What are the benefits of cloud-based payroll software?
Payroll software can be based on-premises or in the cloud. One of the key benefits of cloud-based payroll systems is that information can be accessed from anywhere, via a desktop computer or mobile device.
The best payroll systems provide a simple, consistent experience across platforms. When an employee looks at the dashboard on their phone, for example, it looks the same as it does on their desktop, with intuitive interactions that reduce the need for help desk calls.
Automation is another far-reaching benefit of cloud-based payroll systems, which often have artificial intelligence (AI) built in to anticipate needs and reduce errors. Common processes such as onboarding new employees can be automated so that every new hire for a given position is onboarded properly, following the same checklists and processes and ensuring that nothing is missed.
Payroll needs and requirements are constantly changing, so it helps to have a cloud-based solution that’s continually updated to comply with local, regional, and federal laws, taxes, and regulations. When new legislation is passed, your staff does not have to input changes manually; instead, the system automatically incorporates the changes to ensure continuing compliance.
Cloud-based payroll systems typically come with preconfigured options, but they also make it easy to configure and customize workflows and checklists as business needs change. On-premises solutions can quickly become disorganized and riddled with errors as new roles, pay structures, and other complexities are added. Cloud-based systems, though, scale easily, maintaining simplicity no matter how many deadlines, approvals, task owners, and dependencies are involved in a given payroll process.