What's New

November Maintenance Pack for 23D

Revision History

This document will continue to evolve as existing sections change and new information is added. All updates appear in the following table:

Overview

HCM Cloud applications have two types of patches you can receive that are documented in this New Feature Summary:

• Release Updates (23A, 23B, 23C, and 23D)
• Optional Monthly Maintenance Packs to each update

It is important for you to know what Release Update your environment is on. You can find this in your Cloud Portal.

____________________

HAVE AN IDEA?

We’re here and we’re listening. If you have a suggestion on how to make our products better, please let us know. To enter an idea go to the Ideas Lab on Oracle Customer Connect. In this document wherever you see the light bulb icon after the feature name it means we delivered one of your ideas.

____________________

Suggested Reading for all HCM Products:

• HCM Common What's New - In this What's New you will find feature that are used across applications.
• Human Resources What’s New – In the Global Human Resources section you will find features on the base application in which other application are built upon. 

NOTE: Not all Global Human Resource features are available for Talent and Compensation products.

• Oracle Human Capital Management Cloud Functional Known Issues and Maintenance Packs (Document ID 1554838.1). These documents identify bug fixes and possible known issues. You will also need to review these documents based in the release update version you are currently on or will be moving to.

• Oracle Help Center – Here you will find guides, videos and searchable help.
• Release Readiness – New Feature Summary, What’s New, Feature Listing Spreadsheet, Spotlights and Release Training

GIVE US FEEDBACK

We welcome your comments and suggestions to improve the content. Please send us your feedback at oracle_fusion_applications_help_ww_grp@oracle.com. Indicate you are inquiring or providing feedback regarding the HCM Cloud What’s New in the body or title of the email.

We’re here and we’re listening. If you have a suggestion on how to make our products better, please let us know. To enter an idea go to the Ideas Lab on Oracle Customer Connect. In this document wherever you see the light bulb icon after the feature name it means we delivered one of your ideas.

Feature Summary

Human Resources

Global Human Resources

Oracle Global Human Resources enables your organization to plan, manage and optimize all workforce segments using flexible and extensible best practices to realize extraordinary gains while ensuring compliance and increasing total workforce engagement.

Enhanced User Experience for Journeys on Mobile Devices

You can now take advantage of the improved user interface and read content easily when using Journeys on mobile devices.

View Assigned Journey on Mobile Device

View My Tasks Tab on Mobile Device

Enhanced look and feel and ease of reading journeys content on mobile devices.

Steps to Enable

You don't need to do anything to enable this feature.

Tips And Considerations

You can't multi-select tasks on a mobile device.

Update 23D

Revision History

This document will continue to evolve as existing sections change and new information is added. All updates appear in the following table:

Overview

HCM Cloud applications have two types of patches you can receive that are documented in this What’s New:

• Release Updates (23A, 23B, 23C, and 23D)
• Optional Monthly Maintenance Packs to each update

It is important for you to know what Release Update your environment is on. You can find this in your Cloud Portal.

____________________

HAVE AN IDEA?

We’re here and we’re listening. If you have a suggestion on how to make our products better, please let us know. To enter an idea go to the Ideas Lab on Oracle Customer Connect. In this document wherever you see the light bulb icon after the feature name it means we delivered one of your ideas.

____________________

Suggested Reading for all HCM Products:

• HCM Common What's New - In this What's New you will find feature that are used across applications.
• Human Resources What’s New – In the Global Human Resources section you will find features on the base application in which other application are built upon.

NOTE: Not all Global Human Resource features are available for Talent and Compensation products.

• Oracle Human Capital Management Cloud Functional Known Issues and Maintenance Packs (Document ID 1554838.1). These documents identify bug fixes and possible known issues. You will also need to review these documents based in the release update version you are currently on or will be moving to.
• Oracle Help Center – Here you will find guides, videos and searchable help.
• Release Readiness – New Feature Summary, What’s New, Feature Listing Spreadsheet, Spotlights and Release Training

GIVE US FEEDBACK

We welcome your comments and suggestions to improve the content. Please send us your feedback at oracle_fusion_applications_help_ww_grp@oracle.com. Indicate you are inquiring or providing feedback regarding the HCM Cloud What’s New in the body or title of the email.

Feature Summary

Human Resources

Global Human Resources

Oracle Global Human Resources enables your organization to plan, manage and optimize all workforce segments using flexible and extensible best practices to realize extraordinary gains while ensuring compliance and increasing total workforce engagement.

Document Records

Audit Mass Download of Document Records

Audit your mass download of document records by accessing the log data generated during the mass download process and stored in database tables. This log data contains information such as which document records were downloaded, which user downloaded them, what parameters were used for the download, and what was the status of each downloaded record along with error details if any.

The mass download audit data is available in the following tables:

• hr_dor_mass_requests
• hr_dor_mass_request_params
• hr_dor_mass_request_lines

With this feature, you can now review your mass download of document records from the log data generated during the mass download process.

Steps to Enable

You don't need to do anything to enable this feature.

Tips And Considerations

• You can currently use the BI publisher to fetch the audit data.

• The audit data will be available in the OTBI subject area in a future release.

Key Resources

For more information, refer to these resources on the Oracle Help Center.

• Document Records, Implementing Global Human Resources guide, Cloud Human Resources
• Document Records, Using Global Human Resources guide, Cloud Human Resources

Employment

Add Nonworkers as Managers in Responsive Employment flows

You can now add nonworkers as line managers in responsive employment processes.

You can now add different worker types as line managers for a worker.

Steps to Enable

You don't need to do anything to enable this feature.

Key Resources

For more information, refer to these resources on the Oracle Help Center.

• Work Relationships, Chapter: Employment Information > Assignments > Using Global Human Resources guide
• Worker Types, Chapter: Hire and Manage Workers > Hire People, Using Global Human Resources guide

Extensible Flexfields Available in Redwood Collective Agreements

We have enhanced the usage of collective agreements by now giving users the ability to add extensible flexfield (EFF) information.

This feature enables you to add additional information according to your business requirements.

Steps to Enable

You don't need to do anything to enable this feature.

Key Resources

For more information, see the following resources on Oracle Help Center:

•  Collective Agreement Flexfields topic in the Implementing Global Human Resources guide.

Journeys

Configure Journey Task Completion Criteria for Each Journey and Task

We have enhanced your ability to define rules for journey task completion by leveraging the Configure Completion Criteria option. You can define the rules based on data in the supported application objects. For example, you can define rules to ensure that a new hire has submitted the required data before marking their journey task as complete.

Define Rules for Journey Task Completion

Edit Object Criteria to Define Rule

Translate the Error Message when You Define the Rule

Error Message Displayed When the User Doesn’t Provide the Data for the Object Specified in the Rule

These are the application tasks and supported business objects:

This feature gives autonomy and control to customers to extend their existing applications by creating their own rules for journey task completion.

Steps to Enable

You don't need to do anything to enable this feature.

Tips And Considerations

• This feature does not automatically mark the journey task as complete, but only validates whether the required data is provided.

• You can configure the completion criteria only for responsive application tasks that are supported by this feature.

• This configuration is honored when you complete a journey task using REST API.

• The task completion criteria validation is applicable only when the user marks the task as Done. It's bypassed for other actions, such as marking the task as Not Applicable, or force completing the journey.

• The task completion criteria validation is bypassed when the task automatically expires.

• The task completion criteria validation is bypassed when you complete a journey task using HCM Data Loader.

• If there are more than 1 completion criteria on the same journey task and all of them have individual validation messages, only 1 validation message will be shown at a time.

Access Requirements

You must be granted the Manage Journey (PER_MANAGE_CHECKLIST_TEMPLATE_PRIV) function privilege to work on journey templates.

Additional Attributes Displayed When Selecting Workers on Journey Pages

You can now select the correct worker assignment when you assign a journey. The Person list of values (LoV) displays the additional attributes of Person Number and Assignment Status to help you select the right worker assignment. However, you can search for a worker using only person name and business title. You can't search using any other attributes that are displayed.

Assignment Status and Person Number Displayed When You Search a Person to Assign a Journey

Avoid selecting an incorrect worker assignment on journey pages.

Steps to Enable

To use this feature, you need to turn on the Workers List of Values Enabled by Oracle Search feature. For setup information, refer to the Workers List of Values Enabled by Oracle Search feature in the 23B HCM Common What's New.

Tips And Considerations

The Assignment Status and Person Number attributes are displayed in the Person LoV only when you assign a journey.

Journey Alerts Support Token Translations

We now display the translated token values in the subject and body text of journey alerts notifications in the preferred language of the alerts' recipient. Earlier, the token values were by default displayed in the base language of the environment. For example, if the user's preferred language is French, the tokens in the subject and body text of the journey alerts notification will also be displayed in French instead of the base language.

Token Value in Journey Alert Notification Displayed in Base Language

Token Value in Journey Alert Notification Displayed in French

Users with different language preferences will receive the alert notifications with token values translated in their preferred language.

Steps to Enable

You don't need to do anything to enable this feature.

Tips And Considerations

• If you want to display a token value in a language other than the base language, you need to first translate the token value in that specific language. For example, if you use the journey name as a token in your alert, then the journey name must first be translated in the required language on the journey template setup page.

• You need to translate the alert template in the language that you want the alert to be generated in.

• The token values will be translated in the recipient’s preferred language at the time the alert is generated. If the preferred language is changed later on, it will not impact the already generated alert content.

• The language used in the current session won’t impact the language of the generated alert.

Access Requirements

For this feature you need to be granted the:

• Manage Journey (PER_MANAGE_CHECKLIST_TEMPLATE_PRIV) function privilege to work on journey templates.
•  Access Alerts Composer (HRC_ACCESS_ALERTS_COMPOSER_PRIV) function privilege to work on Alert templates.

Copy Content from Journey Pages

You can now select and copy text content from the journey task fields and paste them where it’s needed for your use.

Select and Copy the Task Content that You Want to Paste

You can copy content from journey tasks to store task related information in other applications like a word processor.

Steps to Enable

You don't need to do anything to enable this feature.

Tips And Considerations

You can’t copy content from the task name row as it's an actionable area.

Subtitles for All Journey Categories

You can now configure a subtitle for a worker’s journey by using the Message tab of the journey template. The subtitle is displayed to the worker on their assigned journey page.

Configure the Subtitle for the Journey

Subtitle Displayed on the Assigned Journey Page

Convey more info about the journey by using the subtitle.

Steps to Enable

You don't need to do anything to enable this feature.

Tips And Considerations

This feature is now supported for all journey categories. Earlier, you could only configure the subtitle for the Survey category.

Access Requirements

You must be granted the Manage Journey (PER_MANAGE_CHECKLIST_TEMPLATE_PRIV) function privilege to work on checklist templates.

Specify Archive Duration when Creating Journeys

You must now set the archive duration for journeys templates when you create a journey from the Explore tab.

Set the Archive Duration

Improve the overall performance of journey pages by archiving journeys with a final status of Completed, Errored, Expired, or Withdrawn.

Steps to Enable

You don't need to do anything to enable this feature.

Tips And Considerations

• You must provide an archive duration for the journeys you create.
• You can't make the Archive After Months field optional.
• The Purge After Months field is hidden and the field value is defaulted from the ORA_PER_JOURNEY_PURGE_DURATION profile option.

Key Resources

For more information, refer to these resources:

• Archive and Purge Allocated Checklists and Assigned Journeys feature in the 22A Global Human Resources What's New.

Specify Task Expiry when Creating Journey Tasks

You must specify an expiry duration when you create journey tasks. This automatically moves the tasks to a closed status once the expiry duration is reached.

Set the Task Expiry

When there are fewer tasks open, the overall page performance also improves.

Steps to Enable

You don't need to do anything to enable this feature.

Tips And Considerations

• You must provide an expiry duration for the journey tasks you create or add from the library.

• It isn't possible to make this attribute optional.

Key Resources

For more information, refer to these resources:

• Expire Assigned Journey Tasks feature in the 22B Global Human Resources What's New.

Quick Action for Assigned Journeys Page

You can now open the Assigned Journeys page directly for a worker by using the new Assigned Journeys quick action. This quick action is available under the My Team and My Client Groups tabs on the application home page.

Assigned Journeys Quick Action

Search for Person to View Assigned Journeys

Assigned Journeys for Selected Person

Improve the page loading performance on the Assigned Journeys page.

Steps to Enable

The Assigned Journeys quick action is hidden by default and you need to enable it using the Structure menu. To do this, follow these steps:

1. Activate a sandbox by selecting the Structure tool.

2. Select Configuration > Structure from the Navigator menu.

3. On the Navigation Configuration tab, click My Client Groups.

4. Click the Quick Actions tab.

5. Expand the Employment category.

6. Click the Assigned Journeys quick action.

7. In the Visible drop-down list, select Yes.

8. Click Save and Close two times.

9. The Assigned Journeys quick action will be displayed under My Client Groups > Employment on the application home page.

10. Repeat steps 3 through 8 for the My Team tab.

Other steps to enable, if you have not already are:

• The Assigned Journeys quick action is available only when Journeys is enabled using the ORA_PER_JOURNEYS_ENABLED profile option.

• To use this feature, you need to turn on the Workers List of Values enabled with Oracle Search feature. For information on setting up refer to the Workers List of Values enabled with Oracle Search feature in the 23B HCM Common What's New.

Key Resources

For more information, refer to the Workers List of Values enabled with Oracle Search feature in the 23B HCM Common What's New.

Access Requirements

You must be granted the Human Capital Management Application Administrator role to activate a sandbox.

Redwood Experience

These pages or flows have been recreated in the Redwood tool set Visual Builder Studio (VB Studio) to improve your user experience. The pages or flows look and act like Redwood pages or flows, to help create cohesiveness through the application.

Redwood Experience for Mass Download of Document Records Page

Enrich the user experience with the new Mass Download of Document Records page developed using the Redwood toolset. The page is built from the ground up using Visual Builder Studio (VBS) to give you a unique experience of Oracle applications.

You can navigate to the new Mass Download of Document Records page from the Quick Actions pane under the My Client Groups section, Document Records subsection.

The new page displays a list of submitted mass download requests. You can search, filter, sort, view, and refresh the submitted mass download requests from the Mass Download of Document Records page.

Mass Download of Document Records

Mass Download of Document Record Request 

You can also add a new mass download of document record request by clicking the Add button on the Mass Download of Document Records page.

Add a Mass Download of Document Record Request

This opens a New Mass Download of Document Records page. Here, add the process name, and fill in the relevant details. You can select a person from the person List of Values (LoV) when submitting a new mass download request. Additionally, you can select multiple categories, subcategories, document types, created from, and tags. Once you are done, click Submit.

New Mass Download of Document Records page

The new page is built using the Redwood toolset and offers fewer clicks and better performance. By using these new pages or flows you can take advantage of the cohesiveness through the application.

Steps to Enable

In order to work with the new Mass Download of Document Records page, you must first enable the ORA_HCM_VBCS_PWA_ENABLED profile option. In addition, you need to enable the ORA_PER_MASS_DOWNLOAD_DOR_REDWOOD_ENABLED profile option. By default, the profile option is delivered as disabled. If you want to use the new Mass Download of Document Records page, you need to set the profile option to Yes.

To disable the profile option, navigate to the Setup and Maintenance work area:

1. Search for and click the Manage Administrator Profile Values task.
2. Search for and select the profile option: ORA_PER_MASS_DOWNLOAD_DOR_REDWOOD_ENABLED
3. Select the Level as Site.
4. Enter Yes in the Profile Value field.
5. Click Save and Close.

Tips And Considerations

• Guided journeys are supported.

• The existing deep link for this page will redirect to the new Mass Download of Document Records page. 

• Auto-refresh is not enabled for the Mass Download of Document Records page. You can manually refresh the process row to see the status of the mass download of document records request.

• If you use the new Redwood Mass Download of Document Records page to submit a download request, you can't use the responsive Mass Download of Document Records page, even if you later modify the profile option ORA_PER_MASS_DOWNLOAD_DOR_REDWOOD_ENABLED to No.

• Access to Redwood pages is currently not logged by the application in the PER_SENSITIVE_DATA_AUDIT table. Therefore, you can't monitor which users have accessed the Redwood Mass Download of Document Records page.

Key Resources

For more information, refer to these resources on the Oracle Help Center.

• Document Records, Implementing Global Human Resources guide, Cloud Human Resources
• Document Records, Using Global Human Resources guide, Cloud Human Resources

For a listing of all profile options for the recreated pages across applications, see the following document on My Oracle Support:

• HCM Redwood Pages with Profile Options – MOS Document - 2922407.1

For more information on extending Redwood pages in HCM, refer to this feature announcement on the Oracle Help Center.

• Extending HCM Redwood Pages Using Visual Builder Studio (VBS).

Access Requirements

Access to the new Redwood Mass Download of Document Records page is controlled using the same security privileges that control access to the responsive Mass Download of Document Records page.

For information on existing security privileges, refer to this resource on the Oracle Help Center.

• Security Reference for HCM guide, Cloud HCM

Add Document Records on Redwood Employment Contracts Page

You can now add document records on the Redwood Employment Contracts page.

This feature enables you to add document records for a contract.

Steps to Enable

You don't need to do anything to enable this feature.

Tips And Considerations

• The BIP data model for the employment contract approval notification has been updated to include the document records data set.

• The BIP templates for the employment contract approval notifications don't contain the document records section out-of-the-box. You need to modify the RTF templates to include the Document Records information by using the newly defined data set in the corresponding data model.

• The document records you add from this page can be viewed and managed using the Document Records quick action. They can't be viewed and managed from this page.

Key Resources

For more information, refer to these resources on the Oracle Help Center.

• Overview of Contracts topic in the Hire and Manage Workers chapter of the Using Global Human Resources guide

For more information on extending Redwood pages in HCM, refer to this feature announcement on the Oracle Help Center.

• Extending HCM Redwood Pages Using Visual Builder Studio (VBS)

Actions Menu Added in Redwood Employment Info Page

The Redwood Employment Info page is enhanced with the ability to launch transactions from the Actions menu.

Actions menu added on the Employment Info page

You can now initiate employment transactions from the Actions menu on the Employment Info page and view additional information.

Steps to Enable

You don't need to do anything to enable this feature.

Tips And Considerations

• If you click the back button on a page, which was launched from the Redwood Employment Info page, it returns you back to the Redwood Employment Info page.

• If you launch any action from the Actions menu on the Redwood Employment Info page, you will be taken to either the responsive or the Redwood page based on the Redwood profile setting of that page.

Key Resources

For more information, refer to these resources on the Oracle Help Center.

• View and Manage Your Employment Information in the Employment Information > Assignments chapter of the Using Global Human Resources guide.

For a listing of all profile options for the recreated pages across applications, see the following document in My Oracle Support:

• HCM Redwood Pages with Profile Options – MOS Document - 2922407.1

For more information on extending Redwood pages in HCM, refer to this feature announcement on the Oracle Help Center.

• Extending HCM Redwood Pages Using Visual Builder Studio (VBS)

Redwood Experience for Viewing Employment Details

Enrich the user experience with the View Employment Details page developed using the Redwood tool set. The page is built from the ground up using Visual Builder Studio (VBS) to give you a unique experience of Oracle applications.

We have enhanced the usability of the View Employment Details page with these features:

1. Inclusion of additional fields in Assignment and Managers section, and addition of Job section on the page.

• Assignment Section
  • Bargaining Unit Code
  • Collective Agreement Code
  • Department Title
  • Grade Code
  • Job Code
  • Location Code
  • Position Code
  • Proposed Start Date (Only for Pending Worker records)
• Managers Section
  • Manager Assignment Number
• Job

You can launch this page from the Employment Info page for a worker by selecting the required record in the Historical Changes or Future Changes section.

2. Additionally, employees can view their own employment details from the Employment Info page.

View employment details for self without Delete and Correct buttons

The new page offers a modern look and feel, fewer clicks, and better performance. By using these new pages or flows, you can take advantage of the cohesiveness through the application.

Steps to Enable

You don't need to do anything to enable this feature.

Tips And Considerations

• The new page is accessible from the Employment Info > Historical changes and Future changes sections only.

• Guided journeys are supported.

• You will see the salary details and the document records sections irrespective of the ORA_PER_EMPL_COMBINED_CORRECTION_DELETION profile option setting. If you need to hide these sections, then remove the respective aggregate security privileges.

• The existing aggregate privileges of "View Worker Assignment History Details" (ORA_PER_VIEW_WORKER_ASSIGNMENT_HISTORY_DETAILS) and "View Future Assignment Changes" (ORA_PER_VIEW_FUTURE_ASSIGNMENT_CHANGES) continue to secure the Employment History section on the Employment Info and the View Employment Details pages. If you don't want to grant access to the View Employment Details page to your employees, you need to remove the "View Worker Assignment History Details" aggregate privilege from your custom employee roles.

• The new page doesn’t yet have support for Page Level Actions: If you're using the View Employment Details page for View Termination and Manage Salary actions, don't use the new page.

• The View Employment Details page doesn't support extensible flexfields (EFF) yet.

Key Resources

For more information, refer to these resources on the Oracle Help Center:

• View and Manage Your Employment Information topic in the Employment Information chapter of the Using Global Human Resources guide.

For a listing of all profile options for the recreated pages across applications, see the following document in My Oracle Support:

• HCM Redwood Pages with Profile Options – MOS Document - 2922407.1

For more information on extending Redwood pages in HCM, refer to this feature announcement on the Oracle Help Center in Update 23D.

• Extending HCM Redwood Pages Using Visual Builder Studio (VBS)

Access Requirements

Access to the new Redwood View Employment Details page is controlled using the same security privileges that control access to the responsive View Employment Details page.

For information on existing security privileges, refer to this resource on the Oracle Help Center.

• Security Reference for HCM guide, Cloud HCM

Redwood Experience for Person Types

Enrich your user experience with the new Person Types page developed using the Redwood toolset. The page is built from the ground up using Visual Builder Studio (VB Studio) to give you a unique experience of Oracle applications.

Person Types Page

Here are some points to note about the new Person Types page:

• This page lists all the system person types and all the user person types for a system person type. 
• Assignment Person type is the only required field in this page.
• Users can add, modify, or delete a new user person type for a system person type.
• You can modify the default user person type. But for a system person type, you can mark only one user person type as default.

The new page offers fewer clicks and better performance. By using these new pages or flows, you can take advantage of the cohesiveness through the application.

Steps to Enable

You don't need to do anything to enable this feature.

Tips And Considerations

NOTE: This is the default page available from 23D onward, and it's replacing the existing page. This new page isn't controlled by any profile options.

Key Resources

For more information, refer to these resources on the Oracle Help Center.

• Person Types, Chapter: Person, Implementing Global Human Resources guide.

For a listing of all profile options for the recreated pages across applications, see the following document in My Oracle Support:

• HCM Redwood Pages with Profile Options – MOS Document - 2922407.1

For more information on extending Redwood pages in HCM, refer to this feature announcement on the Oracle Help Center.

• Extending HCM Redwood Pages Using Visual Builder Studio (VBS)

Access Requirements

If you're an existing customer, then there are no changes to be made to your custom roles. 

Redwood Experience for Person Name Styles

Enrich your user experience with the new Person Name Styles page developed using the Redwood toolset.  The page is built from the ground up using Visual Builder Studio (VB Studio) to give you a unique experience of Oracle applications.

Navigate to Setup and Maintenance and search for the Manage Person Name Styles task. Click the task to view the Person Name Styles page. The Person Name Styles Search page displays all of the existing person name styles by country. If a person name style doesn't exist for a country, you can use either the Add or Duplicate buttons to create it.

Person Name Styles Page

To view or edit the page for a particular country, click the corresponding link in the list.

Person Name Styles for Netherlands

Here are some points to note about the new Person Name Styles page:

• While duplicating a name style, you can now add, edit, or delete the setup data.
• Before you delete a name style, you need to first delete all the setup data for the name style.   
• You can't delete any record for a name style or name setup that's delivered by Oracle.

The new page offers fewer clicks and better performance. By using these new pages or flows, you can take advantage of the cohesiveness through the application.

Steps to Enable

You don't need to do anything to enable this feature.

Tips And Considerations

NOTE: This is the default page available from 23D onward, and it's replacing the existing page. This new page isn't controlled by any profile options.

Key Resources

For more information, refer to these resources on the Oracle Help Center.

• Person Name Styles, Chapter: Person, Implementing Global Human Resources guide.

For a listing of all profile options for the recreated pages across applications, see the following document in My Oracle Support:

• HCM Redwood Pages with Profile Options – MOS Document - 2922407.1

For more information on extending Redwood pages in HCM, refer to this feature announcement on the Oracle Help Center.

• Extending HCM Redwood Pages Using Visual Builder Studio (VBS)

Access Requirements

If you're an existing customer, then there are no changes to be made to your custom roles. 

Redwood Experience for Create and Duplicate Jobs

Enrich the user experience with the new Jobs create and duplicate pages developed using the Redwood toolset. The pages are built from the ground up using Visual Builder Studio (VB Studio) to give you a unique experience of Oracle applications.

Create a Job

You can create a job in these ways in Redwood:

• My Client Groups > Show More > Under the Workforce Structures section, click the Jobs option. On the Jobs search page, click the Add Job button. 

              Jobs Search Page

• On the New Job page, enter the details as required and click Submit to create a new job.

             New Job Page

Duplicate a Job

You can duplicate an existing job. Search for the job on the Jobs search page and click the desired job that you want to duplicate. Click the Duplicate option in the Actions drop-down menu on the read-only job page.

Job Read-only Page

A New Job page is displayed, with the status, job set, and name already copied from the existing job. The effective start date, action reason, code, and attachments aren’t copied. Enter the other details as required and click Submit to create the duplicate job.

Duplicate Job Page

The new pages offer fewer clicks and better performance. By using these new pages or flows, you can take advantage of the cohesiveness through the application.

Steps to Enable

To use the Redwood Jobs pages, you must first enable the following profile options. They're all disabled by default.

To enable the profile options, navigate to the Setup and Maintenance work area:

1. Search for and click the Manage Administrator Profile Values task.
2. Search for and select each of the profile options listed in the table one by one.
3. Select the Level as Site.
4. In the Profile Value field, enter Yes or Y, whichever is applicable as described in the table.
5. Click Save and Close.

After enabling the profile options, you must run the following processes from the Scheduled Processes page in the same order as listed in the table. Run each process only after the successful completion of the previous process.

Schedule the following processes to run regularly as described here.

NOTE: Refer to the What's New for Jobs List of Values Enhanced by Oracle Search in Update 23B under HCM Common Features. When Oracle Search is enabled, the Jobs List of Values (LoV) search is also automatically enabled.

Tips And Considerations

• Guided journeys are supported.

• Grade Ladders are not available on create and duplicate Jobs pages yet.

• If the Default Effective Start Date in the Workforce Structures Configuration at the enterprise is provided, this value is used for the effective start date while creating a new job. This doesn't apply when you are duplicating a job.

• You have to reconfigure any previously customized BIP notifications for jobs to receive notifications for any changes done in the jobs Redwood pages.

• To display the flexfields on the Redwood page, you need to refresh and deploy them again.

• You can personalize the Redwood pages by using Visual Builder Studio (VBS). You need to personalize the Edit, Create, Duplicate, and read-only pages individually.

• If you have already personalized any of the existing ADF pages, you need to personalize them again in Redwood.

• These features will be implemented in future releases:

  • Defaulting and validation using Autocomplete.

  • Parameters for descriptive flexfields (DFF) and extensible flexfields (EFF).

Key Resources

For more information, refer to these resources on the Oracle Help Center.

• Jobs and Positions topic in the Implementing Global Human Resources guide

For a listing of all profile options for the recreated pages across applications, see the following document in My Oracle Support:

• HCM Redwood Pages with Profile Options – MOS Document - 2922407.1

For more information on extending Redwood pages in HCM, refer to this feature announcement on the Oracle Help Center.

• Extending HCM Redwood Pages Using Visual Builder Studio (VBS)

Access Requirements

Access to the new Redwood Create and Duplicate Jobs pages is controlled using the same security privileges that control access to the responsive Create and Duplicate Jobs pages.

For information on existing security privileges, refer to this resource on the Oracle Help Center.

• Security Reference for HCM guide

Redwood Experience for Create and Duplicate Positions

Enrich the user experience with the new Positions create and duplicate pages developed using the Redwood toolset. The pages are built from the ground up using Visual Builder Studio (VB Studio) to give you a unique experience of Oracle applications.

Create a Position

You can create a position in these ways in Redwood:

• My Client Groups > Show More > Under the Workforce Structures section, click Positions. On the Positions VB Studio search page, click the Add Position button. 
• On the Positions VB Studio search page, click the Add Position button that appears along with the empty state message.

• On the Positions VB Studio search page, when you do a valid query for a position, you can click the Add Position button that appears when the search results are displayed.

On the New Position page, enter the details as required and click Submit to create a new position.

NOTE: When a position is created, the Effective Start Date will now default to blank if the Default Effective Start Date isn’t configured on the Manage Enterprise HCM Information page. The user can update the Effective Start Date as required.

Duplicate a Position

You can duplicate an existing position. Search for the position on the Positions search page. On the view position page, click the Duplicate option in the Actions drop-down menu.

A New Position page is displayed, with most attributes copied from the existing position. The effective start date, action reason, code, attachments, funding positions, evaluation criteria and associated profiles aren’t copied. You can also modify the copied attributes. Enter the other details as required and click Submit to create the duplicate position.

NOTE: When a duplicate position is created, the Effective Start Date will be blank by default. The user can select the date as required.

The new page offers fewer clicks and better performance. By using these new pages or flows, you can take advantage of the cohesiveness through the application.

Steps to Enable

To use the create or duplicate Redwood Positions page, you must first enable these profile options. They’re all disabled by default.

To enable the profile options, navigate to the Setup and Maintenance work area:

1. Search for and click the Manage Administrator Profile Values task.
2. Search for and select each of the profile options listed in the table one by one.
3. Select the Level as Site.
4. In the Profile Value field, enter Yes or Y, whichever is applicable as described in the table.
5. Click Save and Close.

NOTE: In addition, you also need to enable Oracle Search to use the position search page. Refer to the What’s New for Positions List of Values Enhanced by Oracle Search in Update 23B under HCM Common Features. When Oracle Search is enabled, the Positions List of Values (LoV) search is also automatically enabled.

Extensibility Limitations

NOTE: The use of VB Studio to extend the Jobs page is limited to the variables to set up Nudges and Guided Journeys at this time. If you have configured Guided Journeys, you will need to reconfigure them if you're using the new Redwood page. Refer to the following on setting up Nudges and Guided Journeys in this:

• 23B HCM Common What’s New - Enable Guided Journeys for the Rebuilt Redwood Pages
• 23B HCM Common What’s New -  Nudge Users to Complete Tasks

Tips And Considerations

• Guided journeys are available for the new Positions page.

• Nudges are also available for the new page.

• Grade Ladders are currently not available on create or duplicate Positions pages.

• If the Default Effective Start Date in the Workforce Structures Configuration at the enterprise is provided, this value is used for the effective start date while creating a new position. This doesn’t apply when you are duplicating a position. 

• To create a new position, the user needs to have the Create Position privilege, even if they already have the Request a New Position privilege.   

• The new create position page doesn’t yet have support for the following:

  • Extensible Flexfields. If you use extensible flexfields for positions, don’t enable the new page.

  • Transaction Design Studio. If you modified your Positions page using Transaction Design Studio in HCM Experience Design Studio, and you need to carry forward those changes to the new page, don’t enable the new page.

  • Requisitions. If you use the responsive position pages to manage requisitions for a position, don't enable the new page.

  • HCM Position Hierarchy. If you use the responsive position pages to navigate to HCM Position Hierarchy, don't enable the new page.

  • Create Profile option. If you use the Create Profile option for positions, don’t enable the new page.

  • Optional Features. If you use any of the optional features that are enabled by profile options, don’t enable the new page.

  • Autocomplete Rules. Autocomplete Rules isn't supported for the new Positions page rebuilt in Redwood. All rules built on the underlying business objects for this page must be disabled when you enable the Redwood page. Note that disabling rules on a business object will disable Autocomplete for both the Redwood and responsive pages.

                      The Positions business object is impacted by the new page rebuilt in Redwood.

Key Resources

For more information, refer to these resources on the Oracle Help Center.

• Considerations for Using Jobs and Positions topic in the Jobs and Positions chapter of the Implementing Global Human Resources guide.
• Job and Position Structures topic in the Jobs and Positions chapter of the Implementing Global Human Resources guide.

For a listing of all profile options for the recreated pages across applications, see the following document in My Oracle Support:

• HCM Redwood Pages with Profile Options – MOS Document - 2922407.1

For more information on extending Redwood pages in HCM, refer to this feature announcement on the Oracle Help Center.

• Extending HCM Redwood Pages Using Visual Builder Studio (VBS)

Access Requirements

If you're an existing customer, then there are no changes to be made to your custom roles. New customers will have to assign the following functional privilege to their custom roles to access the new Positions pages.

Redwood Experience for Grades

Enrich the user experience with the new Grades page developed using the Redwood tool set. The page is built from the ground up using Visual Builder Studio (VB Studio) to give you a unique experience of Oracle applications.

You can search for a grade based on the name or code. Filter on effective date, grade name, grade code, active status, grade set name, grade set code, and whether or not the grade includes steps. In this example, the results are filtered to show grades with steps. Sort the search results based on name or code.

Grades search page showing a search on grade name and filtered on grades with steps

Click the grade name to open the details page. You can update, correct, delete the date-effective record, and delete the entire grade from this page. Also, you can view the history of changes.

Grade details

The new page offers fewer clicks and better performance. By using these new pages or flows, you can take advantage of the cohesiveness through the application.

Steps to Enable

In order to work with the new Grades page, you must first enable the ORA_HCM_VBCS_PWA_ENABLED profile option. In addition, check if the ORA_PER_GRADES_REDWOOD_ENABLED profile option is also enabled.

By default, the ORA_PER_GRADES_REDWOOD_ENABLED profile option is delivered as disabled. If you want to use the new Grades page, you need to set the profile option to Yes.

To enable the ORA_PER_GRADES_REDWOOD_ENABLED profile option, navigate to the Setup and Maintenance work area:

1. Search for and click the Manage Administrator Profile Values task.
2. Search for and select the profile option: ORA_PER_GRADES_REDWOOD_ENABLED.
3. Select the Level as Site.
4. Enter Yes in the Profile Value field.
5. Click Save and Close.

Tips And Considerations

• Guided journeys are available for the new Grades page.
• Nudges are supported. However, display of nudges isn’t enabled by default. You need to use VB Studio to change the default setting. 
• To display the Extensible Flexfields (EFF), on the Redwood page, you need to refresh and deploy them again.
• The Rate Values tab from the Classic page is not included in the Redwood Grades page. To view a list of rate values which include the grade, use the Redwood Grade Rates page instead.
• The new page doesn’t yet have support for the following:
  • Approvals. If you use approvals for grades, don’t enable the new page.

Key Resources

For more information, refer to these resources on the Oracle Help Center.

• Grades topic in the Grades, Grade Rates, and Grade Ladders chapter of the Implementing Global Human Resources guide.

For a listing of all profile options for the recreated pages across applications, see the following document in My Oracle Support:

• HCM Redwood Pages with Profile Options – MOS Document - 2922407.1

For more information on extending Redwood pages in HCM, refer to this feature announcement on the Oracle Help Center.

• Extending HCM Redwood Pages Using Visual Builder Studio (VBS)

Access Requirements

If you're an existing customer, then there are no changes to be made to your custom roles. New customers will have to assign the following functional privilege to their custom roles to access the new Grades page.

Associated Profiles Section on Redwood Jobs and Positions Pages

You can use the Associated profiles section to manage the profile association on these Redwood pages:

• Jobs
• Positions

Associated Profiles Section on Redwood Jobs Page

This feature enables you to manage the profile association easily for the Jobs and Positions Redwood pages.

Steps to Enable

You don't need to do anything to enable this feature.

Tips And Considerations

This feature is applicable only for Redwood pages.

Key Resources

For a listing of all profile options for the pages recreated in Redwood across applications, see the following document on My Oracle Support:

• HCM Redwood Pages with Profile Options – MOS Document - 2922407.1

Filter Action Reasons Based on User's Roles on Workforce Structures Redwood Pages

You can now filter the Action Reason drop-down list based on the logged-in user's role. This LOV is now changed to a client-side LOV.

This feature is available on these Redwood pages for Workforce Structures:

• Positions
• Jobs
• Job Families
• Locations
• Departments

This feature improves the user experience when working in the Redwood pages for Workforce Structures by displaying the action reasons relevant for the role.

Steps to Enable

You need to associate the action reasons on the Configure Actions page. In these steps, we will create a new action reason and associate the role. Once you associate the role, you can see the relevant action reasons when you’re updating an object such as job or location. Let’s take the example of updating a job.

1. On the Home page, click My Client Groups > Workforce Structures.

2. On the Workforce Structures page, click Action Reasons in the Other Processes area.

3. Click Add.

4. On the Add Action Reason page, enter a Name, Code, and Description for the action.

   

5. Click Submit.

6. On the Home page, click My Client Groups > Workforce Structures.

7. Click Configure Actions in the Other Processes area.

8. On the Configure Actions page, search and click the action with which you want to associate the specific action reason. For example, Update.

9. On the Edit Action page, click Continue in the Action section.

10. Click Associate.

11. Select the action reason you created.

12. Enter a start date for the association.

13. Select the roles you want to associate. 

    

14. Click Submit.

15. On the Home page, click My Client Groups > Workforce Structures > Jobs.

16. Search for the job you want to update.

17. Click Update.

In the Action Reason drop-down list, you can see the newly associated action reason for the logged-in user.

NOTE: You can also see the action reasons that are available for all users and not associated with any role.

Tips And Considerations

• There's no impact on HCM Data Loader (HDL) or HCM Spreadsheet Data Loader (HSDL) because of this feature.
• You can associate an action reason with multiple roles but the user needs to have at least one of the roles to see the relevant action reasons.
• The keyword search doesn't search for action type on the Configure Actions page. You might need to use the specific filter action type to easily find the right action.
• Action reasons that aren't associated with any role will be available to all users.
• Action reasons aren't supported for the delete action.
• If you're correcting the first date-effective record, then the action reasons for the create action will be listed in the Actions Reasons LOV.
• When you’re duplicating a record, the action reasons related to the create action will be listed in the Actions Reasons LOV.

Key Resources

For more information, refer to this resource on the Oracle Help Center.

• Action Framework, Chapter: Employment in the Implementing Global Human Resources guide.

Read-Only Access to Redwood Workforce Structure Pages

We have enhanced the user experience by now providing an option to view these Redwood workforce structures pages as read-only:

• Departments
• Job Families
• Jobs
• Locations
• Positions

Redwood Job Page Viewed with Read-Only Access

These Redwood workforce structures pages with read-only access are displayed as follows:

• When a user having only the read-only privilege selects the quick action for a Redwood workforce structures page, the read-only version of the page is displayed.
• The pages don’t have Update, Correct, Duplicate and Delete actions.
• Along with the read-only privilege, if the user also has the privilege to manage the workforce structures page, the page will be editable. For example, if a user has both the Manage HR Job privilege and the View HR Job privilege, they can edit a job.
• Though the +Add button appears on the Redwood workforce structures search pages, a user with a read-only privilege can’t add a workforce structure using that button. Instead, the application will currently take the user to the Home page.

You have an option to view the Redwood workforce structures pages in the read-only mode.

Steps to Enable

You don't need to do anything to enable this feature.

Key Resources

For more information, refer to the Securing HCM guide on the Oracle Help Center

For a listing of all profile options for the pages recreated in Redwood across applications, see the following document on My Oracle Support:

• HCM Redwood Pages with Profile Options – MOS Document - 2922407.1

Access Requirements

This table shows the aggregate or function privileges that support the read-only feature for the Redwood workforce structures pages and the predefined roles that inherit them:

Workforce Structures

Introducing Position Budgeting

Position Budgeting has been introduced to capture the budgetary values and to enforce them. You can now define a budgetary period and measure your activity against these values.

A position budget table, budget configuration options, and a mechanism to load and store position budgets using HCM Data Loader (HDL) is delivered. You can now use this budget information to alert the users when they exceed the budget.

You can define the position budget for:

• FTE (Full Time Equivalent)

• Headcount

• Budget Amount

You can define position budgets at the following levels:

• Business Unit

• Department

• Location

• A combination of any of the above

NOTE: Before you start loading position budgets, you need to configure the following position budgeting settings on the Manage Enterprise Information page.

Before You Begin

1. Set the ORA_PER_POSITION_BUDGETING_ENABLED profile option to Y to enable position budgeting.

2. Add the Position Budgeting Configuration extensible flexfield context to the Associated Context and Pages section as follows:

   1. Navigate to the Setup and Maintenance work area.

   2. Search for and click the Manage Extensible Flexfields task.

   3. On the Manage Extensible Flexfields page, search for the Organization Information EFF flexfield and click Edit.

   4. On the Edit Extensible Flexfield: Organization Information EFF page, in the Category section, expand Organization.

   5. Select Enterprise and scroll down to the Enterprise Details section.

   6. On the Associated Contexts tab, click Select and Add.

   7. In the Select and Add: Contexts dialog box, search for and select Position Budgeting Configuration.

   8. Click Apply.

   9. On the Pages tab, in the Enterprise Details: Associated Contexts Details section, click Select and Add.

   10. In the Select and Add: Contexts dialog box, search for and select Position Budgeting Configuration.

   11. Click Apply.

   12. Click Save and Close.

   13. Redeploy the flexfield.

Configure Position Budgeting

Manage Enterprise HCM Information

You can load budget definitions by using the PositionBudget.dat file in HDL. Once the budget data is loaded in the application, the validations for FTE, headcount, and amount take effect when a position is created or updated.

This table shows an example for a budget definition. Let’s assume that the budget is being utilized for only 1 position.

As you can see in this example, the user is creating a position with a combination of Business Unit, Department, and Location that matches row 1 of the above table.

Create a Position

The user has entered the values 220 for Headcount, 220 for FTE, and 250,000 for Budget Amount. The exceeded budget values are shown as a negative in the respective Remaining fields. 

Budget Value Exceeded for Headcount and FTE

Budget Value Exceeded for Amount

NOTE: In this example, we considered only 1 position. If multiple positions exist for this combination of Business Unit, Department, and Location, then the calculation for the remaining allocation will consider the cumulative utilization of the budget specified in row 1.

An error message is displayed, indicating that the Headcount has exceeded the budget, because Error is selected for the Convey Headcount Overshoot As field in the enterprise configuration.

Error Message Displayed when Headcount Exceeds Budget

A warning message is displayed, indicating that the FTE and Budget Amount have exceeded the budget. That’s because Warning is selected for the Convey FTE Overshoot As and Convey Amount Overshoot As fields in the enterprise configuration. Here's a sample warning message for another similar scenario.

Warning Message Displayed when FTE and Budget Amount Exceed Budget

You can create an approval rule to route the transaction for approval when any of the values exceed the budget. You can create approval rules using these attributes: 

• FTE Over Budget Percentage
• Headcount Over Budget Percentage
• Amount Over Budget Percentage

For example, you can create an approval rule indicating that if the percentage is within a certain limit, route the approval notification to the regular approver, else route to different approvers.

Create an Approval Rule

The approval notification also displays the remaining position budget details for approvers to review before approving:

Approval Notification

This feature enables you to capture the budgetary values for positions, and to enforce them while creating or updating budgets for positions.

Steps to Enable

To enable position budgeting, you must first enable the ORA_PER_POSITION_BUDGETING_ENABLED profile option.

To enable the profile option, navigate to the Setup and Maintenance work area:

1. Search for and click the Manage Administrator Profile Values task.   
2. Search for and select the profile option: ORA_PER_POSITION_BUDGETING_ENABLED.   
3. Select the Level as Site.   
4. Enter Yes in the Profile Value field.   
5. Click Save and Close.

Tips And Considerations

• Allocate By on enterprise can’t be changed if budget definitions already exist.

• When the ORA_PER_POSITION_BUDGETING_ENABLED profile option is set to No, you can't load the budget data using HDL.

• When the ORA_PER_POSITION_BUDGETING_ENABLED profile option is set to Yes, you can load the budget data using HDL only if budget data doesn't exist already for the provided budget period.

• A budget period is currently for one calendar year.

• Budget Year will be an input in the HDL file and will be used in conjunction with the Budget Period Start Day and Budget Period Start Month segments on the enterprise to identify and populate the Budget Period Start Date.

• Budget Period End Date is always one calendar year after the Budget Period Start Date.

• If you update your budget definition in between the budget period, then only the allocations can be modified.

• The current budget period’s budget definition won't be rolled over automatically to the next calendar year.

• Budget definition data for a maximum of 2 budget periods can exist in the table at any given point in time - Past and Current, or Current and Future, or only Current.

• If the budget table has data for 2 budget periods at a given point of time, then you need to delete the budget data for one period in order to load the third period’s budget definitions.

• Budget Amount Currency on the position will be defaulted from the Budget Amount Currency specified at the enterprise level, and it won't be editable.

• If the Budgeted Position flag is enabled on the position and Allocate By includes Location, then the Location field on position will be required.

• For calculating the remaining budget values, only the active and budgeted positions will be considered, which have an approved hiring status or a frozen hiring status with at least 1 incumbent as of the budget period end date.

• Validation will be applicable on all Redwood and responsive position pages.

• Validations and calculations of remaining allocations will take place only if a budget definition is present for the calendar year in which the current date falls.

• Remaining Budget, Remaining FTE, and Remaining Headcount attributes are available only on the Redwood UIs of position details section.

• If the allocation for the next budget period is less than what you're already utilizing in the current budget period, then once the next budget period starts, you will start seeing the warnings or errors while creating or editing the positions. For example: In FY 2022-23, the allocation for FTE is 200 and you have utilized 150. In the next FY 2023-24, if the new allocation for FTE is 120, then the FTE will be over budget by 30. So, you will see warnings or errors while creating or editing positions.

• Approval notifications will always display the remaining balance percentage for the proposed changes of FTE, Headcount, or Budget Amount.

• Enterprise configuration related to budgeting is also migrated when you migrate your enterprise configuration using the Functional Setup Manager (FSM) export/import functionality.

• Position budget data isn't migrated using the Functional Setup Manager (FSM) export/import functionality.

• Database Items (DBI) and User Entities (UE) are not available for position budget data yet.

Key Resources

For more information, refer to these resources on the Oracle Help Center.

• Jobs and Positions chapter, Implementing Global Human Resources guide, Cloud Human Resources

For a listing of all profile options for the recreated Redwood pages across applications, see the following document on My Oracle Support:

• HCM Redwood Pages with Profile Options - MOS Document - 2922407.1

For more information on extending Redwood pages in HCM, refer to this feature announcement on the Oracle Help Center.

• Extending HCM Redwood Pages Using Visual Builder Studio (VBS).

Add the Scheduling Group Attribute for Jobs

You can use Scheduling Group attribute to group jobs requiring similar skills, for the purpose of workforce scheduling. For example, in healthcare the skill set of a Registered Nurse (RN) may include multiple jobs in HCM, namely, Registered Nurse (RN), Charge Nurse (CN), and Certified Nurse Assistant (CNA). A staffing need for a Registered Nurse can be fulfilled by any one of these different jobs defined in HCM.

Scheduling Group for a Job

This feature enables you to group jobs requiring similar skills specifically for the purpose of workforce scheduling.

Steps to Enable

You don't need to do anything to enable this feature.

Tips And Considerations

• Scheduling Group is supported by the ORA_PER_SCHEDULING_GROUP lookup type.

• It's a non-mandatory attribute with a default value of null or blank.

• In the Duplicate Job flow, the value of this attribute is copied from the source job.

• You can make date-effective updates and correct the existing value of this attribute.

• You can upload data for this attribute using HCM Data Loader (HDL) and HCM Spreadsheet Data Loader (HSDL).

• The Scheduling Group attribute is also migrated when you migrate your job configuration using the Functional Setup Manager (FSM) export/import functionality.

• The Scheduling Group attribute is added to the ManageJobs data model. You can add the attribute to UpdateJobReport, CreateJobReport and DTDeleteJobReport by customizing the BIP templates, if required.

• You can't build rules using this attribute value as it's not available in the approvals payload.

• This attribute will be available in the OTBI subject area in a future release.

• You can't enable audit for the Scheduling Group attribute yet.

Key Resources

For more information, refer to these resources on the Oracle Help Center.

• Jobs and Positions chapter, Implementing Global Human Resources guide, Cloud Human Resources.

For a listing of all profile options for the pages recreated in Redwood across applications, see the following document on My Oracle Support:

• HCM Redwood Pages with Profile Options – MOS Document - 2922407.1

For more information on extending Redwood pages in HCM, refer to this feature announcement on the Oracle Help Center.

• Extending HCM Redwood Pages Using Visual Builder Studio (VBS).

Scheduling Group and Job Function Added to Oracle Search for Jobs

Enhance your search experience when searching for jobs with the addition of Scheduling Group and Job Function to Oracle Search. Job function is an existing attribute for jobs, and the scheduling group attribute has been added in this release. Both these attributes are now added to the job search page as advanced filters, and are disabled by default in the display columns.

These attributes support aggregation. When you filter the job search using these attributes, the number of jobs with those values is displayed in brackets. 

Let's see how you filter the search using the Scheduling Group and Job Function attributes.

Click My Client Groups > Show More > Jobs.

On the Jobs page, first do a blank search. 

Click the advanced filter icon and enable the Job Function and Scheduling Group attributes in the display columns.

Job Function and Scheduling Group Display Columns

In the list of advanced filters, expand the Scheduling Group filter. 

You can see a Scheduling Group multi-select LOV text box. You can also see the current data that you can set for this attribute, along with their values.

Scheduling Group LOV Text Box Along with Data and Values

As you can see in this example, 7 records have Registered Nurse as the value of the scheduling group and 2 records have the value as Traveling Nurse. 

Click Registered Nurse and then click See Results.

Registered Nurse Scheduling Group Selected

All the records with Registered Nurse as the scheduling group are displayed.

Records Having Registered Nurse as Scheduling Group

You can add a second filter too, because it’s a multi-select LOV. If you also add the Traveling Nurse scheduling group, those records too are displayed.

Records Having Registered Nurse or Traveling Nurse as Scheduling Group

NOTE: You can sort the records only by name or code, not by the scheduling group, job function, or any other attribute.

Next, in the list of advanced filters, expand the Job Function filter. You can see a Job Function multi-select LOV text box. You can also see the current data that you can set for this attribute, along with their values.

Job Function LOV Text Box Along with Data and Values

Let's say you want to see the data with the job function value selected as Chief Nursing Officer. Click Chief Nursing Officer and then click See Results.

Chief Nursing Officer Job Function Selected

You will see the data for Cardiology Nurse having the job function value as Chief Nursing Officer.

Record Having Job Function as Chief Nursing Officer

You can add another filter, say Digital Assistant. You can now see a record in the second row with the job function as Digital Assistant. Note that it doesn't have any scheduling group assigned for it.

Records having Chief Nursing Officer or Digital Assistant as Job Function

This feature enables you to narrow down your job search further by using two new search filters: Scheduling Group and Job Function.

Steps to Enable

To use the Redwood Jobs pages, you must first enable the following profile options. They're all disabled by default.

To enable the profile options, navigate to the Setup and Maintenance work area:

1. Search for and click the Manage Administrator Profile Values task.
2. Search for and select each of the profile options listed in the table one by one.
3. Select the Level as Site.
4. In the Profile Value field, enter Yes or Y, whichever is applicable as described in the table.
5. Click Save and Close.

NOTE: In addition, you also need to enable Oracle Search to use the job search page. Refer to the What’s New for Jobs List of Values Enhanced by Oracle Search in Update 23B under HCM Common Features. When Oracle Search is enabled, the Jobs List of Values (LoV) search is also automatically enabled.

Key Resources

For more information, refer to these resources on the Oracle Help Center.

• Jobs and Positions chapter, Implementing Global Human Resources guide

For a listing of all profile options for the recreated pages across applications, see the following document in My Oracle Support:

• HCM Redwood Pages with Profile Options – MOS Document - 2922407.1

For more information on extending Redwood pages in HCM, refer to this feature announcement on the Oracle Help Center.

• Extending HCM Redwood Pages Using Visual Builder Studio (VBS)

Access Requirements

If you're an existing customer, then there are no changes to be made to your custom roles. New customers will have to assign the following functional privilege to their custom roles to access the new Jobs page.

Improved User Experience for Selecting LOVs on Position, Job, and Location Pages

You can now select LOV values easily with the removal of the recent items feature from the client-side LOVs on Jobs, Locations and Positions responsive pages. The LOVs on these pages are enhanced to display all the items for which you have access. Note that only the first 25 matching values are displayed in the LOV. You need to refine your search criteria to search for additional values.

Here's a list of the flows and items:

Job Details

• Benchmark Job
• Grade Ladder
• Job Family
• Job Set
• Progression Job
• Requisition Template
• Valid Grades

Location Details

• Fax Territory Code
• Geographic Hierarchies
• Other Phone Territory Code
• Phone Country Code
• Timezone

Position Details

• Action Reason
• Bargaining Unit
• Business Unit
• Collective Agreement
• Cost Centers
• Delegate Position
• Department
• Funding Position
• Grade Ladder
• Grades
• Jobs
• Location
• Manager
• Parent Position
• Requisition Template
• Union

Enhanced Action Reasons LOV for Create Job Flow

Enhanced Action Reasons LOV for Update Job Flow

This feature enables you to select a value easily from the LOV drop-down list because it isn’t restricted to recent items and you can see the entire list.

Steps to Enable

You don't need to do anything to enable this feature.

Common

Test Email Alert Notifications in Nonproduction Environments

You can test the alert email notifications in nonproduction environments when using the Email communication method in the Alerts Composer tool.

To determine which email address the test alert email notifications are sent to in nonproduction environments, set the value of the new profile option, BPM Worklist Test Email Address Enabled (Profile Code: ORA_HRC_USE_BPMCONFIG_TEST_EMAIL), accordingly.

The default value for this profile option is N. It indicates that the existing behavior remains unchanged for the alerts emails sent in nonproduction environments. For the Email communication method, email notifications aren’t sent to the test email address specified in the BPM worklist application preferences. They’re sent to the recipients specified in the individual Alert templates in nonproduction environments.

If the profile option value is set to Y, it indicates that for the Email communication method, no email notifications are sent to the recipients specified in the individual Alert templates in nonproduction environments. They’re sent to the test email address specified in the BPM worklist application preferences. You can configure the BPM worklist application preferences to provide a test notification email address. If you leave this email setting as null, no email notifications are sent to anyone in nonproduction environments.

For the Worklist communication method, the existing behavior remains unchanged. In both the production and nonproduction environments, notifications are sent to the email address specified in the BPM worklist email address preference. If this address isn't specified, email notifications are sent to the recipients provided in the individual Alert templates.

Determine which email address the test alert email notifications are sent to in nonproduction environments, by using the new profile option BPM Worklist Test Email Address Enabled.

Steps to Enable

To change the email address the test alert email notifications are sent in nonproduction environments to the test email notification address configured in BPM Worklist Application Preferences, follow the steps to change the profile option value.

1. Go to Setup and Maintenance and search for Manage Administrator Profile Values task.
2. Search for ORA_HRC_BPMCONFIG_TEST_EMAIL profile option and change the value to 'Y'.
3. Save your changes.

              Profile Option

Next follow these steps to provide the test email notification address in the BPM Worklist.

1. Go to Application Preferences in the BPM Worklist.
2. Enter a test email address in the Test Notification Email Address field.
3. Save your changes.

BPM Worklist Preference

Human Resources Replaced or Removed Features

From time to time, Oracle replaces existing features with new features, or removes existing features.

Replaced features may be put on a path of removal, the features below will let you know what update you will have to have moved to the newer feature. As a best practice, you should move to the newer feature as soon as possible for full support and to stay up with the latest updates that the product offers.

Any feature that is removed, will have an Update in which that feature is no longer available. Please make necessary plans to move off the feature by the Update indicated, as it will no longer be available.

Prepare for Discontinuation of Support for Share Personal Info in Update 24B

Support for Share Personal Info will be discontinued in the 24B update. You can continue to use it in the short term, as you redesign your business process, but there won't be any support for fixes. Access to the feature will be removed in an upcoming update.

Share Personal Info is sometimes used for employment verification. You should evaluate your employment verification business process and implement an alternative.

Eliminating the Share Personal Info task reduces external access to employee information.

Steps to Enable

You don't need to do anything to enable this feature.

Human Capital Management for France

Oracle HRMS (France) supports country specific features and functions for France. It enables users to follow the French business practices and comply with its statutory requirements.

New Values for Contract Type, Contract Subtype, and Reason for Hire

You can comply with regulatory requirements by capturing the following contract related details, specific to France:

• Contract Type: Fixed-Term Senior employment (Fr: Emploi Senior CDD)
• Contract Subtype: Apprenticeship Period (Fr: Période d'Apprentissage).

Reason for Hire (Motif de recours): This field can be found under the "Hire an Employee" flow:

My Client Groups > Hire an Employee

The new reasons values are:

• Fixed-term Employment Support Contract (CDDI)
• Temporary Part-time Cover
• End of position Temporary Cover
• Training for Qualification

Enables users to follow France’s business practices and comply with its statutory requirements.

Steps to Enable

No steps are required to enable these features.

However, Adding a Reason must be setup and linked to an action. This can be done in the Actions Configuration section:

MyEnterprise > Configure Actions > select the Action (Hire) > Associate the Reason

After the reason value is associated to the action, it is possible to select it in the Hire an Employee page.

Human Capital Management for United States

Oracle HRMS (United States) supports country specific features and functions for the United States. It enables users to follow the United States business practices and comply with its statutory requirements.

Manage Locations Task Enhancement for US HR Reporting

We have made it easier for you to perform your EEO-1, VETS, and California Pay Data reporting.  With the addition of a new table on the Locations task you can associate reporting info with a tax reporting unit (TRU), including multiple unit numbers.  Prior to this feature, you had to define separate locations whenever a TRU had multiple unit numbers associated with a location.

Find this table in the United States Reporting Information section of the Manage Locations task.

United States Reporting Information table

Post the change, there is no need for customers to create duplicate locations to achieve this requirement.

Steps to Enable

You don't need to do anything to enable this feature.

Tips And Considerations

• During the application of the patch, any existing unit number information on the location page is automatically migrated to this new segment on the Manage Locations task.
• Some of these new fields don’t have validation.  It is your responsibility to enter their values correctly.

Key Resources

For more information see the following topic in the Help Center:

• EEO-1 Establishment Electronic Report

Access Requirements

Not applicable

Global Payroll Interface

Oracle Global Payroll Interface sends personal payroll information to third-party payroll providers and imports payslips and processed payroll data into Oracle HCM Cloud. You can configure payroll interfaces using the ‘Global Payroll Interface’ template to extend and augment your data feed to third-party payroll systems. If you import processed payroll data or payslips from your third-party payroll provider, the data is available for further reporting and analysis.

Perform a Baseline Extraction of Payroll Interface for ADP Global Payroll V2

Perform a baseline extraction of the Payroll Interface for ADP Global Payroll V2 to ensure that a full file doesn't get extracted after applying this update.

Changes have been delivered on underlying business rules to extract the correct payment method name.

NOTE: You should perform a baseline extraction after applying this patch to avoid a full file extraction.

Perform regular data changes and extractions after the baseline extraction.

This ensures that a full file doesn't get extracted in the Payroll Interface for ADP Global Payroll V2.

Steps to Enable

You don't need to do anything to enable this feature.

Global Payroll Interface For Absence Template Supports Advance Absence type

Generate payroll interfaces using the enhanced Global Payroll Interface For Absence template to integrate day-wise and assignment-wise absence records with third-party payroll vendors.

Here's how you configure the payroll interface using the Global Payroll Interface For Absence template:

1. On the Home page, click the Data Exchange quick action under the My Client Groups tab.
2. Search for and select Extract Definition on the Data Exchange page.
3. Click the + sign and select Create from Template from the LOV.
4. Select the Source Template: Global Payroll Interface For Absence and complete these fields:
   1. Name: Provide the name of the interface. The application generates the flow with this name. Let's say, the name is ABC Payroll Interface, then the flow gets generated as Run ABC Payroll Interface.
   2. Start Date: Provide a start date to create the extract definition.
   3. Consumer: Select appropriate value from the LOV.
   4. Changes Only: Ensure that you have selected this check box.
   5. Legislative Data Group: Search for and select an appropriate legislative data group.
5. Click OK. You will find a list of default objects and attributes that are available.
6. Select Assignment Absences. You can find the attributes available under Attributes.
7. Once you have selected the attributes, click Review in the left-most pane to review your selection.
8. Click Save to submit your configuration and wait for the status to reflect Ready.

This feature supports day-wise and assignment-wise absence records integration. Support for person level absence records was delivered in an earlier release. This is now enhanced to extend support for assignment level absences.

Steps to Enable

You don't need to do anything to enable this feature.

Transactional Business Intelligence for Human Resources

Oracle Transactional Business Intelligence is a real time, self-service reporting solution offered to all Oracle® Cloud application users to create ad hoc reports and analyze them for daily decision-making.  Oracle Transactional Business Intelligence provides human resources managers and specialists, business executives, and line managers the critical workforce information to analyze workforce costs, staffing, compensation, performance management, talent management, succession planning, and employee benefits.

Don’t want to start from scratch building a report or analytics? Check out the library of sample reports for all products on Customer Connect on the Report Sharing Center.

Human Resources

New Subject Area To Report On Survey Journeys

Leverage the new subject area Workforce Management - Survey Journey Responses Real Time to report on journey survey questionnaires and the responses given by workers. These questionnaires are assigned to workers through a journey with the category of Survey.

You can report on the questions and responses of the workers for all the surveys assigned to them through journeys. You can also report on the frequency at which a survey is assigned to the workers.

Steps to Enable

Leverage new subject area(s) by adding to existing reports or using in new reports. For details about creating and editing reports, see the Creating and Administering Analytics and Reports book (available from the Oracle Help Center > your apps service area of interest > Books > Administration).

Access Requirements

This new subject area is secured by the following duty role:

• FBI_WORKFORCE_TRANSACTION_ANALYSIS_DUTY

Enhancements to Documents of Record Subject Area

A new attribute 'Tags' is added under the Document Type folder in the following subject areas. This column can contain one or multiple comma-separated values in it.

• Workforce Management - Documents of Record Real Time
• Workforce Management - Documents of Record Archive Real Time

NOTE: Since this attribute Tags can have multiple values in the same record, it cannot be resolved using a lookup table.

Improve your reporting on the subject areas, with the inclusion of the new attribute to report on the tags associated with the document type.

Steps to Enable

You don't need to do anything to enable this feature.

Flexfields Added to Documents of Record Archive Subject Area

You can use the following flex fields for reporting in Workforce Management - Documents of Record Archive Real Time:

• PER_DOCUMENTS_OF_RECORD_DFF   
• PER_DOC_OF_RECORD_LEG_DDF

This is available under the folder Documents of Record Archive Details.

Enhance your reporting with the flexfields available in the Workforce Management - Documents of Record Archive Real Time subject area.

Steps to Enable

You don't need to do anything to enable this feature.

New Attributes in Areas of Responsibility Subject Area

The following attributes are added under the folder Area of Responsibility Setup in the subject area Workforce Management - Areas of Responsibility:

• Used for Approvals
• Used for Approvals Code
• Used for Checklists
• Used for Checklists Code

Enhance your reporting on Areas of Responsibility setup information with the addition of the attributes that determines if the Area of Responsibility is used for approvals or journeys.

Steps to Enable

You don't need to do anything to enable this feature.

New Flexfield for Position Dimension

You can use the flex field  PER_EVALUATION_CRITERIA_DFF available for reporting under the position dimension in all subject areas, which has this common dimension.

Enhance your reporting on position dimension across all the HCM OTBI subject areas, with the support for the flexfield related to job evaluation named PER_EVALUATION_CRITERIA_DFF.

Steps to Enable

You don't need to do anything to enable this feature.

IMPORTANT Actions and Considerations for Human Resources

REPLACED OR REMOVED FEATURES

From time to time, Oracle replaces existing Cloud service features with new features or removes existing features. When a feature is replaced the older version may be removed immediately or at a future time. As a best practice, you should use the newer version of a replaced feature as soon as the newer version is available.

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KNOWN ISSUES / MAINTENANCE PACK SPREADSHEETS

Oracle publishes a Known Issues document for every Update to make customers are aware of potential problems they could run into and the document provides workarounds if they are available.

Oracle also publishes Maintenance Pack and Statutory Maintenance Pack documentation of bugs that are fixed in the monthly or statutory patching.

To review these documents you must have access to My Oracle Support:

Oracle Human Capital Management Cloud Functional Known Issues and Maintenance Packs (Document ID 1554838.1)

Controlled Availability for Human Resources

The following is a list of Controlled Availability features that are being offered by our Controlled Availability Program.

NOTE: These features are not generally available for all customers at this time. These are only available through the Controlled Availability Program and will require approval to become a part of the features program. To be a part of these programs you will be required to participate in testing and providing feedback. Some programs may require other participation as well.

Not to worry if you don't have to time to be a part of these early stage programs. You can uptake this feature when it is generally available for all customers. When these features are available for all customers you will see the features under their product headings as usual.

We invite you all to browse through the list of features to see if there are any features you are interested in implementing in advance of the features scheduled release. The table below will provide information on signing up for features. Please sign up soon, as these programs have limited availability and some are designed for specific types of customers.

The table below gives you a brief description of the features available and how to sign up. Some features are bigger than others, so for more information there may be a What's New describing the feature in more detail below this table.

We look forward to hearing your thoughts and ideas as you participate in the Controlled Availability programs!