal information about you as necessary to maintain the security of the Oracle Talent Acquisition Cloud, and our sites, systems and networks. For example, we may process information about you when investigating suspicious activity on our sites, systems and networks.
In some cases, we may process information about you to comply with applicable laws and regulations, such as legally mandated reporting or other legal process requests. We may also process information about you in the performance and organization of our business and internal management, for example to conduct audits and investigations, for mergers and acquisitions, finance and accounting, archiving and insurance purposes and in the context of dispute resolution.
For information about you collected in the EU/EEA and other relevant regions, our basis for processing is the following:
Oracle maintains your personal information for the following retention periods:
To the extent permitted or required by law, or as requested by you, Oracle may delete your personal information at any time. As a result, you should retain your own copy of any information you submit to us.
Sharing within Oracle
As a global organization information about you may be shared globally throughout Oracle’s worldwide organization. A list of Oracle entities with which information about you can be shared is available here. Please select a region and country to view the registered address and contact details of the Oracle entity or entities located in each country.
Oracle employees are authorized to access personal information only to the extent necessary to serve the applicable purpose and to perform their jobs and are bound by appropriate confidentiality agreements.
Sharing with third parties
Where necessary, we share personal information with the third parties described below.
Oracle is a global corporation with operations in over 80 countries and personal information is transferred, accessed and stored globally including in countries or regions outside of the one in which you reside. If your personal information is transferred to an Oracle recipient or third party in a country that does not provide an adequate level of protection for personal information Oracle will take measures designed to ensure that your personal information is adequately protected, such as making it subject to the terms of the EU Standard Contractual Clauses.
Oracle has implemented appropriate technical, physical and organizational measures designed to protect your personal information against accidental or unlawful destruction or accidental loss, damage, alteration, unauthorized disclosure or access as well as all other forms of unlawful processing (including, but not limited to, unnecessary collection) or further processing.
Depending on your country of residence, you may have certain choices and rights in relation to our use of information about you, such as the right to access, correct and update, erase or delete, and obtain a copy of your personal information.
You can exercise these choices in accordance with applicable laws as specified on our Privacy Choices page, or by filling out our inquiry form.
Additionally, if you have a disability and would like Oracle to consider any accommodation, you may provide that information during the recruiting process. In some countries, in accordance with applicable law, we may explicitly ask for information such as race or ethnicity for the purpose of monitoring equal opportunity. However, we do not require applicants to provide this information in connection with their job application and our recruiting efforts, and if you choose to provide this information as part of our equal opportunity program, it will not be viewable or otherwise used in the hiring or selection process.
If you are a California resident, you may request that we disclose to you the categories of personal information we collected about you (see Section 4).
If you are a California resident, you may obtain information about exercising your rights, as described above, by contacting us at 1-800-633-0748.
Written inquiries to the Global Data Protection Officer may be addressed to:
Global Data Protection Officer
233 South Wacker Drive
Chicago, IL 60606
For personal information collected about you in the EU/EEA or other relevant regions, written inquiries to the EU Data Protection Officer may be addressed to:
D-85579 Neubiberg / München
Oracle’s corporate headquarters are located at:
2300 Oracle Way
Austin, TX 78741