Personal information means all information that relates to an identified individual or to an identifiable individual. For example, your name, address, email address, educational and employment background, CV and job qualifications. Personal information is also referred to as information about you.
We process personal information that you provide directly to us, such as when you register in the Oracle Recruiting Cloud, submit a job application on the sites or at a recruiting event, or when we conduct a phone or in-person interview. We may also receive personal information about you from other sources, such as from persons you indicate as a reference, persons who referred you for a position, in connection with background or employment checks, and from third party recruitment sources, including third party sites.
We use personal information for the following purposes:
These purposes are described below in further detail.
If you get in touch with us (for example, through Oracle Recruiting Cloud, contact forms on the sites, contact with our recruiters or at events or social media platforms) we process information about you to communicate with you about your application or job interests. For example, we may update you on the status of your application, inform you about new vacancies or invite you for recruitment activities such as a phone screening or in-person interview.
We process information about you to connect the right job applicant with the right job at Oracle and evaluate whether you are the right applicant for a position. We may therefore include information about you in our recruitment database to manage Oracle’s candidate selection and recruiting processes. If you are selected for a position at Oracle, information about you will also be used to facilitate the hiring process. Please be aware that, prior to hiring you and in order for Oracle to be able to extend an offer to you, you will be requested to complete a background check. For more information about this background check and the processing of information about you in connection with a background check, please see Oracle’s Background Check Process.
When you choose to register with us to set up an Oracle Recruiting Cloud account, we need to process your personal information so that we can create and administer your personal account. Upon creating your account, we will send you your personal login information. This personal information enables us to administer your account (such as authenticating your access or changing your password at your request).
In order to analyze, develop and improve Oracle Recruiting Cloud, our recruiting activities and Oracle products and services, Oracle may process information about you, for example if you encountered any problems in using Oracle Recruiting Cloud or if it is not functioning as expected. We may also process information about you to develop and test new products or system versions, patches and updates.
We may use personal information about you as necessary to maintain the security of the Oracle Recruiting Cloud, and our sites, systems and networks. For example, we may process information about you when investigating suspicious activity on our sites, systems and networks.
In some cases, we may process information about you to comply with applicable laws and regulations, such as legally mandated reporting or other legal process requests. We may also process information about you in the performance and organization of our business and internal management, for example to conduct audits and investigations, for mergers and acquisitions, finance and accounting, archiving and insurance purposes and in the context of dispute resolution.
For information about you collected in the EU/EEA, our basis for processing is the following:
Oracle maintains your personal information for the following retention periods:
To the extent permitted or required by law, Oracle may delete your personal information at any time. As a result, you should retain your own copy of any information you submit to us.
Sharing within Oracle
As a global organisation, system operations information may be shared globally throughout Oracle’s worldwide organization. A list of Oracle entities with which system operations information can be shared is available here. Please select a region and country to view the registered address and contact details of the Oracle entity or entities located in each country.
Oracle employees are authorized to access personal information only to the extent necessary to serve the applicable purpose and to perform their jobs.
Sharing with third parties
Where necessary, we share personal information with the third parties described below.
Oracle is a global corporation with operations in over 80 countries and personal information is transferred, accessed and stored globally. If your personal information is transferred to an Oracle recipient or third party in a country that does not provide an adequate level of protection for personal information Oracle will take measures designed to ensure that your personal information is adequately protected, such as making it subject to the terms of the EU Standard Contractual Clauses.
Oracle has implemented appropriate technical, physical and organisational measures designed to protect your personal information against accidental or unlawful destruction or accidental loss, damage, alteration, unauthorised disclosure or access as well as all other forms of unlawful processing (including, but not limited to, unnecessary collection) or further processing.
For information about you collected in the EU/EEA or as otherwise required by law, you may request to exercise some or all of the following choices regarding how we process your personal information.
Additionally, if you have a disability and would like Oracle to consider any accommodation, you may provide that information during the recruiting process. In some countries, in accordance with applicable law, we may explicitly ask for information such as race or ethnicity for the purpose of monitoring equal opportunity. However, we do not require applicants to provide this information in connection with their job application and our recruiting efforts, and if you choose to provide this information as part of our equal opportunity program, it will not be viewable or otherwise used in the hiring or selection process.
Written inquiries to the Data Protection Officer may be addressed to:
Global Data Protection Officer
10 Van de Graaff Drive
Burlington, MA 01803
D-85579 Neubiberg / München
Oracle’s corporate headquarters are located at:
500 Oracle Parkway
Redwood Shores, CA