June Maintenance Pack for 23B

Revision History

This document will continue to evolve as existing sections change and new information is added. All updates appear in the following table:

Date	Module	Feature	Notes
30 JUN 2023	Global Human Resources	Optimize User Experience When Assigning Journeys	Updated document. Revised feature information.
26 MAY 2023			Created initial document.

Overview

HCM Cloud applications have two types of patches you can receive that are documented in this What’s New:

• Release Updates (23A, 23B, 23C, and 23D)
• Optional Monthly Maintenance Packs to each update

It is important for you to know what Release Update your environment is on. You can find this in your Cloud Portal.

____________________

HAVE AN IDEA?

We’re here and we’re listening. If you have a suggestion on how to make our products better, please let us know. To enter an idea go to the Ideas Lab on Oracle Customer Connect. In this document wherever you see the light bulb icon after the feature name it means we delivered one of your ideas.

____________________

Suggested Reading for all HCM Products:

• HCM Common What's New - In this What's New you will find feature that are used across applications.
• Human Resources What’s New – In the Global Human Resources section you will find features on the base application in which other application are built upon. 

NOTE: Not all Global Human Resource features are available for Talent and Compensation products.

• Oracle Human Capital Management Cloud Functional Known Issues and Maintenance Packs (Document ID 1554838.1). These documents identify bug fixes and possible known issues. You will also need to review these documents based in the release update version you are currently on or will be moving to.

• Oracle Help Center – Here you will find guides, videos and searchable help.
• Release Readiness – New Feature Summary, What’s New, Feature Listing Spreadsheet, Spotlights and Release Training

GIVE US FEEDBACK

We welcome your comments and suggestions to improve the content. Please send us your feedback at oracle_fusion_applications_help_ww_grp@oracle.com. Indicate you are inquiring or providing feedback regarding the HCM Cloud What’s New in the body or title of the email.

We’re here and we’re listening. If you have a suggestion on how to make our products better, please let us know. To enter an idea go to the Ideas Lab on Oracle Customer Connect. In this document wherever you see the light bulb icon after the feature name it means we delivered one of your ideas.

Feature Summary

Human Resources

Global Human Resources

Oracle Global Human Resources enables your organization to plan, manage and optimize all workforce segments using flexible and extensible best practices to realize extraordinary gains while insuring compliance and increasing total workforce engagement.

Optimize User Experience When Assigning Journeys

We have improved the experience when you search for a person to assign the journey by using the enhanced Workers list of values (LoV). You can now quickly search and select the person for whom the journey needs to be assigned.

Select Workers Quickly When You Assign a Journey

Person search is faster when assigning a journey.

Steps to Enable

You need to change the value of the jrnAssigneeSelectionApplyPersonDataSecurity extensible constant to False to disable the data security of the assignee LoV in the journey.

Tips And Considerations

• The Workers LoV will now use Public Person data security. Therefore, the Select a Person field will display all workers in the user’s public person security profile.

• The change in the Workers LoV is only for the Select a Person field in the Assign Journey page that uses responsive page or Redwood.

• This feature was backported to Update 23A.

Enhanced Security for Creating Document Records from Journey Tasks

You now have a secured process for adding document records from journey tasks. The process is secured with the Manage Person Documentation by Worker privilege. You must update your custom security roles to include the privilege if you automatically create document records, such as signed documents, reports, attachments, and HireRight I9 documents from journey tasks.

This feature provides consistency in document record creation.

Steps to Enable

1. You must add the Manage Person Documentation by Worker privilege to your custom roles.

2. If you have associated document types to your journey tasks, you must include the document types in the Document Type Security Profile of the journey task performer.

Key Resources

For more information, refer to these resources:

• Document Type Security Profiles > Chapter Organization and Other Security Profiles in the Securing HCM guide.

• Restrict Management of Document Records > Chapter Document Records in the Implementing Global Human Resources guide.

• Configurable Restrict Options for Document Type feature in the 23A Global Human Resources What's New.

Access Requirements

This table shows the duty roles that support this feature and the predefined roles that inherit the duty roles.

Duty Role	Job or Abstract Role
Manage Person Documentation by Worker ORA_PER_WORKER_DOCUMENT_MANAGEMENT_DUTY	Contingent Worker Employee Pending Worker
Manage Person Documentation by Manager ORA_PER_MANAGE_PERSON_DOCUMENTATION_BY_MANAGER	Line Manager
Manage Person Documentation ORA_PER_DOCUMENT_MANAGEMENT_DUTY	Human Resource Specialist

If you are using the predefined roles, no action is necessary. However, if you are using custom versions of these roles, you must add these privileges to your custom roles to use this feature. See the Release 13 Oracle Human Capital Management Cloud Security Upgrade Guide on My Oracle Support (Document ID 2023523.1) for instructions about implementing new functions in existing roles.

Update 23B

Revision History

This document will continue to evolve as existing sections change and new information is added. All updates appear in the following table:

Date	Module	Feature	Notes
29 SEP 2023	Global HR / Redwood Experience	Redwood Experience for Collective Agreements	Updated document. Revised feature information.
28 JUL 2023	Global HR / Employment	Override Standard Working Hours in the Assignment	Updated document. Revised feature information.
28 JUL 2023	Global HR / Redwood Experience	Redwood Experience for Locations	Updated document. Revised feature information.
28 JUL 2023	Human Resources / US Human Resources	Support For Revised Voluntary Self-Identification Of DIisability Form (CC-305)	Updated document. Feature delivered in update 23B.
30 JUN 2023	Global HR / Employment	Securing Pending Worker Dashboard	Updated document. Feature delivered in update 23B.
30 JUN 2023	Global HR / Employment	Calculate and Store Adjusted FTE in Responsive Employment Pages	Updated document. Revised feature information.
30 JUN 2023	Global HR / Redwood Experience	Redwood Experience for Eligible Jobs	Updated document. Revised feature information.
26 MAY 2023	Global HR/ Employment	Changes to Load Additional Assignment Info	Updated document. Feature delivered in update 23B.
26 MAY 2023	Global HR/ Employment	Derive Standard Working Hours from Job and Location for Assignment	Updated document. Revised feature information.
26 MAY 2023	Global HR/ Redwood Experience	Redwood Experience for Locations	Updated document. Revised feature information.
28 APR 2023	Global HR / Redwood Experience	Redwood Experience for Collective Agreements	Updated document. Revised feature information.
28 APR 2023	Global HR / Redwood Experience	Redwood Experience for Departments	Updated document. Revised feature information.
28 APR 2023	Global HR / Redwood Experience	Redwood Experience for Employment Info	Updated document. Revised feature information.
28 APR 2023	Global HR / Redwood Experience	Redwood Experience for Job Families	Updated document. Revised feature information.
28 APR 2023	Global HR / Redwood Experience	Redwood Experience for Jobs	Updated document. Revised feature information.
28 APR 2023	Global HR / Redwood Experience	Redwood Experience for Locations	Updated document. Revised feature information.
31 MAR 2023	Global HR / Replaced or Removed Features	V2 Seniority Dates Removed in Update 23B	Updated document. Feature delivered in update 23B.
31 MAR 2023	Global HR / Replaced or Removed Features	Manage Areas of Responsibility Classic Page to be Removed	Updated document. Feature delivered in update 23B.
03 MAR 2023			Created initial document.

Overview

HCM Cloud applications have two types of patches you can receive that are documented in this What's New:

• Release Updates (23A, 23B, 23C, and 23D)
• Optional Monthly Maintenance Packs to each update

It is important for you to know what Release Update your environment is on. You can find this in your Cloud Portal.

____________________

HAVE AN IDEA?

We’re here and we’re listening. If you have a suggestion on how to make our products better, please let us know. To enter an idea go to the Ideas Lab on Oracle Customer Connect. In this document wherever you see the light bulb icon after the feature name it means we delivered one of your ideas.

____________________

SUGGESTED READING FOR ALL HCM PRODUCTS

• HCM Common What's New - In this What's New you will find feature that are used across applications.
• Human Resources What’s New – In the Global Human Resources section you will find features on the base application in which other application are built upon.

NOTE: Not all Global Human Resource features are available for Talent and Compensation products.

• Oracle Human Capital Management Cloud Functional Known Issues and Maintenance Packs (Document ID 1554838.1). These documents identify bug fixes and possible known issues. You will also need to review these documents based in the release update version you are currently on or will be moving to.
• Oracle Help Center – Here you will find guides, videos and searchable help.
• Release Readiness – New Feature Summary, What’s New, Feature Listing Spreadsheet, Spotlights and Release Training

GIVE US FEEDBACK

We welcome your comments and suggestions to improve the content. Please send us your feedback at oracle_fusion_applications_help_ww_grp@oracle.com. Indicate you are inquiring or providing feedback regarding the HCM Cloud What’s New in the body or title of the email.

Feature Summary

Human Resources

Global Human Resources

Oracle Global Human Resources enables your organization to plan, manage and optimize all workforce segments using flexible and extensible best practices to realize extraordinary gains while insuring compliance and increasing total workforce engagement.

Employment

Override Standard Working Hours in the Assignment

Full Time Equivalent (FTE) is the number of hours worked by a worker on a full-time basis and is typically used to determine the workload. The working hours and standard working hours are used to calculate the FTE for a worker. We have added 2 new attributes in the assignment - Assignment Standard Working Hours and Frequency to override the standard working hours derived from the work structures.

When populated the application uses this attribute for FTE calculation instead of the Derived Standard Working Hours.

The earlier Standard Working Hours attribute in the assignment is renamed to Derived Standard Working Hours to indicate that this value is derived from the work structure hierarchy. For example, if the standard working hours derived from any of the work structure objects is 40 weekly, and you specify the Assignment Standard Working Hours as 50 weekly, the assignment standard working hours will be taken into consideration for calculation of adjusted FTE.

Note: With this update the Derived Standard Working Hours will display only the value based on the workforce structure hierarchy derivation. If you enter a Standard Working Hours Override for the GB Legislation or Assignment Standard Working Hours, then these values won't be displayed as Derived Standard Working Hours. These override values will be used only for the calculation of the FTE.

This feature gives you the ability to change the standard working hours based on your requirement and control FTE calculation.

Steps to Enable

The Assignment Standard Working Hours and Derived Standard Working Hours attributes are hidden on the assignment pages. You have to enable them in the Transaction Design Studio (TDS) for each page. We will enable the attributes for the Hire an Employee action in the following steps.

1. On the Home page, click  My Client Groups > HCM Experience Design Studio.
2. Select the Hire an Employee action.
3. Click Add to add a rule.
4. Enter a name and description for the rule.
5. In the Page Attributes section, select the Employment Details option.
6. Select Visible for the Assignment Standard Working Hours and Derived Standard Working Hours attributes.

7. Click Save and Close.

Tips And Considerations

• For the Great Britain (GB) legislation, if you enter a Standard Working Hours Override, this value is used for FTE calculation instead of the Derived Standard Working Hours.The standard working hours override frequency is considered to be the same as the assignment working hours frequency. If you enter both the Standard Working Hours Override and Assignment Standard Working Hours then the Standard Working Hours Override takes precedence.
• If you're in GB legislation and you're not using both attributes, then it's recommended you use the Assignment Standard Working Hours instead of the Standard Working Hours Override attribute.
• If the Calculate FTE and headcount automatically option is selected and you change a triggering attribute, the application will populate the FTE value even if the calculated value is 0.
• The new attributes are available in the following BIP data models. You can update the RTF template using any of these data models to include the new attributes.
  • CorrectEmploymentDetails
  • EmploymentCreateProcesses   
  • EditPendingWorker   
  • EmploymentUpdateProcesses   
  • EmploymentUpdateProcessesPostApproval   
  • LocalAndGlobalTransfer   
  • LocalAndGlobalTransferPostApproval
• Audit is enabled for these attributes.
• These attributes aren't currently available in the Workers REST service but will be added in a future release.
• You can upload data into the new attribute using HCM Data Loader (HDL).
• DBIs related to the newly added attributes are added to these user entities.
  • PER_EXT_SEC_HISTORY_ASSIGNMENTS_UE   
  • PER_PERSON_HISTORY_ASSIGNMENTS_UE   
  • PER_EXT_ASSIGNMENT_BASIC_HISTORY_UE   
  • PER_EXT_MANAGERS_UE   
  • PER_EXT_SEC_ASSIGNMENT_NOW_FUTURE_UE   
  • PER_EXT_SEC_ASSIGNMENT_RANGE_UE   
  • PER_EXT_SEC_ASSIGNMENT_UE   
  • PER_ASG_ASSIGNMENT_DETAILS_UE   
  • PER_WORKER_ASSIGNMENT_DETAILS_UE

Key Resources

For more information, refer to these resources on the Oracle Help Center.

• Work Day Information, Chapter Employment > Assignments, Implementing Global Human Resources guide
• Work Hours and Duration, Chapter Jobs and Positions, Implementing Global Human Resources guide
• Work Measures, Chapter Employment Information > Assignments, Using Global Human Resources guide

You can also refer to the What's New for these features in Update 23B under Human Resources > Global Human Resources

• Calculate and Store Adjusted FTE in Responsive Employment Pages
• Derive Standard Working Hours from Job and Location for Assignment

Derive Standard Working Hours from Job and Location for Assignment

You can now derive the standard working hours and frequency for an assignment from the position, job, location, department, legal employer, or enterprise in that order. Job and location are the new entities in the derivation hierarchy.

The derivation logic for the standard working hours and frequency is given below.

1. Position: The first check is on the position specified on the assignment. If values for this attribute is available in the position, then it's defaulted on the assignment.
2. Job: If the attribute value isn't specified on the position, then the check is done on the job specified in the assignment. If the value is specified in the job, then it's defaulted on the assignment.
3. Location: If the attribute value isn't specified on the job, then the check is done on the location specified in the assignment. If the value is specified in the location, then it's defaulted in  the assignment.
4. Department: If the attribute value isn't specified on the location, then the check is done on the department specified in the assignment. If the value is specified in the department, then it's defaulted on the assignment.
5. Legal Employer: If the attribute value  isn't specified on the department, then the check is done on the legal employer in the assignment. If the value is specified in the legal employer, then it's defaulted on the assignment
6. Enterprise: If the attribute value isn't specified on the legal employer, then the check is done on the enterprise. If the value is specified in the enterprise, then it's defaulted on the assignment.

Example of Derivation Logic for Standard Working Hours and Frequency

Let's understand how this works with the following example.

Work Structure	Standard Working Hours
POSITION- Application Engineer	-
JOB- Development	20 Weekly
LOCATION-HYD	35 Weekly
DEPARTMENT- Software Development	-
LEGAL EMPLOYER-IDC	-
ENTERPRISE-GBI	-

 For example, if you're hiring an employee and adding an additional assignment with the following data

Assignment A1 -  POSITION-Application Engineer, JOB-Development, LOCATION-HYD, and DEPARTMENT- Software Development

Assignment A2 - LOCATION-HYD and DEPARTMENT-Software Development

Attribute	Assignment A1	Assignment A2	Reason
Derived Standard Working Hours	20 Weekly	35 Weekly	In assignment A1, as per the defaulting logic, a value exists in the job, hence the value is defaulted from the job. In assignment A2, as per the defaulting logic, a value exists in the location, hence the value is defaulted from the location.

Earlier, you could default the standard working hours from either the enterprise, legal employer, department, or position. With this feature you can also default the attribute values from the job and location too.

Steps to Enable

You don't need to do anything to enable this feature.

Tips And Considerations

• The derivation logic applies only to responsive employment pages.

Key Resources

For more information, refer these resources on the Oracle Help Center.

• Workday Information Defaults, Chapter Jobs and Positions, in the Implementing Global Human Resources guide

You can also refer to the What's New for these features in Update 23B under Human Resources > Global Human Resources

• Calculate and Store Adjusted FTE in Responsive Employment Pages
• Override Standard Working Hours in the Assignment

Calculate and Store Adjusted FTE in Responsive Employment Pages

Organizations use Full Time Equivalent (FTE) to determine their employees’ workload; specifically the number of part-time employees required and the hours they work to add up to the same number of hours worked by full-time employees. However, the working hours duration might vary across industries. In such cases, the FTE calculation needs to be adjusted for such employees. Hence, we have added these new attributes - Annual Working Duration, Standard Annual Working Duration, Annual Working Ratio, and Adjusted FTE on the responsive employment pages.

The Adjusted FTE is calculated by multiplying the FTE value with the ratio of annual working duration and standard annual working duration. For example, a teacher works only 36 weeks annually, while the standard annual working duration is 52 weeks. The working hours and standard working hours are 20 and 40 weekly respectively, hence the FTE is 0.5. The annual working ratio will be 36 / 52 and the adjusted FTE will be calculated as FTE * annual working ratio, which is 0.5 * 36 / 52 = 0.346155.

The same logic applies when you load these attributes using HCM Data Loader (HDL).

The annual working duration and standard annual working duration are editable attributes and the application uses this hierarchy to default these attribute values -  position > job > location > department > legal entity > enterprise, in that order, if a value is specified.

Example of Defaulting Logic for Standard Annual Working Duration and Annual Working Duration in Assignment

Let's understand how this works with the following example.

Work Structure	Standard Annual Working Duration	Annual Working Duration
POSITION- Application Engineer	40 Weeks	20 Weeks
JOB- Development	50 Weeks	-
LOCATION-HYD	52 Weeks	-
DEPARTMENT- Software Development	-	-
LEGAL EMPLOYER-IDC	40 Weeks	-
ENTERPRISE-GBI	35 Weeks	-

For example, if you're hiring an employee and adding an additional assignment, and you're using the following data, the standard annual working duration and annual working duration will be defaulted as follows.

Assignment A1 -  POSITION-Application Engineer, JOB-Development, LOCATION-HYD and DEPARTMENT- Software Development

Assignment A2 - LOCATION-HYD and DEPARTMENT-Software Development

Attribute	Assignment A1	Assignment A2	Reason
Standard Annual Working Duration	40 Weeks	52 Weeks	In assignment A1, a value exists in position and job for this attribute but the application defaults from the position since it's higher in the hierarchy. In assignment A2, a value exists in the location and legal employer but the application defaults from the location since it's higher in the hierarchy.
Annual Working Duration	20 Weeks	52 Weeks	In assignment A1, a value exists in position and the application defaults from the position since it's higher in the hierarchy. In assignment A2, there is no value in the location or department. Hence,  the application defaults from the standard annual working duration.

This feature enables you to manage an additional adjusted FTE value at assignment level, thereby giving you more flexibility to manage your statutory FTE requirements.

Steps to Enable

By default, the new attributes are hidden on the responsive assignment pages. You need to enable them in the Transaction Design Studio (TDS) for each page or action. We will enable the attributes for the Change Working Hours action in the following steps.

1. On the Home page, click My Client Groups > HCM Experience Design Studio.
2. Select the Change Working Hours action.
3. Click Add to add a rule.
4. Enter a name and description for the rule.
5. In the Page Attributes section, select Working Hours.
6. Select Visible for these attributes.

• Adjusted FTE
• Annual Working Duration
• Annual Working Ratio
• Standard Annual Working Duration

7. Click Save and Close.

Tips And Considerations

• The new attributes are available on the responsive employment flows.

• The value selected for the Annual Working Duration Units applies to both, Annual Working Duration or the Standard Annual Working Duration.

• Standard Annual Working Duration and Annual Working Duration are defaulted only when a new assignment is added as part of an employment transaction. For example, Add Assignment and Hire an Employee.

• In Update flows, only the Standard Annual Working Duration will be updated based on the change in values in the hierarchy. Annual Working Duration will retain the values from the earlier record.
  • If there's a difference between the frequency of the derived standard annual working duration and annual working duration, the frequency specified for the standard annual working duration is taken into consideration for adjusted FTE calculation and the  annual working duration will be set to null.
  • However, while loading data using HDL, an error message is displayed to use the same unit for the annual working duration as the derived standard working hours.

• The Adjusted FTE accepts up to 10 decimals and the Annual Working Ratio accepts up to 5 decimals.

• The Annual Working Ratio and Adjusted FTE will be 0 when either the Annual Working Duration or the Standard Annual Working Duration is null.

• Adjusted FTE is calculated when Calculate FTE and headcount automatically option is set to Yes and there's a change in any of these triggering attributes.
  • Standard Annual Working Duration
  • Annual Working Duration Units
  • Annual Working Duration
  • Annual Working Ratio
  • Assignment Standard Working Hours
  • FTE

• The annual working ratio will be recalculated whenever there's a change in the standard annual working duration and annual working duration irrespective of the Calculate FTE and headcount automatically option setting.

• The new attributes are available in the following BIP data models. You can update the RTF template using any of these data models to include the new attributes.
  • CorrectEmploymentDetails
  • EmploymentCreateProcesses
  • EditPendingWorker
  • EmploymentUpdateProcesses
  • EmploymentUpdateProcessesPostApproval
  • LocalAndGlobalTransfer
  • LocalAndGlobalTransferPostApproval

• Audit is enabled for these attributes.

• These attributes aren't currently available in the Workers REST service, but will be added in a future release.

• DBIs related to the newly added attributes are added to these user entities.
  • PER_EXT_SEC_HISTORY_ASSIGNMENTS_UE
  • PER_PERSON_HISTORY_ASSIGNMENTS_UE
  • PER_EXT_ASSIGNMENT_BASIC_HISTORY_UE
  • PER_EXT_MANAGERS_UE
  • PER_EXT_SEC_ASSIGNMENT_NOW_FUTURE_UE
  • PER_EXT_SEC_ASSIGNMENT_RANGE_UE
  • PER_EXT_SEC_ASSIGNMENT_UE
  • PER_ASG_ASSIGNMENT_DETAILS_UE
  • PER_WORKER_ASSIGNMENT_DETAILS_UE

Key Resources

For more information, refer to these resources on the Oracle Help Center.

• Work Day Information, Chapter Employment > Assignments, Implementing Global Human Resources guide
• Work Measures, Chapter Employment Information >  Assignments, Using Global Human Resources guide

You can also refer to the What's New for these features in Update 23B under Human Resources > Global Human Resources

• Override Standard Working Hours in the Assignment
• Derive Standard Working Hours from Job and Location for Assignment

Changes to Load Additional Assignment Info

We have changed the way HCM Data Loader loads additional assignment info (EFF). Now the extensible flexfield (EFF) data will be loaded only if there is a corresponding assignment split on that date.

When you load assignment EFF data, the data will remain in the same DAT file if there arere no assignment changes existing on that date.

Data integrity will be maintained.

Steps to Enable

You don't need to do anything to enable this feature.

Tips And Considerations

• If you use an integration design to load assignment EFF data using HDL, then you must review the integration. This is to ensure that the corresponding assignment split exists on the same date in the application or is passed in the DAT file.

Key Resources

For more information, refer to this resource on the Oracle Help Center.

Overview of Loading Workers,  Chapter: Loading Workers in the HCM Data Loading Business Objects guide.

Securing Pending Worker Dashboard

In the responsive pending worker dashboard, the pending worker row-level actions were earlier secured only with function security privileges but not with data security policies. With this fix, the row-level individual actions are also secured with these data security policies (based on assignment).

Action	Privilege Name	Privilege Code
Convert	Hire Pending Worker (Data)	PER_HIRE_PENDING_WORKER_DATA
Quick Convert	Pending Worker Quick Hire (Data)	PER_PENDING_WORKER_QUICK_HIRE_DATA
Edit Pending Worker	Edit Pending Worker (Data)	PER_EDIT_PENDING_WORKER_DATA
Cancel Work Relationship	Cancel Work Relationship (Data)	PER_CANCEL_WORK_RELATIONSHIP_DATA
Employment Start Dates	Change Employment Start Dates (Data)	PER_CHANGE_EMPLOYMENT_START_DATES_DATA

In addition, a check is added to the quick convert ESS process if the logged in user has the required data security policy when the user selects one or more pending workers for quick conversion. The logged in user must have the PER_PENDING_WORKER_QUICK_HIRE_DATA data security policy assigned on the Assignment object for the selected pending workers. If the user doesn't have access to a pending worker, then that pending worker record is excluded from the conversion process and a message is displayed in the ESS log file stating that the user doesn't have access to the respective person record.

Users can now update or convert Pending Workers based on their assignment-level access, not just having functional access to the Pending Worker Dashboard.

Steps to Enable

You don't need to do anything to enable this feature.

Access Requirements

This feature impacts the delivered Human Resource Specialist (ORA_PER_HUMAN_RESOURCE_SPECIALIST_JOB) and Line Manager (ORA_PER_HUMAN_RESOURCE_SPECIALIST_JOB) roles. 

Journeys

Last Name Validation for Native Electronic Signature in Journeys

You can now leverage the additional last name validation for the native electronic signature journey task. If the validation type is based on the last name, then the task performer needs to enter only their last name to electronically sign the document. The last name is validated against the value of the last name in the person record.

Last Name Validation for the Native Electronic Signature Journey Task

Select the Last Name Validation When You Create the Journey Task

Last Name Validation for eSign Task

Users can use last name validation apart from the existing validation of full name and display name.

Steps to Enable

You don't need to do anything to enable this feature.

Key Resources

For more information, refer to Configure Native Electronic Signature > Chapter Checklists and Journeys in the Implementing Global Human Resources guide.

Access Requirements

You must be granted the Manage HR Checklist Template function privilege to work on checklist templates.

Nudges for Journey Reminders

You can now use these nudges to remind employees and managers about their journey and task statuses:

• Journey not completed

• Task in journey not complete

• Journey has overdue tasks

• Journey not started

New Nudges for Journeys Module

This table shows the nudge reason and how it’s evaluated:

Nudge Reason	Evaluation Criteria
Journey not completed	Nudge is generated <n days after journey assigned date> if the journey isn’t completed. The placeholder n signifies the configurable value defined by the user when configuring the nudge.
Task in journey not complete	Nudge is generated <n days after journey task assigned date> if the specific task isn’t complete.
Journey has overdue tasks	Nudge is generated <n days after journey assigned date> if the journey has overdue tasks.
Journey not started	Nudge is generated <n days after journey assigned date> if the journey isn’t started.

NOTE: The nudges can only be sent through the email channel to the employee and line manager.

This feature provides timely information to the employee or manager and enables them to take appropriate actions regarding their journey and task progress.

Steps to Enable

To configure the journey nudge, follow these steps:

1. On the Home page, click the My Client Groups tab.

2. Click the Nudge Configuration quick action under the Employment category.

3. Click Add and enter the nudge plan details.

4. Set the status to Active, and then click Save.

5. Click Add in the Nudges section.

6. Select Journeys in the Module list.

7. Select Journey not completed in the Reason list.

8. Edit the default configuration name, as applicable.

9. Set the status to Active.

10. Enter the journey code.

NOTE: You can obtain the journey code from the checklist template page.

11. In the Number of Days After Journey Is Assigned field, enter the number of days after the journey assigned date by when the nudge must be triggered.

12. Click Add in the Channels section.

13. Select Email in the Channel Type section. The Active check box is selected by default.

14. Select the recipient type (Employee or Line manager).

15. Select the priority and content source.

16. Enter the email title and content based on the content source you selected.

17. Repeat steps 7 through 16 for the other nudge reasons.

18. Click OK.

19. Click Save and Close.

Select the Channel Type and Associate a Predefined Journey

Tips And Considerations

• The nudges are sent through email channel only.

• For the Task in journey not complete nudge, the nudge email is only sent to the journey assignee and their manager. This is done even if the performer is someone other than the journey assignee or their manager.

• The journey and task code used to configure nudges can be obtained from the checklist template page.

Key Resources

For more information, refer to the HCM Nudges section in the Using HCM Common Features guide.

Access Requirements

You must grant administrators the Nudge Configuration (ORA_PER_NUDGE_CONFIGURATION_DUTY) duty role to configure nudges.

Synchronize Journey Configuration Changes to Assigned Journeys and Tasks

We have enhanced the Update Assigned Journey Attributes Based on Modified Journey Template process used to synchronize journey configuration changes to the assigned journeys and tasks. The process now supports syncing of Enable expiry and Target Duration attributes.

Configuration to Sync Expiry and Target Duration Attributes

Support for syncing additional attributes.

Steps to Enable

You don't need to do anything to enable this feature.

Key Resources

For more information, refer to these resources:

• Process to Update Assigned Checklist and Journey Attributes > Chapter Checklists and Journeys in the Implementing Global Human Resources guide.

• Attributes Updated During Process Run > Chapter Checklists and Journeys in the Implementing Global Human Resources guide.

• Update Assigned Journey and Task Attributes Based on Modified Journey Template feature in the 22B Global Human Resources What's New.

Access Requirements

• You must be granted the Manage HR Checklist Template function privilege to work on checklist templates.

• Users must be granted the Run Global HR Processes function privilege to run the Update Assigned Journey Attributes Based on Modified Journey Template process manually.

Defer Creation of Document in DocuSign Journey Task

You can now defer the creation of the document to be signed in DocuSign until the time the performer initiates the DocuSign journey task.

Use and transfer the latest data of the worker when creating the document to be signed in DocuSign.

Steps to Enable

You need to enable the ORA_PER_CHECKLIST_DEFER_DOCUSIGN_CREATION profile option to defer the document creation. By default, this profile option is set to N.

Profile Option Code	Profile Display Name	Default Profile Value
ORA_PER_CHECKLIST_DEFER_DOCUSIGN_CREATION	Defer DocuSign Document Creation on Checklist Allocation Enabled	N

To change the default profile option value and enable the feature, follow these steps:

1. Navigate to the Setup and Maintenance work area.

2. Search for and click the Manage Administrator Profile Values task.

3. Search for the ORA_PER_CHECKLIST_DEFER_DOCUSIGN_CREATION profile option code and select the profile option in the search results.

4. In the ORA_PER_CHECKLIST_DEFER_DOCUSIGN_CREATION: Profile Values area, enter Y in the Profile Value field.

5. Click Save and Close.

6. Click Done.

Key Resources

For more information, refer to Configure Electronic Signature Using DocuSign > Chapter Checklists and Journeys in the Implementing Global Human Resources guide.

Access Requirements

You must be granted the Human Capital Management Application Administrator role to work in the Setup and Maintenance work area.

Workforce Structures

Add Codes to Position Pages

You can now enable these attributes in all the position pages/flows using HCM Design Studio: 

• Department Title
• Job Code
• Location Code
• Parent Position Code
• Delegate Position Code
• Funding Position Code

The attributes are displayed in the read-only mode next to each of the list of values for the user's reference.

These are the position flows where the codes are displayed:

• Request a New Position
• Request a Position Change
• Position Details (read-only page)
• Update Position (from Position Details)
• Correct Position (from Position Details)
• Duplicate Position (from Position Details)

The codes are hidden by default in the position pages. You need to enable them from the Transaction Design Studio by creating a rule. All the codes are in the Position Details section, except the Funding Position Code which is in the Budget Details section.

Use the following actions in the Transaction Design Studio (TDS) to enable the codes:

• Request a New Position: To enable the codes on the Request a New Position flow.
• Request a Position Change:  To enable the codes on the Request a Position Change flow. 
• Position Details: To enable the codes in the Position Details flow.

This feature reduces mistakes and improves the usability of the position pages by enabling you to see the codes that clearly identify the objects on the pages.

Steps to Enable

These are the steps to enable the codes on the Request a New Position page.

1. On the Home page, click My Client Groups > HCM Experience Design Studio.
2. Select the Request a New Position action.
3. Click Add to add a rule.
4. In the Basic Details section of the Edit Rule page, enter a name and description for the rule.

5. In the Page Attributes section, select the Position Details Region.
6. Select Visible for the following attributes: Delegate Position Code, Department Title, Job Code, Location Code, and Parent Position Code. 

7. In the Page Attributes section, select the Budget Details Region.
8. Select Visible for the Funding Position Code attribute.

9. Click Save and Close.
10. Repeat these steps for the following actions in the TDS: 

• Request a Position Change
• Position Details

Key Resources

For more information, refer to this resource on the Oracle Help Center: 

• Job and Position Structures, Chapter: Jobs and Positions, Implementing Global Human Resources guide.

Oracle Search Professional Users

Person Spotlight Search for Professional Users

As a professional user, you can use the Person Spotlight Search that uses Oracle Search and a customizable interface for an enhanced search experience. Oracle Search is a powerful search engine in HCM Cloud that can search fast across large volumes of data and return highly relevant results. With Person Spotlight Search, you can:

• Use Oracle Search to quickly and easily search for people.
• Filter the results using the wide variety of assignment related filters, for example, Effective as-of Date and Include Terminated Work Relationships.
• Use keyword search to find people by display name or assignment number.
• View the search results in a grid pattern that’s easy to read.
• View workers' active assignments when you open the person spotlight search.
• Personalize the columns of the displayed results.
• Select a person from the search results and load their person spotlight page, where you can perform certain tasks depending on your role.
• Navigate back to the search results from the person spotlight or transaction pages.

As you type your search criteria, you can see a suggested list of results with names and assignment numbers. From the list, you can select a person to open their person spotlight page. If you don't select from the list and press Enter, the application performs a search.

You can use the Person Display Name and Assignment Number values to search for a person.

Oracle Search performs a fuzzy search so that your search results also include names that closely match your search criteria. For example, if you search for Anderson, you can see results that include similar names like Andersen. You can scroll on the page to load more results and find more people that match your search criteria.

You can use filters across categories to refine your search results. Apart from the filters displayed on the page, you can click the filter icon to view the full list of filters. The filters also display the aggregation counts of results having the same value.

For a filter category, the top 10 values are displayed. If you don’t see the filter value that you need, you can start typing the value to find it.

You can also personalize the columns that you see as search results. A set of columns is displayed as grid which you can customize using the drag and drop in the column configurator.

This feature enhances professional users' ability to search and filter individuals and populations to work with. It uses the latest state of the art Oracle Search server and a modern customizable user interface.

Steps to Enable

This feature is auto enabled with the Workers Lists of Values enabled with Oracle Search feature. For details, refer to the What’s New of Workers List of Values enabled with Oracle Search.

Tips And Considerations

The Spotlight Search Feature is intended for professional users only. As a professional user, you can use the Effective as-of Date filter in the Person Spotlight search to view terminated work relationships.

Access Requirements

Your professional users need to have the Access Person Spotlight Advanced Search duty role assigned to use this feature.

These roles have the required privileges by default:

• Human Resource Specialist
• Human Resource Analyst
• Payroll Manager
• Payroll Administrator
• Payroll Interface Coordinator
• Benefits Manager
• Benefits Specialist
• Benefits Administrator
• Compensation Manager

Position Details Search Enhanced by Oracle Search

Use the Position Details Search that uses Oracle Search and a customizable interface for an enhanced search experience. Oracle Search is a powerful search engine in HCM Cloud that can search fast across large volumes of data and return highly relevant results. With Position Details Search, you can:

• Use Oracle Search to quickly and easily search for position details.
• Use keyword search to find positions details by name, code, parent position, or incumbent.
• Filter the results using the wide variety of position related filters, for example, Effective Date, Status, Hiring Status. 
• View the search results in a grid pattern that’s easy to read.    
• Personalize the columns of the displayed results.
• Select a position from the search results and open the Positions page, where you can perform certain tasks depending on your role.
• Navigate back to the search results from the basic details or transaction pages.

After you type your search criteria in the keyword search field, click the search icon to see results. From the search results, you can click a position to open the associated Positions page.

You can use name, code, parent position, or incumbent values to search for the details of a position.

You can use filters across categories to refine your search results. Apart from the filters displayed on the page, you can click the filter icon to view the full list of filters. The filters also display the aggregation counts of results having the same value.

For a filter category, the top 10 values are displayed in the LOV. If you don’t see the value that you need, you can start typing the value in the LOV to find it. After you apply relevant filters, click the See Results button to view the filtered data.

You can also personalize the columns that you see as search results. A set of columns is displayed as a grid which you can customize using the drag and drop in the column configurator.

The fields listed under Hide are not shown in the results. If you want to view a field from this list as a column, you can drag and drop it as mentioned above or select the check box next to the field.

This feature enhances users' ability to search and filter details of positions. It uses the latest state of the art Oracle Search server and a modern customizable user interface.

Steps to Enable

This feature is auto enabled with the Positions Lists of Values enabled with Oracle Search feature. For details, refer to the What’s New of Positions List of Values Enhanced by Oracle Search.

Access Requirements

Your users need to have the Use REST Service - Position Searches duty role assigned to use this feature.

These roles have the required privileges by default:

• Human Resource Specialist
• Human Resource Analyst  
• Human Resource Manager 
• Application Implementation Consultant
• Human Capital Management Integration Specialist
• Line Manager

Request Position Change Search Enhanced by Oracle Search

Use the Request Position Change Search that uses Oracle Search and a customizable interface for an enhanced search experience. Oracle Search is a powerful search engine in HCM Cloud that can search fast across large volumes of data and return highly relevant results. With Request Position Change Search, you can:

• Use Oracle Search to quickly and easily search for positions to change.
• Use keyword search to find positions by name, code, parent position, or incumbent.
• Filter the results using the wide variety of position related filters, for example, Effective Date, Status, Hiring Status.
• View the search results in a grid pattern that’s easy to read.    
• Personalize the columns of the displayed results.
• Select a position from the search results and open the Positions page, where you can perform certain tasks depending on your role.
• Navigate back to the search results from the basic details or transaction pages.

After you type your search criteria in the keyword search field, click the search icon to see results. From the search results, you can click a position to open the associated Positions page.

You can use name, code, parent position, or incumbent values to search for a position to change.

You can use filters across categories to refine your search results. Apart from the filters displayed on the page, you can click the filter icon to view the full list of filters. The filters also display the aggregation counts of results having the same value.

For a filter category, the top 10 values are displayed in the LOV. If you don’t see the value that you need, you can start typing the value in the LOV to find it. After you apply relevant filters, click the See Results button to view the filtered data.

You can also personalize the columns that you see as search results. A set of columns is displayed as a grid which you can customize using the drag and drop in the column configurator.

The fields listed under Hide are not shown in the results. If you want to view a field from this list as a column, you can drag and drop it as mentioned above or select the check box next to the field.

This feature enhances users' ability to search and filter positions to work with. It uses the latest state of the art Oracle Search server and a modern customizable user interface.

Steps to Enable

This feature is auto enabled with the Positions Lists of Values enabled with Oracle Search feature. For details, refer to the What’s New of Positions List of Values Enhanced by Oracle Search.

Access Requirements

Your users need to have the Use REST Service - Position Searches duty role assigned to use this feature.

These roles have the required privileges by default:

• Human Resource Specialist
• Human Resource Analyst  
• Human Resource Manager 
• Application Implementation Consultant
• Human Capital Management Integration Specialist
• Line Manager

Departments Search for Professional Users

As a professional user, you can use the Departments Search that uses Oracle Search and a customizable interface for an enhanced search experience. Oracle Search is a powerful search engine in HCM Cloud that can search fast across large volumes of data and return highly relevant results. With Departments Search, you can:

• Use Oracle Search to quickly and easily search for departments.
• Use keyword search to find departments by name, title, or location.
• Filter the results using the wide variety of department related filters, for example, Effective Date, Status, Set Name, Location Name.
• View the search results in a grid pattern that’s easy to read.    
• Personalize the columns of the displayed results.
• Select a department from the search results and load their basic details page, where you can perform certain tasks depending on your role.
• Navigate back to the search results from the basic details or transaction pages.

After you type your search criteria in the keyword search field, click the search icon to see results. From the search results, you can click a department name to open the basic details page.

You can use department name, title, or location values to search for a department.

You can use filters across categories to refine your search results. Apart from the filters displayed on the page, you can click the filter icon to view the full list of filters. The filters also display the aggregation counts of results having the same value.

For a filter category, the top 10 values are displayed in the LOV. If you don’t see the value that you need, you can start typing the value in the LOV to find it. After you apply relevant filters, click the See Results button to view the filtered data. 

You can also personalize the columns that you see as search results. A set of columns is displayed as a grid which you can customize using the drag and drop in the column configurator.

The fields listed under Hide are not shown in the results. If you want to view a field from this list as a column, you can drag and drop it as mentioned above or select the check box next to the field.

This feature enhances professional users' ability to search and filter departments to work with. It uses the latest state of the art Oracle Search server and a modern customizable user interface.

Steps to Enable

This feature is auto enabled with the Departments Lists of Values enabled with Oracle Search feature. For details, refer to the What’s New of Departments List of Values Enhanced by Oracle Search.

Access Requirements

Your professional users need to have the Use REST Service - Department Searches V2 duty role assigned to use this feature.

These roles have the required privileges by default: 

• Human Resource Specialist
• Human Resource Analyst  
• Human Resource Manager 
• Application Implementation Consultant
• Human Capital Management Integration Specialist

Locations Search for Professional Users

As a professional user, you can use the Locations Search that uses Oracle Search and a customizable interface for an enhanced search experience. Oracle Search is a powerful search engine in HCM Cloud that can search fast across large volumes of data and return highly relevant results. With Locations Search, you can:

• Use Oracle Search to quickly and easily search for locations.
• Use keyword search to find locations by name, code, city, or other address fields.
• Filter the results using the wide variety of location related filters, for example, Effective Date, Status, City or Town, Country, Location Set.
• View the search results in a grid pattern that’s easy to read.
• Personalize the columns of the displayed results.
• Select a location from the search results and load their basic details page, where you can perform certain tasks depending on your role.
• Navigate back to the search results from the basic details or transaction pages.

After you type your search criteria in the keyword search field, After you type your search criteria, click the search icon to see results. From the search results, you can click a location name to open the basic details page.

You can use location name, code, city, or other address fields values to search for a location.

You can use filters across categories to refine your search results. Apart from the filters displayed on the page, you can click the filter icon to view the full list of filters. The filters also display the aggregation counts of results having the same value.

For a filter category, the top 10 values are displayed in the LOV. If you don’t see the value that you need, you can start typing the value in the LOV to find it. After you apply relevant filters, click the See Results button to view the filtered data. 

You can also personalize the columns that you see as search results. A set of columns is displayed as a grid which you can customize using the drag and drop in the column configurator.

The fields listed under Hide are not shown in the results. If you want to view a field from this list as a column, you can drag and drop it as mentioned above or select the check box next to the field.

This feature enhances professional users' ability to search and filter locations to work with. It uses the latest state of the art Oracle Search server and a modern customizable user interface.

Steps to Enable

This feature is auto enabled with the Locations List of Values enabled with Oracle Search feature. For details, refer to the What’s New of Locations List of Values Enhanced by Oracle Search.

Jobs Search for Professional Users

As a professional user, you can use the Jobs Search that uses Oracle Search and a customizable interface for an enhanced search experience. Oracle Search is a powerful search engine in HCM Cloud that can search fast across large volumes of data and return highly relevant results. With Jobs Search, you can:

• Use Oracle Search to quickly and easily search for jobs.
• Use keyword search to find jobs by name, code, or job family.
• Filter the results using the wide variety of job related filters, for example, Effective Date, Status, Job Set, and Job Family.
• View the search results in a grid pattern that’s easy to read.
• Personalize the columns of the displayed results.
• Select a job from the search results and load their basic details page, where you can perform certain tasks depending on your role.
• Navigate back to the search results from the basic details or transaction pages.

After you type your search criteria in the keyword search field, click the search icon to see results. From the search results, you can click a job name to open the basic details page.

You can use Job Name, Code, or Job Family values to search for a job. You can use filters across categories to refine your search results. Apart from the filters displayed on the page, you can click the filter icon to view the full list of filters. The filters also display the aggregation counts of results having the same value.

For a filter category, the top 10 values are displayed in the LOV. If you don’t see the value that you need, you can start typing the value in the LOV to find it. After you apply relevant filters, click the See Results button to view the filtered data. 

You can also personalize the columns that you see as search results. A set of columns is displayed as a grid which you can customize using the drag and drop in the column configurator.

The fields listed under Hide are not shown in the results. If you want to view a field from this list as a column, you can drag and drop it as mentioned above or select the check box next to the field.

This feature enhances professional users' ability to search and filter jobs to work with. It uses the latest state of the art Oracle Search server and a modern customizable user interface.

Steps to Enable

This feature is auto enabled with the Jobs List of Values enabled with Oracle Search feature. For details, refer to the What’s New of Jobs List of Values Enhanced by Oracle Search.

Redwood Experience

These pages or flows have been recreated in the Redwood tool set Visual Builder Studio (VBS) to improve your user experience. The pages or flows look and act like Redwood pages or flows, to help create cohesiveness through the application.

Redwood Experience for Collective Agreements

Enrich the user experience with the new Collective Agreements page developed using the Redwood tool set. The page is built from the ground up using Visual Builder Studio (VBS) to give you a unique experience of Oracle applications.

You can search based on name, code, or country.

The new page offers less number of clicks and better performance. You can take advantage of the cohesiveness through the application with the new page.

Steps to Enable

In order to work with the new Collective Agreements page, you must first enable the ORA_HCM_VBCS_PWA_ENABLED profile option. In addition, check if the ORA_PER_COLLECTIVE_AGREEMENTS_REDWOOD_ENABLED profile option is also enabled. By default, the profile option is delivered as disabled. If you want to use the new Collective Agreements page, you need to set the profile option to Yes.

To enable the profile option, navigate to the Setup and Maintenance work area:

1. Search for and click the Manage Administrator Profile Values task.
2. Search for and select the profile option: ORA_PER_COLLECTIVE_AGREEMENTS_REDWOOD_ENABLED
3. Select the Level as Site.
4. Enter  Yes in the Profile Value field.
5. Click Save and Close.

Extensibility Limitations

The use of VB Studio to extend the Collective Agreements page is limited to the variables to set up Nudges and Guided Journeys at this time. If you have configured Guided Journeys you will need to reconfigure them, if you're using the new Redwood page. Refer to the following on setting up Nudges and Guided Journeys in this:

• 23B HCM Common What’s New - Enable Guided Journeys for the Rebuilt Redwood Pages
• 23B HCM Common What’s New -  Nudge Users to Complete Tasks

Tips And Considerations

• You can correct, delete, and make date-effective updates to a collective agreement. However, you can't delete a collective agreement that's associated with an assignment.
• A historical view of date-effective changes of prior and future collective agreement records is available.
• When the profile options are enabled for the new Collective Agreements page, you will be able to access the new page using only the quick action on the My Client Groups tab.
• Bargaining unit is filtered based on the union, if provided. If the union isn't specified, then bargaining unit is filtered based on country and legal employer.
• You can't update the country, legal employer, union, and bargaining unit of a collective agreement that's associated with an assignment.
• You need to tab out to update a value in any of the fields on the Collective Agreements page.
• Developer descriptive flexfields and descriptive flexfields are available for collective agreements.
• For Italy localization, the context segments on the new Collective Agreement page are enabled, by default. This won't apply to other localizations even though the context segments are visible.
• Guided journeys are supported.
• Nudges are supported. However, display of nudges isn’t enabled by default. You need to use VB Studio to change the default setting.
• Approvals aren't applicable for collective agreements.
• The new page doesn’t yet have support for
  • Extensible Flexfields (EFFs) - EFFs aren't supported.
  • Date Effective Updates - The List of Values (LOVs) will be null when there is a change in the independent value. For example, if you make a date-effective and change the effective start date it will nullify the bargaining unit.

Key Resources

For more information, refer to these resources on the Oracle Help Center.

• Worker Union Management, Chapter: Divisions, Departments, Worker Unions, Locations, and Trees, Implementing Global Human Resources guide
• Collective Agreement Flexfields, Chapter: Divisions, Departments, Worker Unions, Locations, and Trees, Implementing Global Human Resources guide

For a listing of all profile options for the recreated pages across applications, see the following document in My Oracle Support:

• HCM Redwood Pages with Profile Options – MOS Document - 2922407.1

Access Requirements

If you're an existing customer, then there are no changes to be made to your custom roles. New customers will have to assign the following function privileges to their custom roles to access the new Collective Agreements page.

Function Privilege (Code)	Role
Manage Collective Agreements (PER_MANAGE_COLLECTIVE_AGREEMENTS)	Workforce Structures Management Duty
View Collective Agreements (PER_VIEW_COLLECTIVE_AGREEMENTS)	Human Resource Analyst

Redwood Experience for Departments

Enrich the user experience with the new Departments page developed using the Redwood tool set. The page is built from the ground up using Visual Builder Studio (VBS) to give you a unique experience of Oracle applications.

You can use the keyword search to search on a department name, title, or location.

The editing options, Correct and Update are available at the row level.

Click the department name to open the details page. You can update, correct, and delete the date-effective record from this page. You can view the history of changes from this page.

The new page offers less number of clicks and better performance. By using these new pages or flows you can take advantage of the cohesiveness through the application.

Steps to Enable

In order to work with the new Departments page, you must first enable the ORA_HCM_VBCS_PWA_ENABLED profile option. In addition, check if the ORA_PER_DEPARTMENTS_REDWOOD_ENABLED profile option is also enabled. By default, the profile option is delivered as disabled. If you want to use the new Departments page, you need to set the profile option to Yes.

To enable the profile option, navigate to the Setup and Maintenance work area:

1. Search for and click the Manage Administrator Profile Values task.   
2. Search for and select the profile option: ORA_PER_DEPARTMENTS_REDWOOD_ENABLED.   
3. Select the Level as Site.   
4. Enter Yes in the Profile Value field.   
5. Click Save and Close.

NOTE:  In addition, you also need to enable Oracle Search to use the department search page. Refer to the What’s New for Oracle Search-based Departments LOV in Update 23B under HCM Common Features. When Oracle Search is enabled, the Departments List of Values (LoV) search is also automatically enabled.

Extensibility Limitations

NOTE: The use of VB Studio to extend the Departments page is limited to the variables to set up Nudges and Guided Journeys at this time. If you have configured Guided Journeys, you will need to reconfigure them if you're using the new Redwood page. Refer to the following on setting up Nudges and Guided Journeys in this:

• 23B HCM Common What’s New - Enable Guided Journeys for the Rebuilt Redwood Pages
• 23B HCM Common What’s New -  Nudge Users to Complete Tasks

Tips And Considerations

• You can correct and make date-effective updates to a department.

• You can't delete a department. However, you can delete a date-effective department record.

• Guided journeys are available for the new Departments page.

• Nudges are supported. However, display of nudges isn’t enabled by default. You need to use VB Studio to change the default setting.

• The new page doesn’t yet have support for the following:
  • Approvals: If you use approvals for departments, don’t enable the new page. 
  • Extensible Flexfields: If you use extensible flexfields for departments, don’t enable the new page. 
  • Create Flows: You can’t add a department using the new page. You can only view, correct or update the department details using this page.
  • History Hyperlink. You can only view the attribute changes in the History section of the new page. However, you can't view the history details by clicking the effective dates hyperlink.

Key Resources

• For more information, refer to these resources on the Oracle Help Center: Departments, Chapter: Divisions, Departments, Worker Unions, Locations, and Trees, Implementing Global Human Resources guide.
• For a listing of all profile options for the recreated pages across applications, see the following document in My Oracle Support: HCM Redwood Pages with Profile Options – MOS Document - 2922407.1

Access Requirements

If you're an existing customer, then there are no changes to be made to your custom roles. New customers will have to assign the following functional privilege to their custom roles to access the new Departments page.

Aggregate Privilege (Code)	Role
Manage Department (ORA_PER_DEPARTMENT_MANAGEMENT_DUTY)	Workforce Structures Management Duty
View Department (ORA_PER_VIEW_DEPARTMENT)	Human Resource Analyst

Redwood Experience for Document Delivery Preferences

Enrich the user experience with the new Document Delivery Preferences page developed using the Redwood tool set. The page is built from the ground up using Visual Builder Studio (VBS) to give you a unique experience of Oracle applications.

The new Document Delivery Preferences page is available, by default. If you want to use the responsive page, check the steps in the Steps to Enable section.

The new page navigates you to the new Advanced Search Person page. The Document Delivery Preferences page appears when you select a person on the search page.

The new page displays the list of delivery preferences for different document types.

You can modify the Delivery Method and Grant Online Delivery Consent by clicking the Edit icon beside the document type. Once you make the changes, click Save.

The Overridden by Person field indicates if the document delivery preference has been overridden by the user from its default value. The preference override can be reset to its default value by deleting the override.

The new page displays the Edit icon for all document types. However, this icon may be disabled based on the level of access for the document type.

The new page is built using the Redwood toolset and offers better performance. You can take advantage of the cohesiveness through the application with the new page.

Steps to Enable

In order to work with the new Document Delivery Preferences page, you must first enable the ORA_HCM_VBCS_PWA_ENABLED profile option. In addition, check if the ORA_PER_DOCUMENT_DELIVERY_PREFERENCES_REDWOOD_ENABLED profile option is also enabled. By default, the profile option is delivered as enabled. If you want to use the responsive Document Delivery Preferences page, you need to set the profile option to No.

To disable the profile option, navigate to the Setup and Maintenance work area:

1. Search for and click the Manage Administrator Profile Values task.
2. Search for and select the profile option: ORA_PER_DOCUMENT_DELIVERY_PREFERENCES_REDWOOD_ENABLED
3. Select the Level as Site.
4. Enter No in the Profile Value field.
5. Click Save and Close.

Extensibility Limitations

The use of VB Studio to extend the Document Delivery Preferences page is limited to the variables to set up Nudges and Guided Journeys at this time. If you have configured Guided Journeys, you will need to reconfigure them if you're using the new Redwood page. Refer to the following on setting up Nudges and Guided Journeys in this:

• 23B Human Resources What’s New - VBS Enable Guided Journeys for the Rebuilt Redwood Pages
• 23B Human Resources What’s New - New Nudge Users to Complete Tasks

Tips And Considerations

• For document delivery preferences that can't be edited, the Edit icon will be visible but disabled.
• Document delivery preferences are displayed in an alphabetical order, regardless of its last updated date.
• Guided journeys are supported at page and section levels for Document Delivery Preferences.
• The page supports display of nudges, when configured and if applicable.

Key Resources

For more information, refer to these resources on the Oracle Help Center.

• Document Delivery Preferences, Chapter: Document Records, Implementing Global Human Resources guide
• Document Records, Global Human Resources guide.

For a listing of all profile options for the recreated pages across applications, see the following document in My Oracle Support:

• HCM Redwood Pages with Profile Options – MOS Document - 2922407.1

Access Requirements

If you're an existing customer, then there are no changes to be made to your custom roles. New customers will have to assign the following aggregate privileges to their custom roles to access the new Document Delivery Preferences page.

Aggregate Privilege (Code)	Job or Abstract Role
Manage Person Document Delivery Preferences (ORA_PER_MANAGE_PERSON_DOCUMENT_DELIVERY_PREFERENCES)	Contingent Worker Employee Human Resource Specialist Human Capital Management Application Administrator Line Manager
View Person Document Delivery Preferences (ORA_PER_VIEW_PERSON_DOCUMENT_DELIVERY_PREFERENCES)	Human Resource Analyst
Use REST Service - Document Delivery Preferences (ORA_PER_REST_SERVICE_ACCESS_DOCUMENT_DELIVERY_PREFERENCES)	Human Capital Management Integration Specialist
Use REST Service - Document Delivery Preferences Read Only (ORA_PER_REST_SERVICE_ACCESS_DOCUMENT_DELIVERY_PREFERENCES_RO)	Human Capital Management Integration Specialist

Redwood Experience for Eligible Jobs

Enrich the user experience with the new Eligible Jobs page developed using the Redwood tool set. The page is built from the ground up using Visual Builder Studio (VBS) to give you a unique experience of Oracle applications.

If a worker has multiple assignments, you can seamlessly switch between the assignments to view the relevant eligible jobs without having to go back to the search page.

The new page offers less number of clicks and better performance. You can take advantage of the cohesiveness through the application with the new page.

Steps to Enable

In order to work with the new Eligible Jobs page, you must first enable the ORA_HCM_VBCS_PWA_ENABLED profile option. In addition, check if the ORA_PER_ELIGIBLE_JOBS_REDWOOD_ENABLED profile option is also enabled. By default, the profile option is delivered as disabled. If you want to use the new Eligible Jobs page, you need to set the profile option to Yes.

To enable the profile option, navigate to the Setup and Maintenance work area:

1. Search for and click the Manage Administrator Profile Values task.
2. Search for and select the profile option: ORA_PER_ELIGIBLE_JOBS_REDWOOD_ENABLED.
3. Select the Level as Site.
4. Enter Yes in the Profile Value field.
5. Click Save and Close.

Extensibility Limitations

The use of VB Studio to extend the Eligible Jobs page is limited to the variables to set up Nudges and Guided Journeys at this time. If you have configured Guided Journeys you will need to reconfigure them, if you're using the new Redwood page. Refer to the following on setting up Nudges and Guided Journeys in this:

• 23B Human Resources What’s New - VBS Enable Guided Journeys for the Rebuilt Redwood Pages
• 23B Human Resources What’s New -  New Nudge Users to Complete Tasks

Tips And Considerations

• When the profile options are enabled for the new Eligible Jobs page, you will be able to access the new page using only the quick action on the Me, My Team, and My Client Groups tabs.

• You can switch between assignments of a worker to see the respective eligible jobs.

• The start date is in oldest to latest order while the end date is in latest to oldest order for eligible jobs.

• You need to set the ORA_PER_EMPL_ELIG_JOBS_RELIEF _TYPE_ENABLED profile option to Yes to select eligible jobs relief type as derived or manual. If the profile option isn't enabled, then eligible jobs will be added as derived relief type.

• Nudges are supported.

• Guided journeys are supported for eligible jobs.

• The new page doesn’t yet have support for the following:
  • Approvals: If you use approvals for eligible jobs, don’t use the new page.
  • Contextual Journeys: If you configured contextual  journeys for a page or section, then don't use the new page.

Key Resources

• For more information, refer to these resources on the Oracle Help Center: Overview of Eligible Jobs, Chapter: Employment Information > Eligible Jobs, Using Global Human Resources guide
• For a listing of all profile options for the recreated pages across applications, see the following document in My Oracle Support: HCM Redwood Pages with Profile Options – MOS Document - 2922407.1

Access Requirements

If you're an existing customer, then there are no changes to be made to your custom roles. New customers will have to assign the following aggregate privileges to their custom roles to access the new Eligible Jobs page.

Aggregate Privilege (Code)	Role
Manage Eligible Jobs (ORA_PER_MANAGE_ELIGIBLE_JOBS)	Human Resource Specialist Line Manager
View Eligible Jobs (ORA_PER_VIEW_ELIGIBLE_JOBS)	Human Resource Analyst Employee Contingent Worker

Redwood Experience for Employment Contracts

Enrich the user experience with the new Employment Contracts page developed using the Redwood tool set. The page is built from the ground up using Visual Builder Studio (VBS) to give you a unique experience of Oracle applications.

On this page you can do these operations - update, correct, delete, and extend a contract.

To update or correct an existing contract record, click on the Actions (ellipsis) button to access the edit page. If you're correcting the existing contract record, don't change the defaulted start date. If you're updating the record, then select the date from which the update is effective. Note that update follows the existing date effective logic as in responsive employment contract pages.

To delete an existing contract record, select the Delete option from the Actions (ellipsis) button on the Employment Contracts page. The rules of deleting an employment contract page remains the same as in the responsive pages.

You can extend a contract using the Add button at the bottom of the page.

The new page offers less number of clicks and better performance. You can take advantage of the cohesiveness through the application with the new page.

Steps to Enable

In order to work with the new Employment Contracts page, you must first enable the ORA_HCM_VBCS_PWA_ENABLED profile option. In addition, check if the ORA_PER_EMPLOYMENT_CONTRACTS_REDWOOD_ENABLED profile option is also enabled. By default, the profile option is delivered as disabled. If you want to use the responsive Employment Contracts page, you need to set the profile option to No.

To enable the profile option, navigate to the Setup and Maintenance work area:

1. Search for and click the Manage Administrator Profile Values task.
2. Search for and select the profile option: ORA_PER_EMPLOYMENT_CONTRACTS_REDWOOD_ENABLED
3. Select the Level as Site.
4. Enter Yes in the Profile Value field.
5. Click Save and Close.

Extensibility Limitations

The use of VB Studio to extend the Employment Contracts page is limited to the variables to set up Nudges and Guided Journeys at this time. If you have configured Guided Journeys you will need to reconfigure them, if you're using the new Redwood page. Refer to the following on setting up Nudges and Guided Journeys in this:

• 23B Human Resources What’s New - VBS Enable Guided Journeys for the Rebuilt Redwood Pages
• 23B Human Resources What’s New -  New Nudge Users to Complete Tasks

Tips And Considerations

• If there are any inflight transactions pending approval and you enable the new Employment Contracts page, then an error is displayed when you submit the transaction.
• When the profile options are enabled for the new Employment Contracts page, you will be able to access the new page using only the quick action on the My Team and My Client Groups tabs.
• Guided journeys are supported.
• Nudges are also supported.
• The new page doesn’t yet have support for the following:
  • Approvals: If you use approvals for employment contracts, don’t use the new page.
  • Transaction Design Studio: If you modified the Employment Contracts page using Transaction Design Studio in HCM Experience Design Studio, and you need to carry forward the changes to the new page, don’t use the new page.
  • Contextual Journeys: If you have configured contextual journeys for a page or section, then don't use the new page.
  • Localization Rules: Localization rules defined in the Transaction Design Studio aren't supported for the new Employment Contracts page.
• Autocomplete Rules isn't supported for the new Employment Contracts page.  All rules built on the underlying business objects for this page must be disabled when you enable the Redwood page. Note that disabling rules on a business object will disable Autocomplete for both the Redwood and responsive pages.

The Worker Employment Contract business object is impacted by the rebuilt Employment Contracts page.

Key Resources

For more information, refer to these resources on the Oracle Help Center.

• Employment Contracts, Chapter: Hire and Manage Workers, Using Global Human Resources guide

For a listing of all profile options for the recreated pages across applications, see the following document in My Oracle Support:

• HCM Redwood Pages with Profile Options – MOS Document - 2922407.1

Access Requirements

If you're an existing customer, then there are no changes to be made to your custom roles. New customers will have to assign the following functional privilege to their custom roles to access the new Employment Contracts page.

Privilege (Code)	Role
Manage Worker Contract (PER_MANAGE_WORKER_CONTRACT_PRIV)	Human Resource Specialist
View Worker Contract (ORA_PER_VIEW_WORKER_CONTRACT)	Employee Line Manager Human Resource Analyst Human Resource Specialist

Redwood Experience for Employment Info

Enrich the user experience with the new Employment Info page developed using the Redwood tool set. The page is built from the ground up using Visual Builder Studio (VBS) to give you a unique experience of Oracle applications.

You can view comprehensive details of a worker's employment.

The new page offers less number of clicks and better performance. You can take advantage of the cohesiveness through the application with the new page.

Steps to Enable

In order to work with the new Employment Info page, you must first enable the ORA_HCM_VBCS_PWA_ENABLED profile option. In addition, check if the ORA_PER_EMPLOYMENT_INFO_REDWOOD_ENABLED profile option is also enabled. By default, the profile option is delivered as disabled. If you want to use the new Employment Info page, you need to set the profile option to Yes.

To enable the profile option, navigate to the Setup and Maintenance work area:

1. Search for and click the Manage Administrator Profile Values task.
2. Search for and select the profile option: ORA_PER_EMPLOYMENT_INFO_REDWOOD_ENABLED
3. Select the Level as Site.
4. Enter Yes in the Profile Value field.
5. Click Save and Close.

Extensibility Limitations

The use of VB Studio to extend the Employment Info page is limited to the variables to set up Nudges and Guided Journeys at this time. If you have configured Guided Journeys you will need to reconfigure them, if you are using the new Redwood page. Refer to the following on setting up Nudges and Guided Journeys in this:

• 23B HCM Common What’s New - Enable Guided Journeys for the Rebuilt Redwood Pages
• 23B HCM Common What’s New -  Nudge Users to Complete Tasks

Tips And Considerations

• The Employment Contracts section will display the current date-effective record.

• You can track the historical changes and future actions of a worker's employment.

• You will see the salary details in the Historical Changes and Future Changes sections irrespective of the ORA_PER_EMPL_COMBINED_CORRECTION_DELETION profile option setting. If you need to hide the salary value, you can use the respective aggregate security privileges for the sections listed in Roles below.

• When the profile options are enabled for the new Employment Info page, you will be able to access the new page using the quick action on the Me, My Team, and My Client Groups tabs.

• Guided journeys are available at the page and section levels.

• Nudges are also available for the new page.

• The new page doesn’t yet have support for the following:
  • Transaction Design Studio. If you modified the Employment Info page using Transaction Design Studio in HCM Experience Design Studio, and you need to carry forward the changes to the new page, don’t use the new page.
  • Flexfields: Flexfields aren't supported.
  • Page Level Actions: If you're using page level actions, don't use the new page.
  • View and Correct Actions History: If you're using the View Employment Details page using the action hyperlinks from the Historical Actions and Future Actions sections, don't use the new page.
  • Business Title LOV: Configuration of business title LOV isn't supported.
  • Localization Rules: Localization rules defined in the Transaction Design Studio aren't supported in the new Employment Info page.

Key Resources

For more information, refer to these resources on the Oracle Help Center.

• Assignments, Chapter: Employment Information, Using Global Human Resources guide
• Employment Contracts, Chapter: Hire and Manage Workers, Using Global Human Resources guide
• Add and Reassign Direct Reports, Hire and Manage Workers, Using Global Human Resources guide
• Employment Profile Options, Chapter: Employment, Implementing Global Human Resources guide

For a listing of all profile options for the recreated pages across applications, see the following document in My Oracle Support:

• HCM Redwood Pages with Profile Options – MOS Document - 2922407.1

Access Requirements

If you're an existing customer, then there are no changes to be made to your custom roles. New customers will have to assign the following aggregate privileges to their custom roles to access the new Employment Info page.

Sections	Privilege (Code)	Role
Select Assignment Assignment Job Details Managers Direct Reports Weekly Working Hours	View Employment Information Summary (ORA_PER_VIEW_EMPLOYMENT_INFORMATION_SUMMARY)	Employee Line Manager Human Resource Analyst Human Resource Specialist
Employment Contract	View Worker Contract (ORA_PER_VIEW_WORKER_CONTRACT)	Employee Line Manager Human Resource Analyst Human Resource Specialist
Historical Changes	View Worker Assignment History Details (ORA_PER_VIEW_WORKER_ASSIGNMENT_HISTORY_DETAILS)	Employee Line Manager Human Resource Analyst Human Resource Specialist
Future Changes	View Future Assignment Changes (ORA_PER_VIEW_FUTURE_ASSIGNMENT_CHANGES)	Human Resource Analyst Human Resource Specialist
Eligible Jobs	View Eligible Jobs (ORA_PER_VIEW_ELIGIBLE_JOBS)	Employee Human Resource Analyst Human Resource Specialist
Seniority Dates	View Seniority Dates (ORA_PER_VIEW_SENIORITY_DATES)	Employee Line Manager Human Resource Analyst Human Resource Specialist
Historical Changes (Salary information) Additional Compensation Salary	View Compensation Details for Worker (ORA_CMP_PORTRAIT_COMPENSATION_DUTY)	Employee Line Manager Human Resource Analyst Human Resource Specialist
Future Changes (Salary information)	View Future Salary Changes (ORA_CMP_VIEW_FUTURE_SALARY_CHANGES)	Human Resource Specialist
Analytical Values in the Salary Section	ORA_CMP_REST_SERVICE_ACCESS_SALARIES_WITH_ANALYTICS_RO	Line Manager Human Resource Analyst Human Resource Specialist

Redwood Experience for Job Families

Enrich the user experience with the new Job Families page developed using the Redwood tool set. The page is built from the ground up using Visual Builder Studio (VBS) to give you a unique experience of Oracle applications.

You can search for a job family based on the name or code. You can sort the search results based on name and code on this page.

Click the job family name to open the details page. You can update, correct, and delete the job family from this page. In addition, you can delete the date-effective record of the job family. Attributes that have a value are only displayed on the view page. You can also view the history of changes from this page.

The new page offers less number of clicks and better performance. By using these new pages or flows, you can take advantage of the cohesiveness through the application.

Steps to Enable

In order to work with the new Job Families page, you must first enable the ORA_HCM_VBCS_PWA_ENABLED profile option. In addition, check if the ORA_PER_JOB_FAMILIES_REDWOOD_ENABLED profile option is also enabled. By default, the ORA_PER_JOB_FAMILIES_REDWOOD_ENABLED profile option is delivered as enabled. If you want to use the classic Job Families page, you need to set this profile option to No.

To disable the ORA_PER_JOB_FAMILIES_REDWOOD_ENABLED profile option, navigate to the Setup and Maintenance work area:

1. Search for and click the Manage Administrator Profile Values task.
2. Search for and select the profile option: ORA_PER_JOB_FAMILIES_REDWOOD_ENABLED.
3. Select the Level as Site.
4. Enter No in the Profile Value field.
5. Click Save and Close.

Extensibility Limitations

NOTE: The use of VB Studio to extend the Job Families page is limited to the variables to set up Nudges and Guided Journeys at this time. If you have configured Guided Journeys, you will need to reconfigure them if you're using the new Redwood page. Refer to the following on setting up Nudges and Guided Journeys in this:

• 23B HCM Common What’s New - Enable Guided Journeys for the Rebuilt Redwood Pages
• 23B HCM Common What’s New -  Nudge Users to Complete Tasks

Tips And Considerations

• You can correct and make date-effective updates to a job family.

• You can delete a job family. You can also delete a date-effective job family record.

• Guided journeys are available for the new Job Families page.

• Nudges are supported. However, display of nudges isn’t enabled by default. You need to use VB Studio to change the default setting. 

The new page doesn’t yet have support for the following:

• Hyperlink in History section: You can only view the attribute changes in the History section of the new page. However, you can't view the history details by clicking the effective dates hyperlink.

Key Resources

For more information, refer to these resources on the Oracle Help Center.

• Jobs, Chapter: Jobs and Positions in the Implementing Global Human Resources guide.
• What's the difference between a job set and a job family? in the Implementing Global Human Resources guide.

For a listing of all profile options for the recreated pages across applications, see the following document in My Oracle Support:

• HCM Redwood Pages with Profile Options – MOS Document - 2922407.1

Access Requirements

If you're an existing customer, then there are no changes to be made to your custom roles. New customers will have to assign the following functional privilege to their custom roles to access the new Job Families page.

Privilege (Code)	Role
Manage HR Job Family (PER_MANAGE_HR_JOB_FAMILY_PRIV)	Human Resource Specialist
View HR Job Family (PER_VIEW_HR_JOB_FAMILY)	Human Resource Analyst

Redwood Experience for Jobs

Enrich the user experience with the new Jobs page developed using the Redwood tool set. The page is built from the ground up using Visual Builder Studio (VBS) to give you a unique experience of Oracle applications.

You can search for a job based on the name, code, or job family. You can sort the search results based on relevance, name, and code on this page.

Click the job name to open the details page. You can update, correct, and delete the date-effective record from this page. Attributes that have a value are only displayed on the view page. You can view the history of changes from this page.

The new page offers less number of clicks and better performance. By using these new pages or flows, you can take advantage of the cohesiveness through the application.

Steps to Enable

In order to work with the new Jobs page, you must first enable the ORA_HCM_VBCS_PWA_ENABLED profile option. In addition, check if the ORA_PER_JOBS_REDWOOD_ENABLED profile option is also enabled.

By default, the ORA_PER_JOBS_REDWOOD_ENABLED profile option is delivered as disabled. If you want to use the new Jobs page, you need to set the profile option to Yes. 

To enable the ORA_PER_JOBS_REDWOOD_ENABLED profile option, navigate to the Setup and Maintenance work area:

1. Search for and click the Manage Administrator Profile Values task.
2. Search for and select the profile option: ORA_PER_JOBS_REDWOOD_ENABLED.
3. Select the Level as Site.
4. Enter Yes in the Profile Value field.
5. Click Save and Close.

NOTE: In addition, you also need to enable Oracle Search to use the job search page. Refer to the What’s New for Jobs List of Values Enhanced by Oracle Search in Update 23B under HCM Common Features. When Oracle Search is enabled, the Jobs List of Values (LoV) search is also automatically enabled.

Extensibility Limitations

Note: The use of VB Studio to extend the Jobs page is limited to the variables to set up Nudges and Guided Journeys at this time. If you have configured Guided Journeys, you will need to reconfigure them if you're using the new Redwood page. Refer to the following on setting up Nudges and Guided Journeys in this:

• 23B HCM Common What’s New - Enable Guided Journeys for the Rebuilt Redwood Pages
• 23B HCM Common What’s New -  Nudge Users to Complete Tasks

Tips And Considerations

• You can correct and make date-effective updates to a job.

• You can't delete a job. However, you can delete a date-effective job record.

• Guided journeys are available for the new Jobs page.

• Nudges are supported. However, display of nudges isn’t enabled by default. You need to use VB Studio to change the default setting.

• The new page doesn’t yet have support for the following:
  • Approvals. If you use approvals for jobs, don’t enable the new page. 
  • Extensible Flexfields. If you use extensible flexfields for jobs, don’t enable the new page. 
  • Transaction Design Studio. If you modified your Jobs page using Transaction Design Studio in HCM Experience Design Studio, and you need to carry forward those changes to the new page, don’t enable the new page. 
  • Create/Duplicate Flows. You can’t add or duplicate a job using the new page. You can only view or update the job details using this page.
  • Summary of Changes. If you use Summary of Changes for jobs, don’t enable the new page.
  • Create Profile option. If you use the Create Profile option for jobs, don’t enable the new page.
  • Associated Profiles. If you use associated profiles for jobs, don’t enable the new page.
  • Add Button. The Add button on the Jobs search page is not available in the new page.
  • Hyperlink in History section: You can only view the attribute changes in the History section of the new page. However, you can't view the history details by clicking the effective dates hyperlink.  

  • Autocomplete Rules. Autocomplete Rules isn't supported for the new Jobs page rebuilt in Redwood. All rules built on the underlying business objects for this page must be disabled when you enable the Redwood page. Note that disabling rules on a business object will disable Autocomplete for both the Redwood and responsive pages.

    The Jobs business object is impacted by the new page.

Key Resources

For more information, refer to these resources on the Oracle Help Center.

• Jobs, Chapter: Jobs and Positions, Implementing Global Human Resources guide.

For a listing of all profile options for the recreated pages across applications, see the following document in My Oracle Support:

• HCM Redwood Pages with Profile Options – MOS Document - 2922407.1

Access Requirements

If you're an existing customer, then there are no changes to be made to your custom roles. New customers will have to assign the following functional privilege to their custom roles to access the new Jobs page.

Privilege (Code)	Role
Function Privilege: Manage HR Job (PER_MANAGE_HR_JOB_PRIV)	Duty Role: Workforce Structures Management Duty
Aggregate Privilege: View HR Job (PER_VIEW_HR_JOB)	Job Role: Human Resource Analyst

Redwood Experience for Locations

Enrich the user experience with the new Locations page developed using the Redwood tool set. The page is built from the ground up using Visual Builder Studio (VBS) to give you a unique experience of Oracle applications.

You can search for a location based on name, code, city or other address fields. You can sort the search results based on relevance, name, and code on this page.

Click the location name to open the details page. You can update, correct, and delete the date-effective record from this page. Attributes that have a value are only displayed on the view page. You can view the history of changes from this page.

The new page offers less number of clicks and better performance. By using these new pages or flows you can take advantage of the cohesiveness through the application.

Steps to Enable

In order to work with the new Locations page, you must first enable the ORA_HCM_VBCS_PWA_ENABLED profile option. In addition, check if the ORA_PER_LOCATIONS_REDWOOD_ENABLED profile option is also enabled. By default, the profile option is delivered as disabled. If you want to use the new Locations page, you need to set the profile option to Yes.

To enable the profile option, navigate to the Setup and Maintenance work area:

1. Search for and click the Manage Administrator Profile Values task.
2. Search for and select the profile option: ORA_PER_LOCATIONS_REDWOOD_ENABLED.
3. Select the Level as Site.
4. Enter Yes in the Profile Value field.
5. Click Save and Close.

NOTE: In addition, you also need to enable Oracle Search to use the location search page. Refer to the What’s New for Locations List of Values Enhanced by Oracle Search in Update 23B under HCM Common Features. When Oracle Search is enabled, the Locations List of Values (LoV) search is also automatically enabled.

Extensibility Limitations

Note: The use of VB Studio to extend the Locations page is limited to the variables to set up Nudges and Guided Journeys at this time. If you have configured Guided Journeys, you will need to reconfigure them if you're using the new Redwood page. Refer to the following on setting up Nudges and Guided Journeys in this:

• 23B HCM Common What’s New - Enable Guided Journeys for the Rebuilt Redwood Pages
• 23B HCM Common What’s New -  Nudge Users to Complete Tasks

Tips And Considerations

• You can correct and make date-effective updates to a location.

• You can't delete a location. However, you can delete a date-effective location record.

• Guided journeys are available for the new Locations page.

• Nudges are supported. However, display of nudges isn’t enabled by default. You need to use VB Studio to change the default setting.

• The new page doesn’t yet have support for the following:
  • Approvals. If you use approvals for locations, don’t enable the new page. 
  • Extensible Flexfields. If you use extensible flexfields for locations, don’t enable the new page. 
  • Transaction Design Studio. If you modified your Locations page using Transaction Design Studio in HCM Experience Design Studio, and you need to carry forward those changes to the new page, don’t enable the new page. 
  • Create/Duplicate Flows. You can’t add or duplicate a location using the new page. You can only view or update the location details using this page.
  • Summary of changes. If you use Summary of Changes for locations, don’t enable the new page.
  • Add Button: The Add button on the Locations search page is not available in the new page.
  • History Hyperlink: You can only view the attribute changes in the History section of the new page. However, you can't view the history details by clicking the effective dates hyperlink.  
  • Other Address Section: The Other Addresses section is currently not available in the new page.
  • Main Address Section: You must not update the location address using the new page.
  • Location Filtering: Locations are not filtered by the Legal Employer on employment pages.
  • Designated Receiver: The designated receiver field is currently not available in Redwood location pages.

Key Resources

For more information, refer to these resources on the Oracle Help Center.

• Locations, Chapter: Divisions, Departments, Worker Unions, Locations, and Trees, Implementing Global Human Resources guide.

For a listing of all profile options for the recreated pages across applications, see the following document in My Oracle Support:

• HCM Redwood Pages with Profile Options – MOS Document - 2922407.1

Access Requirements

If you're an existing customer, then there are no changes to be made to your custom roles. New customers will have to assign the following functional privilege to their custom roles to access the new Locations page.

Privilege (Code)	Role
Function Privilege: Manage Location (PER_MANAGE_LOCATION_PRIV)	Duty Role: Workforce Structures Management Duty
Aggregate Privilege: View Location (ORA_PER_VIEW_LOCATION)	Job Role: Human Resource Analyst

Redwood Experience for Person Identifiers for External Applications

Enrich the user experience with the new Person Identifiers for External Applications page developed using the Redwood tool set. The page is built from the ground up using Visual Builder Studio (VBS) to give you a unique experience of Oracle applications.

In this first release, not all features have been implemented. Review the Tips and Considerations section before enabling the page to ensure it meets your needs. The page will be turned off by default, but you can choose to enable it using a profile option.

The new page offers less number of clicks and better performance. By using these new pages or flows, you can take advantage of the cohesiveness through the application.

Steps to Enable

In order to work with the new Person Identifiers for External Applications page, you must first enable the ORA_HCM_VBCS_PWA_ENABLED profile option.

In addition, check if the ORA_PER_PERSON_IDENTIFIERS_FOR_EXT_APP_REDWOOD_ENABLED profile option is also enabled. By default, this profile option is delivered as disabled. If you want to use the new Person Identifiers for External Applications page, you need to set the profile option to Yes.

To enable the ORA_PER_PERSON_IDENTIFIERS_FOR_EXT_APP_REDWOOD_ENABLED profile option, navigate to the Setup and Maintenance work area:

1. Search for and click the Manage Administrator Profile Values task.
2. Search for and select the profile option: ORA_PER_PERSON_IDENTIFIERS_FOR_EXT_APP_REDWOOD_ENABLED.
3. Select the Level as Site.
4. Enter Yes in the Profile Value field.
5. Click Save and Close.

Extensibility Limitations

The use of VB Studio to extend this page/flow is limited to the variables to set up Nudges and Guided Journeys at this time. If you have Guided Journey’s configured you will need to reconfigure them, if you are using the new Redwood page/flow. Refer to the following on setting up Nudges and Guided Journeys in this:

• 23B Human Resources What’s New - VBS Enable Guided Journeys for the Rebuilt Redwood Pages
• 23B Human Resources What’s New -  New Nudge Users to Complete Tasks

Tips And Considerations

• Guided journeys are available for the new Person Identifiers for External Applications page.
• Nudges are also available for the new page.
• The new page doesn’t yet have support for the following:
  • Approvals. If you use approvals for person identifiers for external applications, don’t enable the new page.
  • Transaction Design Studio. If you modified your Person Identifiers for External Applications page using Transaction Design Studio in HCM Experience Design Studio, and you need to carry forward those changes to the new page, don’t enable the new page.

  • Autocomplete Rules. Autocomplete Rules isn't supported for the new Person Identifiers for External Applications page rebuilt in Redwood. All rules built on the underlying business objects for this page must be disabled when you enable the Redwood page. Note that disabling rules on a business object will disable Autocomplete for both the Redwood and responsive pages.

This business object is impacted by the new Person Identifiers for External Applications page rebuilt in Redwood: Person Identifiers for External Applications.

Key Resources

For more information, refer to these resources on the Oracle Help Center.

• Person Identifiers for External Applications, Chapter: Divisions, Departments, Worker Unions, Locations, and Trees, Implementing Global Human Resources guide.

For a listing of all profile options for the recreated pages across applications, see the following document in My Oracle Support:

• HCM Redwood Pages with Profile Options – MOS Document - 2922407.1 

Access Requirements

If you're an existing customer, then there are no changes to be made to your custom roles. 

Privilege (Code)	Role
View Person Identifiers for External Applications (ORA_VIEW_PERSON_IDENTIFIERS_FOR_EXTERNAL_APPLICATIONS)	Human Resource Analyst
Manage Person Identifiers for External Applications (ORA_PER_MANAGE_PERSON_IDENTIFIERS_FOR_EXTERNAL_APPLICATIONS)	Human Resource Specialist
Manage Person Identifiers for External Applications (ORA_PER_MANAGE_PERSON_IDENTIFIERS_FOR_EXTERNAL_APPLICATIONS)	Line Manager

Redwood Experience for Positions

Enrich the user experience with the new Positions page developed using the Redwood tool set. The page is built from the ground up using Visual Builder Studio (VBS) to give you a unique experience of Oracle applications.

You can search for a position based on the name, code, parent position, or incumbent. You can also sort the search results based on relevance, name, and code on this page.

Click the position name to open the details page. You can also update, correct, and delete the position from this page. In addition, you can also delete the date-effective record of the position. Only those attributes having a value are displayed on the view page. You can also view the history of changes from this page.

The new page offers less number of clicks and better performance. By using these new pages or flows, you can take advantage of the cohesiveness through the application.

Steps to Enable

In order to work with the new Positions page, you must first enable the ORA_HCM_VBCS_PWA_ENABLED profile option. 

In addition, check if the ORA_PER_POSITIONS_REDWOOD_ENABLED profile option is also enabled. By default, this profile option is delivered as disabled. If you want to use the new Positions page, you need to set the profile option to Yes.

To enable the ORA_PER_POSITIONS_REDWOOD_ENABLED profile option, navigate to the Setup and Maintenance work area:

1. Search for and click the Manage Administrator Profile Values task.
2. Search for and select the profile option: ORA_PER_POSITIONS_REDWOOD_ENABLED.
3. Select the Level as Site.
4. Enter Yes in the Profile Value field.
5. Click Save and Close.

NOTE: In addition, you also need to enable Oracle Search to use the position search page. Refer to the What’s New for Positions List of Values Enhanced by Oracle Search in Update 23B under HCM Common Features. When Oracle Search is enabled, the Positions List of Values (LoV) search is also automatically enabled.

Extensibility Limitations

Note: The use of VB Studio to extend the Positions page is limited to the variables to set up Nudges and Guided Journeys at this time. If you have configured Guided Journeys, you will need to reconfigure them if you're using the new Redwood page. Refer to the following on setting up Nudges and Guided Journeys in this:

• 23B Human Resources What’s New - VBS Enable Guided Journeys for the Rebuilt Redwood Pages 
• 23B Human Resources What’s New - New Nudge Users to Complete Tasks

Tips And Considerations

• You can correct and make date-effective updates to a position.

• You can delete a date-effective position record. You can also delete a position. 

• The Add Position button on the Positions search page takes you to the responsive Add flow, and not to the Redwood flow.

• Guided journeys are available for the new Positions page.

• Nudges are also available for the new page.

• The new page doesn’t yet have support for the following:
  • Approvals. If you use approvals for positions, don’t enable the new page.
  • Extensible Flexfields. If you use extensible flexfields for positions, don’t enable the new page.
  • Transaction Design Studio. If you modified your Positions page using Transaction Design Studio in HCM Experience Design Studio, and you need to carry forward those changes to the new page, don’t enable the new page.
  • Duplicate Flow. You can’t duplicate a position using the new page.
  • Requisitions. If you use the responsive position pages to manage requisitions for a position, don't enable the new page.
  • HCM Position Hierarchy. If you use the responsive position pages to navigate to HCM Position Hierarchy, don't enable the new page.
  • Summary of Changes. If you use Summary of Changes for positions, don’t enable the new page.
  • Create Profile option. If you use the Create Profile option for positions, don’t enable the new page.
  • Associated Profiles. If you use associated profiles for positions, don’t enable the new page.
  • Optional Features. If you use any of the optional features that are enabled by profile options, don’t enable the new page.
  • Hyperlink in History section: You can only view the attribute changes in the History section of the new page. However, you can't view the history details by clicking the effective dates hyperlink.

  • Autocomplete Rules. Autocomplete Rules isn't supported for the new Positions page rebuilt in Redwood. All rules built on the underlying business objects for this page must be disabled when you enable the Redwood page. Note that disabling rules on a business object will disable Autocomplete for both the Redwood and responsive pages.

    The Positions business object is impacted by the new page rebuilt in Redwood.

Key Resources

For more information, refer to these resources on the Oracle Help Center.

• Considerations for Using Jobs and Positions, Chapter: Jobs and Positions, Implementing Global Human Resources guide.
• Job and Position Structures, Chapter: Jobs and Positions, Implementing Global Human Resources guide.

For a listing of all profile options for the recreated pages across applications, see the following document in My Oracle Support:

• HCM Redwood Pages with Profile Options – MOS Document - 2922407.1

Access Requirements

If you're an existing customer, then there are no changes to be made to your custom roles. New customers will have to assign the following functional privilege to their custom roles to access the new Positions page.

Privilege (Code)	Role
Request a New Position (PER_REQUEST_NEW_POSITION_PRIV)	Human Resource Specialist, Line Manager
Search Position (PER_SEARCH_POSITION_PRIV)	Human Resource Specialist
Update Position (PER_UPDATE_POSITION_PRIV)	Human Resource Specialist
Delete Position (PER_DELETE_POSITION_PRIV)	Human Resource Specialist

Redwood Experience for Seniority Dates V3

Enrich the user experience with the new Seniority Dates V3 page developed using the Redwood tool set. The page is built from the ground up using Visual Builder Studio (VBS) to give you a unique experience of Oracle applications.

The new Seniority Dates V3 page is available, by default. If you want to use the responsive page, check the steps in the Steps to Enable section.

The new page navigates you to the new Advanced Search Person page. The Seniority Dates page appears when you select a person on the search page.

The Seniority Type list of values (LOV) displays the list of seniority rules applicable for the worker in an alphabetical order. Additionally, you can also type the name in the Seniority Type box to fetch the required seniority rule type.

The second LOV displays the attribute based on the seniority type selected in the first LOV. Click in this LOV to see the seniority start date and the associated assignment number, which will help you determine the seniority rule you want to view or adjust.

By default, the latest seniority data will be shown for a seniority rule. If you want to view the prior effective-dated updates, click on the Show prior records link.

There is no change in the process of making manual adjustments to the seniority dates in the new page. However, you can't edit the attributes and the Recalculate Seniority button will be disabled while the seniority dates are being recalculated; .You need to click on the Click here to refresh link in the message box to see the recent seniority data. The button is enabled once the seniority dates are refreshed.

The new page is built using the Redwood toolset and offers better performance. You can take advantage of the cohesiveness through the application with the new page.

Steps to Enable

In order to work with the new Seniority Dates page, you must first enable the ORA_HCM_VBCS_PWA_ENABLED profile option. In addition, check if the ORA_PER_SENIORITY_DATES_REDWOOD_ENABLED profile option is also enabled. By default, the profile option is delivered as enabled. If you want to use the responsive Seniority Dates page, you need to set the profile option to No.

To disable the profile option, navigate to the Setup and Maintenance work area:

1. Search for and click the Manage Administrator Profile Values task.
2. Search for and select the profile option: ORA_PER_SENIORITY_DATES_REDWOOD_ENABLED
3. Select the Level as Site.
4. Enter No in the Profile Value field.
5. Click Save and Close.

Extensibility Limitations

The use of VB Studio to extend the Seniority Dates page is limited to the variables to set up Nudges and Guided Journeys at this time. If you have configured Guided Journeys you will need to reconfigure them, if you're using the new Redwood page. Refer to the following on setting up Nudges and Guided Journeys in this:

• 23B Human Resources What’s New - VBS Enable Guided Journeys for the Rebuilt Redwood Pages
• 23B Human Resources What’s New -  New Nudge Users to Complete Tasks

Tips And Considerations

• You can make date-effective updates to seniority dates.
• When the profile options are enabled for the new Seniority Dates page, you will be able to access the new page using only the quick action on the My Team and My Client Groups tabs.
• Guided journeys are supported at page and section levels for seniority dates.
• Nudges are also supported for seniority dates.
• The Show prior records link is displayed only when there are more than 1 seniority date records.
• The new page doesn’t yet have support for the following:
  • Contextual Journeys: If you configured contextual journeys, then don't use the new page.

Key Resources

For more information, refer to these resources on the Oracle Help Center.

• Seniority Dates, Chapter: Seniority Dates, Implementing Global Human Resources guide
• Seniority Dates, Chapter: Seniority Dates, Using Global Human Resources guide

For a listing of all profile options for the recreated pages across applications, see the following document in My Oracle Support:

• HCM Redwood Pages with Profile Options – MOS Document - 2922407.1

Access Requirements

If you're an existing customer, then there are no changes to be made to your custom roles. New customers will have to assign the following aggregate privileges to their custom roles to access the new Seniority Dates page.

Privilege (Code)	Role
Manage Seniority Dates (ORA_PER_SENIORITY_DATES_MANAGEMENT_DUTY)	Human Resource Specialist
View Seniority Dates (ORA_PER_VIEW_SENIORITY_DATES)	Employee Line Manager Human Resource Analyst Human Resource Specialist

Redwood Experience for Share Data Access

Enrich the user experience with the new Share Data Access page developed using the Redwood tool set. The page is built from the ground up using Visual Builder Studio (VBS) to give you a unique experience of Oracle applications.

In this first release, not all features have been implemented. Review the Tips and Considerations section before enabling the page to ensure it meets your needs. The page will be turned off by default, but you can choose to enable it using a profile option.

The new page offers less number of clicks and better performance. By using these new pages or flows, you can take advantage of the cohesiveness through the application.

Steps to Enable

In order to work with the new Share Data Access page, you must first enable the ORA_HCM_VBCS_PWA_ENABLED profile option.

In addition, check if the ORA_PER_SHARE_DATA_ACCESS_REDWOOD_ENABLED profile option is also enabled. By default, this profile option is delivered as disabled. If you want to use the new Share Data Access page, you need to set this profile option to Yes.

To enable the ORA_PER_SHARE_DATA_ACCESS_REDWOOD_ENABLED profile option, navigate to the Setup and Maintenance work area:

1. Search for and click the Manage Administrator Profile Values task.
2. Search for and select the profile option: ORA_PER_SHARE_DATA_ACCESS_REDWOOD_ENABLED
3. Select the Level as Site.
4. Enter Yes in the Profile Value field.
5. Click Save and Close.

Extensibility Limitations

Note: The use of VB Studio to extend this page/flow is limited to the variables to set up Nudges and Guided Journeys at this time. If you have Guided Journey’s configured you will need to reconfigure them, if you are using the new Redwood page/flow. Refer to the following on setting up Nudges and Guided Journeys in this:

• 23B Human Resources What’s New - VBS Enable Guided Journeys for the Rebuilt Redwood Pages
• 23B Human Resources What’s New -  New Nudge Users to Complete Tasks

Tips And Considerations

• Guided journeys are available for the new Share Data Access page.
• Nudges are also available for the new page.
• There is an Edit action on the page, which is new but is not yet enabled for use.
• The new page doesn’t yet have support for the following:
  • Approvals. If you use approvals for Share Data Access, don’t enable the new page.
  • Transaction Design Studio. If you modified your Share Data Access page using Transaction Design Studio in HCM Experience Design Studio, and you need to carry forward those changes to the new page, don’t enable the new page.

Key Resources

For information on Share Data Access, see these topics:

• How You Share Data Access With Another Person, Chapter: Person Information, Using Global Human Resources guide
• Include Shared People Information in a Person Security Profile, Chapter: Person Security Profiles, Securing HCM guide

For a listing of all profile options for the recreated pages across applications, see the following document in My Oracle Support:

• HCM Redwood Pages with Profile Options – MOS Document - 2922407.1

Global HR Replaced or Removed Features

From time to time, Oracle replaces existing features with new features, or removes existing features.

Replaced features may be put on a path of removal, the features below will let you know what update you will have to have moved to the newer feature. As a best practice, you should move to the newer feature as soon as possible for full support and to stay up with the latest updates that the product offers.

Any feature that is removed, will have an Update in which that feature is no longer available. Please make necessary plans to move off the feature by the Update indicated, as it will no longer be available.

V2 Seniority Dates Removed in Update 23B

V2 seniority dates have been removed in Update 23B and are no longer supported. However, support for V1 seniority dates is still available.

Customers must move to either V1 seniority dates or V3 seniority dates to ensure business continuity. Moving to V3 seniority dates gives users richer capabilities.

To move to V3 seniority dates, customers must follow these steps:

1. Follow instructions in the Help Center topic Implement Global Human Resources Guide - Process to Migrate Seniority Dates.
2. Identify areas that reference Seniority Dates V2 tables - custom reports, fast formulas, eligibility profiles, extracts, and other custom integration.
3. Execute the trial migration in your non-production environments using the "Migrate to Version 3 of Seniority Dates" ESS process.
4. Compare the seniority dates results pre- and post-migration.

This will eliminate usage of unsupported pages.

Steps to Enable

You don't need to do anything to enable this feature.

Key Resources

For more information on V2 seniority dates, refer the following doc on MyOracleSupport.

• V2 Seniority Dates Deprecation in Release 23B (Doc ID 2935517.1)

Manage Areas of Responsibility Classic Page to be Removed

In a future release (tentatively scheduled for 24A) we will be removing the classic version of Manage Areas of Responsibility. The 19C update introduced a redesigned, responsive Manage Areas of Responsibility page. If you haven't already, we encourage you to move to responsive Manage Areas of Responsibility now. Furthermore, please note that all additional functionality will be built exclusively on the responsive user interface.

Refer to the following for enablement and functionality information:

• New Feature Summary: Areas of Responsibility Redesigned
• What's New: Areas of Responsibility Redesigned

The responsive Manage Areas of Responsibility page lets users stay current with the latest Areas of Responsibility functionality and usability enhancements.

Steps to Enable

You don't need to do anything to enable this feature.

Key Resources

For more information, refer to this resource on the Oracle Help Center. For more information, refer to these resources on the Oracle Help Center.

• Areas of Responsibility, Using Global Human Resources guide.

For a listing of all profile options for the recreated pages across applications, see the following document in My Oracle Support:

• HCM Redwood Pages with Profile Options – MOS Document - 2922407.1

Human Capital Management for Germany

Oracle HRMS (Germany) supports country specific features and functions for Germany. It enables users to follow Germany’s business practices and comply with its statutory requirements.

Disability Report Enhancements

You can now generate the German Disability Report to create disability result files for persons who have both a disability and are in a part-time apprenticeship.

To get these apprentices in result files, you need to select the option Less than 18 hours in the Old-Age-Part-Time or Part-Time Apprenticeship in disability data, Part Time Work Details field.

You can report disability data in compliance with the legislative requirements for the year 2023.

Steps to Enable

You don't need to do anything to enable this feature.

Human Capital Management for United States

Oracle HRMS (United States) supports country specific features and functions for the United States. It enables users to follow the United States business practices and comply with its statutory requirements.

State and Local Government Information Report (EEO-4)

Comply with US Equal Employment Opportunity Commission (EEOC) requirements to generate and submit the State and Local Government Information Report (EEO-4) report.  If you're an eligible employer, use the new EEO-4 State and Local Government Report flow to generate this report biennially.

We have also included a new calculation value definition to track pay bands included in the pay data reporting extracts.

Any late changes from EEOC around the EEO4 pay band values can quickly be accommodated in the report through the configurations at customer end without any dependency on Oracle to deliver the changes.

Steps to Enable

You don't need to do anything to enable this feature.

Tips And Considerations

• Use the EEO4 Reporting Pay Bands value definition to update the EEO-4 pay band data.
• This feature doesn't include 2023 changes implemented by the EEOC.

Key Resources

See Calculation Value Definitions in the Help Center.

Support For Revised Voluntary Self-Identification Of Disability Form (CC-305)

We have made it easier for you to comply with the Office of Management and Budget (OMB)’s requirements for voluntary disability self-identification.  We now support their revised Voluntary Self-Identification of Disability Form (CC-305).

This form includes:

• Updates to the preferred language for disabilities

• Additional examples of disabilities

This new form requirement had to be implemented venders by July 25, 2023. Oracle has delivered this requirement to comply with the July 25th date. Please see the information below on how to have this applied to your environments.

• Payroll customers get the update automatically if they are taking Update 23B June Statutory Maintenance Pack. 
• HR Only customers and Payroll customers not taking the update must request a one-off patch by logging a Support Service Request with the following information:

  • Service Type: Oracle Fusion Global Human Resources Cloud Service

  • Problem Type: Country/Region Legislations > Americas

  • Request: Latest Cumulative Weekly Bundle

Allows customers requiring employee completion of the form to be compliant.  

Steps to Enable

You don't need to do anything to enable this feature.

Tips And Considerations

If you don’t automatically see the updated report, you may have customized this report’s BI Report, ADF page, or lookup values.  To see the new form, remove your customizations.  You can then reapply them to the new form.

Key Resources

Refer to the Department of Labor’s website for the latest version of this report.

Global Payroll Interface

Oracle Global Payroll Interface sends personal payroll information to third-party payroll providers and imports payslips and processed payroll data into Oracle HCM Cloud. You can configure payroll interfaces using the ‘Global Payroll Interface’ template to extend and augment your data feed to third-party payroll systems. If you import processed payroll data or payslips from your third-party payroll provider, the data is available for further reporting and analysis.

Global Payroll Interface Template Supports Prior Values On Changed Data

You can now extract changed data along with their prior values by using the Changed and Marked Attributes With Prior Values mode when submitting payroll interfaces generated using the Global Payroll Interface template.

On the Extract Definitions page create a payroll interface using the Global Payroll Interface template . Use the Submit a Flow task to run the payroll interface generated. 

1. On the Home page, click the Submit a Flow quick action under the My Client Groups tab.

2. Select the Legislative Data Group.

3. Search for and select the name of the extract definition provided during the creation of the payroll interface.

4. On the Flow Parameters page in the Changes Only parameter, select the Changed and Marked Attributes With Prior Values.

This feature helps identify when a record was created and when one or more data within the record has been modified.

Steps to Enable

You don't need to do anything to enable this feature.

Perform a Baseline Extraction of Payroll Interfaces

Perform a baseline extraction of the following payroll interfaces to ensure that a full file doesn't get extracted after applying this update:

• Payroll Interface for ADP Global Payroll
• Payroll Interface for ADP Global Payroll V2
• Payroll Interface for ADP Workforce Now
• Payroll Interface for ADP Workforce Now V2
• Global Payroll Interface V2 and
• Payroll Interfaces generated using Global Payroll Interface template.

Changes have been delivered on underlying routes to extract the correct payroll assigned start and end dates in case of payroll transfer.

NOTE: You should perform a baseline extraction after applying this patch to avoid a full file extraction.

Perform regular data changes and extractions after the baseline extraction.

This ensures that a full file doesn't get extracted in the Payroll Interface generated.

Steps to Enable

You don't need to do anything to enable this feature.

HCM Communicate

HCM Communicate provides communication teams a powerful way to create, target and track company communications sent to employees.  The product allows teams to granularly target communications to their employees, as well as retarget future communications based on employee engagement.  HCM Communicate provides an intuitive templated WYSWYG content creator that allows communication teams to quickly create engaging content.  The system allows communication teams to send out communication on behalf of others in the organization.  HCM Communicate provides a robust toolkit that allows organizations to engage effectively with their employees. HCM Communicate requires a subscription to Fusion HCM Communicate Cloud Service. Customers must first subscribe to this service prior to using HCM Communicate.

Insert Images Using Image Library

Easily add an image to an email by using the media library rather than a URL. As part of an email communication campaign, campaign managers can simply insert an image directly into an email by searching through a library of images. Campaign admins upload and store images in the media library so that they’re available to add to email templates and communications.

Campaign admins and campaign managers can now use both methods to insert an image to an email communication. For example, when creating an email in HCM Communicate, select to add an image and either enter a URL for the image or choose an image from the library.

Navigate to the Manage Images page:

1. In the Setup and Maintenance work area, go to:
   1. Offering: HCM Communicate
   2. Functional Area: Employee Communications
   3. Task: Manage Communication Media
2. Select Add and then click in the main area to upload.
3. Name the image.
4. Choose Save and Activate or Save and Close. The save and Close option saves the image in draft status.

Upload Image

The media library stores the images and after you activate them, they’re available to insert into email communications.

Image Library Option in Email Editor

Store images in the media library to quickly insert images into email communications.

Steps to Enable

You don't need to do anything to enable this feature.

Simplify Email Communications with Basic Editor

Streamline your email communications by using the basic email editor option. This basic editor uses a rich text format editor which enables you to design email communications quickly. Campaign admins can use either the new basic editor or the existing advanced editor to create email templates and send emails. For example, as a campaign admin, you create a basic email template and assign it to a communication team. A campaign manager on the target communication team can access the basic email template and design emails using the basic email editor.

Basic Email Editor

Quickly design emails using the basic email editor using rich text format.

Steps to Enable

You don't need to do anything to enable this feature.

Access Requirements

Campaign admins automatically have access to both the basic and advanced editors to create email templates. Campaign admins can then give access to either or both editors to campaign managers using communication teams.

Limit Email Templates by Communication Team

Give campaign managers access to email templates that are relevant for them through associating email templates with communication teams. For example, you can limit campaign managers to templates that are relevant for their brand and their location only. You can associate basic, advanced or both email templates.

Control access to different email templates to help campaign managers design email communications.

Steps to Enable

You don't need to do anything to enable this feature.

Tips And Considerations

In previous releases, campaign managers could access any email template, regardless of the communication team associated to the campaign.

Limit Audience for Journey Campaigns

Create a campaign to target all the employees assigned to a journey on or after a certain date. For example, select the Promote Journey campaign purpose with Promote Journey Completion as the communication goal, and set the date of assignment to today’s date. This campaign now focuses on sending communications to employees who are assigned to this journey as of today.  Adding the date means you can avoid sending communications to employees who have already received information about the journey they’re assigned.

Date Option for Journey Campaigns

Add date limit to better target communications to those audience members who were assigned a particular journey.

Steps to Enable

You don't need to do anything to enable this feature.

Transactional Business Intelligence for Human Resources

Oracle Transactional Business Intelligence is a real time, self service reporting solution offered to all Oracle® Cloud application users to create ad hoc reports and analyze them for daily decision-making.  Oracle Transactional Business Intelligence provides human resources managers and specialists, business executives, and line managers the critical workforce information to analyze workforce costs, staffing, compensation, performance management, talent management, succession planning, and employee benefits.

Don’t want to start from scratch building a report or analytics? Check out the library of sample reports for all products on Customer Connect on the Report Sharing Center.

Human Resources

Secure Reporting on Worker Ethnicity data

Person Ethnicity is available in the Workforce Management - Person Real Time subject area and in other subject areas under the worker dimension, and access is granted via Report Person data security policies against the Person Ethnicity database resource. You can prevent roles from reporting on Person Ethnicity by identifying the data security policies that are granting access to this data, and end-dating them.

Person Ethnicity is sensitive information and you can control which roles are authorized to report on it.

Steps to Enable

In the security console, search for a role that you want to prevent reporting on Person Ethnicity. For example, the Line Manager role. Edit the role and navigate to the Data Security Policies page. Search for data security policies with a Data Resource of Person Ethnicity and a privilege of Report Person. Edit the data security policy and enter an End Date that is on or after the Start Date but before today's date. Press OK, navigate to the Summary page in the Edit Role flow and press Save and Close.

Tips And Considerations

1) Do not delete any Report Person data security policies. They will be recreated the next time the data role is regenerated. Data security policy End Dates are not changed when data roles are regenerated.

2) If a user has multiple roles with Report Person data security policies you must set an End Date on the Report Person data security policy for the Person Ethnicity database resource for all of the user's roles if you want to remove all reporting access to Person Ethnicity data from the user.

Additional Attributes to Support Standard Working Hours and Annual Working Duration

You can now report on common dimensions and assignment related dimensions with the addition of new attributes across multiple folders. The details of the subject areas, dimensions and newly added attributes are provided.

Subject Area	Folder	Sub Folder	Attributes
<All>	Worker	Worker Duration and Ratio for Worker	Standard Annual Working Duration Annual Working Duration Units Annual Working Duration Annual Working Ratio, Adjusted FTE Assignment Standard Working Hours Assignment Standard Working Hours Units
Workforce Management - Worker Assignment Real Time	Worker Assignment Details	Worker Duration and Ratio for Worker Assignment	Standard Annual Working Duration Annual Working Duration Units Annual Working Duration Annual Working Ratio, Adjusted FTE Assignment Standard Working Hours Assignment Standard Working Hours Units
Workforce Management - Worker Assignment Event Real Time	Worker Assignment Event  Details	Worker Duration and Ratio for Assignment Event	Standard Annual Working Duration Annual Working Duration Units Annual Working Duration Annual Working Ratio, Adjusted FTE Assignment Standard Working Hours Assignment Standard Working Hours Units
<All>	Position		Annual Working Duration Standard Annual Working Duration Annual Working Duration Units
Workforce Management - Position Real Time	Position Details		Annual Working Duration Standard Annual Working Duration Annual Working Duration Units
<All>	Job		Standard Working Hours Standard Working Hours Frequency Standard Annual Working Duration Annual Working Duration Units
<All>	Location		Standard Working Hours Standard Working Hours Frequency Standard Annual Working Duration Annual Working Duration Units

The new attributes enable reporting on the  Standard Working Hours and Annual Working Duration.

Steps to Enable

You don't need to do anything to enable this feature.

HCM Data Loader

New Reporting on Data Loader Process Parameters

A new dimension Process Parameters is added under the existing HCM Data Loader folder. With this enhancement you can report on the details like process, source, name, submission date, and so on.

With this enhancement you can report on the details like process, source, name, submission date, and so on.

Steps to Enable

You don't need to do anything to enable this feature.

IMPORTANT Actions and Considerations for Human Resources

REPLACED OR REMOVED FEATURES

From time to time, Oracle replaces existing Cloud service features with new features or removes existing features. When a feature is replaced the older version may be removed immediately or at a future time. As a best practice, you should use the newer version of a replaced feature as soon as the newer version is available.

Product	Removed Feature	Target Removal	Replacement Feature	Replaced In	Additional Information
Global HR	Removal of Person Gallery and Portrait Access	23A			You need to move to the responsive pages.
Global HR	Prepare for Discontinuation of Support for Employees REST Resource in Update 23D	23D			Workers (/workers) and User Accounts (/userAccounts) REST resources.
Global HR	V2 Seniority Dates Deprecation in Release 23B	23B	Seniority Dates Enhancements	17D	Customers must move to either V1 seniority dates or V3 seniority dates to ensure business continuity. Moving to V3 seniority dates gives users richer capabilities.
Global HR	Manage Areas of Responsibility Classic Page to be Removed	24A	Areas of Responsibility Redesigned	19C

__________________________

KNOWN ISSUES / MAINTENANCE PACK SPREADSHEETS

Oracle publishes a Known Issues document for every Update to make customers are aware of potential problems they could run into and the document provides workarounds if they are available.

Oracle also publishes Maintenance Pack and Statutory Maintenance Pack documentation of bugs that are fixed in the monthly or statutory patching.

To review these documents you must have access to My Oracle Support:

Oracle Human Capital Management Cloud Functional Known Issues and Maintenance Packs (Document ID 1554838.1)

Controlled Availability for Human Resources

The following is a list of Controlled Availability features that are being offered by our Controlled Availability Program.

NOTE: These features are not generally available for all customers at this time. These are only available through the Controlled Availability Program and will require approval to become a part of the features program. To be a part of these programs you will be required to participate in testing and providing feedback. Some programs may require other participation as well.

Not to worry if you don't have to time to be a part of these early stage programs. You can uptake this feature when it is generally available for all customers. When these features are available for all customers you will see the features under their product headings as usual.

We invite you all to browse through the list of features to see if there are any features you are interested in implementing in advance of the features scheduled release. The table below will provide information on signing up for features. Please sign up soon, as these programs have limited availability and some are designed for specific types of customers.

The table below gives you a brief description of the features available and how to sign up. Some features are bigger than others, so for more information there may be a What's New describing the feature in more detail below this table.

We look forward to hearing your thoughts and ideas as you participate in the Controlled Availability programs!

Product	Feature Name	Feature Description	Type of Customer Needed to Test	How to Sign Up	Controlled Availability Release	Is the Program Still Open?
Global Human Resources	Autoprovision Areas of Responsibility (AORs)	Automatically assign or remove worker responsibilities based on user-defined AOR Template Criteria. Enhancements have been made to improve user experience and simply the autoprovisioning process in a production environment.	HCM AOR customers willing to move to Responsibility Templates	Open a Service Request in My Oracle Support and include a tag for "AOR-Autoprovision" Refer to My Oracle Support - Fusion Global HR: How to Apply for Autoprovision Areas of Responsibilities Feature Under Controlled Availability (Doc ID 2765388.1)	21B	Yes
All HCM Products	Get News Feed Suggestions On Your Next Likely Actions	Get suggestions on your next likely actions in your news feed layout. This feature is currently in Controlled Availability and is available in Oracle Fusion Cloud HCM, Financials, Project Management, and Procurement. Artificial intelligence and machine learning algorithms predict and suggest the actions each user is most likely to take during a session. The algorithms use historic navigation behavior and patterns of each user and users like them to determine which navigation target they’re most likely to visit.	All Newsfeed Customers	You will need to log a Service Request (SR) through My Oracle Support and request for a promotion code.	23A	Yes